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  • Back Office Specialist

    Acciona EnergÍA

    Remote Front Desk Administration Job

    The Back Office Specialist is an entry level position within ACCIONA's Operations & Maintenance department, reporting directly to the Back Office Manager of Control Center and Reporting (CECOER). This role supports the development of procedures, tools, resources, and systems related to the Control Center. The position works alongside Regulatory Compliance, Engineering, Site teams, and other departments to maintain the highest level of safety and compliance regarding electrical operation and physical and remote access to the OT Network, ensuring all technical standards are met. Responsibilities: Monitor and investigate AENA facilities performance in the various ISOs, including curtailment analysis and forecasting, operational issues, and real-time forced outages. Help develop procedures to facilitate outage coordination between AENA facilities and external utilities and Independent System Operators (ISOs). Work with internal stakeholders to develop and implement switching procedures for AENA sites to be executed in the web-based switching tool. Assist in the development of processes and procedures to safely and effectively operate Acciona renewable generating facilities for “Best in Class Performance.” Assist in the development of tools and resources to safely and effectively operate Acciona renewable generating facilities for “Best in Class Performance.” Assist in the development, implementation and maintenance of accurate documentation and records. Help to ensure that the proper SCADA software & communication systems are installed and maintained in order to support “Best in Class Performance” at our CECOER and in all of our renewable generating facilities. Help to ensure timely and accurate communication of information to the appropriate entities of system disturbances, emergency conditions and other events adversely affecting the wind farms under the responsibility of the SOC and/or the Bulk Power System Help conduct and review safety analyses and reviews of hazards and energy sources; and help develop a system of compliance checks for operating and safety rules. Ability to perform Root Cause and Event Analysis to accurately identify lessons learned and highlight areas for improvement. Facilitate the daily, weekly and monthly reporting requirements for our internal and external customers, as well as KPI reporting. Maintain a working understanding of all SOC procedures, relevant NERC Reliability Standards, and Acciona renewable technology. Other responsibilities as assigned. Requirements: Bachelor's degree in Electrical Engineering or related discipline, or equivalent. Advanced degree and/or P.E. a plus Experience or interest in system operations in a utility, power plant or renewable generating facility environment a plus Demonstrate continuous commitment to safe operations. Be an active role model and constant resource to the organization NERC certification or ability to obtain NERC certification Must be able and willing to monitor renewable generating facilities performance and reliability at all times Ability to travel up to 25% to domestic and international locations. Possess the ability to think and analyze situations and determine and implement effective resolutions in a fast paced environment Ability to clearly communicate detailed information accurately in an emergency situation Strengths will include excellent communications, organization, positive leadership, and negotiation skills Ability to successfully interact with key executives, external and internal customers. Demonstrated competence in utilizing computer applications (Microsoft Word, Excel, PowerPoint, Access, etc.) Posses a working understanding of cost accounting, budgeting and contract implementation Valid driver's license Hold or be able to obtain a passport Bilingual fluency in Spanish is a plus Benefits - we've got you covered! In addition to competitive base pay, we offer other attractive employment incentives Annual Company Bonus Salary $70,000 - $78,000 per year Comprehensive Benefits starting from Day 1, covering medical, dental, and vision insurance for you and eligible dependents, plus an Employee Assistance Program (EAP), HSA company contributions, and FSA options. After 90 days, you'll also have access to life insurance, disability coverage, paid parental leave, and optional plans 401(k) with company match and immediate vesting after 90 days 15 days PTO (with additional 1 day per year of service), 9 public holidays, and 2 flexible holidays $50 monthly reimbursement for health/wellbeing/fitness related memberships and equipment Career development and growth opportunities, along with access to technical, skills, and language training programs, including tuition reimbursement Office in downtown Chicago, offering a modern, open layout with plenty of collaborative spaces and break-out areas. Daily perks include coffee, complimentary healthy snacks, and free access to the building's fitness center Hybrid work schedule of 3 days in the office and 2 days working from home, plus Fridays cut off at 3 pm
    $70k-78k yearly 5d ago

  • Office Coordinator

    Data Axle

    Remote Front Desk Administration Job

    Data Axle provides data, applications, and services that help organizations make and save money. Our commitment to accuracy, service and innovation drive customer acquisition, retention, and product enhancement. We are currently seeking an Office Coordinator. The Office Coordinator manages day to day interactions with Data Axle locations, vendors, and landlords to deliver best in class customer service related to property management and maintenance. This role provides project management, resolution to complex problems, and coordinates and facilitates efforts and problem solving between multiple areas of the organization. This role manages security, shipping and mail delivery company wide. This is a hybrid role in office and remote work, with the potential of limited travel, if necessary. Responsibilities: Manage day to day problem-solving and deal with property issues as they arise. Provide clear, concise, timely, and consistent communication to stakeholders (e.g. issue requestor, landlords, senior level leadership, etc.). This includes updates and resolution status to appropriate parties. Organize and prioritize site specific issues. Ability to shift priorities based on business needs while still meeting expectations. Coordinate all capital and building projects with appropriate staff and vendors. Research pricing from vendors, generate and follow up with purchase orders, and manage vendor agreements and services. Manage daily shipping and mail needs, including client invoices. Utilize and maintain postal machines. Provide support for additional office management activities as needed. Perform other duties as assigned by management. Knowledge, Skill, and Abilities: Ability to communicate with individuals at all levels in the Company and with various business contacts outside of the Company in an articulate, professional manner. Knowledge of department and Company policies, practices, and regulations. Ability to quickly assess situations and provide immediate and appropriate feedback. Strong working knowledge of Microsoft Office. Ability to work without supervision on highly complex projects. Ability to plan, prioritize, and organize a diversified workload with strong attention to detail. Excellent time management skills. Ability to be at work on a regular and predictable basis or as scheduled. Education, Experience, and Certification: Bachelor's degree preferred but not required if the candidate has relevant experience. 1-year prior experience as an Office/Facility Administrator or Administrative Assistant is preferred. If you are a resident of California, Colorado, Washington, or New York City, please contact us or email us at *********************** to receive compensation and benefits information for this role. Please include the job title and/or job ID of the role you are interested in. Affirmative Action/EEO Statement: At Data Axle, we are committed to attracting, retaining, and engaging employees from all walks of life.Diversity is an important part of our values and business operations. We are dedicated to creating an inclusive environment that promotes professional development for everyone. As part of that commitment, Data Axle does not discriminate on the basis of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, status with regard to public assistance, status as a disabled veteran and or Vietnam Era or any other characteristic protected by federal, state, or local law. All qualified applicants will receive consideration for employment. In addition, Data Axle will provide reasonable accommodation for otherwise qualified disabled individuals.
    $29k-40k yearly est. 13d ago

  • Evening Front Desk Receptionist at The Woodhouse Day Spa Leesburg

    The Woodhouse Day Spa 3.7company rating

    Front Desk Administration Job In Leesburg, VA

    Want to work at America's BEST day spa? Ready to do what you love? Are you a night owl? Ready to make a difference and be an important part of our Team? Come join The Woodhouse Day Spas, voted America's best day spa in 2012 and 2013 by American Spa Magazine! We are hiring for Full Time Evening Spa Concierge. We are looking for someone with evening/night availability, a strong customer service background, and appointment setting skills. We are looking for someone specifically with open availability between 12pm-8:30pm. At The Woodhouse, we value our team members and strive for excellence with every guest experience. Share with us your unique talents and professionalism and in return, we will train you in “The Woodhouse Way” providing you with the tools, knowledge, and intention that will help you deliver the best guest experience each and every time. We are a company that recognizes, rewards and celebrates with you along the way-as you excel and grow in your talents, opportunity will follow you. The Woodhouse Day Spa is the leader in affordable luxury. The willingness to serve and the ability to deliver are the core of our company's mantra. We are seeking passion filled, enthusiastic individuals driven by intention and guided by excellence to join our team today. Want to be more than just a number --then you should consider joining the Woodhouse Family today! Our spa concierge... Makes the magic happen by providing the ultimate guest experience and invoking guest delight! Happiness follows you wherever you go! More specifically, our fabulous Spa Concierge: Provides personal attention from the time the guest walks through the door Educates the guest on the Woodhouse experience including a warm welcome, introduction to our locker room and amenities, and helping them to have a seamless experience Answers the phone with a smile each and every time Is the brand ambassador, making sure the guest enters a clean, safe place with just the right lighting, music and scent to ensure that memorable experience Remembers the small things that make The Woodhouse special--the guest's favorite drink, the warm inviting neck wrap, personal details such as birthdays and anniversaries Serves as back up for the leadership team, you always make sure things are running smoothly. Woodhouse Perks include: Competitive Pay and Incentive programs Paid vacations for full time employees Generous discounts and opportunities to enjoy services and products “The Woodhouse Way” paid training program Working in a new state of the art facility The Woodhouse Day Spa is an Equal Opportunity Employer and is a drug free and smoke free workplace. Compensation: $16.00 - $18.00 per hour At Woodhouse, our treatments curate moods, moments and memories that last well beyond our walls. But mood care isn't just a service we provide. It's a lifestyle we live. With a luxury environment, family mindset and ample opportunity for growth, Woodhouse provides a premier spa experience with the wellbeing of our team members in mind. Hone your skills. Grow your customer base. Join the team and feel the difference that providing real lasting care can make in your life today. Want to be a Master of Mood Care? We are seeking individuals who are passionate about caring for people. If you have outstanding skills in your field, as well as great organizational, communication and retailing skills, we have a spot fo you on the Woodhouse team. This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this location should be made directly to the franchisee.
    $16-18 hourly 60d+ ago

  • Orthodontic Front Desk Administrator & Schedule Coordinator

    Hire Life Recruiting and Consulting

    Front Desk Administration Job In Alexandria, VA

    Alexandria Orthodontics is seeking a dynamic and organized Orthodontic Front Desk Administrator & Schedule Coordinator to join our team. In this dual role, you will serve as the first point of contact for our patients, ensuring a welcoming and efficient experience from the moment they enter our practice. Your exceptional communication and organizational skills will be essential in managing schedules, patient flow, and administrative tasks. Responsibilities: Front Desk Administration: Check emails, voicemails, and text messages promptly at the beginning of each day. Handle initial consult phone calls, gathering patient information and scheduling appointments. Scan and file all patient documents accurately into their electronic charts. Greet and check out patients, ensuring a positive and professional interaction. Communicate any schedule conflicts or changes during the morning huddle. Plan the next day's schedule to maximize efficiency and fill any open slots. Verify referrals are correctly distributed, confirming with Joy/Dr. Lee as needed. Confirm appointments for the following day to minimize no-shows. Regularly review aligner patient lists to ensure all necessary materials are available. Actively maintain the "no future appointment" list and proactively reach out to patients. Prepare questionnaire forms for all consultation appointments. Contribute to marketing initiatives and encourage patient reviews. Document no-shows, reschedules, and any patient issues in the electronic records. Prepare and submit the daily report at the end of each day. Schedule Coordination: Maintain and optimize the appointment schedule for maximum efficiency. Direct patient flow within the clinic to ensure smooth transitions between appointments. Manage late patients and adjust the schedule accordingly. Actively manage patient lists, including those with no future appointments, needing additional care, TLC patients, no-shows, and late patients. Implement strategies to minimize no-shows and empty appointment slots. Ensure appointments are scheduled correctly to accommodate specific procedures and provider availability. Qualifications: Minimum of one year of experience in the dental field. Fluent in Spanish (required). Excellent communication and interpersonal skills to interact effectively with patients and team members. Exceptional organizational skills and attention to detail. Ability to problem-solve, prioritize tasks, and multitask in a fast-paced environment. Proficiency with technology and dental practice management software. Passion for delivering quality patient care and creating a positive experience. Enthusiastic and positive attitude with a strong work ethic. Benefits: Competitive salary and comprehensive benefits package. Opportunities for professional growth and development. Collaborative and supportive work environment. State-of-the-art technology and modern facilities. Chance to contribute to a thriving orthodontic practice and make a positive impact on patients' lives. Wage: $20 - $26 / hour based on experience / Bonus and Benefits available
    $20-26 hourly 60d+ ago

  • Front Desk Administrator - Manassas, VA

    Management Services Corporation

    Front Desk Administration Job In Manassas, VA

    Management Services Corporation (MSC) is a leading property management firm with conventional properties throughout Virginia, and one of The Caton Companies. We are seeking a Front Desk Administrator for our Westgate Apartments & Townhomes property in Manassas, Virginia. The work of The Caton Companies is work that matters to our communities and to society. At MSC, we take our jobs seriously and work hard, but we like to have fun in the process. The perfect Front Desk Admin is a top notch super hard worker who loves to go above and beyond to make an impact. You've got to be organized, and you've got to love working with people-our residents rock, and we want to make sure their office and clubhouse experience is pleasant and productive! This is an entry level position that may lead to an amazing career in the property management industry. We are growing, and we'd love to take you along for the ride. When we grow, you grow…we'll do our best to make sure of that. This position requires fluency in English language and Spanish language. Summary/Objective The Front Desk Administrator is responsible for providing effective customer service for all internal and external customers by using excellent, in-depth knowledge of company products and programs and through communication via mail or telephone or in person with all prospects, residents and company employees. Essential Functions of the Front Desk Administrator Greet, welcome, and assist visitors and employees and provide prompt, professional and courteous assistance Answer multi-line phone system politely, professionally, and quickly in a distributing role, screen and direct calls as indicated Keep updated on all procedures and information to assure accurate and current information is being provided and reported. Order and stock office supplies Process, prepare and send incoming and outgoing mail as well as packages. Maintain postage meters and supplies. Open, date stamp, and distribute incoming mail to appropriate recipient. Maintain the reception area and workspace in a professional, welcoming, clean, and tidy manner Receive and date stamp payments and provide receipts as requested Sign keys in and out according to policy, maintaining accurate control of all keys. Be familiar with all office equipment functions Set up and maintain spreadsheets Responsible for keys-track and locate missing keys Assuring keys are accounted for and properly secured Open and close office daily, check voice messages Type, edit, proof and draft letters, memos, and reports Order and distribute parking permits, maintain accurate tracking of permits. Maintain parking permits records and inventory securely. Maintain Clubhouse Rental Schedule and coordinate with Clubhouse Monitors Process move ins and move outs accurately and promptly, update all intent to vacate reports as required (weekly move in move out report, weekly intent to vacate report, monthly move-out move-in summary report.) Aid co-workers and management as required to include creating flyers, resident notification letter, or spreadsheet data entry. Position Type and Expected Hours of Work This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5 p.m. Required Education and Experience High school diploma or equivalent and prior experience as receptionist or customer service, especially in hospitality field; fluency in English and Spanish. Preferred Education and Experience College degree preferred but not required Why you should apply: Excellent working environment Working for a company that cares about your success Working for a growing company Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting wages depend skills and experience. Equal Opportunity Employer #ZR
    $29k-40k yearly est. 12d ago

  • Front Desk Administrator - Manassas, VA

    The Caton Companies

    Front Desk Administration Job In Manassas, VA

    Management Services Corporation (MSC) is a leading property management firm with conventional properties throughout Virginia, and one of The Caton Companies. We are seeking a Front Desk Administrator for our Westgate Apartments & Townhomes property in Manassas, Virginia. The work of The Caton Companies is work that matters to our communities and to society. At MSC, we take our jobs seriously and work hard, but we like to have fun in the process. The perfect Front Desk Admin is a top notch super hard worker who loves to go above and beyond to make an impact. You've got to be organized, and you've got to love working with people-our residents rock, and we want to make sure their office and clubhouse experience is pleasant and productive! This is an entry level position that may lead to an amazing career in the property management industry. We are growing, and we'd love to take you along for the ride. When we grow, you grow…we'll do our best to make sure of that. This position requires fluency in English language and Spanish language. Summary/Objective The Front Desk Administrator is responsible for providing effective customer service for all internal and external customers by using excellent, in-depth knowledge of company products and programs and through communication via mail or telephone or in person with all prospects, residents and company employees. Essential Functions of the Front Desk Administrator Greet, welcome, and assist visitors and employees and provide prompt, professional and courteous assistance Answer multi-line phone system politely, professionally, and quickly in a distributing role, screen and direct calls as indicated Keep updated on all procedures and information to assure accurate and current information is being provided and reported. Order and stock office supplies Process, prepare and send incoming and outgoing mail as well as packages. Maintain postage meters and supplies. Open, date stamp, and distribute incoming mail to appropriate recipient. Maintain the reception area and workspace in a professional, welcoming, clean, and tidy manner Receive and date stamp payments and provide receipts as requested Sign keys in and out according to policy, maintaining accurate control of all keys. Be familiar with all office equipment functions Set up and maintain spreadsheets Responsible for keys-track and locate missing keys Assuring keys are accounted for and properly secured Open and close office daily, check voice messages Type, edit, proof and draft letters, memos, and reports Order and distribute parking permits, maintain accurate tracking of permits. Maintain parking permits records and inventory securely. Maintain Clubhouse Rental Schedule and coordinate with Clubhouse Monitors Process move ins and move outs accurately and promptly, update all intent to vacate reports as required (weekly move in move out report, weekly intent to vacate report, monthly move-out move-in summary report.) Aid co-workers and management as required to include creating flyers, resident notification letter, or spreadsheet data entry. Position Type and Expected Hours of Work This is a full-time position; typical work hours and days are Monday through Friday, 8:30 a.m. to 5 p.m. Required Education and Experience High school diploma or equivalent and prior experience as receptionist or customer service, especially in hospitality field; fluency in English and Spanish. Preferred Education and Experience College degree preferred but not required Why you should apply: Excellent working environment Working for a company that cares about your success Working for a growing company Employment is conditional on satisfactorily completing all pre-employment requirements including background and drug screen. Starting wages depend skills and experience. Equal Opportunity Employer #ZR
    $29k-40k yearly est. 12d ago

  • Front Desk Receptionist

    George Mason University 4.0company rating

    Front Desk Administration Job In Fairfax, VA

    Department: Executive Administration Classification: GMU Worker Job Category: Part-Time / Hourly Wage Job Type: Part-Time Work Schedule: 9:00 am to 5:00 pm, Monday-Thursday (16 hours minimum per week) Workplace Type: On Site Required Salary: $21 Per Hour Criminal Background Check: Yes About the Department: The primary purpose/objective/mission of the University Police Department is to provide a safe and secure environment for all university employees, students, and guests. Embracing the principles of community policing, the department works collaboratively with academic and administrative units, individuals, and organizations in furtherance of the mission of the university. The department delivers a comprehensive program in law enforcement to provide the highest level of safety, security, and service for the students, faculty, staff, and visitors to the university, as they pursue their daily work and study activities, consistent with the laws of the commonwealth, and the policies of the university. About the Position: The Front Desk Receptionist supports the mission of Mason Police by providing a safe and secure environment for all university employees, students, and visitors as they pursue their daily work and study activities, consistent with the laws of the Commonwealth and the policies of the University. Responsibilities: This position will report to the Senior Locksmith for the Key Control Office. The incumbent will provide a receptionist function to the office while working alongside university locksmiths. Responsible for the day-to-day operation of the front desk, responsibilities of the Front Desk Receptionist include: * Assisting customers in person; * Answering the front desk phone; * Monitoring email; * Maintaining records; * Purchasing office supplies; and * Other administrative tasks as assigned. Required Qualifications: * Strong customer service skills; * Strong written and verbal communication skills; * Ability to work independently; * Proficient with computers, email, and Microsoft office; * Ability to learn how to operate a key cutting machine to handle urgent demands for keys; * Must be able to work a minimum of 16 hours per week; and * Successful completion of a thorough background check. Instructions to Applicants: For full consideration, applicants must apply for Front Desk Receptionist at ********************** Complete and submit the online application to include three professional references with contact information, cover letter, and a resume. Posting Open Date: October 30, 2024 For Full Consideration, Apply by: November 29, 2024 Open Until Filled: Yes
    $21 hourly 60d+ ago

  • Virtual Front Desk Receptionist

    Elev8 Events

    Remote Front Desk Administration Job

    Job Title: Virtual Front Desk Receptionist Company: Elev8 Events About Elev8 Events: Elev8 Events is a leading travel agency committed to providing exceptional experiences to our clients. With a focus on personalized service and attention to detail, we specialize in crafting bespoke travel itineraries that inspire and delight. Our team is dedicated to exceeding client expectations and creating memories that last a lifetime. Position Overview: Elev8 Events is seeking a friendly and professional Virtual Front Desk Receptionist to be the first point of contact for our clients and visitors. The Virtual Front Desk Receptionist will play a crucial role in creating a positive and welcoming atmosphere and ensuring smooth operations at the front desk. This position offers an exciting opportunity to be the face of Elev8 Events and contribute to the overall success of our business. Key Responsibilities: Greeting and Welcoming: Welcome clients, visitors, and guests with a warm and friendly demeanor, providing assistance and guidance as needed. Answering Inquiries: Respond to phone calls, emails, and in-person inquiries promptly and professionally, providing accurate information about our services and offerings. Appointment Scheduling: Schedule appointments, meetings, and consultations for clients and team members, coordinating calendars and ensuring optimal timing. Check-In and Check-Out: Check in clients for appointments and meetings, ensuring all necessary paperwork and documentation are completed accurately. Assist with check-out procedures as needed. Administrative Support: Provide administrative assistance to various departments, including filing, data entry, and document preparation. Office Management: Maintain a clean, organized, and welcoming reception area, ensuring supplies are stocked and equipment is functioning properly. Client Communication: Serve as a primary point of contact for client inquiries and concerns, liaising with internal teams to ensure timely resolution. Security and Access Control: Monitor access to the premises, ensuring the security and safety of our staff and visitors. Mail and Package Handling: Receive and distribute mail and packages, ensuring they reach the appropriate recipients in a timely manner. Ad Hoc Tasks: Assist with special projects and tasks as assigned by management, demonstrating flexibility and adaptability to meet evolving business needs. Qualifications: Previous experience in a customer service or receptionist role, preferably in the travel or hospitality industry. Excellent communication and interpersonal skills, with a professional and courteous demeanor. Strong organizational skills and attention to detail, with the ability to multitask and prioritize effectively. Proficiency in Microsoft Office Suite and other relevant software applications. Ability to remain calm and composed in fast-paced and high-pressure situations. A positive attitude and a genuine passion for providing exceptional service to clients and visitors. Benefits: Competitive pay and benefits package. Opportunities for professional growth and development within a dynamic and growing company. Access to exclusive travel perks and discounts. A supportive and inclusive work environment with a focus on work-life balance. Join Elev8 Events as our Virtual Front Desk Receptionist and be part of a team that is dedicated to creating exceptional experiences for our clients. Apply now to help us elevate our front desk operations to new heights!
    $29k-37k yearly est. 36d ago

  • Virtual Front Desk Receptionist

    Ecoway Voyagers

    Remote Front Desk Administration Job

    As a Virtual Front Desk Receptionist at EcoWay Voyagers, you'll be the welcoming face and voice of our company, providing exceptional customer service and administrative support to clients and team members. Working remotely, you'll handle inquiries, manage calls, and assist with various administrative tasks to ensure smooth operations and positive client experiences. Your responsibilities will include: Client Interaction: Serving as the first point of contact for clients, greeting them warmly, and assisting with inquiries, requests, and appointment scheduling via phone, email, and online chat. Call Management: Answering incoming calls, directing calls to appropriate team members, taking messages, and providing information or assistance as needed. Appointment Scheduling: Coordinating appointments, meetings, and conference calls for team members, ensuring that schedules are organized and conflicts are resolved promptly. Document Management: Assisting with document preparation, formatting, and distribution, including letters, memos, reports, and other materials, to support office operations. Email Correspondence: Managing email correspondence, responding to inquiries, forwarding messages, and maintaining an organized inbox to ensure timely and effective communication. Travel Coordination: Assisting with travel arrangements, including booking flights, accommodations, transportation, and activities for team members and clients, while adhering to budgetary constraints and sustainability criteria. General Administrative Support: Providing general administrative support to team members, including data entry, filing, copying, scanning, and other tasks as needed to maintain an organized and efficient office environment. Benefits: Remote Work Flexibility: Enjoy the convenience and flexibility of working from home, allowing for a better work-life balance and eliminating the need for commuting. Professional Development: Opportunities for learning and growth, including exposure to various aspects of office operations and access to training resources and development programs. Positive Work Environment: Join a supportive team of professionals who are passionate about sustainable travel and making a positive impact on the world. Impactful Work: Contribute to the promotion of responsible tourism and environmental conservation by supporting eco-friendly travel initiatives and sustainable business practices. Competitive Compensation: Receive a competitive pay with potential performance-based bonuses and incentives. Benefits Package: Access to company benefits such as health insurance, retirement plans, and other employee perks. Career Advancement: Opportunities for career advancement within the company as you demonstrate proficiency and contribute to the success of our administrative team. Qualifications: Customer Service Skills: Excellent customer service skills with a friendly and professional demeanor, and the ability to interact with clients, team members, and external partners professionally and effectively. Communication Skills: Strong verbal and written communication skills to convey information clearly and courteously, both over the phone and via email or chat. Tech Proficiency: Comfortable using phone systems, email, chat, and other digital platforms to perform receptionist duties and support office operations. Organizational Skills: Strong organizational abilities to manage schedules, appointments, calls, and documents efficiently and accurately. Attention to Detail: Meticulous attention to detail to ensure accuracy in call management, appointment scheduling, and document preparation. Adaptability: Ability to adapt to changing priorities, handle multiple tasks simultaneously, and thrive in a fast-paced, remote work environment. Team Player: Collaborative mindset with the ability to work effectively as part of a team and support colleagues in achieving common goals.
    $23k-31k yearly est. 5d ago

  • Virtual Front Desk Receptionist

    Blue Community

    Remote Front Desk Administration Job

    EcoWay Voyagers - Miami, FL - . Positive Work Environment: Join a supportive team of professionals who are passionate about sustainable. . . of responsible tourism and environmental conservation by supporting eco-friendly travel initiatives. . .
    $23k-31k yearly est. 35d ago

  • Front Desk Coordinator - NOVA Plastic Surgery and Dermatology

    Nova Plastic Surgery and Dermatology

    Front Desk Administration Job In Ashburn, VA

    NOVA Plastic Surgery and Dermatology is one of the leading aesthetic practices in the region. We are committed to providing an exceptional level of care to our patients and investing in the growth of our staff. We are seeking to hire a full-time Front Desk Coordinator; this individual will join our diverse team to provide outstanding customer service in a fast-paced setting. Responsibilities: Be a great first impression for the practice by demonstrating excellent phone skills and becoming a reputable source of information regarding our services and medical-grade skincare products. Provide excellent customer service in-person, over the phone, and via email. Receive and direct phone calls, accurately schedule appointments, securely take payments, check patients in and out, obtain necessary patient information, manage patient records in accordance with HIPAA, ensure all forms and consents are completed, and assist with patient referrals. Serve beverages to patients and maintain a tidy waiting area. Assist patients purchasing retail products and maintain inventory in-store and online. Participate in ongoing education and staff development. Qualifications: Bachelor's Degree Preferred Customer service experience Strong interest in skincare and aesthetics with a passion for helping others Ability to communicate clearly and effectively with patients and staff while maintaining a friendly and positive demeanor Ability to work well in a fast-paced environment Exceptional attention to detail and interpersonal skills Outstanding multitasking skills; able to handle multiple tasks, projects, and priorities effectively and professionally Computer proficiency and willingness to learn new platforms as required Benefits: $17-$20 hourly starting pay (based on experience) Health benefits with HSA/FSA options 401K Plan Paid time off Receive retail products as gratis Growth potential To apply, please submit your resume and a cover letter (applications without a cover letter are less likely to get an interview). We review applications and invite select applicants to a virtual interview followed by an interview in the office.
    $17-20 hourly 60d+ ago

  • Office Administrator

    Russian School of Math

    Front Desk Administration Job In Ashburn, VA

    RSM's unique approach develops critical thinking and has built excellence in math since 1997. Recently featured by NPR and the Atlantic magazine as one of the players in the "Math Revolution" and ranked one of the best schools in the world by the Johns Hopkins Center for Talented Youth, RSM helps children of all levels build a solid math foundation and develop their critical-thinking and problem-solving skills. For nearly two decades, RSM students have consistently achieved remarkable scores on standardized tests and in national and international math competitions, although attaining top test scores is just one of the benefits of our program. RSM helps students of all levels become more confident in math and develop a deeper understanding of the subject. The Russian School of Mathematics is looking to hire a part-time Office Administrator in our Ashburn, VA location. The school operates from 3:30 pm to 8:30 pm on weekdays 9:00 am to 6:00 pm on weekends. The primary responsibility of this position is to provide exceptional customer service, front desk coverage and administrative support to the RSM office and the School Principal. The incumbent will perform a wide range of administrative and general office duties and assist in special projects. Responsibilities: * Provide exceptional customer service via phone and in person to current and prospective clients. * Create a welcoming environment for parents and students through adherence to customer service standards. * Respond to client inquiries, provide information on the school operations * Schedule meetings, maintain records and update the database * Assist in scheduling and coordination of RSM events, parents meetings, awards ceremonies, etc. * Assist in the office supply inventory/ordering and preparing expense reports for the School Principal and the office * Help with special projects as assigned and needed. Qualifications: * Highly organized and motivated, ability to multi-task and prioritize in dynamic, fast paced environment * Good written and verbal communication skills * Professional phone presentation and quick learning skills * Strong skills in MS Word and Excel * Minimum Associates degree or 1-2 years of office experience RSM embraces diversity and is committed to attracting qualified candidates who also embrace and value diversity and inclusivity. RSM is an Equal Opportunity/Affirmative Action Employer #cb
    $31k-43k yearly est. 60d+ ago

  • Front Desk Coordinator I

    Smile Doctors

    Front Desk Administration Job In Ashburn, VA

    Looking for a career that makes you smile? We're seeking a Front Desk Coordinator I to join our growing team. How you'll make us better: Greets and receives customers, determines nature of visit, and notifies appropriate team member(s). * Welcomes visitors to the practice and provides information about clinic features * Answers, screens, and routes incoming calls and takes messages as needed * Checks-in and collects general information from patients on their first visit * Verifies insurance information * Notifies clinicians of patient arrival and readiness * Makes appointments for returning patients as necessary * Prints/reprints appointment reminders and school/work excuses * May make changes to the patient schedule as necessary * Coordinates payment arrangements or account resolution * Receives, stores, and delivers shipments and mail * Takes payments and posts to account * Updates charts and patient information * Drives internal marketing initiatives and fosters participation from everyone Your special skills: We're proud of our company culture and heritage of awesomeness. If you've got the following, you'll fit right in: * Ability to communicate effectively verbally and in writing * Ability to listen and understand information verbally and in writing Prerequisites for success: * High School Diploma or equivalent required * One (1) year of administrative experience preferred * Bilingual a plus, but not required The Perks: In exchange for the dynamic contribution you'll bring to our team, we offer: * Competitive salary * Medical, dental, vision and life insurance * Short and long-term disability coverage * 401(k) plan * 2 weeks paid time off in your first year + paid holidays * Discounts on braces and clear aligners for you and your family members Why Smile Doctors? As the nation's leading Orthodontic Support Organization, Smile Doctors partners with local orthodontic practices to offer world-class patient care with hometown heart. We exist to love people first, straighten teeth second, and we work hard to maintain a people-first culture and cultivate a fun, encouraging environment. Smile Doctors offers every Team Member the opportunity to be a part of something bigger. We nurture both talents and strengths, building each person's abilities to help them find success in their career and beyond. As the fastest-growing organization of our kind in the industry, we're looking for passionate, innovative professionals who can join us in changing the way the world smiles. This is the perfect opportunity to grow with an expanding organization! Apply today!
    $27k-35k yearly est. 60d+ ago

  • Medical Office Front Desk

    Capital Area Pediatrics Inc.

    Front Desk Administration Job In Ashburn, VA

    Capital Area Pediatrics offers accessible, comprehensive pediatric care to families at five practice locations throughout Northern Virginia. For both sickness and health, generations of families have chosen Capital Area Pediatrics to provide outstanding care and an exceptional patient experience. We are currently hiring a full-time Patient Services Representative to provide administrative support at our Ashburn location. Schedule Monday - Friday 8:15AM-5:30PM In this role you will: Serve as the first point of contact for patients and visitors. Perform administrative duties in support of the patient experience. Serve as liaison between patients and the clinical staff and will work toward ensuring efficiency and excellent customer service Adhere to established procedures for appointment scheduling, intake, and record-keeping for all patients• Collect appropriate copays, payments on accounts and payments for cash and carry supplies and accurately posts to patient's account Make outbound outreach calls to our patients/families to improve the population health of community, that patients are on schedule with their vaccinations, well-check/milestone appointments, and chronic condition care management. Receives inbound calls, emails and text communications to schedule appointments (for patients checking in/out) using our electronic medical record (Athena). General administrative and other duties, as assigned. Knowledge, Skills, Abilities Ability to employ active listening and remain solutions-oriented in interactions with patients, families and members of the health care team. Ability to learn and retain new computer skills to support business needs Fundamental knowledge of computer systems including Microsoft Office. Fundamental knowledge of HIPPA compliance. Excellent oral and written communication skills. Ability to take direction and complete tasks as assigned. Demonstrate initiative and a problem-solving mentality. Ability to conduct calls using professional phone etiquette. Ability to maintain confidentiality. Demonstrate deductive reasoning skills. Experience Requirements At least two (2) years of professional experience, healthcare preferred. Customer service experience is required. At least one (1) year of patient registration/medical office administrative support is strongly preferred. Electronic Medical Record experience - Athena is a plus! High school diploma or equivalent required. New Hire Orientation: Please note that all new hires are required to attend New Hire Orientation. New Hire Orientation mandatory, and is two days (Monday & Tuesday) from 9:30AM-4:30PM the first week of employment. Capital Area Pediatrics ("the Company") is a proud Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, pregnancy, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment decisions are based on qualifications, merit, and business needs. The Company does not accept unsolicited resumes through or from search firms or staffing agencies. All unsolicited resumes will be considered the property of the Company and the Company will not be obligated to pay a placement fee.
    $27k-36k yearly est. 12d ago

  • Front Desk Medical Receptionist

    Nvoaeyes

    Front Desk Administration Job In Falls Church, VA

    A full-time Front Desk receptionist for a busy 18-provider private ophthalmology practice located in Northern Virginia Must be available to work Monday - Friday during the following hours (determined by office needs): 7:30 AM - 4:00 PM; 8 AM - 4:30 PM; 8:30 AM - 5:00 PM; 9:30 AM - 6:00 PM *POSITION REQUIREMENTS *The successful candidate will have: Previous medical receptionist experience Knowledge of medical insurances and referrals Good communication skills and be courteous, reliable, and a fast learner IF YOU MEET THE ABOVE QUALIFICATIONS, PLEASE SEND YOUR RESUME ASAP FOR CONSIDERATION. DETAILED JOB DESCRIPTION We are a BUSY, patient-centered, 18-doctor private ophthalmology practice with three offices: one in Fairfax, one in Falls Church, and one in Alexandria. We are looking for a full-time, experienced, energetic, hard-working Front Desk Specialist to provide exceptional service for our patients. A successful candidate must: Have exceptional customer service Be able to multi-task, be organized, flexible, and be a team player Be able to perform basic office tasks, including, but not limited to: Greeting patients in a polite, prompt, professional, and helpful manner Checking patients in/out Collecting patient co-pays/unmet deductibles/balances Answering phones in a pleasant manner Dealing with patients' needs promptly Scheduling appointments Communicating effectively with the physicians, staff, and other doctor offices Updating patient demographics in our practice management system (CareTracker PM) Scanning in insurance cards and IDs in our EHR system (SRS EHR) Maintaining a clean work area Performing other office duties as needed COVID-19 considerations:To keep our employees safe, we require face masks for staff and patients. We also have plexiglass shields installed at our Front Desks and we have mandatory social distancing policies in-place as much as feasible.
    $27k-35k yearly est. 12d ago

  • Front Desk Medical Receptionist

    Northern Virginia Ophthalmology Associates Pc

    Front Desk Administration Job In Falls Church, VA

    A full-time Front Desk receptionist for a busy 18-provider private ophthalmology practice located in Northern Virginia Must be available to work Monday - Friday during the following hours (determined by office needs): 7:30 AM - 4:00 PM; 8 AM - 4:30 PM; 8:30 AM - 5:00 PM; 9:30 AM - 6:00 PM *POSITION REQUIREMENTS *The successful candidate will have: Previous medical receptionist experience Knowledge of medical insurances and referrals Good communication skills and be courteous, reliable, and a fast learner IF YOU MEET THE ABOVE QUALIFICATIONS, PLEASE SEND YOUR RESUME ASAP FOR CONSIDERATION. DETAILED JOB DESCRIPTION We are a BUSY, patient-centered, 18-doctor private ophthalmology practice with three offices: one in Fairfax, one in Falls Church, and one in Alexandria. We are looking for a full-time, experienced, energetic, hard-working Front Desk Specialist to provide exceptional service for our patients. A successful candidate must: Have exceptional customer service Be able to multi-task, be organized, flexible, and be a team player Be able to perform basic office tasks, including, but not limited to: Greeting patients in a polite, prompt, professional, and helpful manner Checking patients in/out Collecting patient co-pays/unmet deductibles/balances Answering phones in a pleasant manner Dealing with patients' needs promptly Scheduling appointments Communicating effectively with the physicians, staff, and other doctor offices Updating patient demographics in our practice management system (CareTracker PM) Scanning in insurance cards and IDs in our EHR system (SRS EHR) Maintaining a clean work area Performing other office duties as needed COVID-19 considerations:To keep our employees safe, we require face masks for staff and patients. We also have plexiglass shields installed at our Front Desks and we have mandatory social distancing policies in-place as much as feasible.
    $27k-35k yearly est. 12d ago

  • Front Desk Receptionist

    Trusted Doctors

    Front Desk Administration Job In Woodbridge, VA

    Full-time Description We are looking for a Professional [FT/PT] Medical Receptionist for our Pediatric Office(s) in Woodbridge. We are looking for a computer savvy, patient friendly, efficient team player to join our dedicated staff of medical professionals. Ideal candidates will be energetic, dependable, and organized individuals with excellent communication skills. Our Pediatric office is a GREAT PLACE to work offering excellent benefits such as: Paid Time Off; 401k; Health Insurance and Paid Holidays. Requirements ESSENTIAL DUTIES AND RESPONSIBILITIES: Provides a welcoming, professional greeting to patients and other visitors. Answers a high volume of calls in a courteous and professional manner. Works as part of the team using scheduling matrix to schedule patient appointments. Performs basic patient care activities including organization of medical records to ensure provider has all the necessary information available during the patient's encounter. Performs reception duties in an efficient, professional and courteous manner. Optimizes patients' satisfaction, provider time and treatment room utilization by scheduling appointments appropriately and completing check-in process in a timely fashion. Operate a variety of standard office machines. Collection of copayments and patient due balances. Scanning reports and filing into EHR. Collection, entry and verification of demographic and insurance information. Other duties that may be assigned by supervisor. EDUCATION, QUALIFICATION AND CREDENTIALS: High school diploma/GED required (Associate degree preferred) 1 year experience in medical reception is required 1 year experience in customer service is preferred Electronic Medical Records (EMRs) experience is desirable SKILLS, KNOWLEDGE AND ABILITIES: Excellent interpersonal skills. Able to work independently or as part of a team. Ability to multitask. Great customer service skills. Ability to read, understand and follow oral and written communication. Understanding of Medical Terminology. Ability to use a computer, practice management software, copier, and fax machine. Team & service oriented, organized, has good judgment, punctual with stable work history. This is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, abilities and working conditions may change as needs evolve. This job description is not to be construed as a contract for employment.
    $27k-35k yearly est. 60d+ ago

  • Part-Time Front Desk Receptionist

    Locust Grove 3.7company rating

    Front Desk Administration Job In Groveton, VA

    Customer service experience with a focus on excellence Prior experience providing exceptional client service both in person and over the phone in a professional setting is required Must love animals! A sincere interest in the animal field and a desire to learn as much as possible to best assist clients and pets You should be interested in becoming part of a great work family for the long-term The ability to juggle the bustle of a busy office Confidence in the skills you possess while remaining humble enough to know that no one has ALL of the answers Saturday 7:45am - 3:15pm shift is required for this position Job Type: Part-time Salary: $14.00 - $15.00 per hour Expected hours: 28 - 32 per week Schedule: 8 hour shift Day shift Experience: Customer service: 1 year (Preferred) Ability to Relocate: Locust Grove Work Location: In person
    $14-15 hourly 60d+ ago

  • Front Desk

    Grand Fitness Mgmt

    Front Desk Administration Job In Stafford Courthouse, VA

    Part-time Description Planet Fitness is coming to Stafford, VA!! Come join our team! Who Are We: Founded in 2010, Grand Fitness Partners is a leading Planet Fitness Franchisee, owning and operating 66+ locations. We strive to achieve Planet Fitness' mission to enhance people's lives by providing a high-quality fitness experience in a welcoming, non-intimidating environment. Who You Are: All of our Team Members at Planet Fitness share one thing in common - a passion for our amazing brand and a desire to make our members feel welcome in our Judgement Free Zone As a Part Time Front Desk Sales Associate, you will be responsible for providing a superior level of customer service to Planet Fitness members, prospective members and guests while ensuring an exceptional “Judgement Free” experience! Benefits On-Demand Pay Employee perks and discount program Free Black Card Membership 401(K) Plan Savings plan As the Part Time Front Desk Associate you will: Greet members and guests as they enter and exit the club; assisting them with any questions or concerns as they check in. Help to promote our Judgement Free Zone by connecting with members on the club floor, offering assistance and showing support in their fitness journeys while upholding club policies. Resolve member concerns and escalate to a Manager as needed. Answer phones in a friendly manner and assist callers with their inquiries. Perform membership related functions such as sign-ups, contact/billing information updates, cancellations, collecting unpaid balances and transferring memberships. Perform prospective member calls and tours; assessing their membership needs. Execute retail transactions with accuracy and drive sales goals. Regular, consistent cleaning and sanitizing of all exercise equipment and Black Card spa amenities. This includes communal spaces as well as your assigned area. Ensuring restrooms are clean and sanitized, stocked and clutter free by following the routine cleaning schedule. Frequently perform a comprehensive walk of all club areas; quickly fix any safety/policy issues and address cleanliness concerns. Promptly address maintenance and facility concerns such as broken and/or missing equipment (i.e., Dispensers, leaky faucets, fixtures etc.). Requirements What you bring to the table: 6-12 months of experience in a customer service environment is preferred Must be 18 years of age Willing to become CPR/AED Certified (Training provided by Planet Fitness) Basic computer proficiency Ability to lift up to 50 pounds Ability to walk and stand for prolonged periods of time Ability to continuously talk in person or on the phone during shift Will occasionally encounter cleaning chemicals during shift This role is subject to successful completion of a background check, after offer acceptance. All background screens will be conducted in accordance with applicable federal, state and local laws. Salary Description $12.00 Per Hour
    $12 hourly 60d+ ago

  • Medical Office Front Desk Receptionist

    Dermatology Associates of Virginia 4.6company rating

    Front Desk Administration Job In Richmond, VA

    Summary/Objective The Front Desk Receptionist is the first point of contact with our patients. The Receptionist will be responsible for greeting and checking in and checking out of patients, answering incoming calls, assisting with scheduling of new patient appointments, answering patient concerns, verifying insurance cards, handling money and processing credit cards, and requisition of supplies. There are additional clerical duties as directed. Essential Functions Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. · Greet patients in a pleasant and positive manner. · Obtain new patient information to include HIPAA forms. · Scan insurance card (s). · Enter new patient information in computer system. · Update information in the computer system for all established patients with appointments as they present to the front desk. · Schedule follow up appointments. Maintain appointments in computer system. · Answer phones and take messages for nurse staff and physicians. · Check patients out and collect applicable fees (copays, account balances, etc.). Write receipts for all monies received. · Print schedules for the following day. · Advises “ordering receptionist” of office supply needs when low. · Pull and/or prepare patient charts for upcoming appointments when needed. · Maintain reception area in an orderly fashion. · Performs other duties as requested by providers, administrator or supervisor. · Knowledge of general collection procedures and techniques. · Ability to establish priorities, work independently, and proceed with objectives without supervision. · Ability to handle and resolve recurring problems. · Basic understanding of how to use our computer system. · Conscientiousness, patience and flexibility, honesty, and reliability as shown by references and work history. · Must have excellent communication skills to deal with other employees and patients in a professional and positive manner. Competencies Flexibility Communication Proficiency Collaboration Skills Patient Focus Technical Capacity Supervisory Responsibility This role has no supervisory responsibilities. Employee reports directly to FrontOffice Supervisor and Clinical Administrator. Work Environment This job operates in a professional medical office environment within a clinical setting. It also utilizes standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Physical Demand s The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This is largely a sedentary role. The employee is frequently required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. This position may require reaching above shoulder height or below the waist or lifting as required to file documents throughout the workday. Perform tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, use of a computer and using general office equipment - fax machines, telephones, copiers and scanners. Must have ability to communicate, through sight, hearing, and speach to perform assigned tasks and maintain proper job safetyconditions. Demonstrate cognitive ability to : Follow directions and routines Work independently with appropriate judgment Exhibit spatial awareness Read words and numbers Concentrate, memorize, and recall dentify logical connections and determine sequence of response Position Type and Expected Hours of Work This is a full-time position. Days and typical hours of work are Monday through Thursday, 7:30 a.m. to 5 p.m. and Friday 7:30 a.m. to 12:45 p.m. Travel No travel is expected for this position within first six months of employment. Travel is possible thereafter to fulfill any workforce shortages at the Practice's other clinical sites. Required Education and Experience High school diploma or GED diploma. Preferred Education and Experience Previous medical receptionist experience preferred. Additional Eligibility Qualifications None required for this position. Work Authorization/Security Clearance Must be authorized to work in the United States of America. Must acknowledge and agree to comply with the Practice's policies including the drug and alcohol policies. Other Duties Please note this job description is representative and not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Dermatology Associates of Virginia is an Equal Employment Opportunity (EEO) employer.
    $29k-34k yearly est. 12d ago

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