Front desk administrative assistant job description

Who we are: Prelude Services is an IT Services Company focused on providing innovative, secure, and high-quality IT Management Services. For over 24 years, Prelude has provided IT outsourcing and support services for senior living, housing, home and community services organizations.

What you will be doing: Looking for an exciting opportunity with a dynamic and fast-growing business? Great, we are looking for a very resourceful and reliable Administrative Assistant . Prelude is a busy, high-volume but friendly environment that will suit an organized person with a great eye for detail and plenty of team spirit. If you are professional, friendly and open manner, demonstrate a positive attitude, and actively problem solve, apply today!

Our Administrative Assistant must take pride in their work, as they keep the gears of progress moving smoothly by providing administrative assistance to all groups, interacting with employees, clients and vendors, answering the telephone and directing calls, inventory and ordering of office/building/breakroom supplies, maintaining office equipment, managing vehicle fleet, monitoring office cleanliness, coordinating building repair and maintenance, distributing the mail, planning and facilitating meetings, events, catering, and coordination of logistics for marketing/charitable events. You must have the ability to work in the office M-F 8am-5pm, with remote work flexibility.

What you need to apply:

1. An AMAZING attitude and the ability to take pride in your work!
2. Minimum of two years of experience in administrative assistance support roles.
3. Excellent administrative, communication and computer skills.
4. Ability to multi-task in busy office atmosphere.
5. Strong focus on customer service.
6. Willingness to perform a variety of duties which support all groups.
7. Demonstrated proficiency with Microsoft Office Products.

Our fast-paced and supportive environment will offer you lots of benefits - a competitive salary, and opportunities for training and development.

What you will love about us: We offer a wide range of benefits to our employees; medical (HSA), dental, vision, 401k (with match), Company paid LTD, STD and Life Insurance, which you are eligible for the first of the month after your date of employment. Other great benefits Prelude offers... casual dress, 6 paid holidays and PTO, accrue 20 days your first year! Our culture is guided by our core values: respect for others, personal responsibility, sound judgment, innovativeness, and open and honest communication.

Prelude is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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Studio Administrative Assistant



Compensation

$14 to $15 Hourly

Stretch Zone Chapel Hill and Apex locations are seeking a Studio Administrative Assistant to become part of our dynamic team! In addition to providing overall support to our business needs, you will help manage the operations of the studios and undertake all receptionist and clerical duties at the desk of our main entrance. The broad objectives for this position are twofold: 1) make guests and visitors feel comfortable and valued while on our premises so as to contribute to an overall great experience with our business, and 2) deliver proactive support to the Studio Owner, Regional and/or General Managers to enable our studios to operate efficiently. Our ideal candidate will effectively deliver superior client service, have a friendly outgoing personality, be perceptive and responsive to internal support. Competence in dealing with complaints and giving information as well as a customer-oriented approach are essential.

Responsibilities*

• Deliver 5-star customer service to all clients and guests
• Answers and directs all phone calls
• Field customer complaints, concerns and inquires
• Greet members and guests upon arrival
• Confirming Appointments
• Manage and update leads in our CRM system
• Contribute to keeping the studio clean and organized at all time
• Assists with other administrative duties as needed
• Punctual

Requirements:

• Exceptional communication and customer service skills
• Creatively uses PC, word processing and other office tools including Word, Excel PowerPoint and Outlook
• Strong level of detail and accuracy
• Forward thinking and creative individual with high ethical standards and an appropriate professional image
• Have evening and weekend availability
• Education: High school education or equivalent

This is a non-exempt position. Part and Full-time positions available All potential employees are required to show proof of COVID-19 vaccination upon an offer of employment unless a reasonable exemption accommodation is approved or as otherwise required by law. *This job description is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary to ensure the proper operations of the studio.
About Stretch Zone:
Stretch Zone is the world's leading source and educator for todays advanced practitioner-assisted stretching, Designed to provide performance enhancement modalities for health practitioners, massage therapists, trainers and athletes alike, the Stretch Zone Method is a proven course of innovative stretching techniques.

Gordon Truck Centers, Inc. (GTC) is now hiring an Administrative Assistant for the front desk and truck sales department at the Pacific, WA, corporate location. This position is responsible for receiving and directing incoming phone calls on the corporate switchboard line, professionally greeting customers and guests, maintaining confidentiality, assisting with marketing and truck sales, as well as clerical duties such as administration of incoming and outgoing mail and packages and supply orders. This position assists truck sales, marketing, and accounting and the right candidate will gain dealership knowledge and expertise to advance into sales coordination, marketing, accounting or parts or service.
About GTC:

Helping customers satisfy their transportation needs since 1986, Gordon Truck Centers, Inc. (GTC) is an expanded network of 15 dealerships doing business as Freightliner Northwest, Western Star Northwest, and Freightliner of Hawaii. As a full-service Freightliner, Western Star, Wilson Trailer dealership family, GTC can sell, finance, insure and service commercial trucks for medium and heavy-duty applications.

GTC offers a competitive salary and benefits including healthcare, 401k with company match, paid time off, vacation and holiday pay, and education assistance. Apply Today! We look forward to working with you!

Responsibilities

* Responsible for answering multiple incoming phone lines expediently and professionally.
* Ensure phone calls are redirected accordingly
* Greet customers and guest in a professional, friendly, hospitable manner.
* Maintains office supplies by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.
* Assist truck sales inventory manager.
* Some marketing duties including flyer creation, email marketing and brand management.
* Qualify website sales leads.
* Update and maintain online business directories.
* Maintain a clean and professional atmosphere while managing all front desk duties.
* Perform a variety of clerical duties such as mail opening, distribution, and handling all incoming and outgoing packages, stocking and ordering supplies.
* Assistance with assigned accounts payable tasks.
* Reconciliation of cash, check, credit card activity and banking.
* Assists marketing and operations in planning, coordinating and hosting of company events such as open house, holiday, and driver appreciation events.
* Other duties may be assigned to meet business needs.

Qualifications

Job Requirements

Education: High School diploma or equivalent, preferred.

Experience:Customer service experience required, multiple phone line experience, and PC/software experience. Knowledge of trucking industry beneficial but not required. Marketing experience preferred but not required.

Skills: Must be professional and have excellent phone etiquette. Must be customer service driven. Knowledge of Microsoft Office (Word, Excel, Outlook, Access). Ability to prioritize and multi-task. The ideal candidate must be energetic, professional and safety minded at all times. Excellent communication both verbal and written, listening skills. Good customer service skills. Able to work with minimal supervision and direction. Ability to work independently as well as part of a team.

Job Conditions

Physical Demands: Requires continuous sitting, repetitive hand movement of opening and sorting documents. May require light lifting and moderate walking (including stairs). Extensive use of telephone, keyboard and computer.

Environmental Demands: Indoors with minimal outdoors; primarily located at a front desk work station. Moderate to heavy background noise and office traffic. Required to transport documents between buildings in seasonal weather conditions.

Hours: Monday - Friday, 8 am- 4:30 pm with a half hour lunch. Total weekly hours: 40

Click to learn more about GTC.

ADDITIONAL INFORMATION:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job holders within this job. This job description is not intended to be an exhaustive list of qualifications, skills, efforts, duties, responsibilities, or working conditions associated with the position.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

All offers of employment are made contingent upon successfully passing a pre-employment drug screen and criminal background check. A motor vehicle records check is also required for positions with driving responsibilities.