How to hire a fiscal technician

How to hire a fiscal technician, step by step

Here's a step-by-step fiscal technician hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fiscal technician job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fiscal technician
• Step 8: Go through the hiring process checklist

What does a fiscal technician do?

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1. Identify your hiring needs

   Before you post your fiscal technician job, you should take the time to determine what type of worker your business needs. While certain jobs definitely require a full-time employee, it's sometimes better to find a fiscal technician for hire on a part-time basis or as a contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect fiscal technician also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents fiscal technician salaries for various positions.

   Type of Fiscal Technician	Description	Hourly rate
   Fiscal Technician	Bookkeeping, accounting, and auditing clerks produce financial records for organizations. They record financial transactions, update statements, and check financial records for accuracy.	$13-24
   Bookkeeper	Bookkeepers are employees who are in charge of the company's general ledger. They are well-versed in basic accounting principles, and they apply these in their work... Show more	$14-25
   Accounting Coordinator	An accounting coordinator is responsible for assisting the operations of the organization's accounting department, processing financial reports, and serving as a liaison between the accounting staff and other department personnel or external parties. Accounting coordinators maintain a record of accounts payable and receivables, issuing invoices, updating account statements, resolving account discrepancies, and managing bank reconciliations... Show more	$16-27

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Financial Reports
   • Data Entry
   • Purchase Orders
   • Payroll
   • Word Processing
   • Customer Service
   • Financial Transactions
   • Fiscal Support
   • Credit Card
   • Reconciliations
   • General Ledger
   • Financial Data
   • Financial Aid
   • Student Accounts

   Check all skills

   Responsibilities:

   • Manage finance operations of assign USPS location.
   • Analyze debtor and creditor ledgers and accounts daily to ensure accuracy.
   • Correspond with Medicaid, Medicare and insurance companies with regards to billing matters.
   • Keep vendor ledgers for each fiscal year and all back up documentation for invoices.
   • Review time reports for accuracy and complete reconciliations of retroactive payments.
   • Complete financial reconciliations for various accounts and assist in developing the budget and cost center analysis for management.

   More fiscal technician duties

3. Make a budget

   Including a salary range in your fiscal technician job description is a great way to entice the best and brightest candidates. A fiscal technician salary can vary based on several factors:

   • Location. For example, fiscal technicians' average salary in west virginia is 46% less than in district of columbia.
   • Seniority. Entry-level fiscal technicians earn 42% less than senior-level fiscal technicians.
   • Certifications. A fiscal technician with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fiscal technician's salary.

   Average fiscal technician salary

   $38,696yearly

   $18.60 hourly rate

   ---

   Entry-level fiscal technician salary

   $29,000 yearly salary

   Updated January 30, 2026

   Average fiscal technician salary by state

   Rank	State	Avg. salary	Hourly rate
   1	California	$47,106	$23
   2	New Hampshire	$46,665	$22
   3	Alaska	$46,403	$22
   4	Maryland	$44,813	$22
   5	Pennsylvania	$41,304	$20
   6	Virginia	$40,770	$20
   7	Washington	$38,653	$19
   8	North Carolina	$36,678	$18
   9	Arkansas	$34,503	$17
   10	South Carolina	$32,839	$16
   11	Idaho	$29,704	$14

   Average fiscal technician salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	Mt. San Antonio College	$56,488	$27.16
   2	Medical University of South Carolina	$47,810	$22.99	6
   3	The Evergreen State College	$43,861	$21.09
   4	Skagit Valley College	$42,911	$20.63	1
   5	University of Alaska	$41,750	$20.07	4
   6	City of El Dorado	$40,028	$19.24
   7	Prince William County	$39,715	$19.09
   8	Washington State University	$39,600	$19.04
   9	University of Washington	$39,507	$18.99	7
   10	Pennsylvania State Treasurer	$39,286	$18.89	5
   11	Slippery Rock University of Pennsylvania	$38,952	$18.73
   12	Concord	$38,155	$18.34
   13	Virginia Commonwealth University	$37,926	$18.23	3
   14	Bartlett Regional Hospital	$37,822	$18.18
   15	City of Baltimore	$36,981	$17.78	1
   16	Virginia's Community Colleges	$36,197	$17.40	2
   17	Eagle County	$36,133	$17.37
   18	New Hanover County	$35,552	$17.09
   19	Collier County Government	$35,095	$16.87
   20	University of Virginia	$35,061	$16.86	2

4. Writing a fiscal technician job description

   A fiscal technician job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a fiscal technician job description:

   Fiscal technician job description example

   The Center for Advanced Study of Teaching and Learning within the School of Education and Human Development at the University of Virginia seeks applicants for a full-time Senior Fiscal Technician.
   This position is available for in person, fully remote, or hybrid work, and starts immediately. This is an hourly, non-exempt position with full UVA benefits. The successful applicant will be assigned to support a growing portfolio of projects funded primarily by the Virginia Department of Education.
   
   The successful candidate will generate purchase orders, manage travel and expense (T&E) card purchases, conduct travel reimbursements, process cost transfers as necessary, and conduct monthly account certifications. This individual may also occasionally assist with space and facilities and record retention duties. Applicants must have an understanding of general accounting principles and have mastery of basic office computing software, especially Microsoft Excel and Microsoft Outlook. Excellent communication skills and a customer-service orientation are essential.
   
   Role and Responsibilities:
   Undertake all purchasing and accounts payable associated with assigned projects including: travel reimbursement requests, purchase orders, personnel reimbursement, honoraria, payment vouchers, and human subjects payments Handle a travel and expense (T&E) card to make purchases, and assist other T&E cardholders in making purchases as necessary Deposit all cash and checks and/or complete expenditure credits for refunds according to University policy Advise all CASTL faculty and employees on proper purchasing processes based on University policy and school and center procedures Ensure all transactions are properly documented and prepared for monthly account certification for assigned projects Works with supervisor and post-award support team as needed to ensure that all transactions are in line with allowable costs and University guidelines Provides support for travel arrangements for individuals working on assigned projects In addition to the above job responsibilities, other duties may be assigned
   
   Required Skills
   High School Diploma Two years of relevant experience. Relevant experience may be considered in lieu of a degree
   
   Preferred Skills
   
   Significant preference will be given to those candidates who meet some or all preferred qualifications. Candidates are strongly encouraged to submit a cover letter detailing how their experience and qualifications align with the following:
   At least four years of experience performing accounts payable and/or procurement; an Associate's Degree may substitute for preferred experience Attention to detail and the ability to multi-task and problem solve Outstanding customer service focus while maintaining compliance Outstanding interpersonal, verbal and written communication skills Ability to successfully navigate competing priorities in a busy work environment Proficiency with Microsoft Excel, Microsoft Outlook, and basic mastery of Microsoft Word Experience working in higher education performing fiscal transactions Knowledge of cost accounting standards Knowledge of the UVA marketplace and the Workday Financials systems are strongly preferred Experience with Smartsheet Strong desire to learn new skills and abilities and to continuously improve practices
   
   Compensation Information
   
   Full-time position with an anticipated range of $35 - 45,000/year ($16.82/hr - $21.63/hr). Pay is commensurate with education, experience, and ability to demonstrate required and preferred skills as described above; includes UVA benefits.
   
   Application Instructions
   
   Please apply through Workday, and search for CASTL Senior Fiscal Technician. Complete an application online with the following documents:
   CV or Resume Cover letter, optional but strongly preferred
   
   As part of the application process, applicants may be asked to submit a statement (500 words or less) describing how they address diversity, equity, and inclusion in their work.
   
   Upload all materials into the resume submission field. Multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'
   
   The position will remain open until filled. This is an hourly, non-exempt, benefited position. This position will not sponsor applicants for work visas. This restricted position is a 12-month appointment, and continuation is dependent upon project need, availability of funding, and performance. The outlook for continued funding is high given SEHD's exceptional track record of securing external funding. The University will perform background checks on all new hires prior to employment.
   
   For additional information about the position, please contact Nate Hixson, Director of Research Administration. For questions about the application process, please contact Margaret Weeks.
   
   Click here for more information about UVA and the Charlottesville community.
   
   In alignment with President Ryan's UVA strategic plan, CASTL is committed to:
   Recruiting talented and diverse doctoral students, post-doctoral fellows, faculty, and staff; Recruitment and retention of a diverse workforce and providing an inclusive and supportive environment in which staff and faculty are recognized as integral to the success of our work; and Promoting a culture of integrity, mutual respect, excellence, collaboration, and innovation.
   
   Physical Demands
   This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
   
   COVID Vaccination Requirement and Guidelines
   
   Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.
   
   The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

   Copy this example

   

5. Post your job

   To find fiscal technicians for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fiscal technicians they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fiscal technicians with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your fiscal technician job on Zippia to find and attract quality fiscal technician candidates.
   • Use niche websites such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post a job on free websites.

6. Interview candidates

   Your first interview with fiscal technician candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fiscal technician

   Once you've decided on a perfect fiscal technician candidate, it's time to write an offer letter. In addition to salary, it should include benefits and perks available to the employee. Qualified candidates may be considered for other positions, so make sure your offer is competitive. Candidates may wish to negotiate. Once you've settled on the details, formalize your agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   After that, you can create an onboarding schedule for a new fiscal technician. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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