Fiscal technician job description

The Center for Advanced Study of Teaching and Learning within the School of Education and Human Development at the University of Virginia seeks applicants for a full-time Senior Fiscal Technician.
This position is available for in person, fully remote, or hybrid work, and starts immediately. This is an hourly, non-exempt position with full UVA benefits. The successful applicant will be assigned to support a growing portfolio of projects funded primarily by the Virginia Department of Education.

The successful candidate will generate purchase orders, manage travel and expense (T&E) card purchases, conduct travel reimbursements, process cost transfers as necessary, and conduct monthly account certifications. This individual may also occasionally assist with space and facilities and record retention duties. Applicants must have an understanding of general accounting principles and have mastery of basic office computing software, especially Microsoft Excel and Microsoft Outlook. Excellent communication skills and a customer-service orientation are essential.

Role and Responsibilities:

Undertake all purchasing and accounts payable associated with assigned projects including: travel reimbursement requests, purchase orders, personnel reimbursement, honoraria, payment vouchers, and human subjects payments Handle a travel and expense (T&E) card to make purchases, and assist other T&E cardholders in making purchases as necessary Deposit all cash and checks and/or complete expenditure credits for refunds according to University policy Advise all CASTL faculty and employees on proper purchasing processes based on University policy and school and center procedures Ensure all transactions are properly documented and prepared for monthly account certification for assigned projects Works with supervisor and post-award support team as needed to ensure that all transactions are in line with allowable costs and University guidelines Provides support for travel arrangements for individuals working on assigned projects In addition to the above job responsibilities, other duties may be assigned



Required Skills


High School Diploma Two years of relevant experience. Relevant experience may be considered in lieu of a degree



Preferred Skills


Significant preference will be given to those candidates who meet some or all preferred qualifications. Candidates are strongly encouraged to submit a cover letter detailing how their experience and qualifications align with the following:

At least four years of experience performing accounts payable and/or procurement; an Associate's Degree may substitute for preferred experience Attention to detail and the ability to multi-task and problem solve Outstanding customer service focus while maintaining compliance Outstanding interpersonal, verbal and written communication skills Ability to successfully navigate competing priorities in a busy work environment Proficiency with Microsoft Excel, Microsoft Outlook, and basic mastery of Microsoft Word Experience working in higher education performing fiscal transactions Knowledge of cost accounting standards Knowledge of the UVA marketplace and the Workday Financials systems are strongly preferred Experience with Smartsheet Strong desire to learn new skills and abilities and to continuously improve practices



Compensation Information


Full-time position with an anticipated range of $35 - 45,000/year ($16.82/hr - $21.63/hr). Pay is commensurate with education, experience, and ability to demonstrate required and preferred skills as described above; includes UVA benefits.


Application Instructions


Please apply through Workday, and search for CASTL Senior Fiscal Technician. Complete an application online with the following documents:

CV or Resume Cover letter, optional but strongly preferred


As part of the application process, applicants may be asked to submit a statement (500 words or less) describing how they address diversity, equity, and inclusion in their work.

Upload all materials into the resume submission field. Multiple documents can be submitted into this one field. Alternatively, merge all documents into one PDF for submission. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs.'

The position will remain open until filled. This is an hourly, non-exempt, benefited position. This position
will not
sponsor applicants for work visas. This restricted position is a 12-month appointment, and continuation is dependent upon project need, availability of funding, and performance. The outlook for continued funding is high given SEHD's exceptional track record of securing external funding. The University will perform background checks on all new hires prior to employment.

For additional information about the position, please contact Nate Hixson, Director of Research Administration. For questions about the application process, please contact Margaret Weeks.

Click here for more information about UVA and the Charlottesville community.

In alignment with President Ryan's UVA strategic plan, CASTL is committed to:

Recruiting talented and diverse doctoral students, post-doctoral fellows, faculty, and staff; Recruitment and retention of a diverse workforce and providing an inclusive and supportive environment in which staff and faculty are recognized as integral to the success of our work; and Promoting a culture of integrity, mutual respect, excellence, collaboration, and innovation.



Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.


COVID Vaccination Requirement and Guidelines


Please visit the UVA COVID-19 Job Requirements and Guidelines webpage prior to applying for current information regarding vaccination requirements and guidelines for employment at UVA.

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

SOUTHWEST BEHAVIORAL CARE, INC.

JOB VACANCY NOTICE

POSITION: Fiscal Technician 2 (Full-Time)

MH Patient Accounts-Charleroi, PA

Agency paid health & dental plans. Retirement savings plan with Agency match.

Paid holidays. Generous paid time off plans.

Opportunity for growth and advancement. Tuition discounts with participating colleges/universities.

ESSENTIAL FUNCTIONS:

• Performs regular routine program operations that may include, but not limited to, recognizing codes and cost centers, verifying mathematical accuracy, identifying discrepancies in accounting information, computer data entry and timely completion of related program billings, forms and reports.
• Reviews all billing information from program supervisors and prepares for online billing.
• Enters all billing into the PROMISe Internet Portal
• Works with program supervisors to correct problems causing claim denials/suspensions.
• Prepares monthly billing summaries for each program for fiscal department.
• Prepares monthly invoices for all base funded services.
• Maintains accounts receivable log for each program.
• Verifies payment remittance advices and County payments against accounts receivables.
• Makes billing adjustments and/or corrections as needed.
• Adheres to all policies, laws, regulations and codes of ethics and confidentiality as outlined by federal and state laws, and agency policies and procedures.

QUALIFICATIONS:

1. Associate Degree in Accounting or Business Administration, or two years' experience and/or training in billing and/or collections.
2. Must not be excluded from participation in Medicare, Medicaid, or any other federal health care program.
3. Must successfully obtain Criminal History Clearance from the PA State Police, Child Abuse from the PA Department of Human Services and FBI Fingerprint Clearance.
4. Demonstrated ability and skill using computer software and word processing equipment.
5. Demonstrated knowledge of elementary accounting procedures and terminology.
6. Demonstrated ability to establish and maintain effective working relationships with internal staff, funding sources and consumers.
7. Ability to sit for long periods of time during the workday.
8. Ability to operate a keyboard with a high degree of accuracy.
9. Ability to identify inconsistencies in data and format and communicate findings to the supervisor.

QUALIFIED INDIVIDUALS SHOULD VISIT OUR WEBSITE FOR CURRENT EMPLOYMENT OPPORTUNITIES. POSTING#22-095.



EQUAL OPPORTUNITY EMPLOYER

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Radiology has an outstanding opportunity for a 50% FTE Fiscal Technician 2.

The Fiscal Technician 2 contributes to the growth and success of the Department of Radiology by executing the mission and vision. The Fiscal Technician 2 will assist the Fiscal Administration Support Team (FAST) with the Manager of Finance will overseeing this fiscal technician position.

RESPONSIBILITIES:

Essential Duties & Responsibilities (Other duties may be assigned to meet business needs.)

Fiscal Assignments (80%):

* This position reviews, records, reports, and initiates changes or transactions on a number of different department expense and revenue accounts following established procedures.
* Process travel reimbursements, electronic reimbursements, purchase orders, honoraria, expense transfers, and any other necessary transactions for employees at all sites of practice (UW School of Medicine, UWMC, HMC, SCCA, Seattle Children's Hospital, VA, NWH). Follow up with A/P, vendors, internal and external customers to resolve problems.
* Review and reconcile procurement card purchases. Acquire source documentation from card holders, assure that proper budget numbers and object codes are assigned in the PaymentNet system and enter the information in Purchase Path. Assist card holders with resolving vendor disputes. Disseminate Monthly Transaction Report to Card holders, obtaining their signatures.
* Record purchasing and reimbursement information for account balance and reconciliation purposes. Check current balances for available funds. Review for accuracy.
* Initiate, monitor, and reconcile reimbursements, purchases, and all other transaction types to various budgets following State, UW, SOM, and Department policies and procedures.
* Create and maintain departmental reports and records for the executing, tracking and reconciliation of expenses and revenue on department budgets and accounts.
* Assist in the preparation of periodic fiscal reports.

Other Assignments (10%):

* This position will be responsible for maintenance of day to day office activities and will share responsibilities for facilities management, surplus, inventory, and special projects.

Self & Team Development (10%):

* Act as a valued member of the administrative fiscal team that is collaborative, shares information and feedback, educated and trains self and other members of the department proactively. Participates in continuous process improvement, professional development, and customer service.
* Provide proactive, collaborative, and innovative contributions.
* Continue to grow in skills necessary for the position.
* Contribute to a team atmosphere in working with all internal/external customers.
* Other projects as necessary

MINIMUM REQUIREMENTS:

* High school diploma, or GED certificate AND fifteen quarter hours or ten semester hours of college-level accounting or bookkeeping; AND one year of full-time experience as a Fiscal Technician I, or equivalent including keyboarding experience or training. An Associate of Arts Degree, or equivalent, in accounting or business may substitute for six months of required experience.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Desired Education/Experience/Skills:

* Four year degree Professional appearance and communication style
* Experience with budget reconciliation Intermediate Microsoft Excel experience (e.g. Pivot tables, if and lookup formulas, grouping, conditional formatting, hyperlinking, named ranges)
* Ability to read, understand, and follow guidelines and policies.
* Positive and collaborative nature Experience with UW systems

Mission and Values:

Mission: To meet the clinical needs of patients and families we serve, to train the practitioners and leaders of tomorrow, and to advance imaging sciences to improve the human condition.

Values:

* Quality
* Innovation & Impact
* Leadership
* Partnership
* Fairness

Additional Information:

Supervision:

This position reports to the Manager of Finance of the Radiology Department. Performs work under general guidance and supervision.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to speak or hear. The employee frequently is required to sit; stand; walk; use hands to write, finger, handle or feel; and reach with hands and arms. The employee must occasionally lift and/or carry up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, depth perception, and the ability to adjust focus.

Work Environment:

* Schedule is normally 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent¹s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.
* Some travel between sites will be necessary by UW Health Services shuttles.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.