How to hire a fiscal assistant

How to hire a fiscal assistant, step by step

Here's a step-by-step fiscal assistant hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fiscal assistant job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fiscal assistant
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the fiscal assistant you need to hire. Certain fiscal assistant roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A fiscal assistant's background is also an important factor in determining whether they'll be a good fit for the position. For example, fiscal assistants from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of fiscal assistant salaries for various roles:

   Type of Fiscal Assistant	Description	Hourly rate
   Fiscal Assistant	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$13-25
   Accounts Receivable Clerk	An Accounts Receivable Clerk specializes in processing payment records and bill statements of a company or organization. Among the duties include calculating total revenues and unpaid invoices, maintaining financial records and keeping a detailed and organized database, and verifying financial transactions and payment delinquencies... Show more	$13-21
   Accounts Payable Clerk	An accounts payable clerk is responsible for supporting the accounting department by performing clerical duties to file financial reports timely and accurately. Accounts payable clerks manage and verify invoices documents, reconcile balance spreadsheets, process payments for suppliers and vendors, resolve billing discrepancies, confirm and post account statements, record outstanding credits, and maintain an organized record of transactions... Show more	$14-23

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Purchase Orders
   • Financial Reports
   • Data Entry
   • Journal Entries
   • Payroll Processing
   • Reconciliations
   • Financial Data
   • General Ledger
   • Fiscal Support
   • Office Equipment
   • Bank Deposits
   • Expense Reports
   • Credit Card
   • POS

   Check all skills

   Responsibilities:

   • Manage the accurate and timely processing of AP invoices for multiple companies.
   • Utilize GAAP on a daily basis.
   • Handle incoming donations (A/R) for schools on medical campus.
   • Maintain personnel files, collect time cards, enter time into PeopleSoft application.
   • Analyze, reconcile all financial activity, from the POS system in the bookstore.
   • Maintain records for all items research, post and update on the A/R system.

   More fiscal assistant duties

3. Make a budget

   Including a salary range in your fiscal assistant job description is one of the best ways to attract top talent. A fiscal assistant can vary based on:

   • Location. For example, fiscal assistants' average salary in west virginia is 47% less than in new york.
   • Seniority. Entry-level fiscal assistants 46% less than senior-level fiscal assistants.
   • Certifications. A fiscal assistant with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a fiscal assistant's salary.

   Average fiscal assistant salary

   $38,526yearly

   $18.52 hourly rate

   ---

   Entry-level fiscal assistant salary

   $28,000 yearly salary

   Updated December 15, 2025

   Average fiscal assistant salary by state

   Rank	State	Avg. salary	Hourly rate
   1	New York	$53,510	$26
   2	Massachusetts	$50,352	$24
   3	Connecticut	$47,537	$23
   4	Virginia	$43,554	$21
   5	Pennsylvania	$42,765	$21
   6	California	$41,023	$20
   7	Illinois	$37,961	$18
   8	Florida	$37,178	$18
   9	Wisconsin	$36,621	$18
   10	Colorado	$36,369	$17
   11	Ohio	$35,887	$17

   Average fiscal assistant salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Brookhaven National Laboratory	$65,845	$31.66
   2	University of California-Berkeley	$49,094	$23.60
   3	The University of Chicago	$48,714	$23.42	2
   4	Slippery Rock University of Pennsylvania	$40,893	$19.66
   5	Boston College	$40,394	$19.42	1
   6	Colorado Early Education Network	$39,043	$18.77
   7	Westcare Health Corporation	$39,043	$18.77
   8	Pennsylvania State Treasurer	$39,043	$18.77	6
   9	Brookhaven Science Associates LLC	$38,936	$18.72
   10	City of El Dorado	$38,876	$18.69
   11	Great Lakes Inter-Tribal Council	$38,720	$18.62
   12	Valley Mountain Regional Center	$37,865	$18.20
   13	Robert Half	$37,666	$18.11	886
   14	My Florida Regional Mls	$37,399	$17.98
   15	Township High School District 113	$37,031	$17.80
   16	Alachua County	$37,031	$17.80	3
   17	Virginia's Community Colleges	$36,385	$17.49	8
   18	The Resource Connection of Amador and Calaveras Counties	$35,746	$17.19
   19	University of Virginia	$34,926	$16.79	6
   20	The Ohio State University	$33,947	$16.32

4. Writing a fiscal assistant job description

   A fiscal assistant job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a fiscal assistant job description:

   Fiscal assistant job description example

   The Fiscal coordinator is responsible for supporting LMCMS and the Offices of Developmental Disabilities in Montgomery and Delaware Counties in processing vendor requests, verifying eligibility of new vendors, and assuring submission of vendor check requests through RHD Accounts Payable Department, supporting admintrative team with ansering calls and scheduling, supporting office manager with processing invoices.
   
   This is a temporary position for 30-40 hours/week (minimum 6 months). Flexible hours and schedule. May have some flexiblity to work remotely.
   SIGN ON BONUS AVAILABLE $500 paid after successful 90 days
   
   Responsibilities/Duties
   
   Minimum Requirements: High School Degree is required; Individuals must be proficient with Microsoft Excel, comfortable working with computers,HCSIS (Home and Community Information System), and provide timely follow up with Accounts Payable to assure timely submission of check requests.
   
   Other duties include:
   
   Using excel to track vendor requests and information
   
   Emailing and telephone contact with vendors, supports coordinators, county representatives, and RHD accounts payable
   
   Working one-to-one with clients as needed to complete necessary admissions paperwork.
   
   Working collaboratively with other members of the clinical team to disseminate client information where applicable.
   
   Using AP system to process invoices
   
   Using EHR to review schedules and assiting with appointment scheduling
   
   Required Experience
   
   Experience with Microsoft Excel
   
   Preference of someone who has experience processing invoices
   
   Required Education
   
   High school degree
   
   Required Qualifications
   
   Experience with ExcelProgram Summary
   
   Lower Merion Counseling Services has been providing a broad range of mental health and substance abuse services for over 50 years. Lower Merion Counseling & Mobile Services offers help to people whose lives have been affected by mental illness and/or substance abuse. We provide services in a responsive and respectful manner with sensitivity to issues of gender, ethnicity, culture and sexual identity. LMCMS strives to educate ourselves, people who participate in our services and our community about mental illness and substance abuse, and the hopeful possibilities of treatment and recovery. We support people to maximize independent living and improve the quality of their life through community-based treatment. Our staff includes psychiatrists, therapists, case managers, certified peer specialists, and other mental health professionals.

   Copy this example

   

5. Post your job

   There are various strategies that you can use to find the right fiscal assistant for your business:

   • Consider promoting from within or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to find candidates who meet your education requirements.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to reach potential job candidates.

   Post your job online:

   • Post your fiscal assistant job on Zippia to find and recruit fiscal assistant candidates who meet your exact specifications.
   • Use field-specific websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   To successfully recruit fiscal assistants, your first interview needs to engage with candidates to learn about their interest in the role and experience in the field. You can go into more detail about the company, the role, and the responsibilities during follow-up interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fiscal assistant

   Once you have selected a candidate for the fiscal assistant position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

   You should also follow up with applicants who don't get the job with an email letting them know that you've filled the position.

   After that, you can create an onboarding schedule for a new fiscal assistant. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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