Front Desk Clerk Jobs in El Cerrito, CA

Who is Anatomage? Founded in 2004, Anatomage is a world-leading health care technology company. Anatomage is committed to transcending the limitations of existing medical education with innovative products that elevate the teaching and learning process. Our staff is relentlessly committed to quality and customer satisfaction, striving to make sure our customers realize the full benefits of our unique products. Anatomage is the global 3D medical application leader. Our products are currently installed and used in thousands of universities, institutions, clinics, and hospitals all over the US and world-wide. The Anatomage Table is the most technologically advanced 3D anatomy visualization system for anatomy education and is being adopted by many of the world's leading medical schools and institutions. About the Role Anatomage is seeking a highly motivated Administrative Assistant to join our team! This role will primarily focus on supporting day-to-day office operations, including managing the front desk, greeting visitors, answering phone calls, and directing inquiries to the appropriate team members. The ideal candidate will possess excellent organizational skills, a friendly and professional demeanor, and a can-do attitude to enhance the overall office environment. The Administrative Assistant will also assist with scheduling appointments, managing office supplies, and ensuring a smooth workflow across various departments. **This position is full time on-site Monday-Friday 8:45 am- 5:15 pm with 30 minutes lunch break, at our headquarters location in Santa Clara. This position will be seated at the front desk at all times, unless performing other duties which require you to leave the front desk.** This job is set at $25/hr. What You'll Do Perform general office duties, such as answering front desk phone calls, responding to emails, and greeting visitors Schedule weekly catering and DoorDash orders as well as set up and clean up Coordinate and order office supplies and equipment Handle confidential information with discretion Schedule appointments and maintain calendars for the office staff Travel bookings Assign legal training courses to new employees through Mineral Deliver packages to appropriate employees Assist with quarterly events in the office as well as company events such as holiday parties, etc. Organizing, filing and scanning documents Other duties as assigned Requirements: Great organization skills Excellent verbal and written communication Attention to detail Ability to multitask Positive attitude and excellent interpersonal skills. Qualifications: High school diploma or equivalent required; Associates degree 1-2 years of Administrative assistant experience preferred Strong communication skills, both verbal and written Excellent organizational skills and attention to detail Ability to prioritize and manage multiple tasks Professional demeanor and appearance Ability to work independently and as a part of a team What We Offer Health, Dental, and Vision care for you and your family 401K savings plan with employer matching Generous PTO leave and paid holidays Casual work culture Team bonding activities, catered lunches, free snacks and more at our office! Anatomage is an Equal Employment Opportunity employer. We do not offer H1B Sponsorship at this time. Local candidates preferred. About Anatomage Anatomage has been financially robust and growing for 18 consecutive years. Doctors world-wide have enthusiastically responded to the company's products, making us a market leader and setting the industry standard. Currently, thousands of clinics and hospitals use Anatomage's software for patient diagnosis and treatment planning. Leading radiology equipment companies use Anatomage's software as a key component in their systems. Anatomage offers the world's first and only life-sized virtual dissection table. Students can learn anatomy and physiology using highly interactive and accurate real human-based digital data. Institutions can offer high quality education without worrying about chemicals, facility costs, and regulatory issues. Hundreds of schools have adopted the Anatomage Table as the main teaching tool for students. At Anatomage, there is an opportunity to work alongside the best in the field. With a diverse group of people from various technical, clinical, and artistic backgrounds, Anatomage provides a culture where distinguished individuals can work and collaborate in an organic manner. Our team members all bring unique strengths and talents to their group and embrace each other's diverse perspectives. Anatomage offers a distinct work experience with an exceptional opportunity to develop careers. Our philosophy is to foster a dynamic work environment, and we are proud to let our employees' knowledge and responsibilities grow with the company. Fraud Recruitment Disclaimer It has come to our notice that fraudulent and fictitious job opportunities are being circulated on the Internet. Prospective candidates are being contacted by certain individuals, mainly through telephone calls, emails and correspondences, claiming they are representatives, subsidiaries or under contract with Anatomage, Inc., and, thus, pretending to represent Anatomage. The main purpose of these correspondences and announcements is to obtain privileged information from individuals, or to induce people to pay a fee for services related to recruitment or training or a new role. Anatomage does not: Send job offers from free email services like Gmail, Yahoo mail, Hotmail, etc.; Request payment of any kind from prospective candidates for employment or any sort of fees; Authorize anyone to either collect money or arrive at any monetary arrangement in return for a job at Anatomage; and Request or require personal documents like bank account details, tax forms or credit card information as part of the recruitment process. Legitimate emails ******************* domains are from the organization, anything outside of the stated domain is likely a scam and fraudulent email. If you have received an offer from any domain other *******************, it is likely a scam and not a legitimate offer. Please do not provide any personal information to the imposters posing as recruiters or the HR manager of Anatomage, Inc. We recommend blocking and reporting their accounts for unauthorized and fraudulent behaviors.

Corporate Receptionist - $35/hr Join Our Team and Be the First Point of Contact for a Professional and Dynamic Workplace! We're looking for an exceptional Corporate Receptionist to represent our company and provide top-tier service to both colleagues and guests. If you're someone who thrives in a fast-paced, team-oriented environment, enjoys making people feel welcome, and has excellent organizational skills, this role is for you! Key Responsibilities: Front Desk Operations: Be the face of the company, ensuring that every guest and colleague receives an exceptional experience. Answer, direct, and transfer calls with professionalism and warmth. Work closely with a skilled Executive Assistant team to ensure seamless communication and execution of scheduling requests. Manage the visitor log, ensuring smooth access for all external guests and visitors. Ensure compliance with building standards by gathering certificates of insurance and preparing contractor access forms. Provide a warm greeting and excellent service to incoming visitors and staff, including offering refreshments. Conference Room Management: Ensure all meeting spaces are ready and set up for success daily. Provide beverage service and ensure catering is perfectly arranged for meetings and events. Maintain a clean and organized conference room environment. Inventory & Pantry Management: Keep the staff lounge and butler pantry stocked with coffee and supplies. Monitor inventory levels and proactively suggest reordering when supplies are low. Ad Hoc Duties: Take on additional tasks as needed to support office operations and maintain a positive and productive environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Internal candidates only: The compensation outlined is applicable for candidates that are fully qualified for the role based on their education and experience. If Forrest Solutions selects an internal candidate that does not meet the full requirements of the role; the position structure, title, and compensation may be adjusted accordingly.

We are looking for a Data Quality Annotator to join our growing team. As a key member of the Data Quality Team, you will be responsible for creating high-quality datasets at scale. Your primary focus will be on performing in-house annotation tasks and ensuring the quality of outsourced projects. Annotation tasks may include classification, segmentation (polygons or Photoshop-based matting), drawing bounding boxes around areas of interest, and providing subjective feedback on visual assets. Additionally, you will be involved in quality assurance, where you will evaluate external partner work and rank it according to specific scoring guidelines. Responsibilities: Annotate, categorize, and assess the quality of annotated data (including text). Provide feedback on observed trends within the dataset. Understand the overall purpose of an annotation task by referring to guidelines and supporting examples. Perform repetitive annotation tasks with consistency, quality, and efficiency. Recognize differences between images accurately. Required Experience and Skills: English speaker with excellent oral and written communication skills. Proficient in Chinese. Strong time management and multitasking abilities. Flexibility and adaptability to thrive in a fast-paced, high-demand, and ever-changing environment. Expertise in mac OS, iOS, and iPadOS (Numbers, Keynote, and Pages). Experience using Mac and mac OS in a professional setting. Ability to deliver multiple projects of varying lengths, meeting both quality standards and deadlines. Self-motivated with the ability to work independently with minimal supervision. Highly organized with strong attention to detail. Consistently meet or exceed targets while working within tight deadlines. Preferred Experience and Skills: Minimum of 2 years in a professional environment, with substantial experience in data annotation or quality assurance roles. Degree in English Literature or a related field. Passion for English grammar. Education: Degree in English Literature or an associated field preferred. Languages: English: Read, Write, Speak Chinese. Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

A global consulting firm, specializing in consulting, software, and technology, is seeking a highly organized and professional Operations/Front Desk Receptionist to support a dynamic and fast-paced office environment. This is a wonderful opportunity for a candidate eager to grow within a professional environment within a wonderful team oriented environment that offers growth. *** This is a temp to hire role. Onsite Monday through Friday. The role can be based in the South San Francisco or Foster City office. Responsibilities: Serve as the front desk receptionist, handling phone calls, greeting visitors, and managing deliveries. Oversee general office maintenance and ensure a professional and organized workspace. Manage administrative tasks, including filing, correspondence, data entry, expense reports, and invoicing. Schedule and prepare conference rooms for meetings in a professional setting. Assist with set up and break down, materials, and catering. Order and maintain office supplies, reconcile invoices, and coordinate documentation logistics. Provide scheduling support for multiple individuals, including appointment setting, calendar management, and meeting coordination. Support corporate events, managing logistics and coordination. Requirements: High school diploma required; post-secondary education or an Associate's/Bachelor's degree preferred. Prior experience within an office setting or high end hospitality/retail/restaurant setting. Proficiency in MS Office (Word, PowerPoint, Excel, Outlook); SAP and corporate travel/expense experience is a plus. Strong oral and written communication skills. Professional appearance and demeanor with the ability to exercise good judgment and discretion. Attention to detail, dependability, and punctuality. Proactive, self-motivated, and able to manage multiple tasks and meet deadlines. Experience working independently and as part of a team in a fast-paced environment. A sense of humor is appreciated! Salary: $25/hr with comprehensive benefits. You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

About Artthaus Studios Artthaus Studios is an innovative and forward-thinking member community that encompasses an intersection of creative offices, artist studios, and a makers facility all brought together under one roof. Aimed at creating a diverse community of creative professionals it offers over 100 offices, studios, and other spaces catering to the needs of artists, entrepreneurs, and small creative businesses ranging from design, film, web, publishing, photography, and beyond. To learn more about our amazing community, please copy and paste the following url into your browser: **************************** About You You are a high energy individual with very strong interpersonal skills and knack for tackling problems head on. You are able to pivot quickly and handle multiple responsibilities simultaneously without missing a beat. If you would like to provide a top notch experience for our Artthaus Members and guests while picking up some experience in Real Estate Operations, then this opportunity is for you! Greeting /Point of Contact: Deliver an exceptional Member Experience through Artthaus operational standards guidelines Greet and check-in Artthaus Studios member guests Greet people who come in for tours, track walk-ins, vendors, and guests Assist with Artthaus studios Member check-ins and check-outs Answer “walk-up” member and guest questions or refer the inquirer to additional resources Administrative/Operations support Assist with ensuring an excellent sense of arrival, presentation and cleanliness of the building Conduct daily walkthroughs to ensure the building, kitchen, and office (common area and conference rooms) are clean and well kept Opening Ensure on a daily basis all opening procedures are followed per opening check list Closing Ensure on a daily basis all closing procedures are followed per closing check list Assist with administrative onboarding and offboarding tasks for members as needed Onboarding: Provide move in boxes, ensure that unit is clean and move in ready Offboarding: administrative offboarding tasks for members as needed Assist with recurring Building operational needs Receive and route incoming phone calls to the appropriate department while maintaining a positive and helpful attitude Assist with package arrivals and delivery Assist with keys and access cards where needed Ensure cleanliness of the front desk Assist Operations team with daily office support tasks Assist with fielding and completing assigned submitted administrative requests Ensure lunch delivery and set up for meetings with CEO and other important meetings for team members Events and Community Management Assist with set-up and breakdown of and assisting staffing of events as needed Re-stage spaces after use from events General support Any additional responsibilities deemed necessary for effective functioning of building operations by Artthaus Community Director and management team Qualifications: Bachelor's Degree preferred, but not required. 2+ years experience in a customer facing role. 4+ years experience required in lieu of a degree. Ability to work in a fast-paced environment with frequently changing priorities Ability to work individually and with a team Strong verbal and written communication skills Intermediate skills with Microsoft Office and Google applications Able to demonstrate integrity, dependability, punctuality, responsibility, accountability, self-awareness, strong work ethic, and compassion.

WHY TRAVEL VISA PRO & PASSPORTOLOGY: Flexible Schedule Part-time Position Weekend Shifts Available Unused sick and vacation bonus pay out Sick time Vacation/PTO time Sales Commission 1% of everything you sell Six (6) Paid Federal holidays: New Years, Memorial, Independence, Labor, Thanksgiving, and Christmas Days. Annual COLA (Cost of Living Adjustment : 8.7% in 2022, 3.2% in 2023, 2.5% in 2024). Public/Transit (i.e. bus/metro pass) coverage Travel Miles Reimbursement for use of personal vehicle for business needs 401k with a 3% safe-harbor contribution to all eligible employees Potential Profit-sharing bonuses Trusted name in the industry over 16 years Very competitive pay Very quick path for growth and advancement much more, apply to inquire ABOUT TRAVEL VISA PRO & PASSPORTOLOGY Travel Visa Pro specializes in helping people traveling internationally by obtaining international travel documents (i.e. US Passports, Travel Visas, Legalizations, Apostles) for them. We work with all kinds of great customers going to all kinds of cool places - we don't get to go, but we get to help them go. Travel Visa Pro was established in 2009 and grew into over 150 service locations nationwide in 2024. Passportology specializes in assisting people with their virtual mail and package handling as well as service of process/registered agent and new business registrations. WHAT TRAVEL VISA PRO & PASSPORTOLOGY IS LOOKING FOR - FRONT DESK RECEPTIONIST: Currently, we are looking for a customer friendly, team-player for Front-Desk receptionist to help us serve our customers at our busy office in Lower Pacific Heights neighborhood in San Francisco on the corner of Pine St and Fillmore St. Ideal candidates will provide an exceptional customer service experience through tailored solutions that meet specific client's travel document needs in person & via phone/e-mail. As a member of our team, you will also play a crucial role in assisting clients with their mail, passport, visa, legalization/apostille application processes, ensuring a smooth and hassle-free experience. We offer part-time positions with work hours for shifts: mornings 9am-1pm & afternoons 1pm-5am. Monday thru Friday & Saturday 10.30am-2.30pm weekend shifts are all available. We are flexible if you are flexible. You can work as much or as little as you'd like. Qualified and experienced candidates may be offered a full-time position. DUTIES AND RESPONSIBILITIES: Be “Face” of our office in Lower Pacific Heights neighborhood in San Francisco - meet and greet customers. Manage incoming customer inquiries: online, on the phone and in-person. Scan and process incoming mail for our virtual mail clients. Assist customers with pick up and drop off documents and mail/packages. Direct customer-traffic to/amongst other staff members. Welcome walk-in customers, check them in, take payments, print passport photos, and explain the service process. Assist walk-in clients in completing application forms accurately and efficiently. Review and verify application documents for completeness and accuracy. Resolve any issues and/or challenges that may arise during the customer's visit. Advise and guide clients, based on their specific travel needs, ensuring realistic expectations. Provide personalized guidance and support to clients regarding passport, visa, legalization/apostle requirements; provide detailed information on available services that align with requirements, assisting the customer in making informed decisions. Maintain a high level of professionalism and confidentiality in handling sensitive client information. IDEAL QUALITIES: The Ideal candidate MUST arrive to work on time, punctuality is required. Integrity & sensitivity dealing with personal data is mandatory. All employees will be required to consent to & pass a federal & state background check. The ideal candidate should: Have previous experience in a receptionist and a mail-room operator role. Have high attention to detail and strong organizational skills. Be able to work independently and efficiently in a fast-paced environment. Have strong communication and interpersonal skills. Quick to learn new skills quickly. Be a team player. Be punctual & flexible. Have a proven track record in outstanding customer service. Be able to perform under tight and stressful deadlines. Be to lift package(s) up to 30lbs Possess great telephone skills. Be able to perform under tight and stressful deadlines.

This is a 100% on-site job. Primary responsibilities: ● Respond to routine inquiries from students, faculty, external constituents, and staff. ● Contribute to general office administration and process improvements, which may include report creation and distribution, filing, data entry, collating, guest check in and out, billing, audits, and preparing reservation material. ● Process and sort all incoming and outgoing mail and deliveries. ● Ensure security and safety of residents by following protocol. ● Regularly engage with executive program guests, students, and vendors. ● Research and resolve routine issues such as service requests and minor maintenance. Refer complex issues to other staff. ● Other duties may also be assigned Requirements: To be successful in this position, you will bring: ● Flexibility with regard to the weekly schedule. ● 2 years of customer service experience, preferably within the hospitality, academic, and/or facilities industries. ● Strong written and verbal communication skills. ● Basic computer skills, including experience with Microsoft Office Suite. ● Customer service skills. ● Basic office administration skills. ● Strong critical thinking and sound decision-making capacity. Physical Requirements: ● Often sit, perform desk-based computer tasks. ● Frequently stand, walk, twist, use fine manipulation, grasp, use a telephone, write by hand, sort and file paperwork, lift, carry, push, and pull objects that weigh up to 50 pounds. Working Schedule: ● 100% Onsite ● Work schedule: Saturday-Wednesday, 6:30am-3pm OR 10am-6:30pm Consistent schedule is NOT guaranteed Schedule will likely change every 2 weeks 30-40 hours every week Working holidays is expected

As a Senior On-Site Service Specialist at Ricoh, you will play a pivotal role in transforming our clients' experience through top-notch operations support. Engaging with cutting-edge technology, you will handle high-volume duplicating, production, sorting, and mailing tasks, ensuring seamless operations and client satisfaction. Your responsibilities will include performing maintenance, troubleshooting, and providing reception services, positioning you at the heart of our service delivery. Primary Responsibilities: Equipment Operation and Maintenance: Operate high-volume 2D or 3D print and copy machines, ensuring top-notch quality and efficiency. Perform essential equipment troubleshooting and escalate technical issues promptly for resolution. Customer Service: Deliver exceptional customer service by addressing inquiries, coordinating service calls, and managing job requests. Administrative Tasks: Maintain meticulous records, manage inventory, and calculate charges for services rendered. Team Collaboration: Collaborate with team members to ensure smooth delivery of completed jobs and support various building functions. Additional Support: Assist with meeting room setups, light maintenance, and reception duties as needed. Safety Compliance: Uphold safety standards and adhere to protocols while handling equipment and materials, ensuring a secure work environment. Qualifications: Required Experience: Minimum of one year of relevant work experience. Required Education: High school diploma or GED. Must-Have: Proficiency in basic computer skills, including MS Office Suite. Strong communication skills and the ability to thrive in a fast-paced, customer-centric environment. Nice-to-Have: Previous experience in copy jobs or related fields. Basic knowledge of electronics and copier equipment repair. Valid driver's license with minimum auto insurance coverage. Salary Range $20.00-$23.50 At Ricoh, you can: Choose from a broad selection of medical, dental, life, and disability insurance options. Contribute to your financial security with Retirement Savings Plan (401K), Health Savings Account (HSA), and Flexible Spending Account (FSA) investments. Augment your education with team member tuition assistance programs. Enjoy paid vacation time and paid holidays annually. About the Company: Come Create at Ricoh: If you are seeking a team driven by passion and purpose, come create with us at Ricoh. We are a team of information seekers and customer-obsessed collaborators who aspire to deliver the services, solutions, and technologies that empower business success. We are looking for talented, inspired individuals to join us to help drive a high-performance team and our commitment to excellence.

We are seeking a Front Desk/Legal Assistant for a full-time hourly in-person position. If you're organized, motivated, and eager to work in a law firm setting, this could be the perfect fit! Key Responsibilities: Answer phones, direct calls, and handle incoming mail 📞✉️ Prepare court filings and documents for service 📑 Save and organize documents into the internal system 💻 Maintain office organization and assist with supplies 📦 Help manage legal files and binders 📂 Preferred Experience: Reception and law firm experience (1-3 years) ⚖️ Benefits: Free parking, PTO, paid sick leave 🅿️ 401k, medical/vision/dental insurance 💼 Discretionary year-end bonuses 🎉 Pay: $26-28/hr 💸 If you're ready to be a key part of a dynamic office, apply today!

Our client, a software company located near Union Square in San Francisco, CA, is seeking a Temporary Office Coordinator to start work February 21st - March 6th. This role requires someone with flexibility, punctuality, and a desire for great customer service. This position sits at reception, greets employees and clients, stocks supplies, orders lunches, sets up for happy hours, and makes sure the bathroom is stocked with supplies. They want this candidate to set the overall atmosphere and really uplevel the role and employee experience. The position will restock the kitchens of two floors, make sure the conference rooms are tidy, and help with some event support. GSuite experience is required. Hours are 8:30am to 5pm. Hourly rate up to 25/hr. Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Job Title: Quality Annotation Specialist Job Duration: 1 year contract (likely to extend) Interview Process: 1) Pre-Screening Assessment (15 mins), 2) Interview with hiring manager + Summarization Assessment 3) Interview w Director/Researcher --> Offer! Pay: $25-27/hr Must Haves: * Bachelor's degree in English, Literature, Creative Writing, Journalism, or a related field (or equivalent work experience) * Prior data annotation experience * Proficiency in reading comprehension and possessive of strong writing skills, with the ability to understand and interpret complex and diverse texts. * Ability to work independently, follow instructions, manage time effectively, and meet deadlines in a dynamic and fast-paced environment. * Ability to manage ambiguity, uncertainty, and changing priorities with limited resources. * Ability to accept and integrate continuous feedback while remaining professional. * Excellent verbal and written communication skills and the ability to collaborate within a multi-disciplinary team. * Quick learner and self-starter with strong problem-solving skills. Day-to-Day: Accurately label machine learning data through various methods to refine AI models. This will primarily involve annotating large volumes of textual data according to predefined guidelines. Collaborate with team members to identify improvements to the labeling interface or labeling processes in order to drive efficiency and high-quality. Complete assignments by deadlines while meeting team expectations and goals.

Job Title: Front Desk Receptionist Contract Type: Temp to Hire Pay Range: $24-26/hour We are seeking a friendly and professional Front Desk Receptionist to join our team on a 6-month contract in San Francisco. The ideal candidate will be the first point of contact for our client's company and will provide administrative support across the organization. Key Responsibilities: Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Answer, screen, and forward incoming phone calls. Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Provide basic and accurate information in-person and via phone/email. Receive, sort, and distribute daily mail/deliveries. Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges). Order front office supplies and keep inventory of stock. Update calendars and schedule meetings. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing. Qualifications: Proven work experience as a Receptionist, Front Office Representative, or similar role. Proficiency in Microsoft Office Suite. Hands-on experience with office equipment (e.g., fax machines and printers). Professional attitude and appearance. Solid written and verbal communication skills. Ability to be resourceful and proactive when issues arise. Excellent organizational skills. Multitasking and time-management skills, with the ability to prioritize tasks. Customer service attitude.

Mountain View, CA 94040 (*Local candidate only. Onsite) $30hr ( Weekly pay) Part-time: M-F 7:30am-12:30pm (25hrs a week) 1 yr contract (Excellent potential for extension) Our client is a thriving educational tech company that envisions a world where anyone, anywhere can transform their life by accessing the world's best learning experience. Their mission and vision unite their team; above all, they share a common passion for ambitious goals. They are also a strong, fun-loving community that shares meals, music, volunteering, sports, and more! Job Description: In this role, you will be the first point of contact for visitors at the front desk and integral to creating a welcoming and efficient office atmosphere. Your duties will cover a range of areas including liaising with building maintenance and security, managing employee badging, assisting with event setups, and handling mail sorting and forwarding for various departments. The ideal candidate will be organized, proactive, and possess excellent communication skills. Key Responsibilities: Reception and Front Desk Management Greet visitors and employees professionally and courteously. Manage incoming calls (very few a week) and direct them to the appropriate personnel or department. Maintain the front desk area, ensuring it is clean and welcoming. Facilities & Vendor Management Oversee daily building operations at HQ. Oversee tasks and address building-related issues with maintenance, security and property management. Manage procurement of office and kitchen supplies. Handle the creation and deactivation of employee badges. Act as the point of contact for security alarms and alerts. Shipping and Receiving Organize and categorize incoming mail efficiently. Utilize package scanning to notify employees of deliveries. Manage the rerouting of packages and important documents. Administrative Support Scan and digitally upload mail for specific departments. (NDA required) Handle time-sensitive documents and invoices. Assist Finance with check deposits. Monitor and respond to messages in the #campusmountainview Slack channel. Analyze and maintain daily and weekly reports from ;our ticket tracking system and desk reservation software, Event Management Under the direction of our West Coast Events Coordinator Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Act as additional guidance and support to event attendees on event days. Collaborate with vendors and caterers. Conduct pre- and post-event walkthroughs with the event Point of Contact (POC). Qualifications: High school diploma or equivalent. 2+yrs experience in a front desk, Mailroom, administrative, office assistant, or facilities management role. Must be comfortable being the face of the company; sitting at the front desk and greeting guests Requires being personable and friendly with staff and guests Must have ability or experience to handle highly sensitive information with high discretion; very capable of keeping confidentiality due opening mail from legal and finance teams( may requires to sign NDA) Able to open and scan mail, digitally upload mail for specific depts and forward them to the recipients in different states. Some understanding with supporting events ( speaking with vendors and caterers and moving chairs around. assist with setup and breakdown of office events). Occasionally be available to come in early or stay late to assist with setup and breakdown of office events. Hours would still be 5hrs a day) Experience with manage and provide badging for guests and employees Proficiency in Microsoft Office Suite, Google Drive and Slack or similar chats Physically capable of lifting up to 40 lbs and moving furniture for events set-up. Bonus: Working for a legal dept or a role that required handling very sensitive information. Bonus: Experience with ServiceNow ticketing Bonus: Experience with shipping to FedEx and rerouting of packages. Excellent communication and interpersonal skills. .

We are seeking a Receptionist/Office Assistant to join a client in Hayward. This is a temp to hire position. Hours for the role are Monday - Friday 8:00 am - 4:30 pm. The position is 100% onsite. Handle front desk and receptionist duties. Answer incoming calls and screen calls accordingly. Responsible of data entry on company files and documents. Greet visitors and direct to appropriate parties. Monitor and restock office supplies. Occasional company errands if hired full-time. Scanning documents as needed. Requirements: Maintain professional appearance in front lobby and as the first face of the company to visitors. Strong computers skills. Excellent oral and written communication skills. Valid California Driver's license. Desired Skills and Experience Ultimate Staffing is hiring a Receptionist on a long term basis to work in Hayward CA. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

🚨 We're Hiring! Receptionist (Summer Temp Staff) | Stanford, CA (Onsite) 🚨 Are you a customer service professional looking for an exciting Contract opportunity in a dynamic environment? Stanford GSB Residences is seeking a Receptionist (Summer Temp Staff) to join our team! 🔹 Location: Stanford, CA (100% Onsite) 🔹 Duration: 5 months 🔹 Schedule: Saturday-Wednesday (Shifts: 6:30 AM - 3:00 PM OR 10:00 AM - 6:30 PM) 🔹 Flexibility required - schedules may change every two weeks, and working holidays is expected. What You'll Do: ✅ Welcome and assist residents, guests, and faculty at the GSB Residences lobby ✅ Handle administrative tasks: data entry, filing, guest check-in/out, billing, and audits ✅ Process and sort mail and deliveries ✅ Ensure security and enforce residential policies and safety protocols ✅ Address routine inquiries and assist with service requests What We're Looking For: ✔️ 2+ years of customer service experience (hospitality, academic, or facilities preferred) ✔️ Strong written and verbal communication skills ✔️ Proficiency in Microsoft Office Suite ✔️ Excellent problem-solving and decision-making skills ✔️ Ability to lift and carry up to 50 lbs This is a great opportunity for those with a passion for customer service and administrative support in a fast-paced, engaging environment.

Job Title: Temporary Office Assistant Duration: 2 weeks Job Type: W2, On-site Responsibilities: Workplace Management: Assist with our SF office and adhere to all office-related responsibilities, policies, and guidelines. Reception Duties: Sit in the reception area, answer doors, and buzz in visitors as needed. Office Environment: Ensure the office is a welcoming and tidy environment for employees and guests. Supply Management: Order and stock all office, kitchen, and food supplies for the week. Visitor Assistance: Assist with visitors, onsite meetings, and team events. Badge Management: Help maintain and issue employee badges. Employee Support: Provide general support to employees on office-related questions through various support channels. Team Collaboration: Stay connected with the broader People team, specifically IT and Facilities. Greeting and Procedures: Greet all employees and visitors, complete COVID procedures if required, and assist with general office-related questions or concerns. About You: Experience in a receptionist, office manager, or administrative assistant role, partnering with all levels of the organization. Keen sense of organization, office aesthetics, and a drive to provide a calming and pleasant working environment. Excellent communicator and listener with a balanced and thoughtful approach, adept at building trust and promoting inclusivity. Highly accountable and organized, skilled at process and project management, able to handle multiple initiatives and prioritize as needs change. • • Possesses a growth mindset, with a desire to learn, improve, and help others do the same

Russell Tobin's client a global tech giant is hiring an Annotation Specialist II - Data QA Annotator (English) in Cupertino, CA 95014 (Remote) Employment Type: Contract Schedule: Standard Business Hours (PST working hours) Duration: 12+ months with the possibility of extension Pay rate: $23.55-$25.55/hr. Job Description: We are seeking a Data Quality Annotator to join our growing team. As a part of the Data Quality team, you will be responsible for annotating and ensuring the quality of datasets at scale. You will perform in-house annotation tasks and participate in outsourced projects' quality assurance (QA). Your duties will include categorization, segmentation, drawing bounding boxes, and reviewing the visual content based on guidelines, with a focus on maintaining consistency and high quality in all annotations. Job Responsibilities: Annotate and categorize datasets, ensuring high accuracy in annotations (including text, images, and other assets). Provide feedback on trends observed in annotated data. Evaluate and rank the quality of outsourced annotation work based on specific scoring guidelines. Perform repetitive annotation tasks focusing on speed, quality, and consistency. Understand and follow annotation guidelines to meet the project's purpose. Recognize and differentiate between various image types and their corresponding annotations. Required Experience and Skills: Native English speaker with excellent communication skills, both written and verbal. Strong time management and multitasking abilities. Flexibility and adaptability in a fast-paced, ever-changing environment. Expertise in mac OS, iOS, and iPadOS applications (Numbers, Keynote, Pages). Proficiency in working with Mac and mac OS environments. Ability to manage and deliver multiple projects while meeting quality standards and deadlines. Self-motivated, with the ability to work independently and with minimal supervision. Highly organized with strong attention to detail. Proven track record of meeting or exceeding targets in a timely manner. Preferred Experience and Skills: Minimum of 2 years of experience in a data annotation or quality assurance role. Degree in English Literature or a related field. Passion for English grammar and linguistic accuracy. Education: Bachelor's degree or equivalent work experience. Language Proficiency: Fluent in English (read, write, speak). Benefits that Russell Tobin offers: Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

Job Title: Quality Annotation Specialist Job Duration: 1 year contract (likely to extend) Interview Process: 1) Pre-Screening Assessment (15 mins), 2) Interview with hiring manager + Summarization Assessment 3) Interview w Director/Researcher --> Offer! Pay: $25-27/hr Must Haves: * Bachelor's degree in English, Literature, Creative Writing, Journalism, or a related field (or equivalent work experience) * Prior data annotation experience * Proficiency in reading comprehension and possessive of strong writing skills, with the ability to understand and interpret complex and diverse texts. * Ability to work independently, follow instructions, manage time effectively, and meet deadlines in a dynamic and fast-paced environment. * Ability to manage ambiguity, uncertainty, and changing priorities with limited resources. * Ability to accept and integrate continuous feedback while remaining professional. * Excellent verbal and written communication skills and the ability to collaborate within a multi-disciplinary team. * Quick learner and self-starter with strong problem-solving skills. Day-to-Day: Accurately label machine learning data through various methods to refine AI models. This will primarily involve annotating large volumes of textual data according to predefined guidelines. Collaborate with team members to identify improvements to the labeling interface or labeling processes in order to drive efficiency and high-quality. Complete assignments by deadlines while meeting team expectations and goals.

Role : Office Admin Duration : 3-6 month role with possibility of extension Working Hours: Part time role about 24 hours a week Pay rate : $20/hr on W2 Only for W2 Candidates/ No C2C Description We are seeking a reliable and proactive Office Admin to manage our office operations and provide administrative support to our WW Business Process Reengineering (BPR) team, located in Sunnyvale. The ideal candidate will have excellent organizational skills, a positive attitude, and the ability to multitask in a fast-paced environment. This role with be 3 days/week onsite (part-time position 24 hours/week). Key Responsibilities: • Manage office supplies and inventory, ensuring all necessary materials are stocked. • Assist with team requests, including but not limited to equipment, conference rooms, and other office-related requests. • Perform data entry and maintain databases to ensure information is up to date. • Answer phone calls, respond to emails, and handle inquiries in a timely and professional manner. • Coordinate office events, meetings, team summits, etc. • Assist with new hire and contractor onboarding. • Ensure a clean, organized, and welcoming office environment. Preferred Qualifications: • Able to understand assignments and complete them with confidence. • Commitment to excellence, responsiveness, and attention to detail. • Strong organizational skills with the ability to prioritize tasks. • The ability to remain positive and innovative in ambiguous situations. • Resourceful and able to work collaboratively with others. • Excellent communication and interpersonal abilities. • Excellent written and verbal skills with a strong sense of professionalism. • Ability to lift and carry items up to 30 pounds (e.g., office supplies, equipment, documents). • High school diploma or equivalent. • Proven experience as an office administrator or in a similar administrative role is a plus. • Proficient in products and programs such as Calendar, Numbers, and Keynote is a plus.