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Fiscal assistant skills for your resume and career

Updated January 8, 2025

4 min read

Quoted experts

Curtis Nicholls Ph.D.,

Dr. Nicholas Robinson

Below we've compiled a list of the most critical fiscal assistant skills. We ranked the top skills for fiscal assistants based on the percentage of resumes they appeared on. For example, 10.2% of fiscal assistant resumes contained purchase orders as a skill. Continue reading to find out what skills a fiscal assistant needs to be successful in the workplace.

15 fiscal assistant skills for your resume and career

1. Purchase Orders

Here's how fiscal assistants use purchase orders:

Maintain accurate record keeping of all invoices purchase orders and other specific documentation for compliance with federal regulations.
Communicate with Purchasing regarding invoice differences compared to the originating purchase order.

2. Financial Reports

Here's how fiscal assistants use financial reports:

Prepared special/excel financial reports and responsible for expense account and provides accurate report of data.
Provided administrative support to upper management by typing, filing and copying financial reports.

3. Data Entry

Data entry means entering data into a company's system with the help of a keyboard. A person responsible for entering data may also be asked to verify the authenticity of the data being entered. A person doing data entry must pay great attention to tiny details.

Here's how fiscal assistants use data entry:

Assisted School of Veterinary Medicine departments with data entry into the MyInfo Vault electronic repository for academic actions.
Processed accurate data entry for staff and faculty procurement card transactions and department invoices.

4. Journal Entries

Journal entries can be defined as an act of keeping or making records of any transactions either economic or non-economic. The journal entries are made in the accounting systems of an organization. The entries are filled with two main fields; debit and credit. The debit and credit must be equal at the end of a journal entry else it is not considered correct. The journal entries also keep the date of transactions and the names of the accounts that were affected by the transactions.

Here's how fiscal assistants use journal entries:

Performed database management to collect and analyze journal entries and accounting data.
Adjusted journal entries for accurate accountability grants.

5. Payroll Processing

Here's how fiscal assistants use payroll processing:

Provided payroll processing support, which included partnering with finance and accounting to maintain payroll databases.
Served as back up for payroll processing and prepared voucher folders.

6. Reconciliations

Here's how fiscal assistants use reconciliations:

Process accounts payable* Process accounts receivable* Process payroll* Complete month-end allocations* Complete miscellaneous reconciliations as needed
Reconciled multiple bank reconciliations and prepared both manual & remote deposits.

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7. Financial Data

Here's how fiscal assistants use financial data:

Updated accounting and auditing practices-streamlined paperwork, reduced non-value-added processes and improved accuracy and timeliness of financial data.
Performed intensive administrative and clerical functions and utilized numerous financial databases.

8. General Ledger

Here's how fiscal assistants use general ledger:

Reconciled general ledger, adjustments and recharges, interdepartmental bills.
Verified entries posted correctly to subsidiary and general ledger accounts.

9. Fiscal Support

Here's how fiscal assistants use fiscal support:

Conduct fiscal support workshops to business management of private providers site location.
Maintain detailed records related to fiscal support responsibilities.

10. Office Equipment

Here's how fiscal assistants use office equipment:

Maintained and monitored office equipment inventory and conducted yearly reviews.
Performed various clerical tasks such as filing, copying, faxing and helped maintain an inventory of office equipment.

11. Bank Deposits

Any money that a customer chooses to leave with their bank account is a deposit. Deposits can vary in amounts and different banks have limits on the deposits their customers can have as a minimum. Banks charge customers for deposits especially when a teller is used by the customer to deposit money into their account.

Here's how fiscal assistants use bank deposits:

Received money for certificates and prepared bank deposits.
Do bank deposits/bank reconciliation and petty cash transactions.

12. Expense Reports

Here's how fiscal assistants use expense reports:

Analyze and evaluate travel documents for adherence to accurately process travel expense reports.
Compile travel expense reports, budget activity reports, and budget status reports.

13. Credit Card

A type of card issued by banks and other financial institutions, that enable users to manage and borrow their finances is called a credit card. The funds borrowed from a financial institution through a credit card are meant to be paid back along with certain amounts of interest imposed by the bank.

Here's how fiscal assistants use credit card:

Prepared reconciliation reports for government credit card and miscellaneous Library revenue accounts.
Processed departmental credit card deposits, processed electronic funds transfers/wires.

14. POS

POS is an abbreviation of "Point of Sale" which is the time and place where a customer completes a transaction. It can either be a physical shop that consists of POS terminals or a virtual shop. A POS system helps simplify the retail functions and track important sales data.

Here's how fiscal assistants use pos:

Analyze, reconcile all financial activity, from the POS system in the bookstore.
Performed inventory control and assisted with store promotions Updated POS system with correct prices and entered new products to the system.

15. Ledgers

Here's how fiscal assistants use ledgers:

Monitored monthly reconciliation for ledgers accounts payable and receivable to avoid unrecorded data.
Maintained accounting ledgers by posting monthly account transactions.

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What skills help Fiscal Assistants find jobs?

Tell us what job you are looking for, we’ll show you what skills employers want.

What skills stand out on fiscal assistant resumes?

Curtis Nicholls Ph.D.

Associate Professor of Accounting, Co-director of the Student Managed Investment Fund, Bucknell University

The obvious trends are going to become more pronounced: coding and technology-related skills. I think we are going to see an elevation in the coding expectations. In the future, I expect employers to begin providing coding assessments to potential candidates. This is a common feature of engineering and finance jobs, and I think we will see it with respect to claims about coding prowess.

Data skills will also continue to become more prevalent across all business disciplines. Employers are looking for experience with large data sets, data visualization software (e.g. Tableau, PowerBI, Alteryx, etc.) and statistical analysis. Data has become a major currency, and employees' ability to utilize data for decision making will be critical to success in the employment marketplace.

Beyond the obvious, I think the pandemic has also shifted focus to skills surrounding resilience and motivation. I've heard employers during the pandemic express surprise at the disparity of responses to the pandemic: some employees made the pivot to remote work seamlessly, others required significantly more support. Skills that demonstrate resilience, such as group work, honors programs, etc. will become more important.
I would encourage job seekers to highlight skills learned during the pandemic. I would anticipate a regular interview question inquiring about how the job seeker used their extra time during the pandemic. The most common answers will likely include lots of Queen's Gambit and Tiger King, but employers will look for answers surrounding the development of new skills or acquired certifications. Imagine the employer's thoughts when you suggest that you used the extra time to pursue a lifelong dream such as learning to play the piano or guitar. If you missed the early pandemic window of opportunity, take advantage now!

This line of questions may precede a dangerous trend for employers to look for indications of mental strength. I find this possibility disheartening as we could see employers screening employees with mental health challenges at a time when the solidarity of a job could provide much needed structure.

What hard/technical skills are most important for fiscal assistants?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Excel, excel, excel. It does not matter how much you know in Excel. There is always something more to learn, improve upon, or make more efficient. If you are coming straight out of school, you may have had a lot of exposure to Excel, but if you are not using it every day in a work-like setting, you can get slow and forget how things work. Know how to look up techniques and tools. You will spend much of your working life dealing with Excel spreadsheets, so be sure you are comfortable with them.

What soft skills should all fiscal assistants possess?

Dr. Nicholas Robinson

Director of Accountancy, Eastern Illinois University

Thinking of the less than the obvious answer would be the ability to ask questions the right way. If something is unclear or you just cannot figure it out, ask a question. The key part to this is TRYING to figure it out first and understanding when you are wasting your own time not getting anywhere. People will respect that you tried before coming to them for help. Another aspect of asking questions is listening to the answer. Make sure the answer is clear, and you know where or what you are supposed to do from there. Carry a notebook or something like that to both write down the questions you have on your project and their answers. I always find it impressive when people take notes and pay attention to the answer because it happens far too often that people ask questions but never listen to the response.

What technical skills for a fiscal assistant stand out to employers?

Jodi Olson

Assistant Accounting Professor, Winona State University

Accountants serve many industries and sectors, so a broad range of technical skills is required to be ready to meet the needs of employers. Graduates must be technically competent in areas such as accounting information systems, tax preparation, auditing, managerial/cost accounting, financial reporting, and financial statement analysis. Also, graduates are expected to have general business acumen in areas such as management information systems, business law, operations, strategic management, and ethics. All these skills are important for graduates, but the pandemic has made the accounting systems and management information systems skills operative in allowing graduates to deliver their other areas of technical expertise.

Do you want to know more?

List of fiscal assistant skills to add to your resume

The most important skills for a fiscal assistant resume and required skills for a fiscal assistant to have include:

Purchase Orders
Financial Reports
Data Entry
Journal Entries
Payroll Processing
Reconciliations
Financial Data
General Ledger
Fiscal Support
Office Equipment
Bank Deposits
Expense Reports
Credit Card
POS
Ledgers
PeopleSoft
Financial Transactions

Process Invoices
Vendor Invoices
Computer System
Financial Statements
Fixed Assets
A/R
Fiscal Reports
Budget Preparation
Travel Reimbursements
Medicaid
Bank Statements
Travel Arrangements
Financial Systems
Process Payments
Bank Accounts
QuickBooks
Fiscal Data

Travel Vouchers
Medicare
Accounts Payables
Accounts Payable Processing
HR
Statistical Reports
Windows
Flair
Administrative Tasks
Process Accounts
Access Database
Delinquent Accounts
ADP
PowerPoint
Federal Regulations

Updated January 8, 2025

Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

Updated January 8, 2025

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