Administrative Specialist jobs at Florida Gulf Coast University - 54 jobs

Typical duties may include but are not limited to: * Provides comprehensive administrative support to the Center Director, including managing calendars, drafting correspondence, preparing reports, and coordinating travel arrangements and reimbursements. * Drafts, edits, and prepares documents, spreadsheets, newsletters, contracts, and promotional materials. * Creates, organizes, and maintains filing systems, workflows, and unit records. * Maintains office supply inventory and serves as the unit contact for vendors, equipment, space, and facility-related issues. * Manages updates to center web pages and collaborates with FGCU web personnel as needed. * Serves as the primary point of contact for the center, responding to inquiries via email, phone, mail, and in person. * Provides accurate information regarding policies, procedures, and program operations; responds to routine and moderately complex questions. * Supports daily operational needs, including reception duties and communication with families, staff, and campus partners. * Coordinates the scheduling and communication for parent/teacher conferences and provides follow-up as needed. * Prepares, reviews, and inputs human resources documents and data in accordance with FGCU processes. * Performs data entry, maintains updated lists and records, and assists with mailings. * Assists in completing annual VPK and School Readiness contracts with the Early Learning Coalition of Southwest Florida. * Works in early childhood classrooms as needed to support ratios, supervision, and continuity of care. * Utilizes the ProCare software system to support billing, enrollment, waitlist management, attendance, and other program functions. Other Duties: * Performs other job-related duties as assigned. * May assist in planning, coordinating, or supporting center events. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * 45 clock-hour childcare training as required by the Department of Children and Families. Training must begin and be completed within 30 days of hire. * An additional 9 school readiness training as required by the Department of Children and Families. Training hours completed within 30 days of hire. * CPR certified within 90 days of hire. * First Aid certified within 90 days of hire. * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Work experience in a higher education setting. * Experience with Workday. Knowledge, Skills & Abilities: * Ability to Complete the DCF 45-hour childcare training. * Ability to Complete the DCF 9-hour school readiness training. * Ability to Complete CPR training. * Ability to Complete First Aid training. * Knowledge of general office procedures. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects within deadlines. * Skill in completing assignments accurately and with attention to detail. * Ability to operate office equipment. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and make clear, well-reasoned and timely decisions. * Ability to apply general rules to specific problems to produce answers that make sense. * Ability to adapt quickly to changing situations and environments. * Ability to add, subtract, multiply, or divide quickly and accurately. * Ability to understand and follow directions. Pay Grade 13 This position is partially grant funded with anticipated refunding. Although renewal of grant is expected, position is contingent upon renewal of grant. FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

Florida A&M University's College of Pharmacy and Pharmaceutical Sciences, Institute of Public Health is pleased to announce the acceptance of qualified applicants for the Admistrative Assistant, Research vacancy. Responsibilities The Administrative Assistant will provide administrative support to all RCMI CORE leaders; The incumbent will provide support to the PI of the three funded research projects and all Research Pilot Project investigators; In addition, will assist RCMI Core facility technicians in creating Core facility database files; Incumbent must be able to follow up with appropriate offices to ensure the processing of eProcurement requisitions, purchase orders, subcontracts, consultant agreements, invoices, travel authorization requests, and travel reimbursements; The incumbent will maintain internal records of all grant-related expenditures and reports; The incumbent will ensure payment to vendors by comparing invoices to purchase orders, signing unpaid invoices, and maintaining files, records, and other materials; and the incumbent will be required to submit a quarterly encumbrances report to each core and pilot project investigator to verify charges to the grant. The Administrative Assistant will collaborate with the Assistant in Grants Management and the Coordinator, Research Programs, and assist faculty researchers; Incumbent will prepare recommendations for vacant grant positions; The Administrative Assistant will assist potential research personnel with information needed for international and Immigration and Naturalization matters; In addition, assistance will be provided to faculty development awardees; The Administrative Assistant will work in conjunction with the Coordinator of Research Programs in coordinating the RCMI local and National Advisory Committee meetings; The Administrative Assistant will schedule and take all minutes for the local advisory meetings and be responsible for receiving all quarterly progress reports; Assistance will be provided in coordinating the semi-annual advisory committee meetings, including taking minutes and routing for review and approval; The Administrative Assistant will serve as liaison for the RCMI principal investigator, program director, activity leaders, pilot project investigators and national advisory committee members with the various oversight offices; The Administrative Assistant will also be required to provide RCMI investigators with word-processing assistance in preparing supplementary proposals, progress reports, research manuscripts, and abstracts for submission to scientific journals and/or presentations for national scientific meetings; The Administrative Assistant will work with the RCMI/RCO to obtain the RCMI PI and research investigator's signatures on Time and Effort Reports each semester and forward completed reports to the Contracts and Grants Office; and perform other related duties as needed. Minimum Qualifications A high school diploma and seven years of related experience; or a combination of post high school education and experience equal to seven years. Recommended Competencies Knowledgeable of administrative policies and procedures that must be implemented in Research Center Office; Knowledgeable of standard business formats and the methods of data collection; Knowledgeable to interacts with students, faculty and the public in-person and by telephone; Knowledgeable of the principles and techniques of effective verbal and written; Skills in using interdepartmental network, F AMU Financials EIT System, local area network and email; Skills in Microsoft Office computer software including: Access, Excel, Outlook, PowerPoint, Publisher and Word; Skills in other computer software including: Adobe Acrobat and Page Maker, CS ChemOffice and etc.; Ability to speak clear, effective and use good English (reading, writing and editing); Ability to develop effective working partnerships as a means to expedite and improve services for our guests; Ability to solve practical problems and deal with a variety of issues where limited direction or standardization exists; Ability to provide updates and maintains the confidentialit) I of student records, faculty files, course materials, and budget and equipment inventories; Ability to be self motivated and able to work independently; Ability to organize and prepare written data into logical and correct format; and Ability to comprehend and follow oral and written instructions. Pay Plan This is an USPS (University Support Personnel System) position. Conditions of Employment Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment. Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment. Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation. How To Apply Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law. Reasonable Accommodation If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at ************** at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS **************. Equal Opportunity/Access Florida A&M University is an Equal Opportunity Employer. Veterans' Preference will be given to eligible Veterans' and spouses of Veterans' as required by Florida Statutes. Apply for Job * Careers * Sign In * New User

Department University Business Administrators - College of Fine Arts School of Dance Responsibilities Position serves as the University Business Administrators program site manager responsible for ensuring sound fiscal management and compliance at the School of Dance. Serves as the Budget and department HR Manager for the School of Dance. * Responsible for serving as the UBA site manager at the School of Dance and Maggie Allessee Center for Choreography (MANCC). Provides sound fiscal and administrative management to ensure compliance and that mutually agreed upon services are provided. Interprets Florida Statutes, State and University policies & procedures, and University Controller memoranda relating to finances and HR. Serves as the Budget Manager for the School of Dance and MANCC approving financial transactions. Makes recommendations to senior management on program planning and development. Responsible for working with faculty program managers on review of their annual operating budgets. Develops and maintains clear and concise budget reports for each area. * Oversight of the daily office management, coordinates and oversees transactional functions for the School of Dance and MANCC in the areas of travel, procurement, Human Resources, and FSU Foundation. Responsible for the supervision, hiring, development, execution of training and evaluations for UBA and OPS staff within the School of Dance on financial and administrative operations. Responsible for providing leadership and direction of policy development by interpreting, monitoring, and analyzing information regarding operating policies and procedures. * Responsible for completing unit wide annual reporting to the School of Dance accrediting body, National Association of Schools of Dance (NASD). Responsible for completing financial reporting for School of Dance auxiliary activity for Unrelated Business Income Tax (UBIT) surveys. Responsible for reviewing, analyzing reports, and providing guidance on all administrative and financial functions in the School of Dance as it relates to academic activities. Manages the waiver and stipend budget for the Graduate Students as well as budget for adjunct funding and the Arts in NYC program budget. Serves as backup FACET representative for the School of Dance. * Serves as a member of the School of Dance's Management Team that reports directly to the Chair. Responsible for providing leadership and direction of policy development by interpreting, monitoring, and analyzing information regarding operating policies and procedures. Serves as a liaison between the department and other related university functional areas such as General Accounting, Accounts Payable, Foundation, Purchasing, Travel, Budget Office, Sponsored Research, Human Resources and the Office of Faculty Development and Advancement. * Interprets Florida Statutes, State and University policies & procedures, and University Controller memorandums relating to human resources and finances. Provides leadership and direction of policy by reviewing, analyzing, developing, and implementing School of Dance policies and procedures essential for the sound and effective management at the School of Dance. Qualifications A Bachelor's degree and four years of experience; or a high school diploma or equivalent and eight years of experience. (Note: a combination of post high school education and experience equal to eight years.) Preferred Qualifications Previous experience working in higher education. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department National High Magnetic Field Laboratory - DC Field Facility Responsibilities * Manages and oversees the daily administrative operations of the DC Field Facility, ensuring effective communication, continuity of operations, and adherence to established procedures. This includes managing facility information systems (Monitors Anywhere, message boards), maintaining personnel and facility calendars, coordinating meetings and space usage, interpreting and applying administrative policies, and serving as the primary liaison for personnel-related administrative matters. * Manages and supports the DCFF User Program at an advanced administrative level, working with facility leadership to plan, execute, and refine the magnet request, review, and scheduling processes. Develops magnet schedules based on analysis of user demand, resource availability, and operational constraints; maintains physical and digital scheduling systems; communicates schedule decisions to users; and oversees the user badging program for all Tallahassee user facilities. * Provides project management and operational oversight for major facility initiatives, utilizing discretion and independent judgment to maintain project timelines, generate financial reports, ensure consultant/visitor contracts remain compliant, and support Shutdown and Maintenance Monday planning. Interprets project requirements, monitors progress, and makes recommendations to leadership regarding workflow improvements and resource planning. * Manages budget, financial, and procurement functions for the DC Field Facility, serving as a p-card and t-card holder and overseeing expenditures across multiple budgets and projects. Coordinates with finance and procurement units to reconcile accounts, resolve complex purchasing issues, obtain vendor quotations, submit orders, oversee ITB/ITN administrative processes, support budget transfers and requests, and lead end-of-year or grant spenddown activities. May serve as a designated Budget Manager/Approver. * Coordinates personnel administration, event and visitor logistics, work-order operations, and process optimization efforts, ensuring efficient departmental operations. This includes managing hiring workflows, applicant communication, interview scheduling, onboarding processes, visa status tracking, workspace readiness, event coordination, facility work orders, and cleanliness oversight. Develops and improves administrative processes for the department, and prepares data summaries, tables, and graphs to support operational reporting and long-range planning. Qualifications Bachelor's degree and four years of experience or a high school diploma/equivalent and eight years of experience. (Note: post-high school education can substitute for experience at the equivalent rate.) Preferred Qualifications * Exceptional organizational and time-management skills. * Excellent communication abilities, both written and verbal. * Professionalism, excellent interpersonal skills and a solution-oriented attitude. * Proficiency in Microsoft Office Suite is required, experience with a project management software package is preferred. * Ability to think creatively and provide innovative solutions to problems. * Strong attention to detail and commitment to accuracy is desired. * Ability to work independently and as part of a team. * Positive attitude and proactive approach to tasks. * Ability to handle confidential information with discretion and integrity. * Ability to take initiative. * Professional presentation and conduct in alignment with the FSU and NHMFL values. Contact Info For additional information, please contact Kayla West at **************. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department Askew School of Public Administration and Policy - College of Social Science and Public Policy Responsibilities * Serves as primary point of contact for departmental academic affairs for all MPA, Combined Pathways, certificate, and non-degree seeking students. Provides guidance and support to students on a range of academic matters, including course selection, degree requirements, and program planning. Manages student registration and enrollment. Initiates and manages the completion of forms from the Graduate School, Registrar's Office, and COSSPP (College of Social Science and Public Policy) related to students' progress in the program. Assists with maintaining the MPA Graduate Student Handbook, MPA Canvas Course, and student listserv. Keeps Graduate Student Tracking database up to date and tracks student progression towards completion. Works with the Office of Academic Affairs to clear students for graduation. Receives guidance and meets deadlines as directed by the Office of Academic Affairs. * Tracks students progress, plans course sequencing and schedules, advises on academic policies (including probation/SAP appeals), navigates state-funded vs. non-state-funded course options. Manages advising booking page and advising-related resources and forms, including Program of Study, PAD electives list, pre-approved non-PAD electives list, non-PAD approval form, typical course rotation schedule, course substitution forms. Completes Satisfactory Academic Progress appeals. * Monitors and Manages student registration and enrollment tasks, processes transfer credit equivalencies, attends and plans major promotional events, assists students in searching and applying for scholarships, trains OPS employees, and takes on other responsibilities as needed and as directed by department or program leadership. Supervises administrative Graduate Assistants. Supports NASPAA (the Network of Schools of Public Policy, Affairs, and Administration) accreditation review cycle. Maintains administrator access to the Askew School for minor updates. * Assists with graduate student admissions, including recruitment, marketing the graduate program to prospective students, answering inquiries from prospective students, timely processing and tracking applications. Works with the Graduate Admissions Office to coordinate application materials for prospective students. Ensures students meet residency requirements, including Florida residency for US applicants. Coordinate with IT staff to update and manage the website for graduate recruitment. Runs new graduate student orientation. * Initiates regular contact with MPA students, utilizing a variety of communication methods (email, phone, video conferencing). Timely, accurate, and student-centered response to student inquires/requests (via email, phone, or other platforms). Maintains detailed records of all communication with students, including email correspondence, notes from phone conversations, and summaries of video conference meetings. Proactively communicates important program updates, deadlines, policy changes, and other relevant information to students, utilizing appropriate channels (email, online platforms, etc.) to ensure they are well-informed and have access to the resources they need. Communicate regularly with the Graduate Faculty Advisor, departmental faculty, regarding the student's program of study, enduring all parties are informed of student progress and any potential challenges. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Contact Info Justine Carre Miller - ******************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Business Administrators - Career Center Responsibilities Responsible for coordinating the Career Center's human resources transactional activities, processes, and administrative functions. Oversees the training and quality control of departmental HR process and serves as an HR liaison for the Career Center. * Departmental Human Resources representative responsible for personnel functions including job advertisement, recruitment, appointments, and payroll verification. Maintain the department's employment records and perform the department's FACET Certification efforts. Coordinate all aspects of the new employee onboarding process and ensure Career Center employees complete all university and departmental training. Execute the Career Center's offboarding process for departing staff, faculty, and student employees, and maintain the onboarding policies and checklists. Interpret university HR-related policy and procedure changes that affect the Career Center and inform the Director of these changes and their effective dates. Responsible for the Career Center's InternFSU hiring process. * Maintains the Master OPS Employee Spreadsheet for the Leadership Team ensuring all appointment dates, wages, funding, and weekly payroll items are correct. Performs the FACET Certification process, distributes Assignment of Responsibilities, and prepares annual contracts for all the department's faculty employees. * Serves as primary Purchasing Card (PCard) proxy for Career Center card holders. Ensures the propriety of the payments, compliance with prompt payment, and other applicable laws, policies, and procedures of the State of Florida and Florida State University. Confirms that all P-Card transactions are appropriate and follow University-related guidelines. Provides an accurate description of goods and verifies the budget for the P-Card charges. Reviews monthly P-Card Statements to ensure that adequate supporting documentation is attached. Maintains monthly reconciliation forms in OMNI signed by the P-Cardholder, Supervisor, and Proxy. * Trains new Career Center Federal Work Study students on office operations, policies, and procedures. Orients staff to the Career Center's office procedures and university human resources policies. Oversees, updates and edits the Career Center's HR Dept Office Manual and ensures staff are informed of policy changes. * Completes projects as assigned by the Associate Director of OVPSA and the Director of the Career Center with respect to employment operations and professional development. Provides backup for the Office Manager, including greeting guests/visitors and answering the main Career Center phone line. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications The ideal candidate excels at managing multiple tasks efficiently through strong organizational and prioritization skills. They must be able to establish and maintain productive working relationships. The candidate should demonstrate strong communication skills, both verbally and in writing. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being re-advertised. Previous applicants need not reapply. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department University Business Administrators - Herbert Wertheim College of Business Responsibilities Responsible for managing administrative functions with a focus on Faculty and OPS employees within the Herbert Wertheim College of Business (HWCOB) respective schools, programs, and institutes. * Serves as the departmental HR and faculty development liaison for the HWCOB, its departments, programs, and institutes. Manages departmental and Dean's office processes related to Faculty Development & Advancement, ensuring processes and materials comply with College and University Guidelines. Develops data collection and recording methods for information storage and retrieval, including Years in Rank/Tenure Clock documents. Coordinates reports and reviews as requested by the OFDA. * Responsible for managing departmental HR transactional functions for the Herbert Wertheim College of Business and its respective schools, centers and institutes, with a focus on faculty and OPS positions. Assists new employees with onboarding and monitoring the hiring process to completion. Manages active appointment reports, spreadsheets, and payroll cost center reports, ensuring accurate and timely data. Responsible for researching and initiating processes required to correct errors and ensure proper payroll payments. Maintains departmental personnel files in compliance with Federal, State, and University laws, policies, and guidelines. Serves as the primary FACET and AOR representative. * Interprets, recommends and implements policies and procedures with the deans and other management personnel to ensure adherence to federal, state, university and college laws, rules, policies and business practices. Responsible for ensuring HR compliance at the Herbert Wertheim College of Business. Participates in policy development for Departmental HR and faculty development functions. Serves as a resource for supervisors to ensure they have a good understanding of the University policies and procedures. Guides and advises supervisors through the recruiting process. Serves as liaison with other University departments. * Highly visible representative of the Herbert Wertheim College of Business and the Office of the Dean through correspondence and meetings. Develops and carries out communication procedures for dissemination of University and Dean's Office directives related to human resources, faculty development and advancements. Prepares, reviews, edits, and analyses reports. Creates reports for upper management, department chairs and program directors regarding faculty retention and turnover. Manages appointment spreadsheets for respective employees and provides regular rate management reports to college leadership to track faculty rate. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications The ideal candidate should have experience in FSU HR processes. University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department College of Medicine, Interdisciplinary Medical Sciences BS Program Responsibilities Responsible for administrative, fiscal and programmatic management of the Division of Interdisciplinary Medical Sciences at the College of Medicine. * Provide direct administrative support with daily management and coordination of activities for the Interdisciplinary Medical Sciences Division. Exercise judgment in screening and referring visitors, and student inquiries. Resolve problems or routes to appropriate personnel. Manage the calendars of the Associate and Assistant Deans of the IMS Division and Bridge Director ("Division Leadership") to include scheduling appointments, meetings and events, managing invitations and logistical planning. Compose emails and memoranda. Draft and/or proofread memorandums and other correspondence requiring action by Division Leadership. Maintain all files for faculty, travel, and procurement. Maintain and process licensure, memberships, and reimbursements for Division leadership and direct reports. Maintain and procure office supplies for the Division Leadership and Bridge LC. Knowledgeable of current State of Florida and University policies and procedures. Attend staff meetings, training sessions, and other meetings as directed by the Division Leadership. Promotes an atmosphere of teamwork in accomplishing the mission and goals of the IMS Division to include participating in the delivery of support services for special projects, scheduled events or in meeting key department deadlines. * Monitor and assist with IMS Division's budgeting process. Responsible for monitoring departmental budgets, foundation accounts, and discretionary funds. Attend budget meetings with COM Accounting staff. Alert the Associate Dean of any budgetary concerns or trends. Monitor and maintain budget spreadsheet for foundation and E&G accounts relating to the IMS Division update and distribute weekly. Process pre-authorizations and purchases for the IMS Division, ensure all documents are prepared, signed, and distributed, review invoices to process payment. Follow up with vendors to ensure purchase orders or payment arrangements are in place. Process auxiliary purchase orders for the IMS Division and the discretionary accounts within the IMS Division from the FSU Foundation. Handles cash or checks in accordance with University guidelines. * Maintain online Bridge academic calendar. Serve as Student Support Coordinator for the Bridge to Clinical Medicine Program. Coordinate w/ DSAA on Orientation agendas, Lunch and Learns, LC Assignments, CLC schedules, and distribution lists at the beginning of each academic year. Coordinate with admissions for Bridge early assurance in the fall. Facilitate student entry of Castlebranch documents. Procure and maintain equipment, supplies, garments, and protective equipment for clinical experiences. Facilitate registration, advising appointments and classroom reservations. Assist faculty and students with printing, photocopying, and purchasing of materials and/or subscriptions. Update and print the annual Student Handbook. Manage all student records for preceptorship while meeting specific clinical facility requirements. Facilitate the annual purchase of subscriptions for academic support. Assist Honors Medical Scholars Director with online program applications to include instructions, deadlines, and follow up emails to applicants. Communicate with FSU admissions when necessary and export eligible applicants for the review committee. Schedule individual advising appointments, HMSS meetings, and group activities for the HMS Director. Assist Honors Medical Scholars Society (HMSS) with event planning and admin duties. * Serve as department representative for human resources to coordinate the annual evaluation process and submission of Assignment of Responsibilities (AOR) and complete of Faculty Assignments, Commitments, & Effort Tracking (FACET) reports in addition to Employee Action Requests (EARs) for faculty reporting directly to the Associate Dean, and Payroll Certification reports. Maintain files for Director of Outreach, Director of Experiential Curriculum, Assistant Dean, Associate Dean, Evaluation Director, and Bridge Director. Maintain file system to support the preparation, compilation, and updating of student file information for Bridge students and Honors Medical Scholars. Serve as the travel representative by processing and submitting all travel requests and expense reports for Division leadership. Process travel requests and expense reports as needed for faculty, staff, students, and guests in the IMS Division in accordance with Florida State University policies and procedures, ensuring travel arrangements and reimbursements are processed in a timely manner. Knowledgeable in Concur and follows FSU travel guidelines accordingly. * Manage all special events within the division including Bridge Orientation, Bridge Research Luncheon, Bridge Brown Bag luncheons, HMS Interview Day, HMS Senior Send Off, FSU College of Medicine graduation for Bridge students, and departmental program events, managing guest lists, send invitations, arrange venues, food, materials needed, etc. Runs occasional errands in support of Division activities requiring the operation of a motor vehicle. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) * Valid Driver's License or the ability to obtain upon hire University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. Must be available for after-hours and weekend events as needed. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department College of Medicine, Academic Affairs Responsibilities Position provides direct administrative support to the Associate Dean for CQI, Director of Evaluation for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs for the College of Medicine. The position assists in administrative support for the Senior Associate Dean for Medical Education and Academic Affairs at the College of Medicine. * Provides administrative and secretarial support to the Associate Dean for CQI, Director of Evaluation for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs. Assists in administrative support for the Senior Associate Dean for Medical Education and Academic Affairs. Exercises judgment in screening & referring visitors, phone calls & inquiries. Resolves problems or routes to appropriate personnel. Reviews & routes mail and email. Composes letters/memos for routine matters and other correspondence requiring action. Proofs letters/memos and reports for accuracy. Collects & prepares background materials & agendas for meetings/conferences. Assists with scheduling appointments, meetings/events, managing invitations & logistical planning. Maintains data, completes special projects, assists Senior Admin Specialist with special projects, research, & reports. Assists Sr Admin Specialist and CQI Program Coordinator with gathering & maintaining info for complex reporting & accreditation efforts to include LCME/AAMC reports, routine national reports, & required internal reports, such as GPC & SACS reporting, etc. * Processes and submits travel authorizations for the Senior Associate Dean for Medical Education and Academic Affairs, and other direct reports including: Assoc Dean/Director for CQI, Chair of the Curriculum Committee, and the Program Director for Clinical and Community Affairs. Gathers documentation and submits travel reimbursements. Makes all necessary travel arrangements to include hotel, flights, car rentals, etc. in accordance with Florida State University policies and procedures ensuring travel arrangements and reimbursements are processed in a timely manner. Process purchase orders, meeting deadlines in accordance with Florida State University policies and procedures. Responsible for procurement and management of office supplies, preparation of requisitions in OMNI and tracking delivery of items. Monitors invoices requiring payment. Communicates directly with vendors as needed. Enter all financial transactions in budget spreadsheet to assist the Senior Administrative Specialist with monitoring and maintaining budgets for accounts relating to the Medical Education and Academic Affairs Division. * Works in conjunction with the CQI Program Coordinator to facilitate the coordination of LCME survey team visits & mock site visits. Routine reporting includes but is not limited to the LCME reaccreditation reports & required updates, LCME/AAMC Medical School Questionnaire, the AAMC Medical School Profile System (MSPS), the Peterson report (yearly national report of data), the Graduate Policy Committee reports (GPC), Institutional Effectiveness Portal (IEP), Quality Enhancement Review (QER), SACS reporting, etc. * Plans department social functions, meetings and other events to include managing guest lists, sending invitations, making arrangements for venue, food, materials needed, etc. and following up with vendors ensuring purchase orders or payment arrangements are in place. Directly responsible for submission & monitoring of application for Continuing Medical Education Credits. * Assists the Sr. Assoc Dean, Assoc Deans and other direct reports in support of committee memberships and boards at the community, state and national level. Responsible for scheduling, travel, preparation of meeting materials and presentations, correspondence and reports and other related duties assuring logistics and necessary follow-up. Plans, organizes & coordinates with the Chair of the COM Curriculum Committee for all necessary administrative duties, to include all subsidiary task forces & work groups. Schedules Curriculum Committee meetings, compiles & distributes meeting materials. Records & archives meeting minutes & maintains committee SharePoint sites. Maintains list of committee actions used for reporting to accrediting body. Maintains annual committee member appointments. Assists with administrative duties for the Senior Associate Dean for Academic Affairs (i.e. Curriculum management) at the college & university level as requested. Plans, organizes, and schedules monthly Academic Affairs meetings. Creates meeting minutes and disburses to Academic Affairs Committee and Dean. Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) * Valid Florida or Georgia Driver's License or the ability to obtain upon hire University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position is being advertised as open until filled. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Department Academic & Student Affairs, Budgets & Operations Compensation $16.77 to Negotiable Hourly General Description / Primary Purpose: Job Function: Provides direct support for the Associate VP of Academic and Student Affairs Budget and Operations as well as the Associate VP for Student Engagement and International Affairs. Responsible for the intake of personnel actions (track to ensure correct routing and monitor to make sure all signatures are secured). Serve as a delegate for the Associate VP of Budget and Operations as well as Associate VP of Student Engagement and International Affairs in Workday. Responsible for ordering Technology Equipment for Department. Completes journal transfers as needed. Prepare and manage Human Resources processes in Workday for department and provide support for the division as needed. Serve as a backup for office management financial functions for all departments within Student Affairs. Provides guidance and oversight to the Program Assistant and Specialist for financial and departmental procedures and processes. Delegate for budgets, travel and expense reporting in Workday. Responsible for the arrangements and the logistics of team-wide workshops, events, and seminars. Sends out announcements, as requested by the Associate VP. Responsible for management and awards of the Emergency Fund Scholarships and Student Affairs Scholarships. Provides research and support for Conduct Appeals. Tracks appeals and updates Associate VP. Responsible for the coordination of A&P evaluations and personnel files. Responsible for overall office coverage and operations. Manages reservations for the Conference Room and Boardroom. Serves as search committee and student success administrative liaison as needed. Facilitates work orders. Responsible for collecting and analyzing data in response to requests by the Board of Governors office for Student Affairs matters. Submits IT help requests. Supports the Budget Coordinator by preparing personnel and finance requests as needed. Serves as administrative support for the Office of Service Learning and Civic Engagement. Submits job postings of OPS and FWS positions. Provide E&G and Foundation budget support for Office of Service Learning and Civic Engagement as needed. Assist in familiarizing the staff with regulations; consults General Council and DOS as needed. Supervises and provides guidance, training and support for the Student OPS & FWS positions. Performs other duties as assigned. Marginal Functions: Serves on University-wide committees as designated by the Associate Vice President. Takes minutes at meetings. Purchases office supplies for the SA Office and is responsible for P-card transactions and monthly reporting. Process travel requests for supervisors. Schedules and manages calendars as well as various events/programs as requested by supervisor. Supervision Exercised: Position has operational supervisory authority for Student Affairs Office operations including Program Assistant and OPS support staff (as needed). Supervision Received: Reports directly to the Associate VP. Required Qualifications Bachelor's degree or a high school diploma and 4+ years of relevant experience. Or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219. Experience working in professional/ administrative environment. Ability to interpret rules and regulations as outlined by the BOT. Ability to work well with the diverse student population. Ability to compile information and data for a variety of reports. Must have a high level of integrity and reliability and must possess conflict resolutions skills to work with parents, students and employees in sensitive and sometimes emotionally difficult situations. Excellent written and verbal communication skills are essential. Statement(s) of Understanding This position requires a background check. In conjunction with the University's policy, this position may also require a credit check. The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University's Title IX Administrator or any divisional Title IX Coordinator Equal Opportunity The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who reports discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of university regulation. Carnegie UNF is a Carnegie Community Engaged Institution. This designation celebrates the University's collaboration with community partners from the local to the global level. It reflects UNF's mission to contribute to the public good and prepare educated, engaged citizens.

Department PCC Nurse Anesthesia Program Florida State University is one of the nation's top public universities, and FSU Panama City amplifies the university's efforts to preserve, expand, and disseminate knowledge in the sciences, technology, arts, humanities, and human services professions. FSU Panama City is located 100 miles west of Tallahassee on the beautiful North St. Andrews Bay and is only three miles from the beaches of the Emerald Coast. FSU PC currently houses 20 bachelor's programs, 9 master's programs, and 1 doctoral program, and boasts a small faculty-to-student ratio, which gives students a more personalized academic experience. Please visit ************************** for information about our FSU PC Promise to students and ******************* for more information about our campus. FSU Panama City also recently opened a brand new residential housing complex on campus and right on the water. This new apartment-style complex at FSU PC houses both undergraduate and graduate students. For more information about our on-campus housing, visit ******************************** Responsibilities * Assists simulation faculty with the preparation and delivery of all simulation events in the Nurse Anesthesia program. Completes all initial and update training on the operation of simulation equipment utilized by the program. Ensures proper care, cleaning, and maintenance are performed in accordance with service plans and warranties covering program assets. Coordinates with campus IT for systems connectivity and updates as required. Conducts an inventory of consumable simulation equipment at least twice a semester. Submits purchase requests to the Program Coordinator in a timely manner to meet operational needs. Ensures simulation lab is set up for weekly simulation activities (equipment setup and functional, evaluation forms printed and available, adequate supplies of oxygen and medical air, etc.). Provides proctored simulation time, operating the simulator during scheduled open lab times. * Responsible for monitoring student clinical data input and evaluations. Monitors student time logs to ensure Program compliance with the Council on Accreditation requirements; pre-populates midterm and semester evaluation forms with students' clinical data (Name, hours, cases, personal days used, etc. from Medatrax and utilized databases. Assists faculty and staff with preparation of special events (i.e., graduation, applicant interviews, hosting conferences). * Assists in maintaining/updating program clinical information for students on organization Canvas page; prepares student onboarding information for up to 80 students at greater than 40 clinical sites; works with credentials/education staff/clinical coordinators at clinical sites to facilitate student clinical rotations in accordance with monthly schedule designed by Assistant Program Director; assists students with credentialing at various clinical sites (currently utilize multiple external computer systems; American Data Bank, MyClinical Exchange, CastleBranch, Clinician Nexus). Qualifications A Bachelor's degree and two years of experience; or a high school diploma or equivalent and six years of experience. (Note: a combination of post high school education and experience equal to six years.) Preferred Qualifications * Experience with Medatrax administration. * Experience with Clinical Simulation. * Experience with Clinical Coordination * Experience with Excel, Outlook, Adobe, and DocuSign Helpful Primarily assists simulation faculty in coordinating administrative, operational, and student academic activities for the Nurse Anesthesia Program (NAP) simulation lab at FSU Panama City; assists the Assistant Director in data management, rotation scheduling, and hospital onboarding, related to the implementation of the clinical practicum courses. Contact Info Dr. Lonnie Hodges - **************** University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research and encourages creativity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news! Learn more about our university and campuses. Anticipated Salary Range Starting in the low $40,000's, commensurate with education and experience. FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs. Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks. How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at ********************* If you are a current FSU employee, apply via my FSU > Self Service. Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume. Considerations This is an A&P position. This position requires successful completion of a criminal history background check. This position will be on site at FSU Panama City in Panama City, FL. This position will remain open until it is filled and is anticipated start date will begin in Spring 2026. Equal Employment Opportunity FSU is an Equal Employment Opportunity Employer.

Responsible for managing all aspects of the Agilent/iLab system. Serve as the primary point of contact and liaison for customers and the unit. Provide technical support and guidance to customers using iLab, assist in the creation of user accounts, including processing new labs and users (internal and external), and update lab personnel records. Verify correct information is received, duplicate labs or users are not created, and troubleshoot and resolve any issues users encounter when accessing the system. Create iLab calendars for new self-service equipment at ICBR. Oversee all customer inquiries regarding iLab and handle invoice corrections. Manage the iLab listserv and collaborate with iLab customer support to open helpdesk tickets on behalf of ICBR to address system issues. Monitor and manage weekly billing through the Agilent/iLab system. Create and submit invoices for ICBR services. Review invoices for accuracy and follow up with customers regarding payment information to ensure timely payment. Enter chartfield information, reconcile disputes, and collaborate with scientific cores to process billing events. Work directly with the Finance Manager to identify and complete manual journal entries for payment and process wire and check deposits for payment. Maintain appropriate backup documentation for audit purposes. Provide advanced administrative support to core directors, which includes high-level reporting to ICBR Administration and Senior Staff on equipment use, core and center revenue, and outstanding invoices. Responsibilities include monitoring and reporting on revenue and spending activities. Review and enter all new and updated service fees for ICBR into the Agilent/iLab system and, as needed, the ICBR website. Serve as ICBR's Level 1 invoice approver in my UF Marketplace, working with and approving invoices within ICBR and creating non-PO invoices, as required. Monitor open POs and ensure they are closed correctly. Assist the Finance Manager and Assistant Director of Operations in preparing core office reports and helping the Assistant Director of Operations register ICBR as a supplier with external customers and legal documentation, as needed. Establish work priorities, set deadlines, and manage daily office operations. Conduct an initial overview of the Agilent/iLab system for all new ICBR employees and provide follow-up training as necessary. Develop and maintain training materials and continually review processes to manage quality improvement efforts and ensure all SOPs for iLab, billing, and reporting are kept up to date. Responsible for subproject management of Agilent/iLab system, including system integration updates and user interface enhancements. Manage and communicate ongoing changes to ICBR Administration, Senior Staff, and UFIT. Responsible for timely and accurate communication between UFIT and Agilent to ensure updates occur with no interruption to the Agilent/iLab system. Communicate changes to appropriate parties that affect ICBR and its customers. Manage and communicate all ongoing changes, timelines, and any foreseen issues. Support the continuous development of best practices and tools for management of this system as UF transitions to Workday. Serve as a Project Manager within the financial refactor integration project with Workday facilitated by Agilent/iLab. Execute various ICBR administration functions, including receptionist coverage. Other miscellaneous duties as required. Expected Salary: $60,000 - $63,000 Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: Bachelor's degree in Business Administration with an accounting or finance major Interacts on a daily basis with many faculty and staff across campus and around the world, so incumbent must be friendly, professional, and courteous at all times. A high degree of tact, diplomacy, and customer service is required. Proficient with computers and computer software, especially MS Excel and MS Outlook. Experience with Confluence. Excellent communication - verbal and written. Proficient reading and writing skills. Excellent attention to detail. Desire and willingness to learn new skills, systems, and complete required training. Experience working in a fast-paced environment while maintaining a pleasant demeanor even under adverse circumstances. Appropriate training, roles, and experience in my UFL. Experience working in an electronic billing system (preferably Agilent/iLab), performing reconciliations, and audits. Working knowledge of the iLab system. Discretion regarding the expenditure of state, grant and auxiliary funds, exercise care when processing deposits. Knowledge of my UFL fiscal system and UF policies and regulations and maintaining training for role. Knowledge of biotechnology terminology and laboratory processes. Strong customer service and resource skills. Must be able to work independently to establish and manage competing priorities, solve problems, and set and meet deadlines, as well as work well with others in a team environment. Special Instructions to Applicants: To be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. This requisition has been reposted. Previous applicants are still under consideration and need not reapply. Health Assessment Required: No

Responsible for managing all aspects of the Agilent/iLab system. Serve as the primary point of contact and liaison for customers and the unit. Provide technical support and guidance to customers using iLab, assist in the creation of user accounts, including processing new labs and users (internal and external), and update lab personnel records. Verify correct information is received, duplicate labs or users are not created, and troubleshoot and resolve any issues users encounter when accessing the system. Create iLab calendars for new self-service equipment at ICBR. Oversee all customer inquiries regarding iLab and handle invoice corrections. Manage the iLab listserv and collaborate with iLab customer support to open helpdesk tickets on behalf of ICBR to address system issues. Monitor and manage weekly billing through the Agilent/iLab system. Create and submit invoices for ICBR services. Review invoices for accuracy and follow up with customers regarding payment information to ensure timely payment. Enter chartfield information, reconcile disputes, and collaborate with scientific cores to process billing events. Work directly with the Finance Manager to identify and complete manual journal entries for payment and process wire and check deposits for payment. Maintain appropriate backup documentation for audit purposes. Provide advanced administrative support to core directors, which includes high-level reporting to ICBR Administration and Senior Staff on equipment use, core and center revenue, and outstanding invoices. Responsibilities include monitoring and reporting on revenue and spending activities. Review and enter all new and updated service fees for ICBR into the Agilent/iLab system and, as needed, the ICBR website. Serve as ICBR's Level 1 invoice approver in my UF Marketplace, working with and approving invoices within ICBR and creating non-PO invoices, as required. Monitor open POs and ensure they are closed correctly. Assist the Finance Manager and Assistant Director of Operations in preparing core office reports and helping the Assistant Director of Operations register ICBR as a supplier with external customers and legal documentation, as needed. Establish work priorities, set deadlines, and manage daily office operations. Conduct an initial overview of the Agilent/iLab system for all new ICBR employees and provide follow-up training as necessary. Develop and maintain training materials and continually review processes to manage quality improvement efforts and ensure all SOPs for iLab, billing, and reporting are kept up to date. Responsible for subproject management of Agilent/iLab system, including system integration updates and user interface enhancements. Manage and communicate ongoing changes to ICBR Administration, Senior Staff, and UFIT. Responsible for timely and accurate communication between UFIT and Agilent to ensure updates occur with no interruption to the Agilent/iLab system. Communicate changes to appropriate parties that affect ICBR and its customers. Manage and communicate all ongoing changes, timelines, and any foreseen issues. Support the continuous development of best practices and tools for management of this system as UF transitions to Workday. Serve as a Project Manager within the financial refactor integration project with Workday facilitated by Agilent/iLab. Execute various ICBR administration functions, including receptionist coverage. Other miscellaneous duties as required. Expected Salary: $60,000 - $63,000 Required Qualifications: Bachelor's degree and three years of relevant experience; or an equivalent combination of education and experience. Preferred: * Bachelor's degree in Business Administration with an accounting or finance major * Interacts on a daily basis with many faculty and staff across campus and around the world, so incumbent must be friendly, professional, and courteous at all times. A high degree of tact, diplomacy, and customer service is required. * Proficient with computers and computer software, especially MS Excel and MS Outlook. Experience with Confluence. * Excellent communication - verbal and written. Proficient reading and writing skills. * Excellent attention to detail. * Desire and willingness to learn new skills, systems, and complete required training. * Experience working in a fast-paced environment while maintaining a pleasant demeanor even under adverse circumstances. * Appropriate training, roles, and experience in my UFL. * Experience working in an electronic billing system (preferably Agilent/iLab), performing reconciliations, and audits. * Working knowledge of the iLab system. * Discretion regarding the expenditure of state, grant and auxiliary funds, exercise care when processing deposits. * Knowledge of my UFL fiscal system and UF policies and regulations and maintaining training for role. * Knowledge of biotechnology terminology and laboratory processes. * Strong customer service and resource skills. * Must be able to work independently to establish and manage competing priorities, solve problems, and set and meet deadlines, as well as work well with others in a team environment.

Required Qualifications A high school diploma and four years of experience directly related to the job functions. Directly related college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Classification Title: Administrative Assistant III Classification Minimum Requirements: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. : This position is located within the School of Teaching and Learning administrative unit within the College of Education. This position will report to the Office Manager. The job description includes but not limited to Human Resources processing, Fiscal related processing, Space, Facilities and Asset Management, and other duties as assigned. Duties include: * Human Resources * Coordination and processes for HR related hiring of adjunct faculty, temporary OPS employees. Assists Office Manager with graduate assistant appointments and HR 600 requests for adjunct faculty. Track graduate assistant evaluations. Maintain the processing of bi-weekly payroll and time approvals for assigned OPS employees. Assist with the onboarding of new faculty. Manage offboarding process for doctoral student graduate assistants each semester including but not limited to collecting departmental assets and keys. * Space, Facilities, and Asset Management * Support departmental asset management and inventory control. Oversee key control procedures and record keeping ensuring authorized access and security compliance. Liaison for all facility related issues within the department. Opens and secures building doors and restrooms in accordance with daily operating hours. Assist the Office Manager with space allocation processes. * Fiscal * Responsible for the coordination and purchase of all departmental software, computers, specialized equipment and furniture. Assist with faculty start-up package by tracking and monitoring usage with clear, accurate reporting. In charge of ordering new faculty hire items including business cards, names tags & plates, etc. Oversee spending for dollar limited OPS hires to maintain compliance with funding limits. Assist with purchase orders, travel arrangements, and other fiscal processing responsibilities as needed. * Tenure, Promotion and Faculty Evaluation Support * Serve as the faculty proxy for the Faculty Excellence and Advancement (FEA) system by developing functional expertise to support and train faculty on entering scholarship and related data. Provide guidance and troubleshooting support to faculty using the FEA system, ensuring accurate and timely completion of required annual and tenure-related entries. Support faculty adoption of FEA during transition period while reinforcing faculty responsibility for ongoing, annual data entry. * Miscellaneous * Provide team coverage and operation support as needed to ensure continuity of services during staff absence, peak period special project, or as assigned by the Office Manager or School Director. Expected Salary: $23.94 - $26.34 hourly Required Qualifications: High school diploma or equivalent and seven years of relevant experience or an equivalent combination of education and experience. Preferred: * Knowledge of/and experience with Human Resources for personnel payroll procedures, rules, and regulations at UF. * Knowledge of current rules and regulations for UF Finance and Accounting for Enterprise applications at UF. * Knowledge of general office procedures. * Ability to operate computer and multiple software packages, Microsoft office Suite applications, basic office equipment, fax machine, copier, etc. * Ability to establish and maintain effective working relationships. * Ability to interact and represent the department in a professional manner. Special Instructions to Applicants: In order to be considered, you must upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No

The Administrative Specialist oversees the day-to-day administrative operations of the University Advising Services department. Supervises assigned support staff to fulfill administrative responsibilities of the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. * Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Performs other job-related duties as assigned. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Banner, Cognos, and Gulfline. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13 FGCU is a State University System of Florida member and an Equal Opportunity and Equal Access employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or protected veteran status.

The Administrative Specialist oversees the day-to-day administrative operations of Advising for the department of University Advising Services. Supervises assigned support staff to fulfill administrative responsibilities of the department. This position supports multiple advising offices within the department. Typical duties may include but are not limited to: * Provides administrative support to include maintaining schedule/calendar, screening telephone communication, greeting and directing visitors, and dealing with administrative problems and inquiries. * Completes transfers, reconciles expenditure transactions, maintains internal accounting records, and other transactional duties related to fiscal administration. * Fulfills purchasing requirements for assigned area, researching items and obtaining price quotes, entering information into university systems, receiving purchase orders, maintaining P-Card information, and reconciling purchases. * Establishes and maintains systems for administration of records for the area, including electronic files, records, and databases. * Supports employment administration and human resources processes, serving as a point of contact with the central HR department. Administers appointment paperwork requirements for department employees. Fulfills administrative requirements for employment searches within area of responsibility. * Tracks and audits department leave records and employee time sheets. Prepares and approves payroll certifications. Reviews and reconciles payroll registers and updates pay distribution. * Arranges and coordinates travel for department staff, faculty, and incoming guests and speakers. * Composes and prepares written documents and correspondence for the office, including memos, letters, presentations, and spreadsheets. * Prepares special spreadsheet reports and presentations as needed. May prepare brochures or update department web site content. * Provides transactional maintenance of funds and accounts for a unit or department. Other Duties: * Other job-related duties as assigned. * Provides administrative support for advising functions such as Orientation, group workshops, recruitment activities, and Transition. * Provides administrative support for multiple advising areas within the department of University Advising Services. Additional Job Description Required Qualifications: * This position requires a high school diploma and four years of full-time experience directly related to the job functions. * Experience operating a personal computer and proficient with Microsoft Office (Word, Excel, Access, and Outlook). * Any appropriate combination of relevant education, experience, and/or certifications may be considered. Preferred Qualifications: * Bachelor's Degree from an accredited institution in an appropriate area of specialization. * Work experience in a higher education setting. * Experience with Ellucian Workday, Cognos, and Gulfline. * Work experience in an academic advising-related setting. * Demonstrated ability to perform in a flexible work environment. * Demonstrated ability to transition between multiple workspaces and team environments. Knowledge, Skills & Abilities: * Knowledge of general office procedures. * Knowledge of generally accepted accounting procedures and principles. * Excellent interpersonal, verbal, and written communication skills. * Strong organizational skills and an ability to prioritize and complete simultaneous projects when numerous and competing demands are involved. * Ability to operate personal computers with proficiency and learn new applications and systems. * Ability to accurately prepare and maintain records, files, and reports. * Ability to work successfully as both a member of a team and independently with minimal supervision. * Ability to interact in a professional manner with staff, faculty, students, and the community in a service-oriented environment. * Ability to think critically and creatively, have a high standard of integrity, and be motivated to incorporate best practices into the organizational structure. * Ability to effectively manage the work of others by providing information, guidance, and motivation. * Ability to interpret and apply laws, regulations, policies, and procedures consistently. * Ability to analyze and solve problems, draw valid conclusions, and/or develop appropriate alternatives where applicable. Pay Grade 13

The Administrative Assistant III for Orlando plays a pivotal role in managing the daily operations of the Anesthesiology Programs (entry-level DNP and post master's DNP). This position entails setting priorities, formulating processes, and facilitating the development of ideas and information to enhance the programs' strategic vision to the Orlando site, faculty and students. Administrative and Managerial Support: Create and manage all Program and student evaluations, create workday activities for faculty and Adjuncts, manage HR onboarding, and create and manage the process of consulting agreements for the anesthesiology program. Assists program leadership with the distribution of correspondence relating to program information, administrative documentation forms, student records, accreditation forms, and verification forms. Maintains a database of withdrawals, leave of absence, and failed students. Tracks attrition and retention rates and inputs data in software to maintain student records (Typhon and the HUB applications). Provides support to the students and visitors via phone and in person, all while complying with the University policies and regulations, such as FERPA. Manages both entry-level and post masters DNP paperless filing system with direction from the Program Director. Maintains and distributes an accurate semester calendar of academic activities and course delivery times for five campus facilitators and all program faculty, including adjunct faculty. Collaborates with campus facilitators (Orlando, Ocala, and Gainesville) to enhance hybrid learning deliveries and troubleshoots as needed. Collects Course Syllabi from faculty each semester and maintains a database. Monitoring full-time faculty licensure, national certification, health compliance documents, and CPR/PPD records. Attend all staff and administrative meetings for recording/ transcribing purposes. Assist with recruiting, orientation, and graduation events throughout the year as needed. Processes bulk registrations for all students in the entry level and post master's DNP programs (200 entry level/20 post master's DNP students). Processes student academic record requests such as: Education verification forms, Licensure verification forms, Official transcript clearance, Board of Nursing clearance, etc. Fiscal responsibilities include management of part-time and adjunct faculty activity pay and vendor contracts in Workday. Serves as Grant Liaison for the Anesthesiology programs: compiles and analyzes grant submissions, gathers data, monitors internal agency updates, prepares interim reports for submission, and interfaces with the Dean of Nursing with the Grant & Sponsored Programs department. This includes the annual HRSA Nurse Anesthesia Traineeship (NAT) grant. Assists the Program Director as needed with the internal and external affiliates of the University (including the University's Legal Affairs department during contract and affiliation agreement development and execution) Coordinating program-specific events such as White Coat Ceremony, DNP Poster Presentations, Doctoral Graduation Dinner, etc. by: Contacting and negotiating with vendors Ordering supplies needed. Securing the attendance of guests Ensuring that the program event budget is met. Creating detailed run sheets for data collection purposes. Financial and Purchasing: Review and process office supplies and laboratory requisitions. Oversee maintenance of supply inventory. Work with vendors to obtain bids on needed equipment and present proposals to the Program Director Handle requisitions through Workday. Exam Proctor Monitor students during examinations. Distribute and collect examination materials Provide clear instructions and guidelines to students Ensure the testing environment is quiet and free from distractions Address any issues or disruptions that occur during the test Document and report any incidents of academic dishonesty Monitor the timing of the exam and ensure adherence to the schedule Assist students with procedural questions during the exam Ensure compliance with institutional testing policies and procedures Qualifications/Requirements High school diploma required; bachelor's degree preferred. 3-5 years of administrative or clerical support experience. Strong analytical skills, with excellent written and verbal communication abilities. Advanced proficiency with Microsoft Office and familiarity with learning management systems. Basic experience with: HUB - Internal Student Portal, Typhon, student data management/reporting, and Workday Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.

The Administrative Assistant III will supervise and manage administrative responsibilities (registration, course creation, transcripts, calendaring), office management, data keeping, special events, graduate student summer residency, and work-study students in the Department of Theology and Philosophy. This is an In-person position. Essential Functions Registration, Course Creation, and Graduate Scholarship Requests * Create course schedules for Theology/Philosophy through Colleague in consultation with Chair * Facilitate overrides in consultation with Chair and faculty * Provide requested transcripts and reports from Colleague/Workday * Facilitate administrative information for the extension site at SEPI Process and coordinate scholarship funds with proper Barry University departments per student for each semester. Administrative Responsibilities: * Barry University Brand Ambassador for department marketing efforts: * Create marketing event campaigns through Workfront * Maintain and improve website content and links through Workfront * Produce electronic and print advertising for department academic programs and events * Maintain and create distribution email lists for marketing efforts. * Assist with faculty, adjunct, and staff new hire procedures * Coordinate and perform the following Workday tasks: * P-card reconciliation/Expense reports for American Express card charges * Activity pay for faculty, adjunct professors, and dual enrollment courses * Departmental requisitions, purchase orders and check requests * Create suppliers and supplier invoice requests * Hire and train work-study students through HR * Purchase office supplies through university vendors * Department of Theology and Philosophy Liaison for AIS and the College of Arts and Sciences Dean's Office. * Create an Annual Department Calendar for distribution to faculty and staff. * Oversee reservations for the conference room * Responsible for maintenance requests through Service Desk online * Oversee the printing of programs for special events in consultation with the Chair * Consult with Program Directors, Chair, and advisors concerning incoming students Data and Record Keeping: * Complete Annual Report Form for Association of Theological Schools [December 1st of each year] * Print reports from AIS for Association of Theological Schools Annual Report * Assist Chair in completing University Department of Theology and Philosophy Annual Report * Print reports in Informer for Annual and ATS Reports * Coordinate Faculty Travel Requests for the Department and in conjunction with the College of Arts and Sciences. * Maintain undergraduate and graduate student profile program data and update on the common N drive. * Perform continual assessment of common N drive for filing and organization. * Update faculty profiles in AIS.Upload syllabi and minutes to Curriculum and Policy Sharepoint site and Department common Department N drive. Oversight and Coordination of Special Events: * Request room reservations through Convention and Events Services EMS system * Coordinate Food and Beverage Contracts through Catertrax * Coordinate logistics and administrative event details, marketing efforts, and travel accommodations for the following: * Yves Congar Award Events and Reception * Theology and Philosophy Honor Societies Induction Ceremony and Dinner * Commissioning and Recognition Ceremonies and Reception * Graduate and Undergraduate Recruitment events on and off campus * Association of Theological Schools Accreditation Site Visits Supervision of Administrative Personnel and Management of the Department: * Supervise, hire, and train Work-Study students * Coordinate Department of Theology and Philosophy budgeting in dialogue with the Department Chair. * Oversee office management, facilities, office assignment, and computer operations for the Department of Theology and Philosophy Oversight and Coordination of Two-Week Graduate Residencies: * Create and distribute the Two-week Residency Student Information Document to graduate students. * Distribute Graduate syllabi to students. * Plan Department of Theology and Philosophy Two-Week Residency hospitality for 14 days. Qualifications/Requirements * Associate's degree in any field required * Bachelor's degree in any field preferred * 3-5 years of relevant work experience required * Must be able to analyze all office operations and determine proper solutions. * Must have working knowledge of Microsoft Office, Workday, and Internet-based reporting, and Social Media knowledge. * Must be able to provide professional email correspondence to constituents, faculty, and students, coordinate and write newsletters, and edit minutes for department meetings. Benefits: Barry University offers a comprehensive benefits package to full-time employees that includes health, dental, vision, life insurance, retirement, tuition assistance, paid time off and work/life balance initiatives such as wellness programs, spirituality in the workplace, and training and development. Barry University is an Equal Opportunity Employer, committed to a diverse and inclusive work environment.