Front Desk Associate Jobs in Middletown, NJ

The Unit Secretary assists members of the health care team to provide care based on hospital and regulatory policies and procedures. The Unit Secretary also assists patient care under the direct supervision of a registered professional nurse according to the policies and procedures of the hospital and the State Nurse Practice Act, and collaborates with other members of the health care team. Qualifications: Required: High School Diploma or GED Strong customer service skills required Clerical experience, including use of computer required Certifications and Licenses Required: AHA BLS Scheduling Requirements: Part-Time, Evening 3pm-11pm - 3 days a week Includes a weekend and holiday rotation Essential Functions: Functions as the liaison between the patient/family and the health care providers Acknowledge call bells by physically going to patient rooms within 30 seconds and direct patients need to appropriate staff and follow up (Does not speak through nurse call system). Place calls for consults and follow up. Coordinate activities with other services such as, but not limited to pharmacy, lab, dietary, radiology, cardiology, security, housekeeping and maintenance Maintains a clean and clutter free environment by wiping down equipment s and phones at the nursing station with hospital approved disinfectant wipe. Clear printers and fax machines periodically to ensure security of medical records. Welcomes all new patients and families upon arrival to the floor and assist the transport personnel and nursing staff to transfer patient from stretcher to bed Timely scanning of patient ID bracelet upon discharge and updates the computer system of discharge Assists in transporting patients to and from diagnostic tests and transfers to higher level of care Performs patient rounding every hour to ensure patient safety, address toileting and pain needs and direct it to appropriate nursing staff and follow up to ensure satisfactory resolution Performs receptionist duties, answer phone calls while maintaining professional phone etiquette. Communicate with visitors, MD s, Co-workers, ancillary departments and vendors in a professional and courteous manner. Collaborates with RNs and PCAs and assist in feeding and ambulating patients as appropriate Recognizes emergent or potential emergent situations and responds appropriately. Remains alert, observant, and attentive to patient at all times. Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Choosing RWJBarnabas Health! RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health. RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education. Equal Opportunity Employer

Front Desk Associate (2nd Shift) Contract-to-hire This role offers business professionals the ability to work alongside a leading business and financial services firm in Brooklyn, NY! Further explore this exciting opportunity below… Why work here? One of the global leaders in complex business services Great place to enhance administrative, legal and QA skills Learn from the best in the industry Open door policy allows you to interact with executives Consult with peers, supervisors and managers on case work Core Experience: 6+ months of clerical/office/admin/customer service/reception experience Strong communication and data entry skills Computer knowledge: outlook, excel and word (Will be tested on data & typing skills) HS Diploma or GED degree Must have less than one hour commute Job Overview: Managing the front-desk reception with one other colleague Mix of client billable work (mailroom responsibilities) and admin work- signing guest/employees in/ sending attendance logs to management and myself, answering calls/emails. Additional Details: Location: Brooklyn, NY (Sunset Park) Schedule: Monday-Friday 11AM-8PM Duration open ended contract (You will be contracted through my agency, TEKsystems and paid weekly. Benefits also provided) Pay and Benefits The pay range for this position is $16.00 - $18.00 Pay and Benefits The pay range for this position is $16.00 - $16.00 • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in BROOKLYN,NY. Application Deadline This position will be accepting applications until Dec 11, 2024. About TEKsystems: We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We are seeking a motivated and detail-oriented Customer Support Assistant to join our team. In this role, you will manage forecasting and planning, interact with our teams internationally, and handle customer order management and entry. Responsibilities: Handle forecasting and planning of products. Interact effectively with international teams in India and Brazil. Manage customer orders, including order entry and customer communication via email and phone. Deal with an average of 15 customer orders daily. Collaborate with the supply chain team and warehouse staff. Convert weights from pounds to kilos as needed. Requirements: Familiarity with supply chain operations and strong partnership skills for effective collaboration with warehouse staff. Excellent communication skills for interacting effectively with international teams and customers. Willingness to learn weight conversion from pounds to kilos. Ability to handle a variable order volume with attention to detail and high level of accuracy.

Star Mountain is a rapidly growing, specialized private investment firm focused on the large and less competitive lower middle-market (“LMM”), comprised of businesses that generally have between $5 million and $50 million in annual EBITDA. The Firm employs three complementary strategies: (i) private credit, (ii) private equity and (iii) secondary credit and PE fund investing, all focused within the U.S. LMM. The Firm's track record, business model, growth trajectory and award-winning culture provide compelling career opportunities for driven and talented individuals. Culture is a core principle which includes long-term alignment of interest with 100% of U.S. employees participating in investment profits. The Firm has over $4 billion in assets under management (committed capital including debt facilities as of 7/31/24) and expects strong continued growth based on its performance, distinctive investment approach and its diversified investor base of domestic and global institutions (including public pensions, corporate pensions, insurance companies, commercial banks, endowments, foundations and family offices) and individuals. Star Mountain values team players with positive, solutions-based attitudes complemented by a strong work ethic and is heavily committed to long-term training and career development. The Firm is employee-owned with material long-term wealth creation opportunity for dedicated, entrepreneurial professionals. Dynamic team of over 100 full-time people and 40+ Senior Advisors / Operating Partners. The senior team has over 500 years of collective investment experience including prior leadership experience at Blackstone / GSO, Fortress, Goldman Sachs, Citigroup, J.P. Morgan and Merrill Lynch. For the last five consecutive years, Star Mountain has been recognized as one of the Best Places to Work by both Crain's and Pensions & Investments. Position Description: The Receptionist and Office Administrator position will be a front-facing figure of our New York City office, helping greet, develop and manage relationships consisting of investors, business owners and other deal flow referral sources through a combination of in-person and virtual events as well as telephonic outreach. This represents a unique opportunity to join an established, entrepreneurial team led by executives with decades of experiences across top investment management firms nationwide. Prepare materials, travel logistics and event management in relation to investor meetings, conferences, and other business development activities in and around the NYC area. Greet relationships and develop strong rapport with them predominantly in the office as well as at out-of-office events. Assist with all administrative and operational tasks related to overseeing a fast-paced office environment. Assist with overseeing all office policies and procedures. Assist team with the coordination of in-office meetings and events which can include scheduling, booking venues, preparing guest lists, fact sheets, and ensuring follow-up happens in a timely manner. Ad hoc tasks as needed, inclusive of PowerPoint, Excel and CRM system work. Required Qualifications: 3+ years of professional experience, ideally in an office administration, investor relations or similar capacity within a financial or professional services firm. Highly professional and organized, detail-oriented and a quick learner with strong experience using PowerPoint, Excel and CRM software. Strong relationship building skills and ability to cultivate personal rapport. Positive, "can do" attitude of always trying one's best. Sense of ownership and pride in work, firm and culture. Strong communication skills, both verbal and written. Ability to manage competing deadlines in a fast-paced entrepreneurial work environment. Timing: Immediate Location: 5 days/week in our New York City Office Office Model: Star Mountain Capital's work model is designed to be in-office with a focus on team collaboration and apprenticeship style learning that connects our employees on many levels. Our team aligns to this model to increase meaningful moments that are not replicated in a remote experience. Employees who join our organization can count on this model to accelerate your onboarding, learning, and integration into the firm. Compensation: The exact salary will be determined based on the candidate's qualifications, experience, and performance during the selection process. Employees are eligible for an annual discretionary bonus and other economics. Total compensation may vary by role, location, department, and individual performance. The firm is 100% employee owned providing for material economic wealth creation opportunity. Benefits: Star Mountain Capital is committed to a healthy and engaged workforce. Our benefits are constantly evolving to support our employees' needs today and in the future. We offer a highly competitive medical, dental, and vision package. Select other benefits include: 50% coverage on monthly gym memberships, a cell phone stipend, tuition support of job-related designations and learning and development opportunities, and other bespoke benefits. Interview Process Thank you for your interest in a role at Star Mountain Capital. Please note that due to the high volume of applications we receive, we may not be able to respond to each one individually. If your resume is a match for the role you've applied for or other potential opportunities, we will reach to start the conversation. If you do not hear from us immediately, please understand that we are carefully reviewing all applications and will keep your resume on file for future opportunities that align with your experience and qualifications. Please submit your resume through LinkedIn and if you would like to include additional information, such as a cover letter, previous projects, transcripts or references, you may submit this to ******************************* with the subject line: “Receptionist & Office Administrator - New York, NY - [Your Name]". Investing in the Growth Engine of America Note: Detailed award eligibility requirements for Crain's can be found here and for Pensions & Investments here. Investing in the Growth Engine of America ***************************

Front Desk Associate Company: LIFTONIC About LIFTONIC: LIFTONIC is a boutique weight training studio concept located in New York City. Our mission is to provide high-quality, weight training -focused group workouts that empower our community to achieve their fitness goals and lead healthier, stronger lives. We are committed to creating an inclusive and supportive environment where everyone can lift confidently and effectively. Job Description: We are seeking a friendly and motivated Front Desk Associate to join our LIFTONIC team. The ideal candidate will have excellent customer service skills, a passion for fitness, and strong sales experience. You will be the first point of contact for our members and visitors, ensuring they have a positive and welcoming experience. Additionally, you will play a key role in driving membership sales and promoting our studio's offerings. Ideally, the candidate would also become a LIFTONIC instructor at some stage. Responsibilities: Greet and check-in members and visitors with a warm and welcoming attitude. Handle membership sales and provide information about our services and promotions. Assist with administrative tasks such as answering phone calls, responding to emails, and managing member accounts. Promote and sell studio merchandise and retail products. Foster a positive and supportive atmosphere for all members. Ensure compliance with studio policies and procedures. Qualifications: Previous experience in a customer service role, preferably in a fitness or wellness setting. Strong sales experience and ability to meet or exceed sales targets. Excellent communication and interpersonal skills. Experience with MIndBody software preferred Energetic, enthusiastic, and self-motivated. Passion for fitness and a healthy lifestyle. Availability to work flexible hours, including early mornings, evenings, and weekends. Benefits: Renumeration; $20 - $25/hr Opportunities for professional development and growth within the company. Free studio membership. A supportive and collaborative team environment. The chance to make a positive impact in our community. How to Apply: If you are passionate about fitness and have the skills and experience to excel in this role, we would love to hear from you! Please send your resume and a cover letter detailing your experience and why you would be a great fit for this position to *****************

Schedule: Either 12-8PM Monday-Friday, Every Other Weekend OR 5AM-1PM Monday-Friday, Every Other Weekend. There is one need per shift, it would be best to make yourself available for both in order to have more of a chance to be hired. If you are only available for one of the shifts listed, that is fine as well. You Will: peoples person with a bright smile and outgoing personality to provide professional and responsive guest services for patients and visitors. Assist with patient appointment search using Epic software. Patient navigator to assist with wayfinding. Facilitate a working relationship between patients and the organization by providing excellent customer service. Liaise with the proper personnel to provide accurate answers surrounding a patient's questions and concerns. Triage outgoing and incoming calls to provide positive patient relations and ensure satisfaction. Help coordinate onsite visitor registration logistics. Help manage/instruct volunteers. Inventory office supplies. Light administrative duties (scanning, copying, emailing, ordering car services for patients). Professionally research and or resolve concerns by de-escalating issues. Demonstrate knowledge of online visitor policy/guidelines. Properly assist all walk-ins seeking a second opinion. Support security staff by assisting with monitoring visitors. You Are: High Level of Customer Service - The best greetings for people walking into the hospital Patient Engagement - Ask the patient, “How can I help”, listen to them, and assist in the best way possible Patient Navigator/director - Assist patients with their appointments Assist visitors with the visitor registration process Someone who can multitask, professionally answers phones, be computer proficient, light copying, scanning, emails, and rarely order car services for patients. Types at least 45/50wpm Articulates well - Speaks clearly, and takes time to explain instructions or appointment details to patients Although the candidate may express some reservations about joining our team as a temporary employee, please let them know that we have brought on 95% of every temporary employee we've worked with. You Have: High School Diploma / GED with 2 years of proven experience, Bachelor's Degree preferred Must have intermediate digital literacy The ability to be dedicated, work independently and use good judgment

Here at Joss Search we're always on the lookout for invaluable superstar temps. Temping is a fantastic standalone career but also a great option if you need extra income whilst pursuing your passion or career such as acting. As a career temp, you get to maintain flexibility and control over your work/life balance and gain invaluable experience at some of New York's top Private Equity and Alternative Investment companies. These roles may come with paid training days, and along with the benefits listed below, you have the chance to really enjoy and be part of the culture of the business. THE ROLE Our clients, leading Private Equity and Alternative Investment firms, are looking for temp Receptionists who are willing to jump into temporary assignments and hit the ground running! These could range from a few days to a few months or longer. This is great for you as a temp because you get the consistency (and benefits) of a full-time position but the flexibility of a temporary role. THE BENEFITS Hourly rates between $18/hr - $30/hr based on experience Opportunities for short-term, long-term, and ongoing assignments Free breakfasts and lunches included by many of our clients THE CANDIDATE The ideal temporary Receptionist will be personable, friendly, have great customer service skills and experience, be articulate and communicative. Any previous experience on reception or in an admin role within a corporate environment would be great. THE WORK ENVIRONMENT We work with some of New York's top Private Equity firms and these are dynamic, fast-paced environments. You'll be working within stable and committed teams with the chance to take on more responsibility and gain experience. If you like the sound of this fantastic opportunity and enjoy working in the heart of New York City, then apply now, we can't wait to meet you! At Joss Search we value every single one of our temps and believe in finding the perfect candidates for our clients as well as the perfect clients for our candidates. Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together.

Position Overview: As a Receptionist at Harris Keenan and Goldfarb, you will play a crucial role in providing exceptional customer service, administrative support, and office management assistance to ensure the efficient and professional operation of the firm as the first point of contact for clients, visitors, and callers. Key Responsibilities: Answer and direct incoming calls, take accurate messages, and provide basic information as needed. Warmly greet clients, visitors, and callers while maintaining professional demeanor. Keep the reception area tidy and organized, creating a welcoming environment. Facilitate clear communication between clients and our legal professionals. Handling mail, other light organizational and administrative duties as required. Requirements: Fluency in Spanish strongly preferred. 8+ years of experience as a Receptionist (or in a similar capacity) - preferably in a legal or other professional service. Proficiency in office software applications (e.g., Microsoft Office Suite). Excellent verbal and written communication skills. Strong organizational skills and attention to detail. High school diploma or equivalent. Additional education or training in office administration is a plus. Compensation: $22 - 26 per hour, commensurate with experience. Health insurance, 401(k), Health savings account, Paid time off, Referral program, Dental insurance, Vision insurance. Harris Keenan & Goldfarb provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Come join The Halal Guys, the leader (and pioneer) of American Halal Food. Launched 30 years ago as a halal street cart on 53rd & 6th in New York City, our beloved and iconic fast casual brand now boasts 100 restaurants on three continents - with over 300 in development worldwide. In full growth mode, we have just launched a search for a front desk/receptionist to join our corporate headquarters in NY. General Summary: Provides administrative support functions related to the activities and operations of The Halal Guys Franchise, Inc. Provides office professionalism, realizing this position is usually the first point of contact for office visitors and telephone calls. Essential Duties and Functions: • Performs a variety of office duties in support of the administrative offices, operations and staff. • Performs typing, mailing, FedEx, scanning or photocopying various correspondence or materials as assigned. • Establishes and maintains a wide variety of records and files related to company operations and activities. • Inventories and orders company office and kitchen supplies. Assures office and office kitchen areas are neat and orderly when guests are visiting the company. • Operates a variety of standard office equipment including scanner, copier, computer, telephone, and communications equipment. • Other duties could include collecting company mail and data entry. • Maintains company conference room calendar. Updates daily/weekly as required. • Maintains corporate company sign in/covid screening daily. • Aids in the planning and implementation of company events. • Orders the corporate staff lunch meals daily. Communicate effectively in both oral and written communication. • Knowledge of and skilled in using software including Microsoft Office suite. • Ability to lift to 50 lbs., as well as sit fit for extended periods of time. • Performs other duties as assigned. Education/Experience: A high school diploma is required and 1-2 years of related office experience. Supervision Reports directly to the Human Resource Supervisor. Benefits: The Halal Guys Franchise Inc. believe our greatest asset are our employees, we offer competitive salaries and a full benefits package to include, Medical, Dental/Vision, PTO, and paid holidays. Job Type: Full time (Not remote) Pay: $20.00 per hour

What we are looking for: We are seeking a driven and hospitality-oriented Front Desk Concierge to assist with the day-to-day building operations at one of our Brooklyn Luxury Class A rental apartment buildings. As a Concierge, you will be serving in a primary resident and tenant facing role and be a key point of contact in delivering a first-class customer experience. Job Responsibilities: Deliver an exceptional experience through genuine hospitality to Residents, guests, and colleagues Greet, qualify, and announce all visitors and guests. Actively monitor safety and security of the building by reviewing security cameras, conducting regular patrols, responding to emergencies and concerns promptly and efficiently, and exercising great judgement including escalating issues immediately. Oversee the delivery and storage of all packages and parcels delivered to the building including logging and distributing packages, and managing vendors and deliveries Maintain accurate and complete shift logs ensuring proper "handover" to ensure successful communication through shift changes Maintain cleanliness and appearance of the Lobby and surrounding areas Qualifications: Prior experience of at least 2 years in luxury residential, hospitality, or service industries Service-focused, with genuine passion for delivering hospitality. Punctuality and high standards of personal grooming and appearance. Openness to learning and welcome feedback in a Team environment that constantly strives for excellence and improvement Exceptional communication, interpersonal, and organizational skills Ability to multitask and remain composed in a fast-paced environment Sense of ownership with problem-solving capabilities to handle reasonable requests and challenges Schedule flexibility to work different shifts as needed, including evenings, and weekends. Who we are: Two Trees is a Brooklyn-based real estate development company best known for its singular role in transforming the Brooklyn neighborhood of DUMBO from an underutilized industrial waterfront to a thriving mixed-use community. Notable projects include: 325 Kent, One South First, Ten Grand, 300 Ashland, Mercedes House, Wythe Hotel, Jane's Carousel, and most recently the development of the Domino Sugar Factory site. Two trees solely develops, builds, owns, manages, and leases all of our properties. We fundamentally believe that people prosper when neighborhoods bloom. We are looking for passionate, innovative, and bold individuals that dare to make a difference, and those that share our vision as our portfolio grows.

Seeking a receptionist within an Estates and Real Estate Firm located in Bayonne, New Jersey. Experience in either field is strongly preferred. The ideal candidate will ensure smooth running of the office and effective case management by providing legal services under the supervision of an attorney. This individual will communicate frequently with the clients in order to serve them adequately. This position has substantial room for growth into a paralegal role. Responsibilities Provide administrative support to lawyer Handle communication with clients Maintain a high degree of organization Managing walk- ins Qualifications Technologically adept High attention to detail Social skills Experience in a detail oriented setting Familiarity with managing clients Organized Ideally, a resident of Bayonne Quick learner

Front Office Application Support Analyst - Investment Bank (New York, NY) Missions The position is for a support analyst with knowledge of the Foreign Exchange and Rates business within the IT department charge of Front office e-trading, trade capture, pricing, risk and market access technologies. Our main partners and clients are Traders, sales and e-business. The position will be in the team working on various Front Office Fixed Income, Emerging products, Cash Rates, Derivatives and Credit. The Fixed Income team develops and support software in an AGILE environment for price/inventory publication, inquiry management and straight through processing of electronic trades. Our software interacts with various external electronic trading systems and exchanges such as Bloomberg, Tradeweb, BrokerTec, Trad-X, MarketAxess, and direct client connectivity. The position involves working closely with traders, business analysts and developers to deliver and support solutions to the trading and sales desk in a DevOps model environment. The communication skills of the candidate will be very important, since this role includes daily interaction with trading, sales and operations staff. Candidates will be exposed to e-trading functions including streaming prices, trade STP, electronic trade execution, order management, and market depth aggregation. The candidate might also be exposed to advanced trading techniques such as intelligent auto-quoting and order routing, automatic hedging and automated trading strategies. The team is part of the global team for the FIC activities and supports on a global platform. Primary tasks include but are not limited to: Provide timely resolution of functional and technical issues and report incidents to the appropriate chain of command. End users are Sales, Traders, Front and Middle Office in the FIC department. Troubleshoot functional issues in a complex financial environment, with various applications and architecture regionally and/or globally. Multi-tasking environment. Crisis Management with communication to end-user and senior management Provide functional and technical expertise to produce and promote maintainable and quality solutions, which includes documenting system requirements and documentation of support run book. Communicate with users regarding application outages and upcoming events like release, project. Respond to end users within timeframe dictated by the severity of the problem, document and track (case histories, issues, and action steps). Respect internal IT norms, standards and processes. Timely reporting of production and project status to client and IT management. Effective and efficient, oral and written communication with various audiences at appropriate levels Partner with development teams on release management Partner with the Global support teams to ensure quality support to our end users Effectively manage the Client Relationship with the end user community. Profile Competencies Required: Good understanding in Risk calculation and derivatives Pricing Know the current US financial regulation (Dodd Frank, FINRA, FATCA Reporting, etc. Strong Knowledge of the financial industry and the standard process (Front office, Middle Offices Duties) Experience in financial products (Fixed Income) / financial industry business processes / trading system Strong analytical skills, follow-up capability and problem-solving ability. Flexible and adaptable to new environments. Quickly learn new systems/products. Can communicate clearly and excellently with a wide variety of people/functions (verbal/written) Flexible and adaptable to new environments. Quickly learn new systems/products. Proactive and results-oriented: sets goals and priorities that maximize the use of resources to deliver optimal results. Autonomous, capable of prioritizing tasks and multi-tasking projects. Team-oriented, client-focused and open to different ideas/viewpoints. Desired/ Plus: Strong knowledge on Interest Rates Derivatives (Swaps, Futures, Options, Forwards) and fixed income products. Technical skills Required: Competency in SQL and databases (Oracle, Microsoft SQL Server, Sybase) Knowledge on Client/Server application Comfortable working on Windows/Unix environments Competency in Microsoft Office applications (e.g. Excel) Middleware experience (Tibco, RMDS, FIX) Agile development methodologies and tools (Jira, Service Now, GIT) Desired/Plus: Scheduling Tools: Autosys, Crontab Network experience Prior Work experience Previous experience in a support team facing trader and sales (2 years +) Previous experience working with developer or Business Analyst Previous experience in financial industry Education Required: BS degree in Computer Science or equivalent Desired/ Plus: Degree in finance ITIL certification

Clarity Recruiting is looking for experienced support staff looking for their next opportunity. We have multiple clients looking for Receptionists/Office Assistants/ Event Assistants on a temporary day to day basis. The general hourly range for these roles are $17-20/hr DOE Responsibilities will possibly include: Answer and direct phone calls Assist in the preparation of regularly scheduled reports Update and maintain office policies and procedures Order office supplies and research new deals and suppliers Maintain contact lists Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Requirements and skills: 1-2+ years experience as a Receptionist, Office Assistant or has worked hospitality Knowledge of office management systems and procedures Proficiency in MS Office Excellent time management skills and the ability to prioritize work Attention to detail and problem solving skills Excellent written and verbal communication skills Strong organizational skills with the ability to multi-task

The ideal candidate will provide critical support to the sales team by managing sales orders, updating customer records, coordinating with other departments and addressing customer inquiries. This role involves handling administrative tasks that contribute to efficient sales operations and seamless customer service. Role Expectations Accurately enter and process sales orders into the system, verifying details and ensuring all required information is correct. Monitor order status and keep customers updated on any delays or charges. Coordinate with the logistics team to ensure timely order fulfillment. Provide customer support responding to inquiries regarding order status, product availability, pricing and general information. Address and resolve any customer complaints or issues in coordination with the manager and the sales team. Maintain strong customer relationships by ensuring prompt and accurate responses. Prepare and maintain sales documentation, such as order confirmations, invoices and delivery notes. Collaborate with Purchasing department for back-ordered, special orders and future action items and with Accounting department as necessary. Support sales team as needed by tracking records in the CRM system to ensure data accuracy, provide administrative support and coordinate between departments to streamline communication for the sales team. Identify opportunities to improve order processing, customer communication and team efficiency Core Competencies Associate or bachelor's degree in business, sales or a related field (preferred) Prior experience in a back-office, administrative or sales support role (1-2 years preferred) Experience using SAP and MS Office Familiarity with CRM is a plus Strong organizational, time-management and multitasking abilities High level of attention to detail and accuracy Team oriented with a proactive approach to collaboration Excellent interpersonal, verbal and written communication skills

Role: OVERNIGHT Guest Services Agent Reports to: Director of Front Office Who We Are… Welcome to The Ned NoMad, a sophisticated members' club and hotel nestled in the heart of New York City. As the first international outpost of The Ned, we proudly opened our doors in Summer 2022, following the iconic debut of The Ned London in 2017. The Property… Set in the historic Johnston Building, formerly the NoMad Hotel, our property boasts a rich legacy dating back to 1903. With design expertise from the Soho House Design team, we've lovingly preserved the building's original charm while infusing it with a fresh, contemporary style. At The Ned NoMad, we offer an eclectic mix of exclusive and public spaces, including 167 elegantly appointed bedrooms and suites, a lively rooftop bar and terrace restaurant, a first-floor bar, grill, and lounge, and nightly live entertainment at The Atrium Stage. Our public dining options include Cecconi's, a modern-day classic Italian restaurant inspired by mid-century Trattorias, and Little Ned, a chic spot for handcrafted cocktails and bar classics with views of the Empire State Building. The Role… We are on the lookout for a dynamic Guest Services Agent to join our team and report directly to the Front Office Managers. In this role, you'll thrive in our fast-paced environment, juggling multiple tasks and projects with flair, efficiency, and independence. Our culture is one of vibrant energy paired with unwavering support. We're seeking an individual who excels in collaboration, communicates effectively, and is deeply committed to delivering exceptional service. Your attention to detail and customer-focused approach will ensure that every guest experience at The Ned NoMad is not just memorable, but truly extraordinary. Primary Responsibilities: Answer every call in a timely, courteous, and gracious manner, always maintaining a professional demeanor. Create a friendly, comfortable, and helpful atmosphere for guests that demonstrates the highest standards for gracious hospitality. Handle guest and member inquiries in a prompt and courteous manner, whether personally or by directing the guest or member to the appropriate department or personnel. Possess knowledge of all hotel and club services, membership options, facilities, outlet operating hours and amenities. Must possess a full knowledge of menu items, their ingredients, potential allergy information and preparation techniques. Knowledgeable in both areas of the Front Desk, Concierge, and Reservations in the PMS. Be able to assist guests with package deliveries, Lost & Found inquiries, billing, availability, and service recoveries. Additional duties as assigned by the Front Office Manager,Night Manager or Assistant Front Office Manager. Must be able to work a flexible work schedule, including evenings, weekends, overnights, and holidays. Key Requirements: High-School diploma or GED required. A minimum of six (6) months' hotel or related experience preferred. Excellent organizational skills and ability to multitask. Excellent communication skills both written and verbal. Must be effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary. Must be able to maintain confidentiality of information. Must be able to work a flexible work schedule including evenings and weekends. Able to handle a large volume of guest interactions in an efficient and courteous manner. Proficient in Microsoft Office, Internet, and other hotel programs (i.e. Opera PMS, KnowCross, Alice, Micros etc.) Physical Requirements… Must be able to seize, grasp, turn and hold objects with hands. Long periods of sitting or standing. Fast paced movements occasionally required to go from one part of the club to others. Must be able to understand and communicate clearly with guests, members, and coworkers. Must be able to reach and handle the computer, keyboard, and desktop items. Occasionally kneel, bend, crouch and climb as required. Our Doors Are Yours to Open… The Ned is proud to be an equal opportunity workplace that seeks to recruit, develop, and retain the most talented people from a variety of backgrounds, perspectives, and skills. We therefore encourage applications from all genders, races, religions, ages and sexual orientations, as well as parents, veterans, people living with disabilities, and any other groups that could bring diverse perspectives to our business. Apply today and join us as a Guest Services! #YESYESYES #MakeitHAPPEN #ShowyouCARE #LovewhatYOUDO Work Perks… Medical, Dental, Vision, Company Paid Life, Short Term Disability, Long Term Disability Insurance, 3% match in 401k Referral bonus + competitive compensation Career development and career training Flexible work schedules Discounted family rates Family meals Two weeks' vacation, 9 days PTO, 10 Holidays

Receptionist - Temp to Perm Essential Duties and Responsibilities: Greet and escort all guests, including clients and vendors visiting the premises; Enter all incoming guests and vendors into building security system Answer the main phone line and forward calls to their appropriate recipients Distribute incoming mail and preparing outgoing mail and packages Maintain the conference room calendars and prepare the room for meetings Oversee office inventory and order supplies as needed Interact with vendors Interact with building staff for any repairs Prepare and process invoices through internal system and department credit card As Needed: Assist with travel arrangements (i.e. hotels, flights, and car service) Assist with expense reports Assist with filing of confidential documents Ad-hoc projects for various departments Possibility to take on more responsibilities based on experience level Professional Qualifications and Business Competencies: Knowledge and application of Microsoft Office products Strong written and verbal communication skills Good interpersonal skills as the first point of contact for all employees and guests Detail-oriented and strong organizational skills Ability to multitask and prioritize ongoing requests

Job Title: Office Administrator Job Schedule: Monday to Friday, day shift Job Type: Permanent Salary: $60,000/year This position will be responsible for reception and handling general office administrative functions as assigned. Responsibilities: Manage main office telephone line and voicemail inbox. Answer telephone, screen, and direct calls, take and relay messages as necessary, record main/seasonal greetings and assure greetings are timely. Manage main fax line and distribute incoming faxes. Welcome visitors, determine nature of business, and announce visitors to appropriate personnel. Ensure knowledge of staff attendance. Maintain calendars for common areas including Board Room, Conference and Training Rooms. Collection and delivery of mail and packages, including processing overnight and courier items as necessary. Ownership of all filing company-wide - active, dead, and offsite, both paper and electronic. Administrate ordering and stock of all office supplies and printed materials (letterhead, envelopes, etc.). Work with service vendors to ensure all office machines (printers, postage machine, etc.) are maintained and in working order. Stock all office machines and printer stations with paper on a daily basis. Check toner levels on a regular basis. Manage all facilities maintenance and janitorial work orders. Contribute to safety and emergency preparedness efforts as a member of the Safety Committee. Provide data entry support to other departments as needed. Handle miscellaneous administrative tasks as needed. Position Requirements: Minimum 5 years' experience in office administration position. Attention to detail. Ability to multi-task and manage multiple projects at one time. Must be a champion of the company's values and ethics. Provides high quality product and takes ownership of work. Excellent customer service skills. Works with a sense of urgency as required to meet deadlines. Acts in a diplomatic manner and responds promptly to needs/requests. Speaks and writes clearly and concisely. Responds professionally in positive or negative situations. Handles and prioritizes multiple tasks, often with minimal supervision. Has initiative and aptitude for problem-solving. Positively interacts with all levels of staff and management. Willingness to support multiple departments. Physical Demands: While performing the duties of this job, the employee may exert up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift and/or move objects. The employee is regularly required to reach with hands and arms; use hands to finger and grasp, using repetitive motions; talk and hear. The employee is frequently required to stoop. The employee is occasionally required to climb, balance, kneel, crouch, crawl, stand, walk, push, pull, lift, and feel. This job requires the employee to have close visual acuity. Working Conditions: While performing the duties of this job, the employee is not substantially exposed to adverse environmental conditions. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

Our client looking for a Mailroom Clerk to join their team. Responsibilities: Collect, receive, process, sort, and distribute all incoming and outgoing mail packages, inter-office mail, overnight messenger mail, and incoming supplies Distribute daily newspapers Stock, organize, maintain, and track supply inventory in copy rooms Manage and update employee phone list Act as a point of contact for vendors/suppliers; research and follow up on invoicing disputes Develop and maintain good working relationships with internal and external contacts Qualifications: High School diploma or higher education Ability to interact and respond effectively to inquiries from various levels of management and employees Strong problem solving, organizational, follow-up, and communication skills (verbal, written, and listening) Proficient with MS Office Outlook, Excel, and Word Ability to work and thrive in a team environment as well as work independently Physical requirements: Ability to push up to 40 pounds; pull up to 40 pounds; lift up to 25 pounds; carry up to 25 pounds Equipment/tools operated: mail equipment By applying to any TEEMA job on any portal implies entering into a business relationship with us and therefore grants TEEMA consent to send you further job updates or industry and company related information.

Job Title: Construction Administrative Assistant | Millwork The client is a well-established Millwork Contractor specializing in delivering high-quality flooring solutions for commercial and residential projects across NYC. We take pride in our commitment to excellence and customer satisfaction. Previous Construction knowledge is preferred. Responsibilities: The Construction Administration Assistant is responsible for performing support activities both clerical and technical in nature as required to assist personnel on various construction projects. An example of some of the duties involved are creating lists and populating them, printing documents, and assembling manuals, preparing data sheets, compiling document packages, and other activities of a similar nature which may be required from time to time. Duties will include but are not limited to: Filing - electronic and hard copy Track change orders, RFI's and submittal packages Assisting Accounts Payable / Receivable Development and maintenance of technical lists such as phone/email lists, project related forms and others Writing letters and emails, developing, and maintaining data sheets Develop and maintain meeting and activity schedules for project personnel Preparation of documents, manuals, and information packages Prepare correspondence, presentations and/or reports Scan and copy documents Setting up meetings Learning to set up and run video/phone conferences Knowledge and skills relevant to a Construction office performing technical tasks and/or assisting with technical and general tasks Computer proficiency including Word and Excel as a minimum Detail oriented, meticulous, results driven, able to work semi-independently, ability to work well in a construction office environment Qualifications: High School degree, additional training is a plus, specifically in computer/software Associate's degree or more is desirable in construction or construction engineering related fields Minimum of 1+ years related experience preferred but considered a motivated beginner Knowledge of accounting / invoicing is a plus Effective computer skills Communication skills, both verbally and in writing, to enable clear and effective interaction with superiors, colleagues, and individuals inside and outside the Company Effective analytical and problem-solving skills Proven ability to multi-task and work productively in a high-volume environment