Program Assistant jobs at Fred Hutch - 91 jobs

Team Structure: There is one other admin assistant who will train them but work will be mostly independent. Role Responsibilities: • Acts as office coordinator by managing on-site issues • Orders all kitchen and office supplies • Maintains guest and kitchen areas • Leads the planning, coordinating, and implementing team events • Provides administrative and operational support within a large, diverse team including one or more senior executives. • Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. • Builds effective relationships with internal/external stakeholders. • Gathers and formats data into regular and ad-hoc reports, and dashboards. • Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. • Dispatches outgoing communications. • Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements • Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. • Makes travel arrangements, booking flight/hotel reservations as needed. • Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. • Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. • Thinks creatively and proposes new solutions. • Exercises judgment to identify, diagnose, and solve problems within given rules. • Broader work or accountabilities may be assigned as needed. Must Have Skills: • 1-3 years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and • post-secondary degree in related field of study. • Specialized knowledge from education and/or business experience. • Verbal & written communication skills - In-depth. • Collaboration & team skills - In-depth. • Analytical and problem-solving skills - In-depth. • Attention to detail & organizational skills - In-depth Nice to Have Skills: • Excel proficiency • Post-secondary degree in related field of study • Salesforce experience • Previous financial industry experience

Title: Data Entry Administrative Assistant (Contract for 2+ months) Compensation: $24-$27/hr Industry: Education is eligible for medical, dental, vision, and 401(k). About the Role An institution in Shoreline, WA is seeking a reliable and detail-oriented Data Entry Administrative Assistant to support a busy department during a period of transition. This role is ideal for someone with strong administrative or data-entry experience, particularly individuals who have supported HR or payroll-related functions. You will play a key role in maintaining data accuracy, processing timesheet adjustments, supporting general administrative operations, and assisting with various reporting tasks. The ideal candidate is proactive, organized, accountable, and comfortable working in a fast-paced environment. Key Responsibilities Enter, audit, and verify employee timesheet data with a high level of accuracy Run query reports and document corrections or adjustments as needed Support administrative functions and assist with day-to-day workflow management Perform manual and electronic filing; maintain updated tracking systems Respond to internal inquiries via email in a timely, professional manner Assist with general office tasks and ad-hoc projects as assigned Collaborate closely with the department manager to reduce administrative workload Uphold departmental policies, procedures, and confidentiality standards Qualifications Required: 1-2+ years of administrative, data entry, or office support experience Strong typing accuracy and attention to detail Basic Excel skills and proficiency with Microsoft Office (Outlook, Word, etc.) Experience entering/retrieving data within an electronic records system (PeopleSoft experience is a plus) Familiarity with automated tracking systems and maintaining organized filing systems Basic mathematical competency Strong written and verbal communication skills Ability to manage multiple tasks, prioritize deadlines, and work with minimal oversight Preferred: Background supporting HR, payroll, or timesheet administration Understanding of WA-state employment or payroll-related guidelines (a plus, not required) Experience in professional services, education, or similar environments Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

MUST HAVE EXPERIENCE WITH OPERATIONS ON A UX/PRODUCT DESIGN TEAM The Design Program Coordinator (DPC) will play a key role in supporting design operations across multiple product areas. This role partners closely with Designer Program Managers and cross‑functional design teams to help deliver high‑quality products and user experiences. The ideal candidate is highly organized, detail‑oriented, process‑minded, and an excellent communicator who thrives in dynamic, fast‑paced environments. Responsibilities - Track progress and status across various horizontal and vertical product initiatives, surfacing blockers, risks, and dependencies. - Partner with leadership to establish effective team communication practices, information flow, and collaboration models across functions. - Maintain onboarding documentation and ensure smooth distribution and orientation for new team members. - Facilitate team meetings, design reviews, and working sessions by managing agendas, capturing notes, and clearly communicating action items and follow‑ups. - Support the development and execution of processes and programs that improve design team efficiency and overall impact, such as quality assurance workflows or approval processes. - Contribute to special projects that strengthen team culture, clarify priorities, and support both in‑office and remote collaboration. - Manage schedules, calendar invites, meeting logistics, room bookings, and workshop planning for design activities. - Help coordinate design‑driven initiatives such as offsites, onboarding programs, and community events, including planning, logistics, and asset preparation. Required Skills and Experience - 4-5+ years of project management or program coordination experience within a technology, product, or creative agency environment. - 2-3+ years of experience working directly with Product Design, UX, or Research teams in an enterprise technology setting. - Proven ability to create or refine processes that improve team efficiency and clarity. - Exceptionally organized, detail‑oriented, proactive, and resourceful. - Strong communication skills and the ability to build trust and relationships with peers and senior stakeholders. - Comfortable operating in fast‑moving, often ambiguous environments. - Proficiency with Google Workspace, Excel, and common project management tools. Job Type & Location This is a Contract position based out of Menlo Park, CA. Pay and Benefits The pay range for this position is $50.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Jan 19, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About ISACA ISACA (************** champions the global workforce advancing trust in technology. For more than 55 years, ISACA has empowered its community of 185,000+ members with the knowledge, credentials, training and network they need to thrive in fields like information security, governance, assurance, risk management, data privacy and emerging tech. With a presence in more than 190 countries and with nearly 230 chapters worldwide, ISACA offers resources tailored to every stage of members' careers-helping them to thrive in a rapidly changing digital landscape, drive trusted innovation and ensure a more secure digital world. Through the ISACA Foundation, ISACA also expands IT and education career pathways, fostering opportunities to grow the next generation of technology professionals. Overview The Program Specialist I supports the effective administration of ISACA's certificate and certification exams by helping ensure consistent, secure exam delivery across test center and remote proctoring environments. This role assists with triaging and resolving customer issues escalated by the CEC related to exam delivery, candidate experience, and certification policies. The Specialist also collaborates with PSI and ISACA's cybersecurity team to support the identification, investigation, and documentation of potential exam fraud incidents. Additionally, this position contributes to the monitoring of certification-related issues, helps maintain program documentation, and supports the implementation of process improvements. Responsibilities Monitor exam fraud reports and assist in execution of the Exam Fraud Security Process Review assigned reports (weekly fraud reports, finance chargeback reports, PSI audits, secret shopping reports, PSI Data Forensic Reports) to flag potential anomalies. Support the collection of relevant data, documentation, and follow-up activities for fraud investigations. Assist with impact assessment, investigation coordination, and response execution under guidance from Certification Management and cybersecurity teams. Assist with exam question mapping and program process improvements Support mapping potentially compromised exam questions to ISACA's exam banks. Assist with the implementation and testing of certification program process improvements and workflow updates. Assist with CBT testing activities, including registration, scheduling, exam delivery, and exam day issues Monitor testing escalations and coordinate with the vendor to resolve issues. Support activities to ensure smooth exam delivery and candidate experience. Maintain certification policies, procedures, and supporting documentation Draft and update Certification Policies and Procedures under guidance from Certification Management. Help maintain exam guides, CPE policy, registration forms, and web content to ensure accurate communication of certification policies. Coordinate exam score nullifications, revocations, and related communications Assist with processing nullifications and revocations for candidates involved in exam fraud. Support preparation and distribution of notifications to candidates, ensuring compliance with established timelines and policies. Other Job Duties Respond to escalated customer service issues related to exam registration and scheduling, exam day issues, relevant retake policy exceptions, certification renewal and CPE issues. Assist with the completion of the annual ISO/ANSI audit and related report. Assist in end-to-end testing for new certificate/certification exams Create PRs for exam delivery and certification services charges Qualifications Required Field of Study: Bachelor's degree in Business Administration, Education, Information Systems, Communications, or a related field. Equivalent work experience may be considered in lieu of a degree. Minimum Years of Experience Required: 3+ years of relevant experience in a similar role or capacity, with a demonstrated record of success. Description of Minimum Experience Required: Customer service experience Prior experience in Certification program coordination Preferred Field of Study: Bachelor's degree in Business Administration, Education, Information Systems, Communications, or a related field. Preferred Years of Experience: 5+ years of relevant experience in a similar role or capacity, with a demonstrated record of success. Experience in education, certification programs, testing administration, or compliance is preferred but not required. Description of Preferred Experience: CBT exam delivery coordination experience Certification program coordination experience Customer service experience Professional Association Competencies/Skills Required: Strong Communications (both written and verbal) Customer service oriented Computer skills - specifically Microsoft Word, Excel, PowerPoint Process improvement Occasional travel may be required to attend company-sponsored events, meetings, or all-hands gatherings. Equal Opportunity Employer (EEO) ISACA is proud to be an equal opportunity employer. ISACA is committed to building an environment of diversity, equity, and inclusion where equal employment opportunities are available to all applicants and employees without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, age, ancestry, disability, genetic information, citizenship, sexual orientation, veteran status, marital status, familial status, military discharge status, or any other characteristic or status protected by federal, state, or local law. We support an inclusive workplace where employees excel based on merit, qualifications, experience, and ability. Posted Salary Range USD $59,095.00 - USD $82,712.00 /Yr. Benefits Information Benefits Information available below: ISACA Career Opportunities and Benefits

MUST HAVE EXPERIENCE WITH OPERATIONS ON A UX/PRODUCT DESIGN TEAM The Design Program Coordinator (DPC) will play a key role in supporting design operations across multiple product areas. This role partners closely with Designer Program Managers and cross‑functional design teams to help deliver high‑quality products and user experiences. The ideal candidate is highly organized, detail‑oriented, process‑minded, and an excellent communicator who thrives in dynamic, fast‑paced environments. Responsibilities - Track progress and status across various horizontal and vertical product initiatives, surfacing blockers, risks, and dependencies. - Partner with leadership to establish effective team communication practices, information flow, and collaboration models across functions. - Maintain onboarding documentation and ensure smooth distribution and orientation for new team members. - Facilitate team meetings, design reviews, and working sessions by managing agendas, capturing notes, and clearly communicating action items and follow‑ups. - Support the development and execution of processes and programs that improve design team efficiency and overall impact, such as quality assurance workflows or approval processes. - Contribute to special projects that strengthen team culture, clarify priorities, and support both in‑office and remote collaboration. - Manage schedules, calendar invites, meeting logistics, room bookings, and workshop planning for design activities. - Help coordinate design‑driven initiatives such as offsites, onboarding programs, and community events, including planning, logistics, and asset preparation. Required Skills and Experience - 4-5+ years of project management or program coordination experience within a technology, product, or creative agency environment. - 2-3+ years of experience working directly with Product Design, UX, or Research teams in an enterprise technology setting. - Proven ability to create or refine processes that improve team efficiency and clarity. - Exceptionally organized, detail‑oriented, proactive, and resourceful. - Strong communication skills and the ability to build trust and relationships with peers and senior stakeholders. - Comfortable operating in fast‑moving, often ambiguous environments. - Proficiency with Google Workspace, Excel, and common project management tools. Job Type & Location This is a Contract position based out of New York, NY. Pay and Benefits The pay range for this position is $50.00 - $60.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully remote position. Application Deadline This position is anticipated to close on Jan 19, 2026. h4>About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. About TEKsystems and TEKsystems Global Services We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About the Role We're hiring a motivated, detail-oriented, and organized Program Specialist to manage the end-to-end requisition process within a Managed Service Provider (MSP) program for a high-profile client. This role goes beyond coordination-it's about building strong relationships with hiring managers and suppliers, ensuring compliance, and delivering a seamless experience for candidates. Ideal for someone who thrives in a fast-paced, process-driven environment, values precision, and enjoys balancing operational oversight with strategic program support. Key Responsibilities Full Lifecycle Management: Own the requisition process from intake through onboarding and offboarding, ensuring accuracy, compliance, and timeliness at every stage. Client & Supplier Relationship Building: Develop trusted partnerships with hiring managers and suppliers, acting as the primary point of contact to deliver exceptional service and resolve issues quickly. Compliance & Risk Oversight: Monitor supplier adherence to program standards, mitigate co-employment risks, and ensure all onboarding/offboarding activities meet regulatory and client requirements. Performance Monitoring: Track and analyze program metrics such as requisition aging, onboarding timelines, ticket resolution, and vendor compliance. Proactively escalate potential issues and recommend solutions. Data & Reporting: Maintain weekly and monthly reporting for clients and internal stakeholders. Regularly review Power BI and VMS dashboards, document anomalies, and highlight trends such as spend fluctuations or supplier performance. Supplier Engagement: Partner with suppliers on scorecard reviews, quarterly town halls, and strategic calls to drive continuous improvement and strengthen program participation. Onboarding & Offboarding Excellence: Onboarding: Ensure background checks, compliance documentation, system access, and Day 1 readiness are completed accurately and on time. Offboarding: Oversee badge returns, system deactivations, and completion of termination documentation. Client Meetings & Program Growth: Lead regular client meetings, provide updates on program performance, and actively contribute to growth initiatives-One Manager at a Time. Education & Work Experience Requirements Bachelor's degree in Business, HR, Psychology, or related field 3-5 years in high-volume workforce management (MSP) environments 1+ years of staffing agency experience Preferred : Experience managing independent contractor programs Technical Skills Experience with MSP/VMS accounts Recruiting and pipeline management expertise Strong MS Office and reporting skills Core Competencies Excellent communication and client-facing presence Detail-oriented with strong problem-solving abilities Ability to manage time and juggle multiple priorities Work Conditions & Travel This job operates in a remote environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, it may require the ability to lift files or other objects (up to fifteen pounds). Minimal travel may be required. What We Provide You: The salary at hire is expected to be between $70-80k per year. Performance-based variable compensation may be provided as part of the compensation package. Healthcare Benefits including Group Medical, Prescription, Vision & Dental Coverage(s) through pre-tax deductions (United Healthcare) Health Savings Account (Optum) Company provided Basic Life and Accidental Death and Dismemberment Insurance (New York Life) Voluntary Short and Long Term Disability (New York Life) Whole Life / Accident Insurance / Critical Illness Insurance (UNUM) Company-provided Employee Assistance Program (EAP) Commuter Benefits 401K Plan; fully vested at third anniversary No maximum cap on PTO, take leave when needed. Paid Holidays, and Floating Holidays each year Paid Parental leave Discount program Core values are the bedrock of our organizational culture and the guiding principles for all employees. Embracing these values leads to individual and collective success, fostering a positive work environment and strong relationships. Our company competencies encapsulate our values and business practices, ensuring every team member enjoys a fulfilling and productive experience. PASSION Generating positive energy among clients, suppliers, employees, and co-workers is at our core. This energy inspires high-quality performance and encourages a continuous quest for excellence. ENGAGEMENT We embrace the differences and uniqueness of all aspects of our business, including talent, clients, suppliers, and industry segments. Recognizing these differences inside and outside the organization broadens perspective and knowledge and catalyzes new opportunities. ACCOUNTABILITY Taking responsibility for reaching a goal or completing a task improves performance, increases feelings of competency, and strengthens commitment. Delivering on time demonstrates trust and dependability, essential building blocks for success. EXTRAORDINARY TEAMWORK Collaboration produces innovative ideas and initiatives that generate market-leading results. Constructive teamwork creates a safe and honest environment for experimentation, creativity, coaching, and improved performance. INNOVATION We strive to outthink and outperform the competition. We constantly drive and encourage creative ideas and solutions that add value and foster continuous improvement. INTEGRITY Integrity is central to building trust in all business areas. It is the foundation for establishing meaningful relationships and ensures the preservation of high-quality and ethical practices. next Source is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. next Source is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@next Source.com.

We're hiring a motivated, detail-oriented, and organized Program Coordinator to support the daily operations of a Managed Service Provider (MSP) for a high-profile client. This role blends administrative, data entry, and project-based tasks - ideal for someone who thrives in a process-driven environment and values precision. You'll play a key role in critical program functions while building expertise in talent acquisition and workforce coordination. If you're looking to grow your career in workforce management, we'd love to hear from you! Key Responsibilities Mailbox & Inquiry Management Manage the general program mailbox, ensuring timely and accurate responses to inquiries from hiring managers and suppliers. Independently research and resolve issues to provide informed and effective responses. Requisition & Worker Lifecycle Support Assist the Program Manager, Specialists, Hiring Managers, and Suppliers throughout all stages of the requisition and contingent worker lifecycle. Support activities such as requisition approval follow-ups, interview scheduling, onboarding, offboarding, and time/expense management. Onboarding & Offboarding Coordination Onboarding: Ensure all onboarding steps are completed accurately and on time, including background checks, compliance documentation, system access setup, and Day 1 readiness. Collaborate with suppliers, hiring managers, and internal teams to resolve onboarding issues promptly. Offboarding: Ensure all termination activities are completed, including badge returns, system deactivations, and offboarding documentation. Reporting & Dashboard Monitoring Assist in preparing and distributing weekly/monthly dashboards and ad hoc reports for both client and internal use. Monitor Power BI and VMS dashboards regularly, document anomalies, and proactively escalate potential issues. Task Management & SLA Compliance Complete weekly tasks and reporting assignments on time as directed by your manager. Ensure all assigned responsibilities meet program Service Level Agreements (SLAs). Education Requirements: High School Diploma Plus 1-3 years' work experience as a recruiting assistant, staffing coordinator, administrative assistant Required Technical Skills: Proficient with technology, including Microsoft suite of products and Adobe Knowledge of VMS, HRIS, or ATS systems Knowledge of office administrative procedures and use of standard office equipment Core Competencies: A team player Time management and multi-tasking skills Attention to detail and highly accurate Strong follow up skills - ability to honor and meet deadlines Good communication skills (Written and Verbal) Ability to take and follow direction and escalate problems Work Conditions & Travel This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. This is largely a sedentary role; however, it may require the ability to lift files or other objects (up to fifteen pounds). Minimal travel may be required. What We Provide You: The salary at hire is expected to be between $53-57k per year. Performance-based variable compensation may be provided as part of the compensation package. Healthcare Benefits including Group Medical, Prescription, Vision & Dental Coverage(s) through pre-tax deductions (United Healthcare) Health Savings Account (Optum) Company provided Basic Life and Accidental Death and Dismemberment Insurance (New York Life) Voluntary Short and Long Term Disability (New York Life) Whole Life / Accident Insurance / Critical Illness Insurance (UNUM) Company-provided Employee Assistance Program (EAP) Commuter Benefits 401K Plan; fully vested at third anniversary No maximum cap on PTO, take leave when needed. Paid Holidays, and Floating Holidays each year Paid Parental leave Discount program Core values are the bedrock of our organizational culture and the guiding principles for all employees. Embracing these values leads to individual and collective success, fostering a positive work environment and strong relationships. Our company competencies encapsulate our values and business practices, ensuring every team member enjoys a fulfilling and productive experience. PASSION Generating positive energy among clients, suppliers, employees, and co-workers is at our core. This energy inspires high-quality performance and encourages a continuous quest for excellence. ENGAGEMENT We embrace the differences and uniqueness of all aspects of our business, including talent, clients, suppliers, and industry segments. Recognizing these differences inside and outside the organization broadens perspective and knowledge and catalyzes new opportunities. ACCOUNTABILITY Taking responsibility for reaching a goal or completing a task improves performance, increases feelings of competency, and strengthens commitment. Delivering on time demonstrates trust and dependability, essential building blocks for success. EXTRAORDINARY TEAMWORK Collaboration produces innovative ideas and initiatives that generate market-leading results. Constructive teamwork creates a safe and honest environment for experimentation, creativity, coaching, and improved performance. INNOVATION We strive to outthink and outperform the competition. We constantly drive and encourage creative ideas and solutions that add value and foster continuous improvement. INTEGRITY Integrity is central to building trust in all business areas. It is the foundation for establishing meaningful relationships and ensures the preservation of high-quality and ethical practices. next Source is proud to be an Equal Employment Opportunity and Affirmative Action employer. We do not discriminate based upon race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status, marital status, parental status, cultural background, organizational level, work styles, tenure and life experiences. Or for any other reason. next Source is committed to providing reasonable accommodations for qualified individuals with disabilities in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at talent@next Source.com.

We are seeking a Program Coordinator to provide our client with administrative and document control support functions. You will report into the Support Services Department Manager and will take direction from the Client Program Manager and Eichleay's Site Lead at the client site. This position is based at our client's heavy industrial facility in Blaine, WA. Do you thrive in a culture that promotes collaboration both internally and externally? Are you passionate about providing support on mid-cap turnaround centered EPC projects? Your passion, experience and knowledge will be highly valued at Eichleay. As the Program Coordinator, your primary responsibilities in this position will provide professional and efficient administrative and technical support for a suite of projects, cooperative assistance among client work groups, visitors, and contract companies. Some specific aspects will cover document control and project coordination. In this role, you will also be responsible for preparing spreadsheets, reports, presentation packages, specifications, and other engineering and administrative documents. Compensation: $28 to 40 p/h *Anticipated hourly rate may vary based on skills, experience, qualifications and internal peer equity.  The pay range listed for this position is based on the anticipated base compensation at the time of the posting.  Additional Job Responsibilities Health, Safety & Environmental Commitment Demonstrate awareness and commitment to health, safety, and environmental standards, ensuring zero harm to employees, clients, and contractors, and zero environmental incidents. Project Support & Coordination Provide administrative and technical support to Project Managers, Field Coordinators, third-party engineering firms, and client staff. Act as liaison between the program/project and various client departments, using tact and professionalism to build effective relationships. Schedule and coordinate meetings, prepare agendas, and record/distribute meeting minutes. Assist Project Managers with documentation and project-related tasks as requested. Maintain tracking registers and project filing systems. Administrative & Organizational Tasks Perform clerical duties including filing, scanning, printing, and assembling binders/booklets. Use Outlook to schedule meetings, manage calendars, and set up project distribution lists. Attend meetings and act as scribe; compile and distribute action items and meeting notes. Assist with new hire onboarding, including IT equipment setup and Help Desk ticket generation for employees, transfers, and contractors. Document Control & Compliance Receive, log, and distribute RFIs; track approvals and follow up for timely responses. Ensure IFA comments are captured and entered into the master log. Compile and issue IFA/IFC packages; track MOC logs and confirm signatures prior to IFA release. Perform quality checks on engineering packages for compliance with client standards. Assemble and issue engineering packages for small capital refinery projects. Manage timely turnover of project closeout deliverables, including CAD files, SPI documentation, redlines, As-built drawings, QA/QC documents, and vendor documentation. Set up project folders and complete project file index requests. Track all documents for closeouts and maintain SPT compliance by updating project trackers. System Updates & Uploads Upload redlines into IMS (including SPI redlines). Upload QA/QC documentation to ALIM. Process DR requests. Technical Assistance Use CAD software to update drawings as needed. Assist BP Program Manager with various tasks. Update SPT organizational chart and SharePoint as required. Procurement Support Provide backup support for procurement, including requisition and purchase order processing. Job Requirements High School diploma and 5 years' experience; or equivalent combination of education, training and experience. Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word; Adobe, Bluebeam Revu, Maximo, Snag-It, AutoCAD. ALIM, Nitro pro and other specific software applications. Hold a valid TWIC card or have the ability to obtain. Able to meet Client's drug and alcohol testing requirements. Participate in a random Drug and Alcohol Testing Program. Excellent written and verbal communication skills. Strong organizational skills and ability to manage multiple tasks and requests. Handle information of a confidential nature. Work under pressure to agreed deadlines and cope with change. Self-motivated to prioritize and manage potentially conflicting situations. Demonstrate a “can do” attitude as a key team member with flexibility, enthusiasm, reliability, and discretion. Work Environmental & Physical Demands The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk, and hear, and use fingers and hands to feel objects, tools, or controls. Must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus. Overtime may be necessary as workloads dictate. This may include weekdays, weekends and/or holidays. Job is assigned to work at a client's office/site for an extended period. Appropriate safety training and safety equipment will be provided by Eichleay and the Client as required. All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship.  Positions will require in-person interactions and may require working on site in an office or field environment.   This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions.  We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation.  Use of Artificial Intelligence: At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations, including recruitment.

We are seeking a Program Coordinator to provide our client with administrative and document control support functions. You will report into the Support Services Department Manager and will take direction from the Client Program Manager and Eichleay's Site Lead at the client site. This position is based at our client's heavy industrial facility in Blaine, WA. Do you thrive in a culture that promotes collaboration both internally and externally? Are you passionate about providing support on mid-cap turnaround centered EPC projects? Your passion, experience and knowledge will be highly valued at Eichleay. As the Program Coordinator, your primary responsibilities in this position will provide professional and efficient administrative and technical support for a suite of projects, cooperative assistance among client work groups, visitors, and contract companies. Some specific aspects will cover document control and project coordination. In this role, you will also be responsible for preparing spreadsheets, reports, presentation packages, specifications, and other engineering and administrative documents. Compensation: $28 to 40 p/h *Anticipated hourly rate may vary based on skills, experience, qualifications and internal peer equity. The pay range listed for this position is based on the anticipated base compensation at the time of the posting. Additional Job Responsibilities Health, Safety & Environmental Commitment * Demonstrate awareness and commitment to health, safety, and environmental standards, ensuring zero harm to employees, clients, and contractors, and zero environmental incidents. Project Support & Coordination * Provide administrative and technical support to Project Managers, Field Coordinators, third-party engineering firms, and client staff. * Act as liaison between the program/project and various client departments, using tact and professionalism to build effective relationships. * Schedule and coordinate meetings, prepare agendas, and record/distribute meeting minutes. * Assist Project Managers with documentation and project-related tasks as requested. * Maintain tracking registers and project filing systems. Administrative & Organizational Tasks * Perform clerical duties including filing, scanning, printing, and assembling binders/booklets. * Use Outlook to schedule meetings, manage calendars, and set up project distribution lists. * Attend meetings and act as scribe; compile and distribute action items and meeting notes. * Assist with new hire onboarding, including IT equipment setup and Help Desk ticket generation for employees, transfers, and contractors. Document Control & Compliance * Receive, log, and distribute RFIs; track approvals and follow up for timely responses. * Ensure IFA comments are captured and entered into the master log. * Compile and issue IFA/IFC packages; track MOC logs and confirm signatures prior to IFA release. * Perform quality checks on engineering packages for compliance with client standards. * Assemble and issue engineering packages for small capital refinery projects. * Manage timely turnover of project closeout deliverables, including CAD files, SPI documentation, redlines, As-built drawings, QA/QC documents, and vendor documentation. * Set up project folders and complete project file index requests. * Track all documents for closeouts and maintain SPT compliance by updating project trackers. System Updates & Uploads * Upload redlines into IMS (including SPI redlines). * Upload QA/QC documentation to ALIM. * Process DR requests. Technical Assistance * Use CAD software to update drawings as needed. * Assist BP Program Manager with various tasks. * Update SPT organizational chart and SharePoint as required. Procurement Support * Provide backup support for procurement, including requisition and purchase order processing. Job Requirements * High School diploma and 5 years' experience; or equivalent combination of education, training and experience. * Proficient with Microsoft Excel, Outlook, PowerPoint, Teams, Visio, Word; Adobe, Bluebeam Revu, Maximo, Snag-It, AutoCAD. ALIM, Nitro pro and other specific software applications. * Hold a valid TWIC card or have the ability to obtain. * Able to meet Client's drug and alcohol testing requirements. * Participate in a random Drug and Alcohol Testing Program. * Excellent written and verbal communication skills. * Strong organizational skills and ability to manage multiple tasks and requests. * Handle information of a confidential nature. * Work under pressure to agreed deadlines and cope with change. * Self-motivated to prioritize and manage potentially conflicting situations. * Demonstrate a "can do" attitude as a key team member with flexibility, enthusiasm, reliability, and discretion. Work Environmental & Physical Demands The characteristics described below are representative of those encountered while performing the essential functions of this position. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. * While performing duties of this job, would occasionally be required to stand, walk, sit, reach with hands and arms, climb or balance, stoop or kneel, talk, and hear, and use fingers and hands to feel objects, tools, or controls. * Must occasionally lift and/or move up to 25 pounds. * Specific vision abilities required include close vision, distance vision, depth perceptions, and the ability to adjust focus. * Overtime may be necessary as workloads dictate. This may include weekdays, weekends and/or holidays. * Job is assigned to work at a client's office/site for an extended period. Appropriate safety training and safety equipment will be provided by Eichleay and the Client as required. All opportunities with Eichleay will require authorization to work in the US without the need for sponsorship. Positions will require in-person interactions and may require working on site in an office or field environment. This position is subject to federally mandated drug/alcohol testing. Candidates applying to Eichleay must have the ability to be badged and maintain a badge as a safety sensitive position and/or within the Building and Construction trade for process safety management governed facilities. This will require in-depth drug screening for all positions. We are an equal opportunity employer and value diversity at our company. Qualified applicants will receive consideration for employment without regard to race, color, religious creed, sex (including pregnancy, childbirth, breast-feeding and related medical conditions), sexual orientation, gender identity, gender expression, national origin or ancestry, age, mental or physical disability (including medical condition), military or veteran status, political preference, marital status, citizenship, genetic information or other status protected by law or regulation. Use of Artificial Intelligence: At Eichleay, we embrace the responsible use of Artificial Intelligence (AI) to enhance efficiency and decision-making across our operations, including recruitment.

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality. At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems. The Infectious Disease Sciences Program at the Fred Hutchinson Cancer Center is seeking a full-time Clinical Trial Program Assistant I to perform any of a variety of administrative and/or clinical responsibilities in support of two or more studies. This position will work under the direction an Infectious Disease Sciences Program faculty member and support several faculty members' research/studies. Please see links below to faculty websites. The faculty's research includes studies on antimicrobial resistance and stewardship, new treatments for cancer-related complications, such as infections and graft-versus-host-disease, as well as investigating the relationship between the human microbiome and treatment outcomes. The incumbent will perform functions requiring knowledge and skills specific to the program studies and to clinical research. Faculty Members' websites: Catherine Liu, MD: ************************************************************************ Steven Pergam, MD, MPH: https://research.fredhutch.org/pergam/en.html?_ga=2.187*********************************1722.1570746720 David Fredricks, MD: https://research.fredhutch.org/fredricks/en.html?_ga=2.154*********************************1722.1570746720 Responsibilities * Perform study recruitment activities and maintain regular correspondence with research participants, in-person and/or via phone/email * Assemble and hand off study kits to participants at multiple sites, including buildings on the Fred Hutch campus and at UW Medical Center * Coordinate local and distance sample collections with participants and/or nursing staff, including the transport/ shipment/retrieval of biospecimens * Perform specimen collection procedures for various studies (not including blood draws). * Assist with coordination of study visits and procedures, including contacting patients, appointment scheduling and pending orders in the electronic medical record (Epic) * Perform review of medical charts using the electronic medical record (Epic), and enter data into online databases (REDCap, eCRFs, etc.) * Extract data from EMR to populate REDCap databases * Perform basic laboratory procedures on collected samples. * Assist with management of study supplies, including maintaining inventories and placing re-supply requests * Review medical records and send out reports via fax or e-mail. * Practice infection control, isolation techniques, and universal precautions. * Participate and prepare data for research meetings and regulatory submission. * Assist with study related monitoring visits. * Be willing to perform other duties as requested or assigned by study staff or P.I. * Maintain HIPAA, Good Clinical Practice and other clinical research training requirements. Qualifications MINIMUM QUALIFICATIONS: * High school graduation or GED. * Minimum of one year experience in program specialty or a related field. * Strong written and verbal communication skills * Attention-to-detail and accountability is required for the position * A professional, positive attitude when working with patients and care teams * Must be able to use Microsoft Office Suite (Outlook, Excel, Word, and Access) and have the willingness to learn new software programs as necessary. * Demonstrate a professional, positive attitude when working with patients. * Must be highly motivated and independent. * Ability to physically transport kits and shipments (weighing less than 20 lbs.) between buildings PREFERRED QUALIFICATIONS: * BA/BS in biological sciences with an interest in clinical research and healthcare. * Proficiency with basic medical terminology and willingness to gain fluency in infectious diseases and cancer treatment studies. The hourly pay range for this position is from $23.33 to $33.21 and pay offered will be based on experience and qualifications. This position may be eligible for relocation assistance.This position is not eligible for H-1B sponsorship at this time.Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well-being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks). Additional Information We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at ******************* or by calling ************.

Warranty Excellence Program Specialist (Remote) What You'll Be Doing The Warranty Excellence Program Specialist partners with Dealer Advocacy and Technology Managers to enhance dealer understanding, simplify processes, and coordinate the Warranty Excellence Program and related awards. This role serves as the subject matter expert (SME) for the Warranty Dealer Dashboard, working independently while collaborating directly with clients to ensure operational objectives are met. During a Typical Day, You'll Develop and maintain enhanced understanding of the Warranty Dealer Dashboard and Dealer Assessment Score (DAS) Serve as SME for: The Warranty Dealer Dashboard The Warranty Excellence Program Interface with internal technical teams (e.g., Qlik, GCQIS) Develop, produce, and host virtual dealer meetings to improve program understanding, including live Q&A sessions Investigate and resolve select program concerns via email, virtual meetings, and phone Support internal teams in understanding the Warranty Dealer Dashboard and Warranty Excellence Program Coordinate the Warranty Excellence Program, including: Program execution Continuous improvement and long-term growth initiatives Collaboration with internal teams to implement dealer rewards and outcomes Providing global program updates to other markets Coordinate, draft, and publish warranty-related dealer communications, including: Electronic dealer and field communications Monthly program performance reports Job aids Create and edit warranty-related PowerPoint presentations for both internal and external audiences Act as the liaison between program users and the IT team What You Bring to the RoleEducation Bachelor's degree or equivalent relevant work experience Experience 10+ years of experience with dealership service and warranty processes Skills Exceptional verbal communication skills with the ability to clearly explain complex processes with professionalism and patience Strong written communication skills with excellent attention to detail (grammar, spelling, formatting) Demonstrated knowledge of Automotive Service and Warranty Policies Ability to work independently while partnering effectively with clients and Ford team members Project management mindset with strong planning, execution, and results-driven focus Proficiency in Microsoft Office, especially Word, Excel, and PowerPoint Minimal travel required (estimated twice per year) What You Can Expect Starting pay: $70,000 per year 100% Remote Work Schedule: Monday-Friday, 8\:00 AM-5\:00 PM (40hrs per week) Comprehensive benefits package, including: Health, Dental, Vision, and Life Insurance Flexible Spending Account (FSA) and Health Savings Account (HSA) 401(k) with company match Vacation, Sick Time, and Paid Holidays Tuition Reimbursement Employee Assistance Program Employee Discount Program Training and Development Programs (Percepta College) Employee Rewards Program (Perci Perks) Established in 2000 as a joint venture with TTEC, Percepta specialized in creating customer loyalty to its clients across the globe. Delivered in multiple channels, speaking multiple languages, we bring first-class service across each market we support. Our values are the heartbeat of our organization, and we live, breathe, and play by them daily. At Percepta, we: Lead with humility - We listen first, lead with empathy, and stay grounded-so people and ideas have room to grow. Service beyond self - We serve others-clients, customers, and teammates-with care and integrity in every interaction. Leave it better - We take ownership and leave every process, person, and place better than we found it. Win together - We succeed as one-celebrating, supporting, and showing up for each other. Deliver remarkable - We go beyond expectations to create bold, meaningful moments that stand out. Percepta is proud to be an equal opportunity employer where all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Percepta embraces and is committed to building a diverse and inclusive workforce that respects and empowers the culture and perspectives within our global teams. We strive to reflect the communities we serve by not only delivering amazing service and technology, but also humanity. We make it a point to make sure all our employees feel valued and comfortable being their authentic selves at work. As a global company, we know diversity is our strength. It enables us to view projects and ideas from different vantage points and allows every individual to bring value to the table in their unique way. #LI-Remote

The District of Columbia Bar, created by the D.C. Court of Appeals in 1972, is among the largest unified bars in the United States. The precipitating force for the D.C. Bar's creation was the legal commuity's desire to have a single organization that could uphold the ethical standards and rules of professional conduct. Job Description ASSOCIATE PROGRAMS SPECIALIST ATTORNEY/CLIENT RELATIONS PROGRAM, REGULATION COUNSEL POSITION DESCRIPTION The District of Columbia Bar has an opening for a new position as an Associate Programs Specialist (“APS”) in the Attorney/Client Relations Program (“A/CRP”) in the Regulation Counsel department. The APS provides case management and paralegal support to the Attorney/Client Arbitration Board (“ACAB”) and the Clients' Security Fund (the “Fund”). The APS schedules and coordinates arbitration hearings and mediation sessions, assigns arbitrators and mediators to fee disputes filed with the ACAB, assists in assigning claims filed with the Fund to trustees and is responsible for intake and assisting with case management for the ACAB and the Fund. This position reports to the Manager, A/CRP (“M,A/CRP”). ESSENTIAL DUTIES AND RESPONSIBILITIES 1. Maintains and ensures the confidentiality of the ACAB and the Fund. 2. Performs case intake for the ACAB and the Fund, including assisting parties with filing, and preparing parties' filings for the review of the Manager, A/CRP. Drafts case summaries for claims filed with the Fund. 3. Answers and responds to telephone inquiries, mails ACAB and the Fund program material, and responds to inquiries for information about the ACAB and the Fund. 4. Assigns cases to arbitrators and mediators and claims to trustees; monitors parties' submission deadlines; and coordinates party/arbitrator/mediator availability for hearings and mediations under the supervision of the Manager, A/CRP. 5. Coordinates meeting logistics: sets up and schedules meetings, arbitration hearings, and mediation sessions; arranges for the use of electronic equipment, room reservations and other meeting needs, including compiling and copying the ACAB and Fund agenda packets for regular committee meetings under the supervision of the Manager, A/CRP. Attends committee meetings as needed. 6. Assists parties, arbitrators and mediators upon their arrival for arbitration hearings and mediations. 7. Draft correspondence, memoranda, reports, minutes of meetings, and other documents. 8. Maintains ACAB and the Fund case files, including parties' and claimants' submissions, and exhibits, program notebooks and other records. Responsible for timely mailing and arranging for courier delivery of parties' submissions to parties involved in ACAB and the Fund cases, arbitrators, mediators and trustees. 9. Inputs and maintains case dockets for the ACAB and the Fund. 10. Inputs and maintains records of volunteer arbitrators, mediators, and trustees, including contact information, applications, resumes, (re)appointments and training seminars attended. 11. Produces program activity reports, including statistical graphs and written reports. OTHER DUTIES AND RESPONSIBILITIES Performs other duties as assigned. Qualifications MINIMUM QUALIFICATIONS 1. BA/BS from an accredited college or university with a degree in paralegal studies or related field with a minimum of two years relevant work experience or a combination of education and relevant work experience equal to six or more years. Certificate in paralegal studies required. 2. Two or more years of experience working in a membership association, a similar non-profit organization or a law office is a plus. 3. Experience in the legal field/public service and developing interactive legal pleadings and documents is preferred. 4. Experience with current law office technology, including current Apple and Windows operating systems and law office case management applications is highly desired. 5. Proficiency in Microsoft Office Suite, specifically MS Access is required. 6. Excellent verbal and written communication skills. Must be able to summarize information clearly and accurately in written communications. 7. Must work well under pressure, excellent organizational abilities, set and meet deadlines, be able to manage several priorities in a day; must be adaptable, creative and self-motivated. 8. Excellent analytical skills and the ability to exercise sound judgment required. 9. Must be detail oriented, be able to multi-task and work in a fast paced environment. 10. Fluency in Spanish is highly desired. 11. Excellent interpersonal and customer service skills. Must work well in a team environment and be able to interact with Bar members, volunteers, the public and Bar employees. 12. Ability to handle and maintain the confidentiality of highly sensitive information is a must. 13. Must be able to lift a minimum of 10 lbs., which includes repetitive movement ADDITIONAL INFORMATION Under the Bar's compensation structure, this position is in the Case Management and Paralegal Job Family and is at the Associate Specialist level. This is an exempt position. Salary is commensurate with experience. The D.C. Bar has an excellent benefit package. This is not an attempt to list all essential functions of this position. It is recognized that job duties may change over time based on the Bar's needs. The District of Columbia Bar is an Equal Opportunity Employer. Additional Information Interested individuals must submit a cover letter, resume and salary requirements in one document to: ************************************************

Title Program Specialist 2 About the University Western Washington University, with over 15,000 students in seven colleges and the graduate school, is nationally recognized for its educational programs, students and faculty. The campus is located in Bellingham, Washington, a coastal community of 90,000 overlooking Bellingham Bay, the San Juan Islands and the North Cascades Mountain range. The city lies 90 miles north of Seattle and 60 miles south of Vancouver, British Columbia. Western has additional sites in Anacortes, Bremerton, Everett, Port Angeles, and Poulsbo. Western is recognized nationally for its successes, such as being named one of the top public master's-granting institutions in the Pacific Northwest for 25 years in a row by U.S. News & World Report. Western Washington University is committed to achieving excellence through advancing inclusive success, increasing our Washington impact, and focusing on transformational education grounded in the liberal arts and sciences and based on innovative scholarship, research, and creative activity. Western's greatest strength is the outstanding students, faculty, staff, and alumni/ae who make up its community. Western supports an inclusive governance structure for all and provides a learning and working environment in which everyone can thrive. In pursuit of this excellence, individual employees are expected to establish and maintain productive and effective inclusive working relationships amongst diverse populations including staff, faculty, administration, student, and external constituents. Further, individual employees are expected to have the ability to operationalize sustainability concepts (economic, societal, environmental) into all aspects of performing their job duties. About the Department Woodring College of Education and the Department of Early Childhood, Elementary and Multilingual Education supports Western's mission, which states that together with our students, staff, and faculty, we are committed to making a positive impact in the state and the world with a shared focus on academic excellence and inclusive achievement. We encourage applications from women, people of color, people with disabilities, veterans, and other candidates from underrepresented backgrounds and with diverse experiences interested in this opportunity. About the Position The Program Specialist 2 is a member of a dynamic team focused on student success and in increasing the number of certified educators in the State of Washington. This position plays a significant role in supporting students (undergrad, graduate, endorsement-only) once admitted into their program of study. Undergrad students are admitted on an annual basis, graduate students are admitted every other year, and endorsement-only students are admitted on an ongoing quarterly basis. This position serves as the sole on-site staff member and is responsible for coordinating all student service and faculty support aspects of Woodring College of Education's Multilingual Education Community Programs offered at Western's site location in Renton, WA. The Program Specialist will work in collaboration with Academic Program Directors who lead the on-site programs, with the transfer student success specialist who manages the admissions for all multilingual education programming across multiple sites, and with the multilingual education outreach manager. Strong communication skills as well as the ability to work both as a member of a team and independently are critical to this position. Additionally, this position will assist with tasks specific to Multilingual Education programming across multiple sites, including the Bilingual Teaching Fellows Program located in Everett. This is an 11-month, 40 hour/week, cyclic position. The position is based at the Puget Sound ESD in Renton. Students and faculty are on site Monday through Thursday; the Program Specialist is expected to work on site Monday through Thursday with possible opportunity for remote work on Fridays. Anticipated work hours are Monday-Thursday, 9:00-6:00; Friday hours are variable. Tasks pertaining to other site locations will be conducted from the Renton location. Cyclic leave to be taken during August and December. Additional evening work may be required as well as occasional travel to other Western site locations and regional partner districts and colleges. JOB DUTIES 45 % - Student Support Serve as the sole on-site staff support for all students enrolled in the teacher education programs at the WWU Renton site Organize quarterly course scheduling information for students, including collecting text/material requirements, special directions from instructors, and quarterly calendars; communicate schedule and registration information with students; ensure students are properly registered Administer processes related to course overrides, non-matriculated student registrations, and cross-campus registrations; communicate with respective departments at main campus in submission of student forms Monitor student accounts for financial and other holds preventing registration; communicate with Academic Program Directors regarding registration status as needed Routinely monitor reports to ensure students are maintaining program, College, and University-level requirements, including GPA, clearances, outstanding DTA/GUR completion, pre-requisites and mandatory trainings; communicate findings with Academic Program Directors and advise students as appropriate Manage all processes related to student graduation, including communicating application processes with students and entering/monitoring details into Western's degree evaluation system Manage, in collaboration with the University's Certification Office, student clearances; advise students on State policies specific to these requirements In collaboration with the program directors, develop unique plans of study for students who are out-of-sequence of following a part-time schedule; coordinate quarterly schedules with students, and ensure students properly register for courses based on their plans of study Connect students with appropriate support services offered through main campus (financial aid, student business office, health center, etc.) Communicate with students regarding awarded grants/loans and related requirements as applicable Process and submit e-forms for students who are receiving grant tuition funding; track forms to ensure processed within established timelines Maintain program/student-specific Canvas pages; update as needed to ensure students have access to current program information Support testing administration as needed 45 % - Administrative Duties Secure, manage, and monitor quarterly room assignments at the Renton site, working closely with the Puget Sound ESD team Check classrooms daily to ensure rooms are adequately prepped for evening instructors; communicate directly with the on-site ESD team regarding any classroom/technology-related issues Send quarterly communications to WWU Renton faculty in preparation for start of each quarter Administer quarterly key check-in/out processes with faculty, following guidelines established by the Puget Sound ESD team Orient and onboard new faculty who are teaching at the WWU Renton site Provide programmatic and administrative support to the respective Academic Program Directors and Department Chairs for off-campus scheduling needs at the Renton site, as needed Order office supplies and print/copy orders, submit Marketplace orders, and review transactions Collect syllabi from faculty on a quarterly basis; place textbook orders for faculty as needed Initiate travel requests and mileage reimbursement expenses for faculty who are teaching across multiple site locations Serve as liaison to Woodring Certification Office & Woodring Admissions; communicate information with applicable Woodring staff and students pertaining to clearances, content testing, and pre-practicum trainings (i.e. blood-borne pathogens and sexual harassment prevention); ensure students have up-to-date information Perform data entry into various College and departmental databases Support Academic Program Directors with grant-related work Process clock hour forms and stipend payments for mentor teachers Support faculty in the quarterly course evaluation process; submit completed evaluations to main campus Assist in on-site event planning of new student orientation, graduation celebrations, and other special events Process honorariums for guest speakers and reimbursements as needed Develop library system for student & faculty book check-out; manage all aspects of check-out system Review and update internal and external programmatic materials Assist with the development or revision of policies and procedures and communicate with faculty, students, and other stakeholders 5 % - Program Marketing & Recruitment In coordination with the Renton recruitment team, attend regional recruitment fairs to promote the WWU Renton programs and arranged information sessions Create and maintain program marketing materials Assist in website maintenance for the WWU Renton programs 5 % - Data Collection, Analysis, Research Reporting & Dissemination Monitor WWU Renton student data (enrollment, class registrations, cohort lists, field experience) via Woodring Information System (WIS) and Banner Prepare quarterly reports for program and College using Argos, Banner, and OnBase Create and maintain student files and databases to meet the requirements of specific State and federal reporting criteria Required Qualifications Associate's degree or higher or equivalent education/experience Two years of clerical experience that includes direct program coordination and management of administrative tasks Proficiency with data management systems, including, but not limited to Microsoft Excel Demonstrated ability to work effectively and graciously with students, faculty, and staff of diverse backgrounds Demonstrated thoroughness and strong attention to detail Ability to interpret and navigate State- and University-level policies Experience in working independently as well as in a team environment Proven ability to manage work priorities across multiple projects and meet specific timelines Ability to work on-site at WWU Renton Preferred Qualifications Bachelor's degree Experience working in higher education, especially in non-main campus locations Experience working as staff support for a teacher preparation program Bilingual Experience with Drupal or other web-design programs Experience with Canva or other marketing design programs Experience troubleshooting basic computer and technology issues Conditions of Employment All employees must comply with our Immunization policies, including Proof of Rubeola Measles Immunity within 60-days of hire. Please reach out to ********** if you need information regarding medical or religious exemption and applicable accommodations. Salary $4,216 - $5,666/month depending on qualifications and experience Benefits Information Benefits Overview for Classified Positions Bargaining Unit This position is part of bargaining unit D and is covered by the collective bargaining agreement with Public School Employees of WWU. Application Instructions Application materials should address your experience related to the position responsibilities and the required and preferred qualifications. Please provide names and contact information of three professional references. Closing Date Notes Application review begins January 12, 2026; position is open until filled Western Washington University (WWU) is an equal opportunity employer. In compliance with applicable laws, WWU does not discriminate on the basis of race, ethnicity, color, national origin, age, citizenship or immigration status, pregnancy, use of protective leave, genetic status, sex, sexual orientation, gender identity, gender expression, marital status, creed, religion, veteran or military status, disability or the use of a trained guide dog or service animal (including a service animal in training) by a person with a disability, or any other characteristic protected by federal, state, or local law, in its programs or activities, including employment, admissions, and educational programs. See WWU's Policies on Prohibiting Discrimination Based on A Protected Class and Prohibiting Discrimination Based on Sex. Inquiries may be directed to the Office of Civil Rights and Title IX Compliance, Title IX and ADA Coordinator, Western Washington University, Old Main 126 (MS 9021), 516 High Street, Bellingham, WA 98225; ************ (voice) or 711 (Washington Relay); ************ WWU is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to request an accommodation, please contact Human Resources Disability Services, ************ or 711 (Washington Relay). Annual Security and Fire Safety Report: This report is provided pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act ("The Clery Act"). It includes statistics for the previous three calendar years concerning reported crimes that occurred on Western's campus; in certain off-campus buildings or property owned or controlled by Western; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, such as policies concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. You can obtain a copy of this report in printed or alternate formats by contacting the Office of Student Life at ********************. The report can be found at: Annual Security and Fire Safety Report. All new employees must comply with the immunization policy and show employment eligibility verification as required by the U.S. Citizen and Immigration Service before beginning work at WWU. A thorough background check will be conducted on all new hires which includes a sexual misconduct background check.

Engagement Program Specialist - On-Site The Engagement Program Specialist (EPS) supports our client in delivering world-class customer and account team experiences. Working closely with Engagement Program Managers (EPMs), EPSs coordinate and execute high-impact Customer Experience Team (CET) Executive Engagements by managing speaker procurement, briefing logistics, and day-of engagement operations. The EPS team partners with internal stakeholders to secure appropriate executive and technical speakers, align agendas, manage engagement fulfillment, and resolve speaker or topic escalations. Each EPS is aligned to a specific Industry and collaborates with the EPM to drive a seamless experience across all touchpoints. What You'll Do Planning & Logistical Support * Manage end-to-end engagement planning tasks to ensure guests have a seamless experience throughout their engagement. * Provide scheduling and logistical support for all onsite and virtual engagements. * Partner with EPMs to facilitate engagement qualification and onboarding calls, ensuring EBC and account team roles are clearly defined. * Manage shared inboxes, calendars, and tasks using the Engagement Booking Tool, ensuring timely responses and accurate tracking. * Provide account teams with logistics guidance and support related to the booking process. * Coordinate with internal vendor teams including catering, tech, concierge, and facilities to deliver a cohesive experience. * Manage engagement fees and assist with billing and reconciliation as needed. * Ensure attendee registration aligns with EBC policies, including capturing dietary and accessibility requirements. * Serve as the central communicator for logistical details with Engagement Owners (EOs). Content Understanding & Speaker Alignment * Collaborate with Topic Owners and Escalation Resources to understand the technical depth and business relevance of session content through available Speaker Guidance resources. * Recommend and secure the most appropriate speakers based on engagement objectives, topic focus areas, and speaker availability. * Follow the Speaker Fulfillment Process using the Briefing Engagement tool to ensure accurate scheduling and documentation for all EBC catalog topics. * Consult with EPMs and EOs to match speakers' strengths with session goals and manage expectations regarding session flow, risk, and contingency planning. Partnership & Stakeholder Management * Serve as the primary point of contact (POC) for speaker and engagement coordination throughout the engagement lifecycle. * Maintain consistent communication with EPMs, EOs, speakers, and topic owners to ensure alignment and timely execution. * Proactively identify and address urgent or time-sensitive changes, such as last-minute speaker cancellations or agenda adjustments, ensuring minimal disruption. * Support engagements in real time-monitor sessions, troubleshoot issues, and manage escalations as they arise. * Conduct post-engagement follow-ups with account teams and stakeholders to capture insights, assess value, and support continuous improvement. Escalation Management * Identify and address speaker alignment gaps (escalations) at the T-3-week mark prior to the engagement start date. * Collaborate with fellow EPSs to review open sessions daily/weekly, flag risks, and develop contingency plans to meet briefing objectives. * Participate in weekly meetings to analyze trends and share best practices across the EPS team. * Utilize speaker guidance and internal relationships to align content, identify appropriate speakers, and recommend alternatives when necessary. * Conduct direct outreach to speaker pools, topic owners, and escalation resources to secure participation, removing blockers and ensuring speakers are equipped with the information they need. * Ensure all email and phone requests from Engagement Owners (EOs) and EPMs are addressed within 1 business day. * Serve as the escalation point during live engagements for speaker-related issues and lead replacement or realignment efforts if cancellations occur. * Track speaker community health within assigned solution areas and proactively communicate changes impacting speaker availability. Process Excellence & Compliance * Adhere to all EBC and CET policies, procedures, and operational standards. * Maintain role-specific documentation within the Role Playbook. * Monitor, report, and track key metrics and KPIs tied to speaker fulfillment, engagement health, and escalations. What You'll Have * Ability to work onsite in Redmond, WA, with potential hybrid flexibility after a 90-day period. * Excellent verbal and written communication skills, with a polished and professional presence. * Experience in program or project management with strong organizational, prioritization, and multitasking abilities. * Strong stakeholder management and relationship-building skills across multiple workstreams. * Proven ability to work autonomously and take initiative in fast-paced environments. * Problem-solving mindset with adaptability and calm under pressure. * Proficient in Microsoft Office Suite (Outlook, Excel, PowerPoint, Forms) and comfortable adopting new tools and systems. * A collaborative, solutions-oriented approach with a genuine interest in optimizing processes and enhancing customer experiences. Prime 8 is a highly respected, woman-owned management consulting firm. We use innovative and outcome-driven approaches to deliver solutions that create lasting results, even after we're gone. The deep expertise of our talented consultants help companies turn ideas into action, implement organizational change, and get products to market quickly using modern practices and technologies. The Prime 8 family of consultants stands out from the crowd. As a group of high-achievers, we hold each other accountable for exceptional work that is built on integrity, honesty, and excellence. We do what we say and finish what we start. Together, we make an impact, have fun and do better for each other and for our customers. Compensation: Prime 8 uses different pay ranges based on level of position, relevant experience and specific candidate location. The pay range for this role is between $30-34 per hour (based on full time employment), plus employee benefits. Employee Benefits: Prime 8 offers a rich package of excellent Medical, Dental (including orthodontic) and Vision insurance (for employees and their families) for eligible employees. Prime 8 offers Paid Holidays and Paid Time Off, a 401K Plan, company paid Group Life, STD, LTD, and employee paid Life Insurance and Long Term Disability options. Prime 8 offers a great referral bonus program for our employees as well. Check out our additional employee benefits! Don't meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Prime 8 Consulting, we are dedicated to building a diverse, inclusive and authentic workplace. If you're excited about this role but your background/experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the candidate we are looking for, whether for this role or other roles we have in the future. Prime 8 is committed to keeping our candidates safe. Due to increased phishing and scam attempts within the job market, we have developed this guide to help you stay informed and detect potential threats: Protect Yourself Against Phishing

JOB SUMMARY: The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 250 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe. The CSIS Europe, Russia, and Eurasia (ERE) program seeks to develop a deeper understanding of Europe's political, security, and economic evolution and its future role in the world; geopolitical developments in the circumpolar Arctic; the implications of Russia's foreign and defense policies for transatlantic security; and political and economic developments in Russia and Eurasia. The research internship will focus on ERE's Russia portfolio. More specifically, an intern will provide research assistance within a project funded by the Russia Strategic Initiative, U.S. European Command. The project is looking at Russia's key defense firms, various internal and external factors impacting production rates and product quality, along with Moscow's overall defense industrial manufacturing capacity. Tentative internship start and end dates are February 2, 2026 and May 29, 2026. The internship will be part-time (around 20 hours per week) and can be hybrid, with both virtual and in-person components, depending on the candidate's location and availability. The hired candidates will be paid hourly, commensurate with experience ($18.00/hour for current undergraduate hires, $19.00/hour for hires with a bachelor's degree, and $20.00/hour for hires with a master's degree). ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential functions may include, but are not limited to the following: •Provide relevant research, writing, and editing support to multiple staff members within the highlighted research project; •Discover, clean, organize, and analyze various Russian-language data sources; •Monitor relevant Russian-language paper and press releases; •Perform ad hoc requests and other duties as necessary in support of staff members within the highlighted research project. KNOWLEDGE, EDUCATION, AND EXPERIENCE: •Should be currently enrolled in a thematically relevant master's or bachelor's program (in the case of undergrads, 3rd or 4th year students are preferred); •Interest or experience in Russian domestic and foreign policies; Russian defense industry; and/or Russian economy; •Advanced knowledge of Russian language is required; •Knowledge of different data scraping and processing tools (R Studio, Python, etc.) is preferred; •Excellent record in an academic and research environment; •Strong writing, editing, communication, and time management skills. PHYSICAL REQUIREMENTS AND WORK CONDITIONS: The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Equal Opportunity Employer. HOW TO APPLY: In order to be considered, please submit: (1) a one-page resume as a PDF; and (2) a one-page cover letter as a PDF, explaining your interest in the research internship and highlighting relevant language, regional, and thematic experience. Please submit these materials by December 30, 2025. Please note that incomplete applications, applications exceeding the page limit or diverging from the required format (PDF), and applications submitted after the deadline will not be considered.

JOB SUMMARY: The Center for Strategic and International Studies (CSIS) is a non-profit, bipartisan public policy organization established in 1962 to provide strategic insights and practical policy solutions to decision makers concerned with global security and prosperity. Over the years, it has grown to be one of the largest organizations of its kind, with a staff of some 250 employees, including more than 120 analysts working to address the changing dynamics of international security across the globe. The Critical Minerals Security Program at CSIS seeks to provide evidence-based thought leadership to develop innovative and sensible policy solutions to reduce supply chain vulnerabilities for the key minerals needed for national, economic, and energy security. The Program is seeking one Research Intern for a full-time, paid position beginning in January 2026. As a fast-paced, dynamic program, we require an individual who is motivated, capable, detail-oriented, and comfortable working both collaboratively and independently. The intern will have the opportunity to contribute to the Program's research activities, staff high-profile events, provide general programmatic support, and maintain the program's social media presence. Experience or specific knowledge about the mining sector and critical minerals is not required, but candidates with a demonstrated interest in these fields are preferred. Please tell us why you are interested in critical minerals security in your cover letter. The hired candidates will be paid hourly, commensurate with experience ($18.00/hour for current undergraduate hires, $19.00/hour for hires with a bachelor's degree, and $20.00/hour for hires with a master's degree). ESSENTIAL DUTIES AND RESPONSIBILITIES: Essential functions may include, but are not limited to the following: • Provide research support for individual scholars and projects related to critical minerals supply chains and policy • Monitor key developments and issues related to critical minerals supply chains • Compile, organize, and analyze relevant critical minerals data • Provide logistical support to the Program staff for administrative tasks as needed, including event staffing and routine office work • Attend events and lectures by CSIS and external organizations to take notes and write de-brief summaries • Assist in promoting the Program's public events and publications on Twitter & LinkedIn KNOWLEDGE, EDUCATION, AND EXPERIENCE: • Must be eligible to work in the United States • Must be at least a college junior in good standing, an advanced student, or a recent graduate • Ability to commit 35 hours a week preferred • Ability to work in-person at CSIS headquarters • Excellent research skills required • Excellent interpersonal, verbal, and written communication skills • Good judgment and ability to work independently and with a team • Strong attention to detail, time management, and organizational skills • Strong computer skills • Experience with data collection and management preferred PHYSICAL REQUIREMENTS AND WORK CONDITIONS: The physical demands are representative of those that must be met by an employee working in an office environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions. The noise level in the work environment is usually moderate. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. Equal Opportunity Employer. HOW TO APPLY: Interested applicants should submit a résumé, cover letter, and short writing sample at **************************

Kickstart your career in the beverage industry through Columbia Distributing's Beer Careers Internship Program, a paid, 10-week summer experience designed for college students eager to gain hands-on business exposure, leadership development, and industry insight. Interns work directly on meaningful projects within their assigned department (Operations or Commercial Sales), while also gaining field experience by participating in warehouse, merchandising, and delivery ride-along. This program provides students with a unique opportunity to connect with leaders, contribute to impactful projects, and explore career paths within one of the largest beverage distributors in the Pacific Northwest. Primary Responsibilities: Collaborate with mentors and department leaders to support ongoing business projects. Participate in field operations to gain hands-on experience with warehouse, delivery, and merchandising processes. Conduct research, analyze data, and contribute recommendations to enhance efficiency or business outcomes. Develop and deliver a Capstone Project that addresses a real business challenge. Engage in weekly leadership and professional development workshops. Represent Columbia Distributing's core values of integrity, accountability, respect, and trust. Competencies: Results-driven with a strong work ethic. Curious and eager to learn from hands-on experiences. Excellent written and verbal communication skills. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook). Ability to multitask, adapt, and thrive in a fast-paced environment. Strong collaboration, organization, and time management skills. Eligibility Requirements: Currently enrolled as a junior (rising senior) in an accredited bachelor's program. Preferred majors: Business, Supply Chain, Marketing, or related fields. Demonstrated leadership experience through academics, extracurriculars, or community involvement. Must be at least 21 years of age or older at the start of the internship. Ability to secure and maintain a valid driver's license and auto-liability insurance in accordance with state laws. Ability to lift/carry up to 50 lbs. occasionally during trade exposure days. Compensation and Benefits: Hourly rate: Competitive hourly rate. Eligible for overtime as applicable. Access to company events, leadership sessions and learning opportunities. Networking opportunities with company leaders and suppliers. Work Environment: The internship combines office and field settings. Trade days involve time in warehouses, retail environments, or on delivery routes. Some travel within the Pacific Northwest may be required. The review and selection process will take place from January through April 2026.

AIA Seattle + Seattle Design Festival (SDF) envision a culture of design that fosters equitable, resilient, thriving communities. AIA Seattle's mission is to champion the central role of architects in creating and sustaining a better built environment. Seattle Design Festival's mission is to unleash the design thinker in everyone to illuminate Seattle's challenges and ignite action. We are member-led organizations, and volunteers inform our work. This interactive relationship allows us to harness the wisdom and leadership of our community to expand our impact. AIA Seattle + Seattle Design Festival is seeking a Programs Coordinator to support our educational programs and events, our signature design awards, and the Seattle Design Festival. The ideal candidate will be collaborative, detail oriented, and able to efficiently juggle multiple projects and priorities. Goals of Position Support the Programs Team to successfully coordinate and produce well-executed educational programs, awards ceremonies, and events that advance AIA Seattle + Seattle Design Festival's mission, vision, and values Collaborate with the Programs Team and all staff to implement the strategic plan and maximize engagement and impact across programmatic efforts Essential Responsibilities Event Coordination (55%) Support program marketing, maintain up-to-date information, and adhere to communications schedules and deadlines Coordinate registration and ticket sales and communicate with registrants Support the AIA Continuing Education Submission (CES) process, including submitting CE proposal forms to AIA National, and post-event credit reporting and Certificates of Completion to attendees Ensure all necessary signage, supplies, resources, and print materials are at events Organize day-of event coordination and production for in-person and virtual programs Extend continuing education resources beyond day-of programming Assist the development of on-demand continuing education opportunities for members Support the coordination of individual projects and events, as appropriate Vendor, Speaker, + Volunteer Coordination (25%) Coordinate and book venue and catering for in-person events Arrange additional vendor needs, including permitting, equipment rentals, and AV Confirm logistics with speakers, including tracking speaker contracts, marketing materials, and presentation files; scheduling speaker prep calls; and making travel arrangements Lead the recruitment, communication, coordination, onboarding and retention of event volunteers Build and maintain positive relationships with current and potential vendors, speakers, and volunteers Planning + Evaluation (10%) Support additional tactics to expand engagement and the reach of AIA Seattle + Seattle Design Festival programs Implement accessibility efforts to support inclusive events and the overall attendee experience Update programs tools and streamline system processes to improve efficiencies and impact Support implementation of evaluation tools and processes, including surveying attendees and members, tracking program success metrics, preparing final reports, and evaluating effectiveness of implemented strategies to inform recommendations Purchasing + Finance Reporting (5%) Initiate and track payments to vendors and speakers Lead purchasing of program materials for in-person events Adhere to budget, reconcile invoices, and track expenditures Ensure that cost efficiencies and earned income targets are maximized Team Collaboration + Admin (5%) Contribute to the overall success of AIA Seattle + Seattle Design Festival programs Provide support to other Programs Team members when needed, and help develop redundancy and back-up plans for the team Collaborate with the Communications Team on marketing needs, compiling and delivering all relevant program information required for program communications Collaborate with the Development Team on sponsorship needs, including delivery of sponsor benefits and coordinating in-kind procurement for event needs Additional admin needs for Programs Team and organization as needed Contribute to and participate in Programs Team meetings and staff meetings Attend AIA and SDF events and functions as required Job Skills Exceptional ability to prioritize and manage multiple projects Organized, detailed, and efficient with minimal oversight Exceptional people skills, preferably working with skilled volunteers Ability to quickly problem-solve, prioritize, and manage diverse task list Strong written and verbal communication skills Skilled at motivating team and collaborators Job Qualifications Demonstrated coordination experience, preferably with events, programs, and/or projects, preferably in an office or non-profit environment Proficiency in Microsoft Office 365, and familiarity with email list software (Constant Contact), virtual platforms (Zoom), and basic HTML a plus Preferred Candidate Attributes Positive attitude and flexible approach Personable, collaborative and team-oriented, while also comfortable working self-directed Resourceful, adaptable, self-driven, nimble Ability to remain flexible in a dynamic work environment Interest in AIA Seattle + Seattle Design Festival's missions, the built environment, and design A commitment to justice, equity, diversity and inclusion Our Team and Benefits AIA Seattle offers competitive wages and benefits. We seek applicants with a range of backgrounds, viewpoints, and work styles. Our organization is taking active steps through education programs and collaboration spaces to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and trans people. We are a small office that supports flexibility, creativity, leadership, and the professional development of all our staff. We currently work both in person and remotely and seek ways to encourage collaboration while providing flexibility for work-life balance. This is a full-time hourly position in the range of $23.90 - $29.40 per hour. AIA Seattle benefits include the following: 100% premium coverage of medical benefits as well as short term and long term disability and life insurance Dental plan which the company covers at 50% of the premium Company provides 401k, matching employee contributions up to 4% of wages per year Nine paid holidays, plus the entire week from December 25th through January 1st New full-time employees accrue ten days of additional paid time off (PTO) over the course of the year, with an additional day accrued for each year worked up to a total of 15 PTO days Sick leave above the requirements of the City of Seattle and State of Washington Sixteen hours for paid employee community service each year, which can be used by team members to give time for their passions and interests We actively encourage applications from people of color, immigrant and bilingual communities, people of all abilities, members of LGBTQ+ communities, and people with other diverse backgrounds and lived experiences. We are dedicated to upholding an inviting workplace and co-create organization-wide policies together as part of our team workload for thoughtful and actionable measures to advance sustainability, equity, diversity and anti-racism, and to support industry-wide culture change. We provide equal employment opportunities to all individuals. To Apply: Submit a resume, letter of interest and references through the application portal. Applications received prior to the close of business on Friday, January 23 will be prioritized for consideration. Accessibility accommodations during the job application process are available. Please make direct contact at [email protected].

Job DescriptionAIA Seattle + Seattle Design Festival (SDF) envision a culture of design that fosters equitable, resilient, thriving communities. AIA Seattle's mission is to champion the central role of architects in creating and sustaining a better built environment. Seattle Design Festival's mission is to unleash the design thinker in everyone to illuminate Seattle's challenges and ignite action. We are member-led organizations, and volunteers inform our work. This interactive relationship allows us to harness the wisdom and leadership of our community to expand our impact. AIA Seattle + Seattle Design Festival is seeking a Programs Coordinator to support our educational programs and events, our signature design awards, and the Seattle Design Festival. The ideal candidate will be collaborative, detail oriented, and able to efficiently juggle multiple projects and priorities. Goals of Position Support the Programs Team to successfully coordinate and produce well-executed educational programs, awards ceremonies, and events that advance AIA Seattle + Seattle Design Festival's mission, vision, and values Collaborate with the Programs Team and all staff to implement the strategic plan and maximize engagement and impact across programmatic efforts Essential Responsibilities Event Coordination (55%) Support program marketing, maintain up-to-date information, and adhere to communications schedules and deadlines Coordinate registration and ticket sales and communicate with registrants Support the AIA Continuing Education Submission (CES) process, including submitting CE proposal forms to AIA National, and post-event credit reporting and Certificates of Completion to attendees Ensure all necessary signage, supplies, resources, and print materials are at events Organize day-of event coordination and production for in-person and virtual programs Extend continuing education resources beyond day-of programming Assist the development of on-demand continuing education opportunities for members Support the coordination of individual projects and events, as appropriate Vendor, Speaker, + Volunteer Coordination (25%) Coordinate and book venue and catering for in-person events Arrange additional vendor needs, including permitting, equipment rentals, and AV Confirm logistics with speakers, including tracking speaker contracts, marketing materials, and presentation files; scheduling speaker prep calls; and making travel arrangements Lead the recruitment, communication, coordination, onboarding and retention of event volunteers Build and maintain positive relationships with current and potential vendors, speakers, and volunteers Planning + Evaluation (10%) Support additional tactics to expand engagement and the reach of AIA Seattle + Seattle Design Festival programs Implement accessibility efforts to support inclusive events and the overall attendee experience Update programs tools and streamline system processes to improve efficiencies and impact Support implementation of evaluation tools and processes, including surveying attendees and members, tracking program success metrics, preparing final reports, and evaluating effectiveness of implemented strategies to inform recommendations Purchasing + Finance Reporting (5%) Initiate and track payments to vendors and speakers Lead purchasing of program materials for in-person events Adhere to budget, reconcile invoices, and track expenditures Ensure that cost efficiencies and earned income targets are maximized Team Collaboration + Admin (5%) Contribute to the overall success of AIA Seattle + Seattle Design Festival programs Provide support to other Programs Team members when needed, and help develop redundancy and back-up plans for the team Collaborate with the Communications Team on marketing needs, compiling and delivering all relevant program information required for program communications Collaborate with the Development Team on sponsorship needs, including delivery of sponsor benefits and coordinating in-kind procurement for event needs Additional admin needs for Programs Team and organization as needed Contribute to and participate in Programs Team meetings and staff meetings Attend AIA and SDF events and functions as required Job Skills Exceptional ability to prioritize and manage multiple projects Organized, detailed, and efficient with minimal oversight Exceptional people skills, preferably working with skilled volunteers Ability to quickly problem-solve, prioritize, and manage diverse task list Strong written and verbal communication skills Skilled at motivating team and collaborators Job Qualifications Demonstrated coordination experience, preferably with events, programs, and/or projects, preferably in an office or non-profit environment Proficiency in Microsoft Office 365, and familiarity with email list software (Constant Contact), virtual platforms (Zoom), and basic HTML a plus Preferred Candidate Attributes Positive attitude and flexible approach Personable, collaborative and team-oriented, while also comfortable working self-directed Resourceful, adaptable, self-driven, nimble Ability to remain flexible in a dynamic work environment Interest in AIA Seattle + Seattle Design Festival's missions, the built environment, and design A commitment to justice, equity, diversity and inclusion Our Team and Benefits AIA Seattle offers competitive wages and benefits. We seek applicants with a range of backgrounds, viewpoints, and work styles. Our organization is taking active steps through education programs and collaboration spaces to support industry-wide culture change, so that architecture and the allied professions actively attract and retain more people of color, women, and trans people. We are a small office that supports flexibility, creativity, leadership, and the professional development of all our staff. We currently work both in person and remotely and seek ways to encourage collaboration while providing flexibility for work-life balance. This is a full-time hourly position in the range of $23.90 - $29.40 per hour. AIA Seattle benefits include the following: 100% premium coverage of medical benefits as well as short term and long term disability and life insurance Dental plan which the company covers at 50% of the premium Company provides 401k, matching employee contributions up to 4% of wages per year Nine paid holidays, plus the entire week from December 25th through January 1st New full-time employees accrue ten days of additional paid time off (PTO) over the course of the year, with an additional day accrued for each year worked up to a total of 15 PTO days Sick leave above the requirements of the City of Seattle and State of Washington Sixteen hours for paid employee community service each year, which can be used by team members to give time for their passions and interests We actively encourage applications from people of color, immigrant and bilingual communities, people of all abilities, members of LGBTQ+ communities, and people with other diverse backgrounds and lived experiences. We are dedicated to upholding an inviting workplace and co-create organization-wide policies together as part of our team workload for thoughtful and actionable measures to advance sustainability, equity, diversity and anti-racism, and to support industry-wide culture change. We provide equal employment opportunities to all individuals. To Apply: Submit a resume, letter of interest and references through the application portal. Applications received prior to the close of business on Friday, January 23 will be prioritized for consideration. Accessibility accommodations during the job application process are available. Please make direct contact at *******************. Powered by JazzHR 7ejLqqNYTV