Fiscal assistant job description

The Fiscal coordinator is responsible for supporting LMCMS and the Offices of Developmental Disabilities in Montgomery and Delaware Counties in processing vendor requests, verifying eligibility of new vendors, and assuring submission of vendor check requests through RHD Accounts Payable Department, supporting admintrative team with ansering calls and scheduling, supporting office manager with processing invoices.

This is a temporary position for 30-40 hours/week (minimum 6 months). Flexible hours and schedule. May have some flexiblity to work remotely.
SIGN ON BONUS AVAILABLE $500 paid after successful 90 days

Responsibilities/Duties

Minimum Requirements: High School Degree is required; Individuals must be proficient with Microsoft Excel, comfortable working with computers,HCSIS (Home and Community Information System), and provide timely follow up with Accounts Payable to assure timely submission of check requests.

Other duties include:

Using excel to track vendor requests and information

Emailing and telephone contact with vendors, supports coordinators, county representatives, and RHD accounts payable

Working one-to-one with clients as needed to complete necessary admissions paperwork.

Working collaboratively with other members of the clinical team to disseminate client information where applicable.

Using AP system to process invoices

Using EHR to review schedules and assiting with appointment scheduling

Required Experience

Experience with Microsoft Excel

Preference of someone who has experience processing invoices

Required Education

High school degree

Required Qualifications

Experience with ExcelProgram Summary

Lower Merion Counseling Services has been providing a broad range of mental health and substance abuse services for over 50 years. Lower Merion Counseling & Mobile Services offers help to people whose lives have been affected by mental illness and/or substance abuse. We provide services in a responsive and respectful manner with sensitivity to issues of gender, ethnicity, culture and sexual identity. LMCMS strives to educate ourselves, people who participate in our services and our community about mental illness and substance abuse, and the hopeful possibilities of treatment and recovery. We support people to maximize independent living and improve the quality of their life through community-based treatment. Our staff includes psychiatrists, therapists, case managers, certified peer specialists, and other mental health professionals.

This position provides financial support to UF Scripps Biomedical Research end users. The incumbent will be responsible for calculations, collection, or verification of financial data, processing of account transactions and for unit account operations. Will work frequently with the accounting team, laboratory administrators, principal investigators, the Office of Sponsored Programs, the Controller's Office, procurement, and other users to deliver high-quality customer service. This includes providing guidance to end users on processes or systems relating to accounts or fiscal matters.

* Responsible for calculations, collection, or verification of financial data, processing of account transactions and for unit account operations.
* Reviews and posts journal entries such as expense corrections and transfer journals.
* Maintains account ledgers and handles a variety of funds.
* Investigates and analyzes accounting errors and works with appropriate departments to resolve the issues.
* Classifies, records, and summarizes numerical and financial data.
* Develops and monitors budgets.
* Adheres to and interprets University financial policy and procedures.
* Provides guidance to end users on system functionality and financial information reports.
* Responsible for analyzing, preparing, and entering transactional activities related to procurement, commitment accounting, and fiscal processes such as processing personnel transactions and payroll.
* Reconciles and approves purchasing transactions.
* Reviews and researches transactions to provide information as requested.
* Researches, analyzes, and resolves complex accounts transaction problems.
* Assists and supports departments with transaction questions.
* Supports projects for the Chief Financial Officer.
* Assists in analyzing and evaluating business processes and recommends actions to streamline processes or systems relating to accounts or fiscal matters.
* Assists with administration of departmental and project activities.
* Performs other duties assigned.

Expected Salary:

Commensurate with experience.

Minimum Requirements:

High school diploma or equivalent and five years of general accounts transaction experience. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications:

* Experience with higher education or the State University System is preferred.
* This position must be proficient with Microsoft Office.
* Ability to work and maintain effective working relationships with others.
* Understand and apply applicable rules, regulations, policies, and procedures relating to an accounting program.
* Effectively communicate in writing and orally.
* Utilize problem solving techniques and to work independently.

Special Instructions to Applicants:

To be considered for this position, applicants must upload resume and cover letter.

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration. See the Qualified Positions link on our applicant FAQs page for a list of eligible positions.

Please provide names and email addresses of three to five references as part of the application process. When ready, the hiring department will contact the listed references via email requesting their reference letters to be uploaded directly to the application website.

This position is open until filled. Application review will begin immediately.

This is a time-limited position.

Health Assessment Required: No

We are seeking a Provider Payments Assistant, that will process and print provider payments exported from Stage 1 and CCAP databases, complete research necessary to define and resolve problems as they relate to processing of provider payments, and update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts. This position assists with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers.

RESPONSIBILITIES:

1. Process and print provider payments exported from Stage 1 and CCAP databases
2. Complete research necessary to define and resolve problems as they relate to processing of provider payments
3. Update fiscal stale dated check spreadsheets for Stage 1 and CCAP bank accounts
4. Send stale dated check letters to Stage 1 and CCAP providers
5. Assist fiscal specialist with research, documentation and spreadsheets for provider garnishment processing
6. Assist with processing, printing, mailing and answering provider inquiries for MISC 1099's forms for Stage 1 and CCAP providers
7. Cover provider payment processing calling queue for provider check verifications and other provider payment related calls
8. Process requests from legal, liaison unit and fraud unit for copies of cancelled checks and payment histories
9. Assist fiscal staff with special projects as needed

EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES YOU SHOULD POSSESS:

• High School graduate; accounting classes a plus.

• 2 or more years of strong accounts payable background in a claim or billing environment preferred. Must have eperience using SQL database.

Total Package of Benefits

• Medical/ Dental/ Vision - Agency paid for 2022!
• Employee Assistance Program
• Voluntary Life and AD&D for Employee, Spouse and Children
• 401k Matching Options
• Flex Spending (Health Care and Dependent Care)
• Mutual of Omaha (STD, Accident, & Critical Illness)
• Generous Sick and Vacation Time
• Paid Holidays + Paid Winter Break from 12/24 - 1/1 (for select positions)
• Opportunity for Growth and Development
• Robust Learning Management System offering the following continuing education units: PDC, HRCI, CEU, CPE, PDU, SHRM

Crystal Stairs, Inc. is committed to building and sustaining a fully vaccinated, diverse workforce and culture. As part of this commitment, Crystal Stairs, Inc. provides equal opportunity in all of our employment practices, including selection, hiring, promotion, transfer, and compensation, to all qualified applicants and employees without regard to race, color, medical condition as defined by state law, ancestry, religion, sex, national origin, age, marital status, sexual orientation, gender, ethnic group identification, mental or physical disability, pregnancy, childbirth and related medical conditions, or any other legally protected status.

For more information about Crystal Stairs, please visit our website at: www.crystalstairs.org

All Head Start positions are implemented in accordance with the Head Start Performance Standards in each service area.

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