Senior Office Assistant jobs at Fort Bend County - 199 jobs

Fort Bend County is ranked as one of the fastest growing counties in the nation. We have capitalized on not only the creed of our location, but on the "quality of life" for our families to call home. Our employees are the key to our success and the heartbeat of our foundation. The diversity and inclusivity of our community is our strength and at the forefront of a workplace environment welcoming to all. Live Here! Work Here! Bonding Specialist Provides information and public relations between the Sheriff's Office and the community. Serves as intermediary between bonding companies, the public and inmate families. Prepare magistrate documents for County and District Court Judges. Logs, records and files bonds, court documents and financial transactions. Accurately processes, maintains and records court documents/dispositions, received from Federal, District, County, Attorney General, Municipal and Justice of the Peace courts as mandated by the law under strict timelines Notarize documents for dept. and outside agencies as needed. Gather information from booking, courthouse, electronic submissions, and other agencies to prepare and process the proper and timely release or transfer of incarcerated persons. Participates in activities and duties related to emergency management during a local state of disaster as directed by appropriate county managers. MINIMUM JOB REQUIREMENTS: High School Diploma/GED 1 year job related experience. Strong Microsoft Office (Word, Excel, Access and Outlook), Quicken skills; good verbal and written communication skills; strong interpersonal skills and ability to deal effectively with the public, other employees and elected officials. Flexible schedule including overtime, shift work, weekends and/or holidays is required. Must become a Notary Public of Texas U.S. Citizen or U.S. Permanent Resident required. *Nelson Denny Test - Call to schedule: (Penni Fields) ************ or (J.R. Galvan) ************. SALARY RANGE: $20.00 per hour CLOSING DATE: Upon filling position All full-time and part-time employees are members of the Texas County District Retirement System (TCDRS). Full-time employees also enjoy a wide-range of great benefits. Fort Bend County is an equal opportunity employer, committed to non-discrimination in employment on any basis including race, color, religion or creed, sex, sexual orientation, gender, gender identity, gender expression, pregnancy status (including childbirth and related medical conditions), national origin, ethnicity, citizenship status, age (40 and over), physical or mental disability, genetic information, protected military and veteran status, political affiliation or beliefs, or any other classification protected by state, federal and local laws, unless such classification is a bona fide occupational qualification. For more information on Fort Bend County's Title VI / Nondiscrimination Statement, visit ******************** Fort Bend County is committed to providing equal opportunity and reasonable accommodations to employees with disabilities. FBC complies with the Americans with Disabilities Act and all other applicable federal, state and local laws regarding disability discrimination and accommodation.

Work directly with Arborists and clients to facilitate sales, increase brand awareness and build a satisfied customer base. Answers incoming phone calls in a high call volume environment while making outbound calls related to customer service and sal Administrative, Coordinator, Customer Service

Applications accepted from: ALL PERSONS INTERESTED Job Classification: SENIOR OFFICE ASSISTANT Posting Number: PN#37986 Division: VARIOUS Reporting Location: VARIOUS Workdays & Hours: VARIOUS DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS Assists manager(s) and assistant manager(s) in the coordination of office management and operational activities by performing varied clerical tasks and administrative support duties in the assigned division. RESPONSIBILITIES: * Answers telephone to screen and distribute calls, takes messages and answers simple questions. Greets and announces visitors. Receives and directs inquiries or comments regarding services. * Opens, sorts and distributes mail. Handles incoming routine correspondence using * standardized responses or formats. Sends faxes, packages and mail. * May carry out a business operation function or project based on goals and instructions established by supervisor. * Photocopies, collates and distributes correspondence, procedures, articles, reports, policies, bulletins, etc. Handles other reproduction needs including assembling manuals and reports, collating and binding or arranging outside services when needed. * Types and proofreads correspondence, reports, forms, documents, etc. Composes and prepares simple and routine correspondence for supervisor's approval. May maintain correspondence and assignment logs. Tabulates and prepares periodic and special reports. * Maintains calendar by scheduling meetings and appointments and making travel arrangements. Prepares and submits expense reports for management personnel. * Gathers and prepares materials and information for staff and business meetings and * presentations. * Coordinates meetings by arranging meeting locations, distributing meeting notices, agendas and information, procuring audio/visual equipment, and ensuring proper setup. May prepare meeting minutes. * Maintains a filing system for correspondence, time and attendance, reports, documents, complaints, financial records, budget information on section operations, general information on departmental operations, etc. * Procures necessary supplies and services (e.g., office supplies, telephone change orders, equipment repair and maintenance, office furniture, office forms, etc.) * May prepare, verify, and report time and attendance for management's signature. * This is not to be construed as all-inclusive. Instead, the job duties listed above are intended to describe the general nature, type and level of work to be performed. * All duties and responsibilities may not be included in the above job descriptions. WORKING CONDITIONS The position occasionally requires stooping or bending. Occasional very light lifting, such as three or four reams of papers or books (up to 20 pounds or an equivalent weight) may be required. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. "Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required." If applicable, the applicant's past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered. EDUCATIONAL REQUIREMENTS Requires a high school diploma or a GED. Certification: May be required to pass a City administered typing test with a typing speed of 60 words per minute with no more than 6 errors. EXPERIENCE REQUIREMENTS Two years of clerical or administrative support experience are required. LICENSE REQUIREMENTS NonePreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.SELECTION/SKILLS TESTS REQUIRED Department may administer skills assessment test. SAFETY IMPACT POSITION NO SALARY INFORMATION Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. Pay Grade 12 APPLICATION PROCEDURES Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: ****************** To view your detailed application status, please log-in to your online profile by visiting: **************************************************** or call **************. If you need special services or accommodations, call **************. (TTY 7-1-1) If you need login assistance or technical support call ************. Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE - Equal Opportunity Employer The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Serves as the Administrative Officer for the Logistics Service. The position has administrative responsibility, accountability, and oversight for the Logistics programs and activities across the full jurisdiction of the Amarillo VA Health Care System. The Administrative Officer coordinates and implements all the administrative activities of the service. The position reports directly to the Facility Chief Supply Chain Officer (CSCO). Administrative Management Provides for the overall administrative management of the Logistics Service. Exercises independent and creative judgment in accomplishing major duties. Includes interpreting administrative policies, developing local polices, and/or providing advice to the Chief on related issues. Provides substantial input into policies and action plans to ensure Logistics is in compliance with Local and national guidance as appropriate regarding all phases of performance improvement and quality management programs. Interacts frequently local management and personnel, VACO, VISN and community officials to keep abreast of substantive service issues within the organization. Monitors performance, suspense actions, and enforces the directions of the CSCO to ensure issues are brought to closure. Establishes internal procedures to secure adequate control in terms of deadlines, progress reports, and directives and uses own initiative in developing procedures which will increase the general flow of information and overcome bottlenecks in the administrative process. Independently secures the required administrative and managerial support to meet operating requirements. Responsible for all service correspondence. Prepares, edits and archives all official correspondence requiring the Chiefs signature or approval. Prepares an Annual Operating Plan. Reviews and updates all Standard Operating Procedures (SOP) related to property management, GIP and/or related information systems, and warehouse/distribution functions. Submits and monitors work orders. Under the direction of the CSCO, approves time and leave, manages Logistics scheduling in lieu of the supervisor and manages online certifications for contracts, labor mapping, and ADPAC duties. Ensures all staff use TMS and monitor TMS use, training completions and accomplishments. Maintains working knowledge of the Personnel Identity Verifications (PIV) badging system and coordinates clearances and access for all Logistics visitors and contractors as necessary. Ensures that contractors' identification cards are completed and issued in accordance with the Security and Investigation Center (SIC) and local agency guidelines. Attend briefings and meetings on behalf of the Chief in his or her absence. Schedules or coordinates all service meetings, prepares agenda, and prepares minutes for each. Includes meetings for the Clinical Product Review Committee (CPRC), Equipment Committee, Real Time Location Systems (RTLS) Committee, Parking Committee, and others. Human Resources/Personnel Management Coordinates the personnel management program for Logistics Service, performing or overseeing all human resources requirements. Maintains files and documents on all personnel actions, and coordinates actions with appropriate staff or supervisor. Completes and reviews reports; analyzes trends, timeliness of processing actions, and status of numerous actions and identifies deficiencies or discrepancies; recommends plans to improve efficiency of processing actions and solutions to eliminate recurrence of unfavorable conditions. Creates and prepares award packages for employee contribution awards and other criteria awards. Ensures that performance ratings are submitted in a timely manner in accordance with regulatory guidelines. Space Planning, Property Management, Procurement, & Supply Administration. Acts as a Contracting Officer Representative (COR) for the Logistics Service for multiple short and long term service contracts. Prepares procurement requests, evaluates proposals for work, and serves as COR for procurement and a variety of complex contracts, while also maintaining procurement and contracting records. Represents Logistics and the facility with respect to contract changes, adjustments, or settlements and assists with the resolution of contractor claims, delays or suspension of work. Determines when contract termination is warranted and works to affect it. Oversees the activities and purchasing records of Logistics staff approved to hold and exercise procurement actions for goods and services in support of Logistics operations. Responsible for review and approval of purchase card reconciliations throughout Logistics. Develops space requests and coordinate movement of assets with Engineering Service and Environmental Management Service. Coordinates the administrative aspects of office moves, office construction. Represents the Logistics Chief at facility Space Committee Meetings. Collaborates with other offices to arrange and coordinate such activities. Performs other related duties as assigned. Work Schedule: Monday - Friday; 7:30am - 4:00pm Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD99842S Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

The incumbent will perform the functions of an Administrative Officer (AO) and will be assigned to a clinical service line that reports up to their assigned Executive Leadership Team (ELT) member. The AO is responsible for the overall administrative management and general business operations of the clinical service line. Administrative Management: Incumbent serves as the administrative member for the Medical Specialty Service leadership team. The primary purpose of this position is to manage the administrative duties for the assigned clinical service line in order to guarantee the primary goal of optimally delivering high-quality care to the Veteran. The incumbent plans, directs and controls the assigned clinical service lines administrative activities including establishing parameters for policies and procedures, personnel management, contract oversight, training coordination, procurement of furniture, supplies and equipment, preparation, and presentation of awards for employees, records management, security, budget programming and execution, communications control, physical space management and special projects or studies. The incumbent is responsible for developing and directing all administrative functions for the assigned clinical service line; in addition, the AO has the authority to act as proxy for the Chief of the Service in all administrative functions. Personnel Administration and Management: The incumbent manages all administrative functions within the assigned clinical service line and regularly represents the service in project planning activities when so designated. Administrative responsibilities include fiscal, personnel, equipment, program, and supply management. Additionally, the incumbent serves as a liaison between all facility services and is responsible to executive management on administrative matters. The primary function of this role is twofold: to keep abreast of matters affecting the health care system so the clinical service line can respond appropriately and to make top management aware of the assigned clinical service line items that affect the system. The primary contact point is the Health System Specialist, Executive Administrative Officer/Designee, for the Chief of Staff; however, contact may be with the Medical Center Director, Chief of Staff, Associate Director and/or Associate Director for Patient Care Services (Nurse Executive). Budget/Financial Management and Procurement/Contracting: The incumbent is responsible for managing budget formulation and execution for a changing budget of administrative expenses involving different funding sources, and participates with managers in reviewing needs, plans, and goals to develop budget data and justifications for review and approval. Advises the service chief on budgetary and finance issues. Serves as a purchase card holder and approving official for equipment and commodities procurements to ensure that cardholders adhere to the procure requirements. Monitors to ensure that the cardholder conducts purchase card reconciliations within the required timeframe and that the reconciliations are correct. Prepares budget estimates based on historical information and identifies need for changes. Interacts and negotiates on adjustments or reprogramming of funds in support of major program changes or requirements. Serves as the Fund Control Point Official for numerous fund control points and acts as the Approving Official and/or Alternate Official for purchase card holders in the sub-specialty sections of the assigned clinical service. Sets up and maintains a system to control purchasing and the use of supplies. Coordinates and conducts audits and inspections as assigned by the Service Chief. Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Work Schedule: Monday - Friday; 7:30am - 3:45pm Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Ad-hoc Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD005320 and PD00532 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

The Travis County Public Defender's Office (PDO) is a comprehensive public defender office envisioned to be client-centered, independent, and innovative to the needs of Travis County residents. Consistent with nationally recognized best practices, the PDO provides high-quality holistic defense representation and other support to people, including youth and those living with serious mental illness/intellectual or developmental disability, accused of criminal offenses via its three divisions- General Adult, Juvenile and Mental Health. Public Defender office managers carry out and oversee complex operational and administrative duties and responsibilities that allow the office to protect and provide the constitutional right to counsel for its indigent clients. In addition to directly supervising core administrative staff, office managers indirectly supervise all staff in their division to ensure effective and efficient office operations. Office Managers are tasked with creating a welcoming, enjoyable, usefully laid-out/equipped office space and environment for both staff and clients, and for creating and administering policies and procedures that allow staff to provide excellent holistic representation to clients. Office managers collaborate with and advocate to other departments such as Human Resources, Facilities, Information Technology, Purchasing, Security etc. for the resources and support needed to ensure the PDO can effectively carry out its mission. This role requires a wide range of knowledge, skills and abilities (people management/project management/data analysis/de-escalation/personnel policies controlled by federal, state, and local laws/asset and equipment management etc.), and the flexibility to engage vastly different groups and stakeholders day-to-day, while centering the needs of the PDO's clients and staff. All office managers are expected to have excellent written and verbal communication, as the role requires regular drafting of public-facing correspondence/memoranda on behalf of the department. While this position works out of the Adult Division, which has 75+ staff, PDO Office Managers collaborate with core administrative staff in all divisions to help ensure a well-functioning department (120+ staff). Senior office managers must have a minimum of two years prior supervisory experience in a professional setting and are expected to work under minimal supervision/guidance, take initiative, and bottom-line management-level tasks. * Applications will be reviewed and selected candidates will be contacted on a rolling basis.* DISTINGUISHING CHARACTERISTICS: Office Manager: This is the first in a series of two office management-related job classifications within the Management job family. This classification is distinguished from the Office Manager Senior in that incumbents are first line managers who oversee the administrative functions of a department and duties are primarily supervisory and administrative in nature. Office Manager Sr.: This is the second in a series of two office management-related job classifications within the Management job family. This classification is distinguished from the Office Manager in that incumbents have more experience, are responsible for the most complex and involved office administrative operations, and duties are primarily financial, supervisory, and administrative in nature. Salary Information: $ 65,083.20 - $ 87,089.60 annually, depending on qualifications * Duties and responsibilities are performed within the setting of a law office. The Office Manager will be guided on and is expected to maintain privileged and/or confidential information of which the Office Manager may occasionally become aware, in the same manner as is expected of attorneys. * Provides day-to-day management over the administrative and operational functions within a department. Manages operations to meet deadlines. Advises the Elected Official or department head of issues. * Leads the administrative onboarding process for staff and interns. Orients new staff to County and departmental systems and policies. Supplies staff with items and information needed for their position. * Implements office administrative policies and procedures and makes recommendations for improvement. Answers questions on policies and procedures. Evaluates operations and makes recommendations for improvement. Handles and resolves personnel management issues. Develops and/or assists in the development of performance standards and measures to ensure resources are allocated effectively. * Evaluates, implements, and makes recommendations on processes, policies, procedures, and systems to improve office operations and ensure the department operates at maximum efficiency. * Establishes and/or assists in establishing policies and procedures for the department. * Researches, monitors, and ensures implementation of changes in applicable laws, regulations, and directives that impact the department. Ensures compliance with current policies, procedures, and regulations. Oversees efficient operations of departmental records management, including files, reports, and storage. * Approves timesheets and leave requests for department staff. Facilitates the FMLA and Paid Parental Leave processes. Processes all compensation and position changes. Answers questions about employee benefits and enrollment. * Manages, plans, delegates, coordinates, monitors, and evaluates the work of support staff, and reviews their work involving well-defined procedures. May hire, orient, and train support staff. May make recommendations on merit increases, disciplinary actions, and dismissals. Schedules substitute coverage or acts as backup for all staff. * Drafts and posts open positions for recruitment. Processes incoming applications, coordinates application reviews, schedules interviews, and communicates with candidates regarding application status. * Performs complex administrative assistant tasks. Prepares calendars and schedules. May prepare correspondence for the Elected Official or department head. * Makes recommendations regarding budget requirements for staffing and equipment needs. Monitors personal services budgets and/or operating budget expenditures. Ensures contracting and purchasing procedures are followed. May prepare purchase orders and order equipment and supplies. * Oversees the receipt and deposit of fees and fines collected. May develop and implement departmental accounting and financial oversight systems to monitor and safeguard budgets, revenues, and purchases. Compiles comprehensive reports. May prepare and/or assist in preparing annual budget documents. Establishes budgetary needs and forecasts service revenue. Works with agencies on statistical reports and inquiries. * Ensures building maintenance is completed. Works with support departments to ensure facilities are properly maintained. Continuously evaluates operations and makes recommendations for improvements. Evaluates computer needs and makes recommendations for automation. Provides information and advice concerning specialized or technical services and related office functions, including responding to and resolving difficult issues, client inquiries, complaints, and questions raised by the public or subordinates. * May represent the County by attending meetings, community meetings, seminars, conferences, and professional association meetings. Participates in private organizations and serves on related committees. Works with County departments and outside agencies to share information and address issues. May serve as the department liaison. * Performs other job-related duties as assigned. Office Manager: Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science, Criminal Justice, or a directly related field AND four (4) years of professional experience in a broad administrative support function, such as human resources, records management, purchasing, contracting, financial analysis, budgeting, information technology, payroll, and office functions, including one (1) year of mid- to senior-level supervisory or management experience. Office Manager Sr.: Bachelor's degree in Public Administration, Business Administration, Business Management, Government, Political Science, Criminal Justice, or a directly related field AND five (5) years of professional experience in a broad administrative support function, such as human resources, payroll, records management, purchasing, contracting, financial analysis, budgeting, information technology, and office functions, including two (2) years of mid- to senior-level supervisory or management experience. OR Any combination of education and experience that has been achieved and is equivalent to the stated education and experience, and that provides the required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job. LICENSES, REGISTRATIONS, CERTIFICATIONS, OR SPECIAL REQUIREMENTS * Valid Texas Driver's License. Please attach a resume to the application. PREFERRED * Bilingual in English and Spanish. * Applications with a cover letter explaining the applicant's interest in the position are preferred. Please address why you are interested in joining the Public Defender's Office specifically. KNOWLEDGE, SKILLS, AND ABILITIES: Knowledge of: * Management and supervision practices and techniques. * Federal, State, Local, and County applicable laws, rules, regulations, and guidelines. * Policies, practices, procedures, and terminology related to human resources, purchasing, information technology, and asset management. * Filing and reporting requirements. * General court processes and legal procedures. * Accounting, purchasing, and budgetary theory, principles, and practices. * Computer equipment, including word processing, spreadsheets, databases, and a variety of software packages. * Business letter writing, grammar and punctuation, and report preparation. Skill in: * Supervising others; preparing and delivering presentations; and evaluating policies, procedures, and programs. * Problem-solving and decision-making. * Developing databases and conducting research. * Both verbal and written communication. Ability to: * Train and supervise office employees. * Plan, assign, motivate, and coordinate the work of support staff. * Compile and analyze data and write clear and comprehensive reports. * Assist in monitoring budgets and implementing and maintaining filing and accounting systems. * Research, compile, analyze, interpret, and prepare a variety of fiscal, statistical, legal, and administrative reports. * Manage time effectively, perform multiple tasks, and organize diverse activities. * Perform in a stressful environment while maintaining a professional manner. * Independently prepare correspondence, memoranda, and other materials. * Establish and maintain effective working relationships with departmental clientele, attorneys, judges, representatives of outside agencies, other County employees and officials, and the general public. The Public Defender's Office is committed to inclusive hiring and dedicated to diversity in our work and staff. The PDO strongly encourages candidates of all identities, experiences, abilities, and communities to apply. All applicants should be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe. In considering applicants, the PDO values an applicant's experience and/or thoughtfulness in working with people from communities that experience marginalization. Applicants should be able to work and communicate effectively across lines of difference. Physical requirements include the ability to lift and carry up to 20-50 pounds occasionally; visual acuity; speech and hearing; hand and eye coordination; and manual dexterity necessary to operate a computer and office equipment. Work may involve standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, squatting, and client or customer contact to perform the essential functions. Travis County employees play an important role in business continuity. As such, employees may be assigned to business continuity efforts outside of normal job functions. This job description is intended to be generic in nature and is not necessarily an exhaustive list of all duties and responsibilities. Essential duties, functions, responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position. This position is anticipated to start in February 2026. Department: Public Defender's Office Location: 1010 Lavaca Street, Austin, TX 78701 Post-offer criminal background check required.

At Polsinelli, What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you! Polsinelli seeks a candidate to fill a Legal Support Specialist opening. This is a remote role, provided the candidate is in a state/jurisdiction wherein we practice. CORE RESPONSIBILITIES/REQUIREMENTS Successful candidates must: Possess strong initiative, demonstrating an ability to quickly resolve document issues Have strong organizational skills Be able to work collaboratively in a team setting Be able to manage multiple projects/tasks at a time Possess advanced skills in all Microsoft Office applications; expert-level proficiency in Microsoft Excel is a plus! 5 years of Legal Assistant experience required! This position supports our administrative team - high volume, fast paced. Other essential requirements for this position include: The ability to communicate in a professional and timely manner to develop rapport with both team and end-users The ability to maintain strong working relationships The ability to handle confidential and sensitive information Strong problem-solving skills Expert-level experience working in Microsoft Office programs are beneficial. Excel and/or PowerPoint power-user a plus A minimum of five (5) years of experience as a Legal Administrative Assistant or Legal Executive Assistant with extensive, hands-on experience Strong attention to detail with proven organizational skills and the ability to manage multiple priorities effectively Excellent written and verbal communication skills; ability to work collaboratively across teams Proofreading experience preferred Calm and solution-oriented approach to troubleshooting and problem-solving Proven ability to take initiative and make sound, independent decisions Flexible, dependable team player with a positive, proactive mindset We currently have two openings for this role. This is a remote position with a four (4) day workweek, offering the following shift options: Shift 1: Monday, Tuesday, Thursday: 10:00 am - 8:45 pm CST Friday: 10:00 am - 8:15 pm CST Shift 2: Sunday: 11:00 am - 9:15 pm CST Monday, Tuesday, Wednesday: 11:00 am - 9:45 pm CST The budgeted salary range for this position is $60,000 - $70,000. As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits. Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

Manages the daily operational activities in one or more courts, sections or divisions to ensure that goals and objectives are accomplished in accordance with established priorities, time limitations and other specifications. Management Scope: Manages supervisory and exempt/non-exempt staff. Education, Experience and Training: Education and experience equivalent to a Bachelor's degree from an accredited college or university in Business Administration, Management, Public Administration, Criminal Justice, Accounting, Finance or in a job related field of study. Three (3) years of professional work related experience, including 6 months supervisory experience. Special Requirements/Knowledge, Skills & Abilities: Knowledgeable of standard software applications. Ability to effectively communicate, both verbally and in writing, and establish and maintain effective working relationships with employees, departments and the general public. Requires knowledge of local, state and federal laws, rules and regulations relevant to the areas of responsibility. Ability to manage program activities, establish goals and objectives, devise solutions to administrative problems, develop and evaluate administrative policies and procedures and prepare concise reports. Physical/Environmental Requirements: Standard office environment. 1. Manages and monitors the daily activities of assigned courts, sections or a division by developing and implementing policies and procedures and short/long range goals and objectives, and evaluating program activities to ensure compliance and internal controls. 2. Trains and assists managers, supervisors and others in the resolution of procedural issues and communicates with elected officials, judges, attorneys and other professionals to resolve more complex issues. 3. Directs, reviews, approves and participates in personnel related activities of managers and supervisors to include: hiring, training and assigning staff, evaluating performance and conducting disciplinary actions. 4. Oversees the preparation of and evaluates budget requests; monitors revenues/ expenses, account balances and collections activities; authorizes disbursements and expenditures; and compiles data and generates related reports. 5. Represents the department at meetings, hearings, trials, conferences and/or other public events. May testify at hearings, trials and legislative meetings. 6. Researches new legislation, incorporates changes into the programs and informs staff of changes that affect the daily operation of the department. 7. Assists in the acquisition or development of computer systems, interfacing with other departments to ensure systems are operational. 8. Performs other duties as assigned.

We are seeking a skilled and motivated Office Assistant III to support one of our busiest and most impactful departments. If you excel at organization, communication, and teamworkand you're confident in Microsoft Excel and Wordthis may be the perfect fit for you. What is Required: A high school diploma or GED, with at least two (2) years of experience working with the public in a front-facing role. Bonus points if you bring three (3) or more years of clerical experience in a professional office setting. Proficiency in Microsoft Office Suite (or Google Sheets/Docs) is a mustwe're looking for someone who's comfortable with data and detail. You'll need to be at least 18, have a valid driver's license, and be able to pass a background check and drug screening. Team-orientedwork alongside leadership to support department goals and make a real impact. Why You'll Love Working Here: We offer more than just a great place to workwe invest in your wellbeing, growth, and future. Benefits include: Medical, dental, and vision plans LAGERS retirement program Life insurance Paid vacation, sick leave, and 13 holidays Cox Fitness Center membership (Individual membership) -- AquaPlex family pass Tuition reimbursement and paid training Click HERE to see the complete list of what we offer The starting hourly wage is $18.54 per hour and will increase to $19.28per hour after 6 months of successful probation. What You'll Do: Provide accurate and efficient clerical support for all divisions within the Public Works & Engineering Department. Manage high level reports with confidence using Microsoft Office Suite (or Google Sheets/Docs). Ensure timely communication and documentation to keep operations running smoothly. Read more below! COMPLETE : Please Click HERE for the full job description. Or go to ********************* WORK HOURS: Monday through Friday, 8am to 4:30pm WORK LOCATION: City of Branson, Missouri; City Hall. This is an in office position requiring work to be performed onsite. CLOSING DATE: Until Filled If you are HIGH attention to detail, proficient in Excel, and thrive in a fast-paced office environment, we want to hear from you.

The City of Bransonis looking for an organized and customer service oriented Office Assistant III to support our Planning and Development Department. If you are detail-oriented, adaptable, and excited to contribute to an important team, we want to hear from you! Required Experience: Two (2) years of working with the public in a professional office setting. Three (3) years experience in clerical work. Two (2) years of experience working within a Planning, Construction, or Development field is preferred. A high school diploma or GED equivalent. Proficient in Microsoft Office Suite, to include Word and Excel. What You'll Do: Customer Service:Serves as one of the first lines of contact for the Planning and Development Department both in-person and over the phone interactions with the public. Document Management:Reviews, tracks, processes, and communicates with applicants for Planning/Building/Code information. Computer Software Management:Assist customers with Citizenserve (the software used for tracking projects). Scheduling: Schedule inspections and department meetings. Who We Need: Someone who is Organized: Detail-oriented and able to manage tasks effectively. A Clear Communicator: Articulate and efficient in relaying information. Computer Savvy: Understands how to utilize computer software and can help others with it. Want to read more? Click HEREfor the full job description. Or go to ********************* What's In It For You: Impactful Work: Your role helps newand existing businesses invest in our community. Strong Support System:Join a team that values and supports each other. Career Growth:Opportunities for training and advancement. Strong Benefit/Retirement Package:Click on the benefits statement below. COMPENSATION & BENEFITS: The starting hourly wage is $18.54 per hour and will increase to $19.28 per hour after 6 months of successful probation. Please Click HEREfor compensation/benefits information.WORK HOURS: Monday through Friday, 8:00 am to 4:30pmWORK LOCATION: City of Branson, Missouri; City Hall.This is an in office position requiring work to be performed onsite.Join the City where you can make an impact in our beautiful community -- apply today!

Performs routine consultative services and technical assistance work. Work involves assisting with planning, developing, and implementing an agency program; and providing consultative services and technical assistance to program staff, government agencies, community organizations, and the public. Works under moderate supervision with limited latitude for the use of initiative and independent judgment. II. ESSENTIAL FUNCTIONS A. Provides support and collaborates in the planning, development, implementation, analysis, and documentation of a unit maintenance program; requisitions and tracks merchandise, supplies, parts, and equipment necessary for unit maintenance and construction activities; maintains perpetual inventory control of materials and supplies using automated systems; and develops and maintains automated records of labor and material used in maintenance and construction activities. B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders, and other documents. C. Coordinates maintenance and construction work between staff and departments of the agency; and confers with staff on maintenance and construction program problems. D. Trains and supervises inmates in administrative support procedures used in unit maintenance and construction programs. E. Assists in maintaining the security of assigned inmates. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. III. MINIMUM QUALIFICATIONS A. Education, Experience, and Training 1. Graduation from an accredited senior high school or equivalent or GED. 2. Five years full-time, wage-earning customer service, clerical, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. 3. Facilities maintenance experience preferred. 4. Experience in the supervision of employees or inmates preferred. * Ability to maintain the security and integrity of critical infrastructure as it is defined by state law. B. Knowledge and Skills 1. Knowledge of office practices and administrative procedures. 2. Knowledge of business terminology, spelling, punctuation, and grammar. 3. Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. 4. Skill to communicate ideas and instructions clearly and concisely. 5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. 6. Skill to interpret and apply rules, regulations, policies, and procedures. 7. Skill in problem-solving techniques. 8. Skill in the use of computers and related equipment in a stand-alone or local area network environment. 9. Skill to prepare and maintain complex records and files in an automated system. 10. Skill to plan work in order to meet established guidelines. IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.

(Using a computer is suggested to complete application. Phones are not always compatible.) PROPERTIES Title Extra Curricular Activities (ECA) Athletics Secretary Schedule / Grade Grade 27 Job Code ##SEC10706 FLSA Non-exempt Calendar SEC10 Benefits Eligible - 60 day waiting period (Retirees not benefit eligible) Contract Type Notification Bargaining Unit None Revised Date 11/19/2014 Position Summary: The ECA - Athletics Secretary is responsible for a variety of tasks related to the administration of the athletic department. Tasks include, but are not limited to, processing student information for the purposes of eligibility, assisting with transportation scheduling, assisting with contest scheduling, and other duties as assigned by the athletic director. All tasks will be completed in accordance with the policies and procedures established for the Columbia Public Schools and in accordance with the by-laws of the Missouri State High School Activities Association. Essential Duties and Responsibilities: Collect and organize all required documentation for student-athlete eligibility Compile all athletic physicals and provide digital and paper binders for coaches Frequently monitor credit enrollment and credits earned for student-athlete eligibility Work with bus company and coaches on scheduling buses for away events Create travel manifests for away events Input data on school attendance system Input data on the MSHSAA website related to student-athlete eligibility Special Payroll for Athletic Supervision Other duties as assigned by Athletic Director Reporting Relationships Reports to: Athletic Director and Building Principal Supervises: None Qualifications Minimum Requirements: High School graduate Preferred: One year of related experience preferred Ideal Candidate: A passion for working with students. Possesses strong interpersonal and communication skills. Proficient with various computer applications such as Microsoft Office software, Google Drive, OneNote, etc… ADA REQUIREMENTS Language: Read and interpret documents such as instructions and procedure manuals; Write simple reports and correspondence; Speak with colleagues, athletic staff, administration, and students. These are essential functions of the job. Computation: Perform basic mathematical functions such as adding, subtracting, multiplying, and dividing; Calculate figures and amounts such as discounts, interest, proportions, and percentages. These are essential functions of the job. Reasoning: Interpret instructions furnished in written, oral, diagram or schedule form; Solve problems when such problems have a variety of concrete variables. These are essential functions of the job. Technology: Demonstrate strong computer skills including word processing, spreadsheets, and databases; Learn new systems and software. These are essential functions of the job. Other Skills and Abilities: Work closely with a variety of staff members and demonstrate excellent interpersonal communication skills; Safeguard confidential information. These are essential functions of the job. Physical Demands:While performing the duties of this position an employee is regularly required to sit, talk and hear; The employee is frequently required to move about and use fingers and controls; The employee is occasionally required to reach, bend, and lift and carry up to ten pounds; Close vision ability to look at a computer screen for long periods of time is required. These are essential functions of the job. Attendance: Consistent and regular attendance is an essential function of this position. Conditions and Environment: The work environment is frequently chaotic with many students and staff members present and speaking simultaneously. These are essential functions of the job. Prospective and current employees with disabilities are encouraged to contact human resources to discuss reasonable accommodations to perform the essential job functions. Equal Opportunity Employer

Permian Basin MPO - Office Manager Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details.As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment.Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Reports to and takes direction from the Executive Director Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. Works closely with business and community leaders and state and federal officials. Works in cooperation with other agency positions within the same peer group. Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. Takes Policy Board and Technical Advisory Committee meeting minutes. Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. Assists with contract review and approval, procurement of services, and reporting. Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. Works with consultants, vendors and other external entities. Performs other job-related duties as assigned by the Executive Director. Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. Advertising public notices Applicable computer software applications and hardware Knowledge of office protocol and procedures Budgeting methods and procedures Proficient skill in Scheduling work assignments Planning methods, techniques and strategies Research capability Public relations for maintaining effective working relationships with individuals and groups The use of basic mathematical fundamentals Analyzing and organizing work related documents Prioritizing and organizing work assignments Preparing technical/statistical reports with visualization techniques Ability to Develop and give presentations to small and large groups Cultivate and establish close working relationships with transportation partners and stakeholders Effectively organize one's time Handle and prioritize multiple tasks Set, attain and meet deadlines Work in an office where re-prioritization or changing events drive the day-to-day activities. Support multiple staff members, committees and the public. Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer Take initiative to problem solve by researching, suggesting implementations to Executive Director. To work under short timelines with limited supervision. Ability to use basic office equipment. Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. Ability to train others. Ability to promote a unified work environment. Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required. Job Posted by ApplicantPro

Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details. As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following : Reports to and takes direction from the Executive Director Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. Works closely with business and community leaders and state and federal officials. Works in cooperation with other agency positions within the same peer group. Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. Takes Policy Board and Technical Advisory Committee meeting minutes. Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. Assists with contract review and approval, procurement of services, and reporting. Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. Works with consultants, vendors and other external entities. Performs other job-related duties as assigned by the Executive Director. Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. Advertising public notices Applicable computer software applications and hardware Knowledge of office protocol and procedures Budgeting methods and procedures Proficient skill in Scheduling work assignments Planning methods, techniques and strategies Research capability Public relations for maintaining effective working relationships with individuals and groups The use of basic mathematical fundamentals Analyzing and organizing work related documents Prioritizing and organizing work assignments Preparing technical/statistical reports with visualization techniques Ability to Develop and give presentations to small and large groups Cultivate and establish close working relationships with transportation partners and stakeholders Effectively organize one's time Handle and prioritize multiple tasks Set, attain and meet deadlines Work in an office where re-prioritization or changing events drive the day-to-day activities. Support multiple staff members, committees and the public. Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer Take initiative to problem solve by researching, suggesting implementations to Executive Director. To work under short timelines with limited supervision. Ability to use basic office equipment. Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. Ability to train others. Ability to promote a unified work environment. Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required.

Summary: The Office Manager will support the Executive Director and other staff in planning and programming activities for the Permian Basin MPO's programs and transportation projects. This includes preparing the Metropolitan Transportation Plan (MTP), the Transportation Improvement Program, the Unified Planning Work Program, and periodic reports to state and federal agencies. Duties may vary based on organizational goals, timelines, or priorities set by the Executive Director or Policy Board. The role involves interacting with governmental officials, community stakeholders, and business leaders. Employees in this position are expected to work independently, follow standard practices with initiative and organization, and do not require frequent supervision on specific details. As the federally-mandated and state-designated cooperative decision-making body for transportation planning in the Midland - Odessa metropolitan area, the MPO's Office Manager is charged with various duties related to program administrative management. The MPO has an opening for an Office Manager to assist in an office team environment as the organization develops and implements the transportation needs of the Midland-Odessa region. This position involves professional management of an office environment with four employees. The role requires the applicant to work independently, take on significant responsibility, and provide crucial support and assistance to the Executive Director. Work includes assisting with preparing long-range plans, public participation and community outreach programs, sub-area studies, and working with the MPO's stakeholders. Candidates should have strong analytical, organizational, and oral and written communication skills. They must also demonstrate strong self-motivation and the ability to work independently within a multi-disciplinary team environment. Essential Functions: Essential duties and responsibilities may include, but are not limited to, the following: * Reports to and takes direction from the Executive Director * Works closely with local governmental officials and Technical Representatives of member entities of the Permian Basin MPO's Steering and Policy Advisory Committees. * Works closely with business and community leaders and state and federal officials. * Works in cooperation with other agency positions within the same peer group. * Responds to inquiries by email or phone, providing general information or referring callers to the appropriate individual and resources as needed. * Assists in the preparation of agendas, memorandums, and official correspondence of the MPO; prepares announcements of public notices for public meetings and policy board meetings. * Takes Policy Board and Technical Advisory Committee meeting minutes. * Assists in preparing the Unified Planning Work Program (UPWP), the Permian Basin MPO transportation planning budget. * Manages multiple funding contract expenditure reports and billings to TxDOT and the City of Odessa. Assists in evaluating revisions to the UPWP and other documents and preparing amendments for consideration. * Coordinates with the City of Odessa, TxDOT, and auditors to ensure appropriate accounting measures, policies, and procedures are in place and that there are conformances regarding the administration of the UPWP. * Prepares payment authorization process and procedures of UPWP and monthly financial report preparation. * Assists new employees with the City of Odessa policy and procedures and handles staff time sheets to the City of Odessa Payroll department. * Assists with contract review and approval, procurement of services, and reporting. * Monitors and ensures information regarding Permian Basin MPO programs (UPWP, MTP, TIP, and STIP) is accurate and maintained on the website and distributed externally and internally. Also ensures that all minutes, newsletters, and public announcements are uploaded to the website in a timely manner. * Ensures all equipment is operating properly, updates phone system with time/employee changes, coordinates building maintenance, and maintains office supplies. * Supports planning staff in carrying out the short - long-range plans and projects in the MPO Metropolitan Area Boundary. * Works with consultants, vendors and other external entities. * Performs other job-related duties as assigned by the Executive Director. * Takes initiative to perform other duties to maintain MPO operations. Promotes and demonstrates appropriate respect for cultural diversity among coworkers and all work-related contacts. * Attends work regularly in accordance with the City of Odessa and MPO leave policies. Essential functions, as defined under the Americans with Disabilities Act, may include any of the representative duties, knowledge, and skills. This is not a comprehensive listing of all functions and duties performed by incumbents of this class; employees may be assigned duties which are not listed; reasonable accommodations will be made as required. The job description does not constitute an employment agreement and is subject to change at any time by the employer. Minimum Qualifications: Education, Training, and Experience Guidelines: A high school diploma is required, along with (5) years of experience in administrative support, general office, clerical, or secretarial roles. Alternatively, an Associate's in Business Administration or Business Management with at least 3 years of relevant experience is preferred. Knowledge, Skills, and Abilities: Working knowledge of * Knowledge of current transportation planning principles, practices, and procedures for an MPO is preferred. * Advertising public notices * Applicable computer software applications and hardware * Knowledge of office protocol and procedures * Budgeting methods and procedures Proficient skill in * Scheduling work assignments * Planning methods, techniques and strategies * Research capability * Public relations for maintaining effective working relationships with individuals and groups * The use of basic mathematical fundamentals * Analyzing and organizing work related documents * Prioritizing and organizing work assignments * Preparing technical/statistical reports with visualization techniques Ability to * Develop and give presentations to small and large groups * Cultivate and establish close working relationships with transportation partners and stakeholders * Effectively organize one's time * Handle and prioritize multiple tasks * Set, attain and meet deadlines * Work in an office where re-prioritization or changing events drive the day-to-day activities. * Support multiple staff members, committees and the public. * Operate a personal computer using various computer software programs including Adobe Suite, Microsoft Office, Microsoft Outlook, Word, Excel and Internet Explorer * Take initiative to problem solve by researching, suggesting implementations to Executive Director. * To work under short timelines with limited supervision. * Ability to use basic office equipment. * Ability to interpret and effectively communicate written and verbal information including rules, regulations, policies and procedures to MPO staff, and providing critical analysis in a tactful manner. * Ability to train others. * Ability to promote a unified work environment. * Ability to travel (10% local and out of town) License and certification requirements: A valid driver's license is required. Physical demands and working environments: The employee is required to perform sedentary work as well as work involving some physical effort. The employee must be physically able to perform those duties requiring the ability to walk, climb, stoop, and lift, must demonstrate adequate vision and dexterity, and must speak and hear to the degree necessary to communicate with others and to conduct training. This position will perform duties both in a standard office environment as well as in a variety of field locations and must be able to transition between sites frequently during the workday. Although the duties are generally performed on weekdays during business hours, occasional variations such as holiday, night, and weekend work may be required.

Office Manager Company and Culture:PuroClean, a leader in emergency property restoration services, helps families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Job Position Description:With a ‘One Team' mentality, manage the office team to perform all accounting and administrative activities. Manage all aspects of accounting and reporting. Implement and adhere to accounting guidelines and reporting requirements. Ensure all job files are properly audited and contain all required documentation. Develop and implement an annual office administration plan and budget to improve productivity. Train and coach all office personal to efficiently perform all assigned tasks. Serve as the in-house expert on utilizing QuickBooks Pro , and Microsoft Office. Manage and improve customer satisfaction, including the resolution of customer complaints. Manage the efficient operation and appropriate support of all business functions. Ensure proper accounting procedures are followed. All reporting is accurate and timely. Ensure customer files contain proper documentation, and office team is competent and effective in all administrative tasks. All customer complaints are resolved quickly to the satisfaction of the customer. A PuroClean Office Manager takes pride in going above and beyond customer expectations in their times of need by providing a world class level of service which sets up apart from our competitors in the industry. Responsibilities: Managing Customer and client satisfaction and representing and improving brand operations Being proactive in resolution of customer issues, concerns and complaints Managing documentation related to jobs, compliance, scheduling, and delegation of responsibilities Maintaining employee documentation, new hire orientations, and managing invoices, petty cash and duties related to office administration Continue professional development of PuroClean specific skills and expertise: office procedures and processes Safety and risk management, following and maintaining guidelines for all field staff and office personnel Qualifications: Focus on personal development, team building, and leadership skills is essential Attention to detail, aptitude for multitasking and calm under pressure Ensure clear communication with entire staff, ability to manage relationships. Aptitude with record keeping, easily accessing information, and communicating ‘ the message' Awareness and respect for safety, using care are caution with teammates and customers Strength with multitasking and handling deadlines, organizational and leadership skills Ability to learn quickly and flexible with change and professional challenges Benefits: Learn and develop new professional skills in a fast-paced environment Serve your community in their time of need. ‘Servant Based Leadership' Be a part of a winning team with the ‘One Team' mentality. We serve together Competitive pay, benefits and flexible hours Additional benefits and perks based on performance and employers' policies Compensation: $40,000.00 per year “We Build Careers” - Steve White, President and COO With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a ‘servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other. Culture is very important to us. We want to make sure that we are the right fit for YOU! Apply today and join our Winning TEAM. “We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership” This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to PuroClean Corporate.

Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment. ESSENTIAL FUNCTIONS A. Participates in the planning and execution of private facilities contracts and contract monitoring programs; coordinates work with agency departments; assists in the development of administrative and technical assistance policies and procedures; and reviews and seeks solutions to problems. B. Prepares and disseminates information concerning agency programs and operations; prepares, edits, and distributes correspondence, reports, studies, forms, and other documents; and responds to inquiries regarding rules, regulations, policies, and procedures. C. Compiles and enters data, makes calculations, and prepares administrative and statistical reports; researches, composes, designs, and edits agency forms, manuals, and reports; and maintains filing, record keeping, and records management systems to include automated information systems. D. Assists in the preparation of presentations for administrative and executive meetings; schedules and coordinates appointments, interviews, and conferences; and provides liaison with other agencies and organizations. * Performs a variety of marginal duties not listed, to be determined and assigned as needed. MINIMUM QUALIFICATIONS A. Education, Experience, and Training * Graduation from an accredited senior high school or equivalent or GED. * One year full-time, wage-earning customer service, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience. * One year full-time, wage earning experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. B. Knowledge and Skills * Knowledge of office practices and procedures. * Knowledge of business terminology, spelling, punctuation, and grammar. * Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred. * Skill to communicate ideas and instructions clearly and concisely. * Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public. * Skill in problem-solving techniques. * Skill to interpret and apply rules, regulations, policies, and procedures. * Skill in the electronic transmission of communications. * Skill in the use of computers and related equipment in a stand-alone or local area network environment. * Skill to review technical data and prepare technical reports. * Skill to prepare and maintain complex records and files in an automated system. * Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs. * Skill to type 45 words per minute (with no more than 10 errors) preferred. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment. B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane. C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, paper shredder, paper cutter, telephone, dolly, and automobile