Fiscal manager job description

PACIFIC STATES MARINE FISHERIES COMMISSION POSITION DESCRIPTION

Title: Fiscal Manager

The Pacific States Marine Fisheries Commission (PSMFC) was established in 1947 as one of three interstate commissions dedicated to resolving multi-jurisdictional fisheries issues. PSMFC's primary goal is to promote and support policies and actions to conserve, develop, and manage our fishery resources in California, Oregon, Washington, Idaho and Alaska. We accomplish this through coordinating research activities, monitoring fishing activities, and facilitating a wide variety of projects. We work to collect data and maintain databases on salmon, steelhead, and other marine fish for fishery managers and the fishing industry.

Under the supervision of the Executive Director, the Fiscal Manager directs the organization's financial planning and accounting functions, and provides functional oversight for grants and contracts. This individual is expected to help lead the organization and its people through a variety of projects and programs.

Please visit www.PSMFC.org for additional information regarding our programs. PSMFC offers a 100% employer-funded retirement program as well as a full array of benefits and flexible schedules.

We look forward to hearing from dynamic and collaborative senior finance professionals who are passionate and dedicated to making a difference!

Responsibilities:

* Serve as key advisor to the Executive Director and management staff in financial aspects of program planning, execution, and review. Assure that financial considerations are taken into full account when programs and policy initiatives are formulated and implementation decisions are made.
* Serve as key member of the leadership team, helping guide the organization, develop policies and promote employee growth.
* Synthesize financial and management data for various management levels. Report on program accomplishments in financial terms. Evaluate financial practices to improve methods and systems, operate with greater efficiency, make best use of available technology, and provide better service to the organization.
* Exercise control over the financial resources of PSMFC by establishing, implementing, and maintaining fiscal policies and procedures. Assure financial integrity is maintained and that adequate accounting, budgeting, reporting, payroll, grant and contract administration procedures are established to provide accountability and effective support for accomplishment of PSMFC mission.
* Formulate, prepare, and evaluate the Commission's $125M base budget. Project financial requirements for the overall organization and individual programs and projects. Establish revenue levels to cover organizational costs. Present Commission's annual budget to the commissioners for their approval. Advise managers in preparation of budgets and funding requests for submission to various federal, state, and private entities.
* Serve as custodian of Commission and grant funds. As officer of the organization, the position is designated as authorized signatory for all contracts, legal documents, bank accounts, and financial documents. Administer checking and savings accounts as required by grant and contract agencies. Serve as trustee for pension plan investments, maintaining records for the trust, assuring employee accounts are credited, and providing required reports.
* Manage drawdowns of grant and contract funds.
* Supervise, coach and evaluate directly and indirectly (as second level supervisor) accounting, contract, and payroll staff.

Knowledge Required by the Position:

* Broad and expert knowledge of principles, methods, techniques, and systems of financial management. This includes knowledge in the areas of: contracting, grants administration, payroll administration, budgeting, accounting, and financial management reporting.
* Ability to apply a high level of sound, independent judgment in the solution of precedent-setting or high-impact financial problems.
* Ability to develop, apply, adjust, and administer financial plans and policies to attain agency objectives.
* Ability to establish and maintain effective working relationships with all levels of key management, staff, government agencies, and private entities. This requires the exercise of tact, ingenuity, and resourcefulness.
* Ability to make oral and written presentations in a clear and concise manner.
* Knowledge of PSMFC's programs and overall organization to operate an effective financial management system.
* Ability to select, develop, and supervise a subordinate staff.

Physical Demands:

The work is sedentary and requires a great amount of concentration and attention to detail. Work involves extensive use of video display terminals and computers. Phone contact is frequent.

PSMFC is an EEO/AAP employer. We maintain a drugfree workplace.

Minimum Qualification Requirements:

Three years of Specialized Experience is required.

Specialized Experience is experience that equips the applicant with the knowledge, skills, and abilities to perform successfully the duties of the position. It is typically in or related to the work of the position being filled. To be creditable, specialized experience must have been equivalent to at least the next lower level in the normal line of progression for the position being filled.

In addition to presenting the required specialized experience, all candidates must have demonstrated in their work experience or training that they possess, or have the potential to develop, the qualities of successful supervision.

PSMFC Sellwood12 months or more Full-YearUp to 10%NoNone$140,000-165,000 DOEOct 31, 2022

The Richmond Behavioral Health Authority has a full-time position available for a Fiscal Manager to perform under the general direction of the Director of Finance and Fiscal Management, plans, organizes, coordinates and oversees the fiscal operations of the Authority. Performs a full range of accounting duties related to fiscal management and analysis, establishes and implements fiscal policy, procedures and internal controls and maintains financial records and reports of the Authority and organizations under the Authorities Agency. Performs other related work as required.
Qualification Requirements
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Essential Functions
Develops and oversees the implementation of accounting and financial policies and procedures in accordance with generally accepted accounting principles and local, state and federal guide lines.
Prepares and/or oversees the preparation of accounting ledgers, records and systems. Monitors operational accounting systems including the Authority's budget.
Maintains Finance Department budget. Reviews and authorizes revenue, expense, payroll and capital transactions, and reviews reconciliations of general ledger accounts and bank and investment accounts.
Prepares and analyzes monthly, quarterly and annual reports to the Finance Committee, Board of Directors and State and Federal Government.
Routinely analyzes financial data keeping the Director and other Senior Management appraised of the Authority's financial position.
Maintains software ledgers, reports and other financial documentation and examines for technical defects and error; verifies and reconciles financial data to assure accuracy, existence and completeness of information.
Manages financial staff to include the Senior Account and the Payroll Coordinator and Disbursements Supervisor and subsequently their subordinates.
Ensures the accounting cycle is complete and supported by evidence and documentation.
Plans for, organizes, and otherwise prepares for annual audit by independent auditors and assists as needed to ensure the smooth completion of the audit to meet filing requirements.
Serves as administrator over bank accounts, monitors staff access to the bank as well as bank activity, electronic checks and Positive Pay.
Reviews, authorizes and monitors federal cash drawls and reporting. Prepares, approves and posts journal entries.
Assists the Chief Financial Officer as directed.
Performs other duties as directed by Executive Leadership.
Knowledge, Skills and Abilities
Thorough knowledge generally accepted accounting principles and of the theories, principles, methods and practices of governmental accounting and demonstrate the ability to interpret accounting principles and guide lines pertaining to Authority operations; general knowledge of the laws, ordinances and regulations governing municipal financial matters and demonstrate the ability to interpret such regulations pertaining to the Authority's operations; thorough knowledge of modern office methods, practices and equipment; ability to prepare, analyze and evaluate financial systems; ability to use word processing and spreadsheet software at such a level to maximize time and efficiencies through advanced functions, formulas, navigational aids; ability to perform as a leader and display a leadership role; ability to maintain a positive work environment; ability manage a department and personnel, to plan and supervise the work of subordinates; ability to express technical ideas effectively, orally and in writing; ability to instruct, teach and mentor other staff and subordinates; ability to establish and maintain effective working relationships with associates, supervisors, grantors, auditors, bankers and the general public.

Position Requirements

Education and Experience
Bachelor's degree with coursework in accounting or related field and considerable experience in general ledger accounting including an understanding of GAAP, or equivalent combination of education and experience.
Certified Public Accountant preferred.
Master Degree preferred.
Special Requirements
Valid driver's license in the Commonwealth of Virginia.

Full-Time/Part-Time

Full-Time

Open Date

6/28/2022

Close Date

About the Organization

Join the Fearless!

Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond.

Our Mission:
RBHA promotes health, wellness, and recovery for the people and communities we serve.

Our Vision:
An inclusive, healthy community where individuals are inspired to reach their highest potential.

Our Values:
Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity

Creating Healthy Communities - One Person, One Family, One Community at a time.

RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin.

Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.

Starting Salary Range

$80,000.00

EOE Statement

Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Using independent judgement and in cooperation with other office staff, the person in this position will provide budget and fiscal management support for a variety of academic and non-academic units. The person in this position works with a wide range of fund types, providing complex data analysis and financial management expertise to Deans, Directors, and Department Heads. This position works closely with Business Operations Managers and administrative staff within units regarding fiscal and budget management and will liaise with central offices.This role is responsible for analyzing and interpreting complex budgetary and financial information. Along with analysis, they also oversee a variety of financial processes, making recommendations for improvement where applicable. The role uses independent problem-solving skills and varied sources of data to answer questions regarding unit resources and trends. They make assessments regarding a specific unit's financial condition and long-range financial planning, making recommendations to decision-makers as needed.
Duties and Responsibilities
Position Overview
Oversight of multiple college and departmental budgets, up to $11 million
Assist Deans and Directors with strategic fiscal planning for their unit including planning for enrollment increases, personnel changes and new programs/initiatives.
Support submission, application processes, and expenditures for university, college or other funding opportunities as relevant.
Coordinate with the Provost's Office and VPs on special funding opportunities and processes.

Budget and Resource Management
Track all President's Strategic Funding Process awards for appropriate use and toward the outcomes that were presented.
Track funds and formulate a monthly budget report and analysis for the Deans and Directors.
Oversee expenditures of all non-OSP budgets including Foundation funds.
Manage student fee budget investment, monitoring, reporting and planning for biennial requests.
Serve as first point of contact for any new program proposal fiscal analysis
Become competent in the nuances of the university budget model and ensure those are appropriately communicated to the Deans, Directors and Department Heads as needed.
Work toward streamlining and improving budget and fiscal processes within units.
Work with Department Heads, Directors and Deans, on establishing a budget that supports workload distributions across colleges and departments.
Collaborate with college and unit leadership to work within budgetary constraints to meet student demand and program requirements.
Complete additional data collection and analysis projects ad hoc.
Coordinates with units to develop annual budgets for all fund types, making recommendations on reasonable budgetary approaches with high-level view of all revenues and expenses, aware of changes.
Provides complex analytical support and financial management expertise to university constituents, especially the academic affairs units; data analysis/assessments and reports provide decision support for financial planning and program reviews.

Fiscal & Budget Liaison

Coordinates and/or performs data collection, analysis, reporting and documentation, related to various accreditation processes.
Serves as the primary point of contact for and collaborates with members of the Provost and VP's office administrative staff.
Serves as a resource to the Dean, Directors, Assistant/Associate Dean(s), faculty, and staff on fiscal issues and activities.
May be asked to serve as the College's representative to University committees in the absence of the Dean and Assistant/Associate Dean(s).
Provides a high level of service and support to wide array of constituencies, including staff, administrators ,students and faculty, from diverse cultures and backgrounds.
Collaborates and communicates with the unit Business Operations Managers and administrative staff.
Serves as a subject matter expert to the Business Operations Managers for budgetary and fiscal matters.
Provides financial information on available funding for positions and salary raises.
Serve as liaison between college/unit administrative staff and MSU fiscal shared services units to ensure timely and adequate communication and college staff training related to MSU fiscal procedures.
Serve on Dean's executive leadership team.
Other
Plan for capital equipment acquisitions, which could include computers, software, office furniture, classroom/simulation lab equipment and cameras.
Evaluate and improve data collection and storage to ensure record retention practices consistent with state, federal and accreditation guidelines.

Required Qualifications - Experience, Education, Knowledge & Skills

Bachelor's degree in Business Administration, Accounting, Finance, or related field, plus three years of relevant work experience, or an equivalent combination of relevant education and experience.

Demonstrated competence and experience in the development, analysis, and execution of complex budgets and long-range business/fiscal management plans.
Successful experience in interpreting, explaining, and presenting detailed budget and fiscal data, both verbally and in writing, to a diverse group of constituents.
Demonstrated proficiency in the use of spreadsheet, database query, word processing, and financial modeling software. Experience using Windows, Excel, Access, Word, and Outlook are preferred.

Preferred Qualifications - Experience, Education, Knowledge & Skills

Experience in higher education
Experience with Banner software and/or computer applications for budget and fiscal management.

The Successful Candidate Will

Strong decision-making skills and initiative.
Excellent written and oral communication.
Working effectively with a broad range of constituencies including students, staff, faculty, university administrators, other agencies, professional associations and organizations; and possessing personal energy, integrity, and vision.
Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands, and accuracy in one's work.
Possess skills to deal with sensitive or difficult situations effectively.
Possess the clear ability to maintain confidentiality.
Demonstrate the ability to maintain a calm, pleasant, and positive demeanor in difficult situations.

Position Special Requirements/Additional Information
This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

Physical Demands
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

This position has supervisory duties?
No