Contracts Administrator jobs at Fluor Corporation

BUILD YOUR CAREER. At DeSilva Gates Construction, we are dedicated to fostering your career growth by offering mentorship from industry-leading professionals. Our team excels in delivering heavy civil construction projects with integrity, professionalism, and a passion for excellence, all while bringing our clients' visions to life. Join us and take the next step in your career with a company that values development and success. We are looking for a dedicated Contracts Manager to join our team in Dublin, CA. Responsibilities Responsibilities will include but not be limited to: Team Leadership & Process Management Managing a Team of Administrative Assistants for both estimating and contract responsibilities. Champion processes to improve efficiency and accuracy. Full understanding of electronic bidding platforms and cross training others on the Team. Contracts & Subcontract Administration Prepare and process subcontract agreements, purchase orders and hauler agreements. Compare and execute subcontracts, including coordination and participation in subcontract negotiations. Help manage subcontract execution process, including internal coordination and governance, processing in project contract management system, and subcontractor communication. Understand contractual requirements of project documents for both prime contract and subcontract administration. Coordinate legal review and governance in accordance with project and JV partner business requirements. Bidding & Estimating Support Prepare and process bid documents including prequalification requests, bid bonds and general proposal requirements. Assist Estimating team and Estimators with bid closings and other tasks as needed. Order insurance for new and existing projects. File preliminary notices for projects. Prepare letters as needed (including but not limited to; Union Letters, Bid Proposal Letters, Notice of Intent Letters). Compliance & Document Control Oversee the Good Faith Effort (GFE) process, including posting ads for minority hiring requirements, sending solicitations, making phone calls, sending emails/faxes and assembling submittal packages for agency submission. QC/review project documents and procedures to ensure alignment with prime contract and city code requirements. Qualifications 10 years' construction industry experience managing contract administration or similar role. Bachelor's degree in related field of study. Strong written and verbal communication skills, able to communicate with internal and external personnel of all levels. Proficient in Microsoft Office and Acrobat Adobe. Who Are We Looking For? Proven leadership abilities with a collaborative, team-oriented approach. Detail-oriented with excellent organizational and time management skills. Able to prioritize and multi-task in a dynamic, high-volume environment. Active listener with strong critical thinking and problem-solving abilities. Additional Requirements Required to pass pre-employment drug and alcohol screening. Benefits Total compensation package includes the following: Mentorship and Development by Experienced Professionals Competitive salary Comprehensive coverage- health, dental, vision (Competitive premiums with participation in yearly wellness program) Profit sharing Insurance- life and disability Paid time off and paid holidays 401k plan Financial planning assistance DeSilva Gates Construction, founded in 1932 by Oliver de Silva, is an award-winning general engineering contractor specializing in heavy civil construction, grading, paving, and construction management. With a tradition of Service, we prioritize safety, respect, and achieving superior results. Success is driven by strong teamwork, communication, and collaboration, all within a client-focused, family-oriented environment based on honesty, transparency, and accountability. We seek self-motivated, ethical professionals who thrive independently and in teams, taking responsibility for their work while building strong relationships. We have an extensive portfolio of public and private projects that will provide you with the opportunity to challenge and grow in your career. DeSilva Gates Construction is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age or veteran status. For more information about DeSilva Gates Construction please visit our web site at *********************

The Contracts Administrator executes, interprets, and delivers all aspects of contract requirements necessary to carry out successful completion of customer requirements per Project Manager and General Manager direction. This position is also responsible for assisting with other administrative duties of the construction management function including payroll, accounting, purchasing, compliance reporting, estimating support, special projects, and any miscellaneous requirements. Benefits At CalPortland, we're proud to offer a comprehensive, competitive benefits package that provides health and financial support to our most important resources: our employees. Your benefits are an important part of your overall compensation at CalPortland. That's why we give you a wide range of benefits to choose from. All regular full time employees may enroll in a variety of health and welfare plans including medical, dental and vision plans. Other benefits include life insurance, disability coverage, employee assistance program, and retirement program. The company also has a variety of voluntary benefits for employees to choose from. Compensation $65,000 - $70,000 DOE Responsibilities * Review contracts, draft and manage subcontracts to execution, request performance bonds, payment bonds, insurance certificates, and complete various forms and submittals * Job set-up tasks and complete submittal requests for projects * Manage insurance requirements for subcontractors/haulers on projects and our insurance to our project owners * Request subcontractor/vendor payments from the corporate office * Coordinate apprenticeship, form submissions, notifications, and document review for prevailing wage projects * Compile, review, and submit certified payroll reports and apprentice training forms * Coordination of internal material contracts, reconciliation, and posting of invoices in both the accounting and job costing programs * Review foreman reports and collect all necessary backup documentation for payroll, accounts payable, and accounts receivable processes * Accounts Payable entry and reconciliation of vendor accounts, including managing subcontract pay estimates for each project, requesting all documents required for contract payments, creating and managing purchase orders * Accounts Receivable billings, pay estimates, extra work, and change order processing * Material/quantity reporting to agencies * Assist management and estimators with miscellaneous projects and assignments * Cross-train for weekly payroll associate, InEight Hard Dollar timesheets * Estimating support to find bid opportunities, set up new projects bidding, request bid bonds, insurance requirement review, pre-bid advertisements, assist in bid closings, compile and submit GFE's and any post-bid documentation; distribute bid results * Out of office coverage and cross-training of other administrative duties Education Bachelor's degree in Accounting, Business Administration or closely related field; equivalent combination of education and/or experience Requirements/Qualifications * Proficient in Microsoft Office Suite, specifically Word and Excel (intermediate to advanced) * Construction Administration experience * Detail-oriented and recognition of the importance of follow-up and follow-through * Ability to interact and work dynamically in a cohesive team * Strong communication skills - able to relate to a cross-section of people * Able to efficiently multi-task Preferred: * Experience with the following software programs: InEight Hard Dollar, Nice Touch, SAP * Certified payroll/prevailing wage knowledge * Bilingual - Spanish Conditions of Employment Successful candidate must submit to post-offer pre-employment physical examination, drug/alcohol screen, and background check. Some positions require FMCSA regulated on-going drug and alcohol testing. Location:

Aristeo Construction is looking for an experienced Contracts Administrator to support our project teams. This role is key to making sure contracts, subcontracts, and purchase orders are accurate, organized, and in line with project needs. The ideal candidate is detail-oriented, well organized, and enjoys working closely with multiple teams to keep projects running smoothly. What You'll Do Prepare, review, and maintain contracts, subcontracts, purchase orders, and master service agreements Track and process contract documentation, including change orders, amendments, insurance certificates, and bonds Work with preconstruction, operations, and accounting teams to ensure contracts reflect project scope and requirements Review contract terms and conditions to assist with risk analysis Provide status reports to management on contract obligations, outstanding issues, upcoming deadlines, and financial exposure Monitor contract milestones, deliverables, and payment schedules to support compliance and timely execution Assist with vendor and subcontractor prequalification and onboarding, ensuring required documents and certificates are received and current Maintain organized and up-to-date contract files Assist the team with NMA agreements and OCIP/CCIP enrollments as needed What You'll Bring Strong attention to detail and organizational skills Ability to read and interpret construction contracts and related documents Strong understanding of legal terminology as it relates to contract law Proficiency with Microsoft Office and document management systems (Viewpoint preferred) Strong written and verbal communication skills Ability to manage interdepartmental, subcontractor, and vendor relationships Ability to manage multiple contracts and deadlines at once Experience Bachelor's degree in construction management, business administration, or a related field preferred 3-5 years of contract administration experience in the construction industry Why Choose Aristeo: Aristeo has been voted by our own employees as one of Metro Detroit's and the Nation's Best & Brightest Places to Work for ten years in a row - a designation that highlights our commitment to employees and creating a family-friendly and rewarding culture. Join the fun with our tight-knit team at our many company events and volunteer opportunities. In addition, Aristeo offers employer-paid benefits, competitive salaries, ongoing professional development, and opportunities for growth. If you want to be part of something BIG, then join our growing Aristeo team! About Aristeo: Aristeo has been in the construction business for 48 years, and thanks to our in-house expertise, we are a step ahead in offering superior, collaborative construction solutions to our customers on projects across the nation. Our work is supported by our leading quality and safety standards, efficient project planning, execution of best practices, and also by our roots as a self-performer - today our 500+ in-house skilled trades workforce executes more than 1 million man-hours annually across multiple trade disciplines. We are proud to be a top general contractor in automotive - but our work also varies across industries. We help our customers build new facilities from the ground up, expand their current capabilities, and quickly turn around challenging, complex projects with business critical schedules. Aristeo is an equal opportunity employer and considers all applicants regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, or other non-merit based factors or any other characteristic protected by applicable federal, state, or local laws. Aristeo welcomes a diverse workforce and is committed to fostering an inclusive environment where all employees are encouraged, supported, and valued. Candidates must be currently eligible to work in the U.S. without further visa sponsorship. For questions or inquiries, please email ******************* #LI-Onsite

Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related documentation, ensuring compliance with contracts, and facilitating communication between contractors and project teams. Your attention to detail and organizational skills will be essential to maintaining efficient contractor management processes. Responsibilities: Manage contractor agreements, including preparation, review, and execution. Ensure all required documentation is collected and maintained in compliance with company policies. Coordinate and schedule contractor onboarding and training sessions. Maintain accurate records of contractor performance and compliance with contract terms. Facilitate communication between contractors and project management teams. Assist with invoicing and payment processing for contractor services. Monitor the completion of contracts and identify any potential issues or delays. Assist in the development and implementation of contractor management policies and procedures. Requirements Qualifications: Proven experience as a Contractor Administrator or similar role in construction or a related field. Strong knowledge of contract management principles and regulations. Excellent organizational skills and attention to detail. Effective communication skills, both written and verbal. Proficient in using contract management software and Microsoft Office Suite. Must have public works experience Ability to work independently and collaboratively in a team environment. Strong problem-solving skills and ability to handle multiple tasks simultaneously. Benefits Competitive pay with opportunities for long-term growth

Job Description Essel is seeking a reliable and proactive Contractor Administrator to support our contracting operations. In this role, you will be responsible for managing contractor-related documentation, ensuring compliance with contracts, and facilitating communication between contractors and project teams. Your attention to detail and organizational skills will be essential to maintaining efficient contractor management processes. Responsibilities: Manage contractor agreements, including preparation, review, and execution. Ensure all required documentation is collected and maintained in compliance with company policies. Coordinate and schedule contractor onboarding and training sessions. Maintain accurate records of contractor performance and compliance with contract terms. Facilitate communication between contractors and project management teams. Assist with invoicing and payment processing for contractor services. Monitor the completion of contracts and identify any potential issues or delays. Assist in the development and implementation of contractor management policies and procedures. Requirements Qualifications: Proven experience as a Contractor Administrator or similar role in construction or a related field. Strong knowledge of contract management principles and regulations. Excellent organizational skills and attention to detail. Effective communication skills, both written and verbal. Proficient in using contract management software and Microsoft Office Suite. Must have public works experience Ability to work independently and collaboratively in a team environment. Strong problem-solving skills and ability to handle multiple tasks simultaneously. Benefits Competitive pay with opportunities for long-term growth

at Eberhard With 75 years of trusted service, Eberhard delivers unmatched efficiency, reliability, and expertise in commercial roofing-driven by integrity, loyalty, and a deep commitment to our customers, employees, and community. We are seeking an Assistant Contractor Administrator - Front Office for our Van Nuys, CA office. The Contract Administrator plays a key role in supporting the front office and project management teams by managing bid submissions, contract documentation, job setup, and compliance-related tasks. This position requires strong organizational skills, attention to detail, and the ability to work collaboratively in a fast-paced construction environment. Job Functions Include: Administrative Support - Provide backup phone coverage as needed. Notarize documents as needed. Distribute preliminary information to subcontractors and internal staff. Draft letters for estimators and company officers. Assist with insurance renewals and ensure timely updates for key policies and Bid Coordination- Organize and complete bid forms for estimators. Order bid bonds through the Tinubu Surety website via Alliant. Review project specifications to extract relevant bid information. Submit LAUSD bids through the Ariba SAP platform. Contract Administration & Job Setup- Review contract documents and coordinate approvals with estimators and project managers. Verify insurance requirements, legal language, and personal guarantees. Coordinate legal review for projects over $500,000 with Tecta's legal department. Enter new projects into Navision and ensure accuracy of process codes and contract amounts. Distribute job setup documentation and maintain electronic job folders. Prepare AIA agreements and subcontractor agreements. Request and manage insurance certificates. Maintain and file Master Agreements electronically by year. Assist with preliminary notices and payment/performance bonds. Assign job numbers upon receipt of contract, PO, or notice to proceed. Document Management- Maintain electronic job folders; only hard copies are kept for guarantees. Scan and file all job-related paperwork. Manage warranty/guarantee documentation and coordinate with Angie. Prequalification & Vendor Management: Complete and renew pre-qualification forms for project managers. Maintain electronic pre-qualification files by year. Process new vendor applications. Project Tracking & Reporting: Maintain project reference lists (completed and in-progress jobs). Update job reports for weekly sales meetings. Manage the Job Finals Spreadsheet and Open Final Inspection Report. Coordinate with the production team and superintendents to finalize job closeout documentation. Compliance & Certifications: Complete and submit asbestos notifications via SCAQMD and Cal OSHA. Maintain asbestos manifests and employee asbestos packets. Ensure up-to-date business licenses, DOSH certificates, and related compliance documents. Administrative Support- Notarize documents as needed. Distribute preliminary information to subcontractors and internal staff. Draft letters for estimators and company officers. Assist with insurance renewals and ensure timely updates for key policies and Knowledge, Skills & Experience: Minimum of 3 years of recent facilities services administrative experience, preferably in the Construction industry. Commercial Roofing strongly preferred. Experience assisting in project management, including tracking tasks, monitoring schedules, and supporting project teams. Proficiency in MS Office (Word, Excel & Outlook) required. Experience with Construction Project Management software a plus. Must possess excellent communication and customer service skills to serve both internal and external customers. Strong organizational skills, excellent time management, and the ability to multi-task in a high-volume environment. Ability to maintain a flexible and positive attitude toward assignments. Proven ability to take initiative, establish priorities, and take ownership of work. Effective problem-solving skills to research and resolve issues. Strong attention to detail and commitment to accuracy. Ability to work collaboratively in a team-oriented environment to maximize morale and productivity. Bilingual English/Spanish a plus. Eberhard, a Tecta America company, offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.

The PENTA Building Group is looking for Contract Administrators to join our Hard Rock Casino Tejon team in Mettler, CA (Bakersfield)! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will: Project Startup/Preconstruction: * Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager. * Setup and maintain the project office file system according to PENTA standard procedures. Specific files include, but are not limited to: * Owner contracts, Change Orders, Bonds, Insurance, etc. * Subcontracts, Change Orders, Purchase Orders Bonds, Insurance, Union, etc. * Subcontractor correspondence * Owner correspondence * Subcontractor and Owner billings * Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items. * Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management. * Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement. * If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs. * Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job. Project Construction: * Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution. * Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint. * Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures. * Prepare payment vouchers for approval by the Project Manager. * Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month. * On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate. * On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify: * Time Journal * Labor Rates * Vendor invoices * All tier subcontractor invoices * Equipment lists * Home office charges * On Tribal projects, set up the Tax-Exempt Material processes backup. * Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy. * Make sure subcontractors have a Sellers Permit. * Route and code vendor invoices for approval. * Track preliminary notices according to PENTA standard procedures. * Prepare owner billings and backup documentation for approval by the Project Manager. * Cost-plus/GMP - generate owner billing reports and reconcile to job costs. * Lump Sum - Generate AIA document and verify that billing amount covers job costs to date. * Verify subs compliance before releasing subcontractor payments. * Maintain and reconcile petty cash account to submit to main office. * Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed. * Manage/Update crew list in Mobile Field Manager. * Transfer personnel information to main office accounting department in a timely manner. Project Close Out: * Generate, track, and file subcontract closeout letters. * Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment. * For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets. * Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log. * Obtain and file final consents of surety from all bonded subcontractors. We trust that you have: * 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience * Prior experience working in the AEC industry is preferred * Experience with tax mitigation is a plus * Experience working on tribal construction projects is a plus * Strong verbal and written communication with a proactive attitude and solutions-based approach * Strong organizational and time management * Proven ability to adapt behavior or work methods in response to new information or conditions * Experience with follow-up and monitoring of work to ensure quality standards and attention to detail * Ability to work on-site at our Tejon Hard Rock Casino jobsite in Mettler, CA. Or, flexibility to travel to or fully relocate for this project if not within a reasonable local commuting distance. * Salary Range DOE $50,000 - $80,000; senior-level position may be considered based on years of experience The PENTA Building Group maintains broad salary ranges for its roles in order to account for variations in education, training, skills, relevant work experience, business needs, and market demands. The pay range may differ in other locations. Candidates are typically placed into the range based on the preceding factors and is in good faith and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

Tilcon Connecticut Inc., a CRH company, has played a vital role in building infrastructure around our state, serving the market from 23 locations throughout Connecticut. As a leading supplier of quality crushed stone, hot mix asphalt, and ready mix concrete, Tilcon Connecticut has supported the construction of superior roads, buildings and bridges. The most respected name in the construction industry, from the quarry to the road, Tilcon Connecticut does it all! Are you looking for opportunities and benefits of a large corporation with a small company feel? Then Tilcon Connecticut Inc. and CRH is the company for you! If you're up for a rewarding challenge, we invite you to take the first step and apply today! Position Overview Tilcon Connecticut has an opening for an experienced Contract Administrator in our New Britain office. This person will support the Contract Manager in contract set-up and review, certified payrolls, insurance, and subcontractor compliance. This role will work closely with our Construction, Milling and Paving division. The selected candidate will be required to work in a team environment with other co-workers and managers. Our core values are safety, quality and integrity in everything we do. All Tilcon Connecticut employees are expected to partner with associates and management of Tilcon Connecticut Inc. to coordinate, support, and actively promote our safety processes. The Contract Administrator will report directly to the Contract Manager and will comply with mandatory safety requirements and other functions of the team. Key Responsibilities (Essential Duties and Functions) Certified Payrolls Review Tilcon Connecticut Inc. and subcontractor certified payroll for accuracy Prepare and submit certified payroll forms, prevailing wage rates, OSHA-10 requirements and other notices to subcontractors Correspond with internal partners and subcontractors to document and correct errors Maintain shared Certified Payroll Log Communicate with subcontractors to maintain required Federal & State documents Contract Set-up & Review Create and receipt for purchase orders along with invoicing once received Complete job setup procedure from bidding to accounting software (SOX Compliance) Assist Contracts Manager with review of daily revenue and job costs Process bills when projects are complete and final quantities are confirmed by project managers Help organize and send ticket corrections for previous days work Support Project Managers Assist project managers with pre-bid, pre-award, and on-going contract compliance Assist project managers to evaluate DBE/WBE/SBE performance to safeguard goal progress Review accuracy of profit and loss statements with project managers Check liquid escalation and update accruals Connecticut DOT Reports Prepare and submit contract compliance reports for Conn DOT Prepare and submit DBE/WBE/SBE quarterly payment reports and final payment verification documents Prepare and submit utilization reports as required Prepare vendor in-place program SBE 8% set-aside certification Subcontract Agreements Prepare and send subcontractor agreements assuring all supporting documents are submitted by subcontractor Assist project managers with subcontractor payment approval and compliance Provide clerical support as needed for contracts, subcontracts and vendors. Insurance Certificates Maintain Certificate of Insurance files for Tilcon and subcontractors Correspond with subcontractors to correct errors and renew upon expiration Issue Tilcon Insurance Certificates of Insurance as requested Obtain special insurance policies as needed Evaluate Tilcon Connecticut Inc. certificates for yearly renewal Qualifications Individuals must possess the following knowledge, skills and abilities or be able to explain and demonstrate that they can perform the essential functions of the job with or without reasonable accommodations, using some combination of skills and abilities. Education/Experience High school diploma or equivalent 2 years' administering contracts Accounting/job cost experience preferred but not required Knowledge/Skill Requirements Ability to work independently and make decisions as well as work effectively in a team environment. Good problem solving skills. Ability to utilize resources and take initiative. Ability to write routine reports and correspondence Ability to multi-task and triage as needed without getting overwhelmed. Excellent written and verbal skills, strong interpersonal skills and ability to diplomatically handle challenging situations. Ability to speak effectively to customers or employees of organization. Expertise with Microsoft Office Suite, particularly Excel and Word. Expertise with Adobe PDF and DocuSign Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit, walk and stand for periods of time. The employee is required to use a computer for extended periods of time. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust to focus. Occasionally: Bend, Kneel, Squat, Climb, Stand, Reach Frequently: Walk, Drive Continuous: Sit, Fine Motor, Reptitive Motion, Right, left This position requires an employee to lift: 0-10 lbs: frequently 10-25 lbs: occasionally 25-50 lbs: n/a 50-100 lbs: n/a Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and in outside weather conditions and is occasionally exposed to wet and/or humid conditions. The noise level in the work environment is usually quiet. Occasionally: Hot Weather, Cold Weather, Wet Weather, Exposed to Noise, Exposed to High Heat, Moving Equipment Continuous: Working with Others Internal applicants: Prior to applying for any internal position, it is a requirement that employees must first notify their manager. What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs A diverse and inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of a large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! Tilcon Connecticut Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability--If you want to know more, please click on this link.

Are you someone who likes the world of numbers and is looking for a position with a stable Oklahoma company? You may be our next Contract Administrator. Our Contract Administrator will review, track and process invoices and other paperwork, including contracts, change orders, insurance documents, etc., obtained from subcontractors for their assigned projects, and will accumulate, process and track owner billings and payments on a timely basis. This is a key role that manages progress billing and plays an important part in helping to realize company revenue. If you are good with financials, good with a diverse range of people, able to keep track of multiple items, and tech savvy, we would like to hear from you. WHAT YOU'LL DO: Assist the Project Mangers in reviewing contracts to identify key provisions related to cost coding, taxes, change order procedures, payment terms, and other terms for administration purposes. Responsible for managing compliance with company and client timelines regarding billings and job costing reports. Prepare and ensure completeness and accuracy of the monthly job cost reports for management's review. Assist in the preparation, processing, and follow-up on invoices to clients. Coordinate with coworkers as needed for subcontractor documentation, billing, and release of payment. Review subcontractor's disclosure list for completeness of lower tiered suppliers and subcontractors. In addition, monitor vendor relationships for potential undisclosed lower tiered subcontractors or suppliers. Ensure receipt of waivers from all applicable parties. Perform the initial set up of assigned projects using the standardized template in all necessary locations. Provide support to clients and mentoring to co-workers. WHO WE'RE LOOKING FOR: Background in finance. Ability to deal with situations involving sensitive and confidential company issues. Ability to communicate with a wide range of individuals with strong written and oral communication skills. Possess a customer service mindset and desire to help people. Self-motivated and directed. Strong attention to detail. Ability to prioritize and organize work to consistently meet deadlines. Strong computer skills. Priority given to candidates with knowledge of commercial construction business concepts. Associates degree or equivalent work experience. BENEFITS INCLUDE: Health, dental, and vision insurance coverage options. Roth and traditional 401k retirement savings programs. Annual profit sharing bonus. Basic Life and Short-Term Disability coverage. Four weeks of accrued PTO annually. Timberlake Construction was started in 1976 and remains a thriving Oklahoma-based business with a culture that is centered around doing great work, having fun, building teamwork, and recognizing each individual for their contributions.

Description The PENTA Building Group is looking for a Contract Administrator to join our team in Los Angeles County and Orange County, CA! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also: Project Startup/Preconstruction: Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager. Setup and maintain the project office file system according to PENTA standard procedures. Specific files include, but are not limited to: Owner contracts, Change Orders, Bonds, Insurance, etc. Subcontracts, Change Orders, Purchase Orders Bonds, Insurance, Union, etc. Subcontractor correspondence Owner correspondence Subcontractor and Owner billings Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items. Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management. Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement. If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs. Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job. Project Construction: Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution. Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint. Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures. Prepare payment vouchers for approval by the Project Manager. Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month. On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate. On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify: Time Journal Labor Rates Vendor invoices All tier subcontractor invoices Equipment lists Home office charges On Tribal projects, set up the Tax-Exempt Material processes backup. Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy. Make sure subcontractors have a Sellers Permit. Route and code vendor invoices for approval. Track preliminary notices according to PENTA standard procedures. Prepare owner billings and backup documentation for approval by the Project Manager. Cost-plus/GMP - generate owner billing reports and reconcile to job costs. Lump Sum - Generate AIA document and verify that billing amount covers job costs to date. Verify subs compliance before releasing subcontractor payments. Maintain and reconcile petty cash account to submit to main office. Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed. Manage/Update crew list in Mobile Field Manager. Transfer personnel information to main office accounting department in a timely manner. Project Close Out: Generate, track, and file subcontract closeout letters. Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment. For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets. Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log. Obtain and file final consents of surety from all bonded subcontractors. We trust that you have: 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience Prior experience working in the AEC industry is preferred Experience with tax mitigation is a plus Experience working on tribal construction projects is a plus Strong verbal and written communication with a proactive attitude and solutions-based approach Strong organizational and time management Proven ability to adapt behavior or work methods in response to new information or conditions Experience with follow-up and monitoring of work to ensure quality standards and attention to detail Flexibility to commute to project locations within the Los Angeles and Orange Counties. Salary Range DOE $50,000 - $80,000; senior-level position may be considered based on years of experience The PENTA Building Group maintains broad salary ranges for its roles in order to account for variations in education, training, skills, relevant work experience, business needs, and market demands. The pay range may differ in other locations. Candidates are typically placed into the range based on the preceding factors and is in good faith and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

The PENTA Building Group is looking for a Contract Administrator to join our team in Los Angeles County and Orange County, CA! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also: Project Startup/Preconstruction: * Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager. * Setup and maintain the project office file system according to PENTA standard procedures. Specific files include, but are not limited to: * Owner contracts, Change Orders, Bonds, Insurance, etc. * Subcontracts, Change Orders, Purchase Orders Bonds, Insurance, Union, etc. * Subcontractor correspondence * Owner correspondence * Subcontractor and Owner billings * Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items. * Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management. * Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement. * If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs. * Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job. Project Construction: * Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution. * Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint. * Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures. * Prepare payment vouchers for approval by the Project Manager. * Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month. * On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate. * On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify: * Time Journal * Labor Rates * Vendor invoices * All tier subcontractor invoices * Equipment lists * Home office charges * On Tribal projects, set up the Tax-Exempt Material processes backup. * Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy. * Make sure subcontractors have a Sellers Permit. * Route and code vendor invoices for approval. * Track preliminary notices according to PENTA standard procedures. * Prepare owner billings and backup documentation for approval by the Project Manager. * Cost-plus/GMP - generate owner billing reports and reconcile to job costs. * Lump Sum - Generate AIA document and verify that billing amount covers job costs to date. * Verify subs compliance before releasing subcontractor payments. * Maintain and reconcile petty cash account to submit to main office. * Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed. * Manage/Update crew list in Mobile Field Manager. * Transfer personnel information to main office accounting department in a timely manner. Project Close Out: * Generate, track, and file subcontract closeout letters. * Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment. * For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets. * Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log. * Obtain and file final consents of surety from all bonded subcontractors. We trust that you have: * 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience * Prior experience working in the AEC industry is preferred * Experience with tax mitigation is a plus * Experience working on tribal construction projects is a plus * Strong verbal and written communication with a proactive attitude and solutions-based approach * Strong organizational and time management * Proven ability to adapt behavior or work methods in response to new information or conditions * Experience with follow-up and monitoring of work to ensure quality standards and attention to detail * Flexibility to commute to project locations within the Los Angeles and Orange Counties. * Salary Range DOE $50,000 - $80,000; senior-level position may be considered based on years of experience The PENTA Building Group maintains broad salary ranges for its roles in order to account for variations in education, training, skills, relevant work experience, business needs, and market demands. The pay range may differ in other locations. Candidates are typically placed into the range based on the preceding factors and is in good faith and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at **************** for more information. D.R. Horton, Inc. is currently looking for an Contract Administrator in the Main Office Department. The right candidate will administer all processes regarding sales contracts. Create and maintain files for sales contracts and process required documentation. Essential Duties and Responsibilities include the following. Other duties may be assigned. * Obtain approval, upload and distribute all sales contracts * Obtain approval, upload and distribute all change orders and amendments * Maintain, print and distribute Houses-in-Progress report * Process all earnest money and option money * Upload and process terminations/cancellations * Maintain organized system of tracking sales contracts * Maintain calendar for sales management regarding time off for sales representatives * Assist sales management with sales meetings and any special projects as needed * Assist on-line sales and marketing assistant with MLS changes/updates when needed * Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company Education and/or Experience * High school diploma or general education degree (GED) * Six months to one year of related experience and/or training * Possess strong verbal and written communication skills * Provide attention to detail and ability to multi-task * Ability to work well within a team * Proficiency with MS Office and email Preferred Qualifications * Bachelor's degree from a four-year college or university preferred Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: * Medical, Dental and Vision * 401(K) * Employee Stock Purchase Plan * Flex Spending Accounts * Life & Disability Insurance * Vacation, Sick, Personal Time and Company Holidays * Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo

Contract Administrator - 2504588 Description D.R. Horton, Inc., the largest homebuilder in the U.S., was founded in 1978 and is a publicly traded company on the New York Stock Exchange. It is engaged in the construction and sale of high quality homes designed principally for the entry-level and first time move-up markets. The Company also provides mortgage financing and title services for homebuyers through its mortgage and title subsidiaries. Please visit our website at **************** for more information. D.R. Horton, Inc. is currently looking for an Contract Administrator in the Main Office Department. The right candidate will administer all processes regarding sales contracts. Create and maintain files for sales contracts and process required documentation. Essential Duties and Responsibilities include the following. Other duties may be assigned. Obtain approval, upload and distribute all sales contracts Obtain approval, upload and distribute all change orders and amendments Maintain, print and distribute Houses-in-Progress report Process all earnest money and option money Upload and process terminations/cancellations Maintain organized system of tracking sales contracts Maintain calendar for sales management regarding time off for sales representatives Assist sales management with sales meetings and any special projects as needed Assist on-line sales and marketing assistant with MLS changes/updates when needed Conducts all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company Qualifications Education and/or Experience High school diploma or general education degree (GED) Six months to one year of related experience and/or training Possess strong verbal and written communication skills Provide attention to detail and ability to multi-task Ability to work well within a team Proficiency with MS Office and email Preferred Qualifications Bachelor's degree from a four-year college or university preferred Come join a winning team with a Fortune 500 company! We are growing fast and are looking for enthusiastic attitudes and team players to join our success. We offer an excellent benefits package including: Medical, Dental and Vision 401(K) Employee Stock Purchase Plan Flex Spending Accounts Life & Disability Insurance Vacation, Sick, Personal Time and Company Holidays Multiple Voluntary and Company provided Benefits Build YOUR future with D.R. Horton, America's Builder. #WeBuildPeopleToo Job: Operations Primary Location: Pennsylvania-Wayne Organization: Home Builder Schedule: Full-time Job Posting: Oct 10, 2025, 5:00:00 AM

APAC Mississippi, Inc., a CRH company, is a great place to work! CRH is the number one asphalt producer and paver, the largest aggregates producer and the second largest ready-mix producer in North America. We are also the number four cement producer in North America and a leader in Canada. We have great employees that have been with us many years - and hope that that track record of longevity shows the pride we take in being one of the best places to work in Mississippi! Come join our team - where you will receive vacation, retirement and many other great benefits! Position Overview This position is responsible for handling administrative functions which will aid Project Managers and Estimators in areas such as, but not limited to: contract management, corporate office communications, customer and vendor communications, and safety. Key Responsibilities (Essential Duties and Functions) Supporting PM's and Estimators with various administrative duties Assist PMs with all associated MDOT/Owner requirements. Oversee all subcontractor documentation and compliance. Support AP/AR functions for PM's and Estimators Assist with safety requirements. Supervisory Responsibilities: No direct supervision responsibilities Assist management with the training of other employees. Duties/Responsibilities: Reviews contractual documents and performance requirements to ensure adherence to company policy, government specification and requirements, customer specifications to agreements in accordance with legal requirements. Order Bid Bonds, Payment Performance Bonds, and Miscellaneous Bonds (Surety Releases). Responsible for preparing all MDOT packages and returning to MDOT in a timely manner. Sending all Change Orders and Supplemental Agreements to Surety. Notify Subcontractors of compliance requirements. Order MPC's (Material Purchasing Certificate) as needed as APAC Prime contractor. Timely coordination of COI's (Certificates of Insurance) process with vendor and requestor. Track subcontractor COI's (Certificates of Insurance) for expirations and updating subcontractor files to ensure compliance. Keeps accurate records for All Service Agreements. Complete Quarterly Bond. Order all Railroad COI and Right of Entry Forms. AD HOC as needed. Minimum of 3 years of experience in an administrative or office management role handling AP/AR, contracts, insurance (GL or workers compensation), customer relations in the Construction Industry preferred but not required. Associate degree preferred but not required. Computer experience: MS Office 2007 or greater with the ability to perform basic formulas in Excel. Viewpoint experience a plus but not required. Knowledge of Civil Construction a plus Physical Requirements The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be considered. Work may be performed in an office setting and outside on a job site. Physical requirements include sitting, standing, walking, climbing stairs, bending, twisting. Majority of the work is conducted in an office setting. May also be required to go to another division or off-site meeting. May require sitting for extended periods of time. Work Environment This position will work the majority of the time in an office setting but may also on limited occasions work outdoors on a job site and in a plant. Work environment will vary depending on job task. The noise level in the work environment is usually quiet. The position may require work outside of normal business hours. Position is located in Richland, MS at the APAC-MS/TN Corporate office What CRH Offers You Highly competitive base pay Comprehensive medical, dental and disability benefits programs Group retirement savings program Health and wellness programs A diverse and inclusive culture that values opportunity for growth, development, and internal promotion About CRH CRH has a long and proud heritage. We are a collection of hundreds of family businesses, regional companies and large enterprises that together form the CRH family. CRH operates in a decentralized, diversified structure that allows you to work in a small company environment while having the career opportunities of large international organization. If you're up for a rewarding challenge, we invite you to take the first step and apply today! Once you click apply now, you will be brought to our official employment application. Please complete your online profile and it will be sent to the hiring manager. Our system allows you to view and track your status 24 hours a day. Thank you for your interest! APAC Mississippi, Inc., a CRH Company, is an Affirmative Action and Equal Opportunity Employer. EOE/Vet/Disability--If you want to know more, please click on this link.

Description The PENTA Building Group is searching for a Contract Administrator to join our Graton Casino project team in Rohnert Park, CA! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also: Project Startup/Preconstruction: Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager. Setup and maintain the project office file system according to PENTA standard procedures. Specific files include, but are not limited to: Owner contracts, Change Orders, Bonds, Insurance, etc. Subcontracts, Change Orders, Purchase Orders Bonds, Insurance, Union, etc. Subcontractor correspondence Owner correspondence Subcontractor and Owner billings Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items. Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management. Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement. If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs. Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job. Project Construction: Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution. Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint. Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures. Prepare payment vouchers for approval by the Project Manager. Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month. On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate. On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify: Time Journal Labor Rates Vendor invoices All tier subcontractor invoices Equipment lists Home office charges On Tribal projects, set up the Tax-Exempt Material processes backup. Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy. Make sure subcontractors have a Sellers Permit. Route and code vendor invoices for approval. Track preliminary notices according to PENTA standard procedures. Prepare owner billings and backup documentation for approval by the Project Manager. Cost-plus/GMP - generate owner billing reports and reconcile to job costs. Lump Sum - Generate AIA document and verify that billing amount covers job costs to date. Verify subs compliance before releasing subcontractor payments. Maintain and reconcile petty cash account to submit to main office. Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed. Manage/Update crew list in Mobile Field Manager. Transfer personnel information to main office accounting department in a timely manner. Project Close Out: Generate, track, and file subcontract closeout letters. Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment. For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets. Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log. Obtain and file final consents of surety from all bonded subcontractors. We trust that you have: 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience Experience working on tribal construction projects is preferred Prior experience working in the AEC industry is preferred Experience with tax mitigation is a plus Strong verbal and written communication with a proactive attitude and solutions-based approach Strong organizational and time management Proven ability to adapt behavior or work methods in response to new information or conditions Experience with follow-up and monitoring of work to ensure quality standards and attention to detail Ability to work on-site at our Graton Casino jobsite in Rohnert Park, CA. Or, flexibility to travel to or fully relocate to Rohnert Park for this project if not within a reasonable local commuting distance. Salary Range DOE $50,000 - $80,000; senior-level position may be considered based on years of experience The PENTA Building Group maintains broad salary ranges for its roles in order to account for variations in education, training, skills, relevant work experience, business needs, and market demands. The pay range may differ in other locations. Candidates are typically placed into the range based on the preceding factors and is in good faith and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

The PENTA Building Group is searching for a Contract Administrator to join our Graton Casino project team in Rohnert Park, CA! The Contract Administrator is responsible for verifying, maintaining, and reporting all project cost and administrative information; including the set up and maintenance of all systems and files required to support this function. Certain responsibilities may span multiple project phases. A PENTA Contract Administrator will also: Project Startup/Preconstruction: * Assist with the set-up of Viewpoint contract items with cost codes and budgets created by the Project Manager. * Setup and maintain the project office file system according to PENTA standard procedures. Specific files include, but are not limited to: * Owner contracts, Change Orders, Bonds, Insurance, etc. * Subcontracts, Change Orders, Purchase Orders Bonds, Insurance, Union, etc. * Subcontractor correspondence * Owner correspondence * Subcontractor and Owner billings * Track Letters of Intent, Subcontractor Bonds and Bond Waivers, Insurance Certifications, Subcontracts and all other compliance items. * Work with Project Manager to fill out the SDI Project Enrollment Form and send to Risk Management. * Work with the Project Manager to review and understand the Accounting related items in the Owner contract, identify those accounting related PENTA contractual requirements and track the fulfillment of each specific requirement. * If the project is enrolled in CCIP/OCIP insurance program, work with the insurance representative to enroll all subcontractors into the programs. * Verify that the subcontractor's insurance and union information is complete and up to date prior to the subcontractor arriving on the job. Project Construction: * Assist the Project Manager with the preparation and distribution of all subcontracts, major purchase orders, and rental orders. Track the status of each contract from issuance to final execution. * Upon direction from the Project Manager, collect required subcontract exhibits and save in Viewpoint. * Assist the Project Manager with the preparation and distribution of all subcontract and owner change orders. Maintain an accurate and up to date status log of all change orders according to PENTA standard procedures. * Prepare payment vouchers for approval by the Project Manager. * Work with the Project Manager to determine the subcontractors that will be submitting pay applications for the month. * On Lump Sum subcontracts, verify with the Project Manager that the submitted % of work completed is accurate. * On Cost-plus/GMP subcontracts verify that all backup has been submitted completely and accurately. Collect and verify: * Time Journal * Labor Rates * Vendor invoices * All tier subcontractor invoices * Equipment lists * Home office charges * On Tribal projects, set up the Tax-Exempt Material processes backup. * Review Declaration of Exemption, Bill of Sale, Bill of Lading and packing slips for accuracy. * Make sure subcontractors have a Sellers Permit. * Route and code vendor invoices for approval. * Track preliminary notices according to PENTA standard procedures. * Prepare owner billings and backup documentation for approval by the Project Manager. * Cost-plus/GMP - generate owner billing reports and reconcile to job costs. * Lump Sum - Generate AIA document and verify that billing amount covers job costs to date. * Verify subs compliance before releasing subcontractor payments. * Maintain and reconcile petty cash account to submit to main office. * Enter field personnel new hire information in Viewpoint notify payroll department when new hire information is completed. * Manage/Update crew list in Mobile Field Manager. * Transfer personnel information to main office accounting department in a timely manner. Project Close Out: * Generate, track, and file subcontract closeout letters. * Communicate with all project team members to ensure that all issues involving a subcontractor are resolved prior to releasing final payment. * For CCIP projects, send Subcontractor Commitment Summary Report to Gallagher for final CCIP Worksheets. * Obtain and file final release forms for all tier subcontractors and verify against preliminary notice log. * Obtain and file final consents of surety from all bonded subcontractors. We trust that you have: * 3-5 years minimum of construction accounting experience; senior-level may be considered based on years of experience * Experience working on tribal construction projects is preferred * Prior experience working in the AEC industry is preferred * Experience with tax mitigation is a plus * Strong verbal and written communication with a proactive attitude and solutions-based approach * Strong organizational and time management * Proven ability to adapt behavior or work methods in response to new information or conditions * Experience with follow-up and monitoring of work to ensure quality standards and attention to detail * Ability to work on-site at our Graton Casino jobsite in Rohnert Park, CA. Or, flexibility to travel to or fully relocate to Rohnert Park for this project if not within a reasonable local commuting distance. * Salary Range DOE $50,000 - $80,000; senior-level position may be considered based on years of experience The PENTA Building Group maintains broad salary ranges for its roles in order to account for variations in education, training, skills, relevant work experience, business needs, and market demands. The pay range may differ in other locations. Candidates are typically placed into the range based on the preceding factors and is in good faith and/or offer for this position. The Company reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.

Job Posting Start Date 11-10-2025 Job Posting End Date 01-09-2026 Crown Technical Systems, a Flex Company, is a leader in power distribution and protection systems concentrating on sophisticated, state-of-the-art relay and control panels, medium voltage switchgear, and enclosures (power/control buildings/ E-Houses). We specialize in customized, turn-key solutions that ensure safe, secure, and reliable power distribution. Working at Crown Technical Systems offers a dynamic and rewarding career path for individuals seeking to power the world. Through hands-on training, mentorship, and a culture of internal promotion, we empower you to reach your full potential and contribute to projects that truly matter. Job Summary To support our extraordinary teams who build great products and contribute to our growth, we're looking to add a/an Contracts Administrator in USA, Fontana Ca. Reporting to the Contracts Manager, Contracts Administrator, responsible for assisting in the review and administration of customer Contracts Documents. What a typical day looks like: * Provide detailed and accurate analysis of customer's contract terms and conditions as provided at time of Bid. * Participate in the creation of commercial terms in Bid Proposals * Prepare Commercial portion of Bid Letter * Prepare any Fill in Forms, pre-qualification, commercial, safety, licensing or certification documents required by customer at Bid Time * Request any Bid Bonds required by Customer. * Review customer's contracts, purchase orders and change orders for completeness and accuracy. * Work with internal and external partners to have any corrections made. * Submit final/correct documents to management for approval and signature. * Submit approved documents to accounting and return signed documents to customer. * Prepare preliminary notices and help prepare lien releases. * Request Insurance Certificates to be issued to our customer from our Broker. * Administer Payment Bonds and Performance Bonds for our customers. * Maintain/Update Contract Log and DocuSign Reports on customer document status. * Run weekly meetings to review customer document status with other department managers. * Participate in the creation of commercial terms in Purchase Orders to Vendors * Collect, review and log insurance certificates from Vendors * Analyze and resolve business risk areas and mitigate issues. * Perform other related duties as assigned. The experience we're looking to add to our team: * High school diploma or equivalent required * Two years previous experience as a contract administrator, or related field preferably in the construction, engineering or accounting field * Customer Service Experience is a plus. * Accounting Experience is a plus. * Working knowledge of Contract Law and language as applicable to Engineering, Construction and Accounting * Working knowledge of sales/use tax in a multi-state capacity * Working knowledge of insurance, bonds and other potential liabilities. * Working knowledge of Lien Law and Preliminary Lien Notices * Excellent organizational skills and attention to detail * Excellent verbal and written communication skills * Ability to multi-task, prioritize, and manage time efficiently. * Proficient with Microsoft Office Suite (Word, Outlook and Excel) * Familiarity with DocuSign is a plus. * Familiarity with ISN, Avetta, VERO, Veri force, Compass or other 3rd party contract compliance platforms is a plus. * and scissor lifts What the physical requirements are: * This is NOT a remote job, physical presence in office Mon-Fri, 7:30a - 4:15p. * Prolonged periods sitting at a desk and working on a computer. * Must be able to lift up to 15 pounds at times. * Must be able to go up and down stairs and traverse the production floor as needed. #LI-GB1 What you'll receive for the great work you provide: * Full range of medical, dental, and vision plans * Life Insurance * Short-term and Long-term Disability * Matching 401(k) Contributions * Vacation and Paid Sick Time * Tuition Reimbursement Pay Range (Applicable to California) $23.13 USD - $31.81 USD Hourly Job Category Administration Is Sponsorship Available? No Crown is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. We do not discriminate based on: age, race, religion, color, sex, national origin, marital status, sexual orientation, gender identity, veteran status, disability, pregnancy status, or any other status protected by law. We're happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email accessibility@flex.com and we'll discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Crown, you must complete the application process first).

Job DescriptionSalary: Ulliman Schutte Construction is Building a Better Environment! Come join the team that is building critical water facilities to serve millions of people and protect our environment for the future! Ulliman Schutte is more than a construction company, we are a team of passionate professionals committed to protecting one of the worlds most valuable resources: water. From advanced water and wastewater treatment facilities to essential environmental infrastructure, our projects make communities healthier, stronger, and more sustainable. Our success comes directly from the expertise, dedication, and ingenuity of our people. Thats why we offer long-term stability, a comprehensive compensation plan, and a generous benefits package; along with a culture where collaboration, growth, and camaraderie are part of the job. Ulliman Schutte is seeking a Contracts Administrator to join our motivated finance team in supporting the companys operations and growth. The highly interactive, team-based nature of this position requires presence in our Miamisburg, Ohio headquarters office. Contracts Administrator Daily Life Coordinate contract execution with project owners during the project cycle, including the owner contract and ancillary documents such as bonds and consent of surety, certificates of insurance, sales tax exemptions, owner change orders, various affidavits, release of retainage, and more. Collaborate with construction project team leaders and in-house legal to execute procurement documents with subcontractors and vendors, ensuring compliance with company standards. This involves confirming requested revisions are reviewed, documented and integrated into contract records. Maintain contract records in CMiC, the Companys ERP system, ensuring accuracy, completeness, and timely updates. Proactively track and obtain missing documents, signatures, and approvals to ensure adherence to deadlines and compliance requirements. Draft and manage supplemental agreements, including assignment and assumption and joint check agreements, utilizing company-approved templates and adapting them to meet project-specific requirements. Interface regularly with other finance team members to facilitate compliance, payment of invoices, resolution of issues and other matters. Perform other miscellaneous duties in support of the department and the Company. Qualifications High School Diploma is required. An associate or bachelors degree in a business discipline is preferred. Minimum of 3 years of demonstrated experience in administrative or business operations is essential, including familiarity with business workflows, procurement processes and project coordination. Previous experience in contracts administration, legal support, or compliance positions is valued. Excellent verbal and written communication skills. Exceptional attention to detail and organizational skills. Proficiency in Microsoft Office Suite and document management tools. Ability to work cross-functionally with legal, finance, and field operations teams. Capacity to manage multiple contracts and deadlines simultaneously. LIFE WITH US At Ulliman Schutte, we are an industry leader because of our people. We foster a work environment that emphasizes lasting relationships, encourages personal growth, and rewards hard work. Our team is driven by a sense of urgency, a commitment to quality, and a shared responsibility to manage risks and keep everyone safe. Above all, we aim to add value in everything we do. Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionalswhohave a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis ofrace, color, sex, gender identity, sexual orientation, religion, national origin, Veteran or disability status. Ulliman Schutte is a drug-free working environment. All offers are contingent upon compliance with Ulliman Schuttes pre-employment drug screening policies and E-Verify eligibility confirmation.

Ulliman Schutte Construction is Building a Better Environment! Come join the team that is building critical water facilities to serve millions of people and protect our environment for the future! Ulliman Schutte is more than a construction company, we are a team of passionate professionals committed to protecting one of the world's most valuable resources: water. From advanced water and wastewater treatment facilities to essential environmental infrastructure, our projects make communities healthier, stronger, and more sustainable. Our success comes directly from the expertise, dedication, and ingenuity of our people. That's why we offer long-term stability, a comprehensive compensation plan, and a generous benefits package; along with a culture where collaboration, growth, and camaraderie are part of the job. Ulliman Schutte is seeking a Contracts Administrator to join our motivated finance team in supporting the company's operations and growth. The highly interactive, team-based nature of this position requires presence in our Miamisburg, Ohio headquarters office. Contracts Administrator Daily Life * Coordinate contract execution with project owners during the project cycle, including the owner contract and ancillary documents such as bonds and consent of surety, certificates of insurance, sales tax exemptions, owner change orders, various affidavits, release of retainage, and more. * Collaborate with construction project team leaders and in-house legal to execute procurement documents with subcontractors and vendors, ensuring compliance with company standards. This involves confirming requested revisions are reviewed, documented and integrated into contract records. * Maintain contract records in CMiC, the Company's ERP system, ensuring accuracy, completeness, and timely updates. * Proactively track and obtain missing documents, signatures, and approvals to ensure adherence to deadlines and compliance requirements. * Draft and manage supplemental agreements, including assignment and assumption and joint check agreements, utilizing company-approved templates and adapting them to meet project-specific requirements. * Interface regularly with other finance team members to facilitate compliance, payment of invoices, resolution of issues and other matters. * Perform other miscellaneous duties in support of the department and the Company. Qualifications * High School Diploma is required. An associate or bachelor's degree in a business discipline is preferred. * Minimum of 3 years of demonstrated experience in administrative or business operations is essential, including familiarity with business workflows, procurement processes and project coordination. * Previous experience in contracts administration, legal support, or compliance positions is valued. * Excellent verbal and written communication skills. * Exceptional attention to detail and organizational skills. * Proficiency in Microsoft Office Suite and document management tools. * Ability to work cross-functionally with legal, finance, and field operations teams. * Capacity to manage multiple contracts and deadlines simultaneously. LIFE WITH US At Ulliman Schutte, we are an industry leader because of our people. We foster a work environment that emphasizes lasting relationships, encourages personal growth, and rewards hard work. Our team is driven by a sense of urgency, a commitment to quality, and a shared responsibility to manage risks and keep everyone safe. Above all, we aim to add value in everything we do. Ulliman Schutte Construction, LLC is focused on building teams of honest, dedicated professionals who have a passion for Building a Better Environment for our employees, customers, business partners, and the communities we serve. We are proud to be an Equal Opportunity Employer that does not discriminate on the basis of race, color, sex, gender identity, sexual orientation, religion, national origin, Veteran or disability status. Ulliman Schutte is a drug-free working environment. All offers are contingent upon compliance with Ulliman Schutte's pre-employment drug screening policies and E-Verify eligibility confirmation.