Front Desk Coordinator Jobs in Pleasant Prairie, WI

As a global marketing experience company, Quad's goal is to help our clients win every day. We use our data-driven integrated marketing and manufacturing platform to streamline solutions for our clients, reduce friction and enhance their marketing spend effectiveness. We've built a rich legacy by believing in our people, allowing them to act like owners and to take charge of their own success. Whether an operator, sales rep, a graphic artist or a clinician, we're all driven to perform at our best- for ourselves and our clients. At our core, we're a company that believes we can always create a better way. Quad Packaging is seeking an experienced Scheduler at our Franklin, WI. The successful candidate will be responsible for the effective movement of work through the manufacturing process to deliver the product to customers on time at the lowest production cost possible. This involves scheduling and directing manufacturing functions to ensure that the production of each customer's products is effectively executed throughout the organization. Responsibilities: Work with the Customer Service, Planning, Sales, and Manager to understand customer expectations and what is required to deliver on those expectations; Manage the operational process of product manufacturing and ensure that plant efficiency is maximized; Manage the electronic schedule Ensure that customer expectations are met or exceeded; Understand current jobs, minimizing production costs and timings, reducing both material and time involved in planning through to complete production; Ensure the timely delivery of information about production schedules and delivery times to production, Customer Service, and Sales Commit to a thorough and clear communication loop with Customer Service by updating them with job progress, errors, and mutually beneficial solutions; Manage and Communicate with purchasing required schedule for supplies and production needs. Adjust production based on material constraints Meet company-specific goals to ensure standards are attained including but not limited to on-time delivery, production efficiency, material management, and quality Lead daily production meetings to discuss delivery requirements and schedules Lead daily customer service meetings to understand customer's needs and requirements Evaluate the electronic scheduling system to ensure it is the proper tool for production control Manage outside production needs with vendors from PO's to delivery of outsourced materials Qualifications: Thorough knowledge of print production and processes; Excellent attention to detail; Excellent communication skills; Analytical thinking; Professional approach to problem solving and internal customer relations; Reliable, trustworthy and conscientious; Effective team member. #LI-AW1 We offer excellent benefits to eligible employees, including 401(k), holidays, vacations and more. Quad is proud to be an equal opportunity employer and values diversity. We are committed to creating a place of belonging - a space where employees do not need to sacrifice who they are to exist and grow in our workplace. Quad does not discriminate on any unlawful basis including race, religion, color, national origin, disability, gender, gender identity, sexual orientation, age, marital status, veteran status, genetic information, or any other basis prohibited by applicable federal, state, or local laws. Quad also prohibits harassment of applicants and employees based on any of these protected categories. Drug-Free Workplace

Onsite 5x a week in Arlington Heights, IL Telecommunication Scheduling Coordinator Shift: 8:30AM - 5:00PM Must Haves: Prior experience working within a telecommunication role or customer service. Experience in data entry. Familiarity with Microsoft Office products - site surveys are in Excel, and they will be working heavily with Excel. Must provide customer and client satisfaction to all individuals you speak with Exhibit the ability to work within a team environment while maintaining individual performance goals and expectations. Prior experience in using effective organizational skills and the ability to prioritize and adapt to a fluctuating workload. Day to Day : A client in Arlington Heights is looking to hire a scheduling coordinator to work on a new client that they've been contracted to perform broadband installation services. This person will be responsible for scheduling the technicians for the installation as well as doing day of support for the installation itself. They will be juggling roughly 40 sites at any given time for installation but they move quickly through the process.

Receptionist (Part-Time) LG Group is seeking a Part-Time Receptionist to join our talented team! Everything we do is powered by our people. Our culture is founded on collaborative teamwork, empowerment of our people, and an employee experience focused on growth and development making LG a best-in-industry place to work. With a deep recognition that we will only go as far as our people will take us, we are committed to investing in our talent through consistent mentorship and continuous feedback with a focus on career growth through goal setting. At LG, we know a career is more than just a job, it's the pursuit of passion. Role Summary As a receptionist, you will play a crucial role in upholding the professionalism and hospitality of our real estate development and construction firm. Working from our office headquarters, you will be the first point of contact for clients, investors, guests, and office employees. This role requires exceptional interpersonal skills, attention to detail, and the ability to manage multiple tasks efficiently. You will be responsible for maintaining a welcoming and organized front desk area, ensuring that all visitors receive a positive and professional experience. What You'll Be Doing Greet and welcome guests as they arrive Answer and direct phone calls Manage and organize the front desk area Support conference room coordination and meeting management Provide general administrative support Manage the receipt of deliveries and notification to recipients Handle inquiries and provide information about the company Assist with various tasks as needed Qualifications for Success Experience in customer service, hospitality and / or administrative assistant roles preferred Passionate individual who prioritizes teamwork and collaboration Critical thinking with a resourceful mindset Strong analytical, interpersonal, and written communication skills Professional appearance and demeanor Proficiency with business phone lines, calendar management and office software (e.g., Microsoft Office) Excellent organizational and multitasking abilities Ability to work 8-12 hours per week from the office LG Group is a full-service real estate development, construction, and design firm. LG Development is an integrated development company anchored by ingenuity, teamwork, and expertise. By assembling finance, design, marketing, leasing, and management teams under one roof, each phase of the development process blends seamlessly to provide a holistic approach, resulting in a higher-level of collaboration, innovative thinking, and risk management. LG Construction is a full-service construction company powered by collaboration, creativity, and resourcefulness. Our portfolio is diverse but focuses on hospitality, retail, core and shell, residential and multi-family. LG Design uses a project's history, surroundings, and audience to create a sophisticated aesthetic that combines the latest design trends, best-in-class technology, and a thoughtful use of materials to elevate any space.

To effectively and courteously take calls, schedule customer appointments, greet guests, start initial in-take forms, collect payments, file billing statements, assist with miscellaneous office tasks, and posts content on our social media pages. Responsibilities Greet customers at front door with warmth and customer service. Answer phones and field questions (any repair questions go to service advisors) Register customers and start initial intake paperwork Manage online appointments and scheduling. Collect payments from customers. Ensure that waiting area is orderly and customers are comfortable. Call customers to notify them about the status of their vehicle. Assist Office Managers with any filing and organizing billing statements. Assist with bookkeeping and data entry into QuickBooks. Create and manage email campaigns and social media posts. Qualifications Proficient verbal and written communication. Proficiency in operation of a computer, internet, and scheduling. Experience with Quickbooks is a plus. Experience with Scheduling is a plus.

Accurate utilization of computerized central scheduling system to provide customers with timely, courteous, and proficient scheduling. Maintain thorough knowledge of the scheduling requirements of the hospital ancillary departments and respond proactively to changes in the needs of these departments (i.e. calendar changes, new procedures to be added, new providers, etc.) Completes the Medicare Questionnaire for all Medicare patients, ensuring inpatients receive the important Medicare Message document. Collects and documents all third-party payor information for each patient, maintaining current knowledge of all payor mechanisms as they relate to the registration process. Ability to assign correct insurance code. Provide patient/customer with accurate preparation information prior to exam. Promote increased utilization of Good Shepherd Hospital services by maintaining customer-focused attitude and responses. Accurately obtain and document orders for scheduled diagnostic tests. Contact department as appropriate for same-day appointments. Maintains confidentiality of patient records. Monitors work volumes and notify the coordinator person of back logs. Obtains patient reservation from physicians, physician's staff, nursing unit and outpatient areas. Accurately obtains any updated patient demographic information and enters into hospital computer system. Responsibilities: 2 years healthcare scheduling experience Medical Terminology experience 4+ years healthcare scheduling experience, and familiar with behavioral health. Experience: Successful completion of a data entry assessment Excellent customer servicesand communication skills- Effective organizational skills Computer literate. Ability to multi-task- Knowledge of office equipment Ability to proficientlycommunicate with the public- Medical terminology skills and understanding of diagnosis and procedure coding conversions. Demonstrated knowledge of proper insurance coding. Demonstrated knowledge of Managed Care systems requirements. Demonstrated knowledge of pre-certification requirements. Demonstrated problem solving skills. Conducts all activities withknowledge and understandingof the hospital's mission and values, regulatory compliance requirements, payer requirements, HIPAA privacy and security requirements, the overall revenue cycle procedures, and the hospital's policies. Skills: Schedule patient utilizing established customer-focused procedures. Determine testing variables and prevent scheduling conflicts. Insure proper test sequencing when multiple testing is ordered. Accurately enter all required patient demographic data in registration application. Obtains and accurately codes insurance information into hospital computer system. Ensures patients are registered within time frame set by policies. Prepare registration for pre-registration check in. Education: Associate's degree About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Recruiter Details: Name: Peruka Email: ***************************** Internal Id: 25-33939

Coordinator, Property & Client Services What we offer Reporting to the General Manager and supporting the Center Management Team, this is a full‐time role responsible for all center‐level administration, including but not limited to service contract and vendor administration, finance administration, and tenant administration and coordination. Coordination and execution of the on‐site Specialty Leasing and Brand Ventures program, and providing all customers including guests, retail partners, contractors, and internal cross‐functional teams with an exceptional service experience, while always maintaining compliance with company policies and procedures. Scope Contracts Administration (Service Contracts, Work Orders & General Expenditure) Maintains the Center Contract Log: logs new contracts, amendments and follows up with Facility Operations on expirations that require a new contract or renewal. Works in partnership with Facility Operations, drafts work orders and service contracts, checks and updates forecast expenditure balance. Monitors and manages compliance of center teams with the Contract Policy and Finance Authorization Matrix. Through Procore, supports the bidding process: Performs Know Your Partner/GAN Compliance checks. Notifies vendors of recommendations. Collects vendors' Certificates of Insurance. Drafts contracts and issues to vendors for execution. Uploads vendor executed contracts and follows through internal approvals. Reconciles costs to process vendor payment. Creates and processes Change Orders. Attends weekly progress meetings with Facility Operations and follows through assigned actions. Supports Facility Operations in the preparation of work permits for center contract works (e.g. sprinkler drain‐ down) and furnishes contractors with relevant permits (through the Sine visitor management system for Flagships and manually for Regionals) Finance Administration (Accounts Payable, Accounts Receivable and Other Finance Processes) Accounts Payable (CAM/center‐specific and CAPEX): Processes payables (PO/PA‐Invoices) Matches invoices to purchase orders/projects. Obtains necessary back‐up documentation. Routes invoices and follows up payments with corporate Accounts Payable and Fixed Assets. Monitors payable system for invoices on hold, coding errors etc. and troubleshoots with Facilities Director/General Manager. Accounts Receivable: Supports the General Manager, Operating Manager and AR Manager, as instructed. Responsible for uploading request and back‐up documentation into the Box file for the Portfolio Associate to action. Violations (OTH) Construction (CCH) Manual Billing Services Sold (SVS) Legal Manual Billing Receives manual checks and maintains the Check Log for recording and auditing receipt of manual checks. Arranges FedEx delivery of manual checks to the centralized lockbox. Specialty Leasing Percent Rent Billing: Obtains sales from Tenants in accordance with lease terms, follows‐up on any outstanding data to full completion and uploads data into Salesforce. Verifies Tenant billing on the monthly Rent Roll and issues to the General Manager for approval. Calculates percentage rent billing from sales data and creates/processes/sends manual bill. Month End/Quarter‐End/Year‐End Processes: Prepares a list of accruals and collates back‐up documentation. Verifies accruals in system and assists the General Manager with the forecast. Reconciles P‐card expenses, uploads receipts, and verifies payment. Centers with central Plant - prepares Central Plant Union (Engineers) payments: Calculates Union Dues/Annuity/Pension, creates invoice for overtime and bill‐back. Creates a check request for Dues/Annuity/Pension and submits into Nexus, routes to Accounts Payable. Specialty Leasing & Brand Ventures Coordination of Center‐level Program Supports Specialty Leasing and Brand Ventures operations. Responsible for center‐level coordination and management of ALL temporary in‐line and common area mall activations, including Retail Merchandizing Units (RMUs), pop‐up in‐line stores, and kiosks. Performs center walks/inspections, ensures Tenant activation complies with visual merchandising Design Guidelines. Monitors pipeline activity, distributing reports to center team, and plans the activation schedule. Arranges regular communications with center teams to align on activity (General Manager/Asst. General Manager/ Facility Operations. Arranges regular communications with the Specialty Leasing team to plan the schedule, align on Tenant requirements and troubleshoot issues. With support from Marketing, liaises with Tenants on retail and center operations, sales, and customer service, optimizing performance and income. Obtains permits from the local authority, where required, and supports Tenants with the same. Obtains Tenant Certificates of Insurance and uploads to Salesforce. Obtains Tenant signage proposals and internal approval from Retail Design Management, ensures the Tenant implements according to the approved specification. Coordinates the roll‐on roll‐off of units, issues instructions to Facility Operations and follows through to completion. Issues meter readings and utilities supplier information to Tenants (in‐line stores and kiosks only). Inventory management in partnership with Facility Operations: Communicates maintenance and repairs. Creates associated purchase orders/invoices and forecasts for expenditures. Checks Exiting Condition Reports are completed for all vacant, outgoing in‐line units and kiosks. Maintains an equipment and asset inventory schedule. Takes photos of activations, media, and space opportunities and uploads them to Salesforce as required. General Coordination & Duties Sales Collection: Obtains sales from ALL permanent and temporary retailers in accordance with lease terms and uploads data into sales tracking system. Completes Sales Report sign‐off and issues to the General Manager for approval. Processes Open/Closed/What's Happening Notices in accordance to policy. Uploads executed storage leases in the system. Processes mail - receives, opens, scans and mails: Certificates of Insurance, manual checks (mails to the lockbox), invoices, other general information. Prepares Tenant Operational Defaults for breach of lease covenants, issues to the General Manager for signature and distributes to the Tenant. Coordinates URW Connect: Uploads URW communications from Management Team to Tenants. Responds to Tenant requests and communicates these to relevant team members for follow‐up. Processes Tenant requests for works and approves after hours work permits (checks insurance, reviews work in conjunction with Facility Operations). Attends weekly staff meeting and customer service (“Style” program) sessions. Attends required training classes and programs. Other duties, as assigned. What we are looking for BA or BS degree or equivalent experience required. 2‐3 years' prior experience in an administration role, working with cross‐functional teams. Experience of basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting. Proficient in current Microsoft Office software including Outlook, Word, Excel, PowerPoint, and SharePoint. Working knowledge of enterprise management systems (Salesforce) and project management software (Procore) is advantageous. Ability to understand and interpret legal agreements. Ability to conform to policies and procedures and familiarity of working within a compliance framework. Ability to respect confidentiality and sensitivity of information. Exceptional process management skills: can organize and prioritize an efficient workflow, simplify complex processes, anticipate, and adjust for problems and roadblocks, adapt to changing priorities, and manage from start to finish. Exceptional customer service skills and the ability to develop and maintain effective relationships; dedicated to meeting the expectations and requirements of internal and external customers, specifically through listening and responding to concerns both in the moment and via digital communication means. Ability to maintain composure in all scenarios. Compensation Non-Exempt $24-$34/hr What is important to us Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments. Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people's differences. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics. Join us in Creating Sustainable Places That Reinvent Being Together.

About Our Client: Addison Group is hiring a License and Title Coordinator for our client, a growing company in the vehicle leasing industry. With a strong reputation and a commitment to employee growth, this organization offers a collaborative and supportive work environment. Location: Schaumburg - moving to Oakbrook in early 2026 Pay: $45-60k (based on experience) + bonus Workplace type: Onsite 5 days a week Job Description: The License and Title Coordinator is responsible for processing licensing and title transactions, ensuring compliance with jurisdictional regulations, and managing vehicle-related violations. This role requires strong attention to detail, the ability to multitask, and experience working with DMVs and licensing vendors. Key Responsibilities: Process vehicle licensing transactions, including registrations, renewals, and title transfers. Research, process, and resolve toll, parking, and camera violations. Coordinate with DMVs, tag agents, and third-party vendors for title and registration processing. Maintain and submit legal documentation, including affidavits, POAs, and tax filings. Provide occasional customer support regarding licensing inquiries. Perform administrative tasks such as data entry, filing, scanning, and mail distribution. Ensure compliance with licensing regulations and company policies. Qualifications: Experience: 2-3+ years in license and title processing. Education: High school diploma or equivalent. Skills: Strong attention to detail, organizational skills, and proficiency in MS Office. Additional Experience Preferred: Handling toll, parking, and camera violations. Working with multiple licensing vendors and DMV systems.

Urgent need - Sample Coordinator - Mount Pleasant, WI College Students in Food Science encouraged to apply. This position is responsible for processing and reviewing routing for sample requests and ensuring compliance with shipping regulations. DETAILS Approximately 20 hours per week - flexible first shift Temp role with possibility of hire $20-22/hr depending on experience RESPONSIBILITIES Quickly fills sample requests or communicates delays to internal and external customers. Follows shipping regulations for color formulations. Affixes GHS labels as per Safety Data Sheets. Manages and replenishes color sample inventory, discarding expired items. Keeps training current for shipping dangerous goods. Maintains and orders shipping materials. Provides production documentation in hard copy or digital form. Keeps work area clean. Assists in other areas as needed. REQUIREMENTS High School Diploma and experience in a Quality or Samples Lab, or currently pursuing a relevant Bachelor's degree. Proficient in reading, writing, and speaking English professionally to communicate with customers and vendors. Experience with Microsoft Office programs, Salesforce.com, and SAP is preferred. WORKING CONDITIONS The working environment has generally good lighting, temperature, and noise. Occasionally, there is exposure to cold. Lab work requires Personal Protective Equipment, including a lab coat, and if needed, safety glasses, a dust mask, or gloves. PHYSICAL DEMANDS This job frequently requires standing, walking, talking, and hearing. Regularly lift and move items up to 25 lbs, and occasionally lift up to 50 lbs. Frequent use of hands for handling objects and tools is needed. Vision requirements include color vision, depth perception, and focus adjustment. Occasionally exposed to moving machinery, fumes, airborne particles, and corrosive chemicals.

Job Title: Central Scheduler Pay Rate : $20 - $25/hour Duration: 3 Months Shift: 8 hours Day Standard Hours: 40 hours The Central Scheduler ensures prompt and courteous service to patients, physicians, and hospital departments by providing accurate and efficient scheduling. Responsibilities include collecting and recording patient demographic, insurance, and clinical data while ensuring a positive customer experience. Key Responsibilities: 1. Appointment Scheduling & Patient Registration (65%) Accurately schedule appointments for outpatient diagnostic tests and procedures. Maintain knowledge of scheduling requirements and updates for hospital departments. Prevent scheduling conflicts and ensure proper test sequencing. Enter and update patient demographic and insurance information in the system. Ensure timely registration and pre-registration processes. 2. Insurance & Billing Coordination (10%) Review physician orders against payer coverage requirements. Conduct insurance eligibility checks and enter accurate insurance codes. Explain insurance policies and obtain necessary patient authorizations. 3. Staff Communication & Development (10%) Attend at least 80% of department meetings. Participate in problem-solving initiatives. Complete all mandatory training and skill competency assessments. 4. Customer Service & Patient Experience (10%) Provide accurate pre-exam preparation instructions to patients. Maintain confidentiality and professionalism in all interactions. Address patient and physician inquiries efficiently and courteously. 5. Continuous Quality Improvement (5%) Participate in quality improvement initiatives and data collection efforts. Ensure adherence to hospital policies, safety measures, and compliance requirements. Required Qualifications: Skills & Experience: High school diploma with 2 years of healthcare experience. Basic knowledge of medical terminology and insurance coding. Strong customer service and communication skills. Ability to multi-task in a fast-paced environment. Strong organizational and computer skills. Experience with insurance coding and patient scheduling. Certifications (Preferred): Certification in Medical Coding or Medical Terminology. Work Conditions: Fast-paced environment with time-sensitive tasks. Moderate typing and data entry work. Flexible schedule, including weekends and holidays as needed. Impact & Reporting Structure: Direct contact with patients, physicians, and hospital staff. Works independently with minimal supervision, referring complex issues to management. Supports the hospital's revenue cycle and patient service goals.

We are Generac, a leading energy technology company committed to powering a smarter world. Over the 60 plus years of Generac's history, we've been dedicated to energy innovation. From creating the home standby generator market category, to our current evolution into an energy technology solutions company, we continue to push new boundaries. The Warranty Coordinator is responsible for processing and adjudicating claims and providing warranty support to our authorized dealer network via phone or e-mail. *This is not a remote role, the ideal candidate will need to be located in Wisconsin, due to this position being on-site and reporting into our Waukesha Headquarters.* Essential Duties: Analysis of warranty information and processing warranty claims per warranty guidelines. Input service notifications and maintain database integrity. Assist dealers in all aspects of warranty service, whether claims or registrations through the phone center or email. Ensure internal and external customer satisfaction and compliance to all warranty specifications. Monitor defective products and recall specific batch of products if required. Act as SAP Super User within functional area as assigned. Facilitate warranty recovery for both dealer and vendor network. Minimum Qualifications: High School Diploma 2 years of experience in an office setting Preferred Qualifications: 2 or 4 year Technical Degree Previous experience using SAP or equivalent ERP Knowledge, Skills, and Abilities: Strong foundation of basic mechanical and electrical fundamentals Solid knowledge of Engine maintenance and troubleshooting to include: air cooled and liquid cooled units, gas, diesel, LP and natural gas fuel systems, would be a plus; Demonstrated Microsoft Office proficiency and data entry skills Excellent phone and customer service skills along with sound reasoning skills Excellent verbal and written communication skills Ability to stay calm in pressure situations Great Reasons to work for Generac: Competitive Benefits: Health, Dental, Vision, 401k and many more Free onsite gym open Monday through Saturday for Generac employees We offer product loan (for up to 4 days) and discount programs Pride! When a storm strikes, Generac employees always rise to the occasion. Each time a storm hits, many employees volunteer their time with the customer support team or on the production line, while others go right into storm-affected areas to repair generators Make a positive impact. Generac has always been community-minded and dedicated to giving back. The company proudly offers a Volunteer Time Off program, inviting team members to participate in charitable volunteer opportunities on company time. We believe in having fun. From minor celebrations to major events, our employees balance their work by building a strong culture of teamwork and collaboration through a variety of occasions, including our Fun Days. We're an inclusive company that celebrates differences and keeps equity and respect at the forefront. *To be considered an official applicant, please apply directly on our company careers site: ************************************************************************************ Physical Demands: While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 - 50 pounds. Specific conditions of this job are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus. Occasional travel. “We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.”

*About us* Veterinary Specialty Center is guided by the belief that companion animals deserve state-of-the-art medical care in a kind and comforting environment. The courage of our patients, the loyalty of their human families, and the devotion of our referral veterinarians inspire our vision. It is sustained by the contributions of our compassionate, knowledgeable, and dedicated staff and built upon a tradition of providing unsurpassed healthcare for animals. Veterinary Specialty Center, located in Bannockburn, is looking for full-time client service team members to work in our state-of-the-art companion animal hospital. Come work at an animal hospital with competitive salaries, incredible benefits, and continuing education programs. *Job Overview* We are seeking a dynamic liaison to join our team. The Liaison will be responsible for fostering strong relationships with clients and partners, driving sales, and ensuring customer satisfaction in our emergency or surgery department. *Responsiblities & Requirements* * Provide VSC's Standards of Exceptional Client Service * Serve as liaison between client families and medical staff to coordinate appropriate medical care * Create and present accurate financial estimates to families based on doctor recommendations * Perform invoice review to ensure the accuracy of all charges * Provide financial counseling and emotional support to client families * Self-motivated, and independent, but works well with a team * Strong multitasking skills * Demonstrate a positive outlook and maintain professional composure * Candidates need to speak and write fluently in English * Must be able to type a minimum of 50 wpm * Willing to take on and perform additional duties as assigned or needed *Minimum Requirments:* * Minimum 2 years of client service and/or medical office experience is preferred * High school diploma or equivalent required * Medical background and medical terminology training are helpful * Flexible hours including evenings, weekends, and holidays; overtime may be required * Strong Mathematical Skills. * Frequently alternate between seated and standing working positions * Ability to work long periods at a computer in high noise levels *BENEFITS:* * Generous Salary * Employee Volunteer Program (we pay you to volunteer) * Financial Hardship Loans (we help when you need it most) * Quarterly Employee Social Events (bowling, zoo, baseball game, fall festival, etc.) * On-site Bistro (fresh salads, sandwiches, snacks, drinks, and incidentals) * Holiday Pay * Overtime Opportunities * Employee Referral Bonuses * Birthday and Anniversary Bonuses * 401k Match Up to 6% (unheard of in the veterinary industry) * Health Insurance (domestic partnerships included) * Health Savings Account (HSA) * Flexible Spending Account (FSA) * Free Telehealth Services * Life Insurance * Dental Insurance * Vision Insurance * Free Pet Insurance * Short Term Disability * Long Term Disability * Free Employee Assistance Program (financial, legal, and mental health services) * Free Premium Scrubs/uniform *We invest in the success of our staff: *Our team includes some of the brightest talents in the veterinary field and are motivated by collaboration and lifelong learning. As Veterinary Specialty Center grows, we provide opportunities for development among our staff, fostering a shared sense of pride and ownership in our practice. *Veterinary Specialty Center is committed to inclusive hiring practices:* We are an equal opportunity employer and consider all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or veteran status. * Women-led organization * Inclusive of minority and disadvantaged groups * LGBTQIA+ friendly workplace * Age-inclusive * Diversity and inclusion training or programs * Paid time off Job Type: Full-time Pay: From $20.00 per hour Expected hours: 40 per week Schedule: * 10 hour shift * 8 hour shift * Day shift * Evening shift * Monday to Friday * Weekends as needed Education: * High school or equivalent (Required) Experience: * Typing: 1 year (Required) Language: * English (Required) Ability to Commute: * Bannockburn, IL 60015 (Required) Ability to Relocate: * Bannockburn, IL 60015: Relocate before starting work (Required) Work Location: In person

My client (Chicago Loop) is looking for an IP Docket Coordinator. The IP Docket Coordinator will be responsible for all aspects of docketing activities pertaining to Intellectual Property (IP) matters; reports to IP Docket Supervisor. As the IP Docket Coordinator, your job duties will include but not be limited to: :Utilize IP-specific software (CPi) to manage projects related to IP docketing Adhere to department and firm policies related to docketing matters and procedures Generate accurate customized reports for attorneys, paralegals and secretaries as requested Follow up with attorneys/paralegals as needed. Skills & Competencies :Analytical, organized, highly motivated, proactive and communicative Candidate must also be a problem solver and a team player with the ability to exercise independence and professional judgment in a fast-paced environment Ability to work under pressure to meet strict deadlines Substantive knowledge of docketing requirements preferred Knowledge of US and foreign patent & trademark procedures preferred Familiarity with online IP record systems (PAIR; ePCT; TSDR; etc.) preferred Qualifications & Required Experience: Associate's degree or higher preferred or any combination of training, education and experience that demonstrates the ability to perform the essential functions of the position At least 1 years of IP Docket experience in a law firm or corporation preferred Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Strong working knowledge of Microsoft Office Suite, including Word, Excel and Outlook. Experience with CPi Software preferred.

Are you looking for a company you can grow your career with and advance in? Are you goal oriented, self-motivated & proactive by nature? Do you have a passion for health and wellness and love sales? If you have the drive, desire, and initiative to work with a world-class organization, we want to talk to you. At The Joint Chiropractic we provide world class service to every one of our patients, and we would like for you to join our caring team. Let us turn that passion for health and wellness and love of helping people, into a rewarding career. We have continued to advance the quality and availability of Chiropractic care in the Wellness industry. Pay Range $45k/yr-$55k/yr Depending on Experience What we are looking for in YOU and YOUR skillset! Driven to climb the company ladder! Possess a winning attitude! Have a high school diploma or equivalent (GED). Complete transactions using point of sale software and ensure all patient accounts are current and accurate Have strong phone and computer skills. Have at least one year of previous Sales Experience. Participate in marketing/sales opportunities to help attract new patients into our clinics Be able to prioritize and perform multiple tasks. Educate Patients on wellness offerings and services Share personal Chiropractic experience and stories Work cohesively with others in a fun and fast-paced environment. Have a strong customer service orientation and be able to communicate effectively with members and patients. Manage the flow of patients through the clinic in an organized manner Essential Responsibilities Providing excellent services to members and patients. The Wellness Coordinators primary responsibility is to gain memberships in order to meet sales goals. Greeting members and patients upon arrival. Checking members and patients in to see the Chiropractor. Answering phone calls. Re-engaging inactive members. Staying updated on membership options, packages and promotions. Recognizing and supporting team goals and creating and maintaining positive relationships with team members. Maintain the cleanliness of the clinic and organization of workspace Confident in presenting and selling memberships and visit packages Keeping management apprised of member concerns and following manager's policies, procedures and direction. Willingness to learn and grow Accepting constructive criticism in a positive manner and using it as a learning tool. Office management or marketing experience a plus! Able to stand and/or sit for long periods of time Able to lift up to 50 pounds Upholding The Joint Chiropractic's core values of TRUST, INTEGRITY, EXCELLENCE, RESPECT and ACCOUNTABILITY About The Joint Chiropractic The Joint Corp. revolutionized access to chiropractic care when it introduced its retail healthcare business model in 2010. Today, it is the nation's largest operator, manager and franchisor of chiropractic clinics through The Joint Chiropractic network. The company is making quality care convenient and affordable, while eliminating the need for insurance, for millions of patients seeking pain relief and ongoing wellness. With more than 700 locations nationwide and nearly 11 million patient visits annually, The Joint Chiropractic is a key leader in the chiropractic industry. Ranked number one on Forbes' 2022 America's Best Small Companies list, number three on Fortune's 100 Fastest-Growing Companies list and consistently named to Franchise Times “Top 400+ Franchises” and Entrepreneur's “Franchise 500 ” lists, The Joint Chiropractic is an innovative force, where healthcare meets retail. For more information, visit ***************** Business Structure The Joint Corp. is a franchisor of clinics and an operator of clinics in certain states. In Arkansas, California, Colorado, District of Columbia, Florida, Illinois, Kansas, Kentucky, Maryland, Michigan, Minnesota, New Jersey, New York, North Carolina, Oregon, Pennsylvania, Rhode Island, South Dakota, Tennessee, Washington, West Virginia and Wyoming, The Joint Corp. and its franchisees provide management services to affiliated professional chiropractic practices. You are applying to work with a franchisee of The Joint Corp. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set own terms of employment, including wage and benefit programs, which can vary between franchisees.

Jump Trading Group is committed to world class research. We empower exceptional talents in Mathematics, Physics, and Computer Science to seek scientific boundaries, push through them, and apply cutting edge research to global financial markets. Our culture is unique. Constant innovation requires fearlessness, creativity, intellectual honesty, and a relentless competitive streak. We believe in winning together and unlocking unique individual talent by incenting collaboration and mutual respect. At Jump, research outcomes drive more than superior risk adjusted returns. We design, develop, and deploy technologies that change our world, fund start-ups across industries, and partner with leading global research organizations and universities to solve problems. Join Jump's Workplace Services team as a Contract to Hire Front Desk Coordinator and play a pivotal role in ensuring seamless office operations while enhancing the employee and visitor experience. Based in our Chicago office, this highly administrative role offers exposure to diverse teams, managing our front desk operations, and a chance to contribute to company-wide initiatives. What You'll Do: Own front desk operations, serving as the first point of contact for employees, guests, and vendors. Oversee incoming and outgoing activities, including visitors, deliveries, phone calls, and correspondence. Lead the coordination of conference room scheduling, particularly for recruiting events and VIP guests. Provide white-glove service to visitors and facilitate connections between employees to enhance collaboration. Support in-office and off-site employee engagement events. Act as the local liaison for all workplace services suppliers. Maintain office procedures, internal documentation, and communication channels. Offer cross-departmental administrative support and participate in team projects. Represent and promote Jump's culture and core values. Support additional administrative and operational needs as required. Skills You'll Need: At least 2 years in office administration or customer service. Bachelor's degree required. Exceptional interpersonal and communication skills with a customer-focused attitude. Strong organizational abilities, attention to detail, and time management. Ability to thrive in a fast-paced, team-oriented environment. Team player, able to take direction as well as show initiative. Proficient in MS Word, Excel, PowerPoint, and Outlook. Sound judgment when handling sensitive information, maintaining a high standard of confidentiality. Reliable and predictable availability, including the ability to work onsite Monday to Friday. Why This Role? This role provides a front-row seat to Jump's operations and culture while sitting at our reception, making it an ideal opportunity for building professional skills while interacting with diverse teams and stakeholders. Whether your path leads to growth within Workplace Services or other areas of the company, this role serves as a strong career foundation. Hourly Pay Range $25.00-$30.00 per hour (Non-Exempt, Overtime Eligible), based on experience and qualifications.

Medical Receptionist Job duties include (but not limited to): answering calls and greeting patients, managing physician schedules and checking in patients promptly, prepping patients for the providers Job Type: Full-time Expected hours: 40 per week Education: High school or equivalent (Required) Experience: Customer service and Insurance background preferred

Job Details Schaumburg Infusion Center - Schaumburg, IL Full Time High School Diploma / GED No Travel Required Monday - Friday, rotating Saturdays Admin - ClericalDescription We are looking for a Front Desk Coordinator to help us Redefine the Patient Care Experience! Are you ready to make an impact in our patients' healthcare journeys right from the very start? IVX Health is actively recruiting a Healthcare Front Desk Coordinator to join our team! We're looking for a highly motivated individual with a strong healthcare background, advanced technological skills, and a capacity for rapid learning. Above all, we are seeking someone who embodies exceptional customer service skills and is dedicated to enriching the patient experience. About IVX Health At IVX Health, our mission is to improve the lives of those we care for by redefining the care experience. As a national provider of infusion and injection therapy for patients with chronic conditions like Rheumatoid Arthritis, Crohn's Disease, and Multiple Sclerosis, IVX Health offers a better approach to care-one that prioritizes convenience, comfort, and exceptional patient outcomes. We extend the same values to our team, striving to empower them to succeed while embodying our core values: Be Kind, Do What's Right, Never Settle, Make It Happen, and Enjoy the Ride. About the Role As a Front Desk Coordinator, you'll play a critical role in shaping the care experience for our patients. This Monday-Friday, regular business hours role involves providing exceptional service as the first point of contact while supporting the daily operations of our infusion centers. From managing schedules to maintaining patient records, your work will ensure that our centers run smoothly and our patients feel valued. Schedule The Schaumburg Infusion Center is seeking a Full-Time Front Desk Coordinator Monday - Friday from 7:00 AM - 4:00 PM + rotating Saturday shifts, as needed. What You'll Do Deliver Exceptional Service: Greet patients warmly, answer phones professionally, and assist with patient questions or concerns. Manage Appointments: Schedule and reschedule appointments, ensuring all authorizations are obtained prior to visits. Coordinate Patient Flow: Collaborate with clinical staff to optimize efficiency and patient safety. Perform Administrative Duties: Maintain patient records, process payments, and reconcile daily transactions. Maintain a Welcoming Environment: Keep the front desk and reception area clean, organized, and well-stocked with supplies. Support Multiple Centers: Be prepared to provide coverage at other local centers within the region as needed. What We're Looking For Experienced: You bring 1-3 years of front desk or administrative experience, ideally in a healthcare setting. Patient-Focused: You have a passion for providing exceptional service and can handle challenging situations professionally. Organized and Detail-Oriented: You excel at managing multiple tasks and maintaining accuracy in a fast-paced environment. Tech-Savvy: You are proficient in using standard office software and healthcare systems for scheduling and patient check-ins. Reliable and Self-Motivated: You thrive in collaborative settings and are dependable for both patients and your team. Why You'll Love IVX Health At IVX Health, we believe in taking care of our team just as much as we take care of our patients. Here's what we offer: Comprehensive Healthcare: Medical, dental, and vision coverage, plus telemedicine services. Flexible Savings Options: Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA). Family Support: Fertility and family-building resources. Professional Development: Tuition reimbursement, CEU access, and career advancement opportunities. Generous Benefits: Disability coverage, life insurance, 401(k) matching, charitable giving programs, and referral bonuses. Work-Life Balance: Paid volunteer time and an inclusive, supportive culture. Why This Role Matters As the first person patients meet when they visit our centers, the Front Desk Coordinator is crucial to setting the tone for their entire healthcare journey. Your efforts will directly impact the patient experience and play a key role in IVX Health's mission to deliver exceptional care. If you're ready to bring your skills and passion for patient care to a company that values innovation, kindness, and teamwork, apply today and help us continue transforming lives through infusion care! Qualifications ESSENTIAL COMPETENCIES AND SKILLS Professionalism - Ability to maintain a professional and positive attitude. Effective Communication - Demonstrates the ability to actively listen, express oneself clearly in interactions with others, and convey information effectively. Customer Service Oriented - Ability to anticipate, recognize, and meet the needs of both internal and external customers, including patients and referring providers' offices. Collaboration - Ability to work independently and as part of a team. Quick Learning Agility - Ability to learn to perform healthcare front desk tasks with proficiency, as defined by ease, speed, and accuracy of performance, including but not limited to: Administrative and clerical procedures such as patient scheduling, phones, and supply ordering. Medical terminology. Reading and reviewing insurance plan information and knowledge of insurance portals. Utilizing Electronic Health Records (EHR) systems, Practice Management platforms, and other software programs. Multitasking - Ability to handle multiple tasks and patients simultaneously in a fast-paced healthcare environment, understanding that patients physically present take priority. Attention to Detail - This role requires the ability to see and pay careful attention to details to be thorough and accurate in completing work tasks. Intermediate Computer Proficiency - Knowledge and ability to use standard office software applications including but not limited to Internet, Outlook, and Microsoft Office. Dependability - This role requires the ability to be reliable, responsible, and dependable for our patients, providers, and colleagues. Integrity and Confidentiality - Demonstrates the ability to adhere to honest ethical healthcare and business practices, including abiding by HIPAA guidelines and respecting patients' privacy. REQUIRED EDUCATION AND EXPERIENCE High School Diploma or GED 1 - 2 years of experience in a front desk or administrative role, preferably in a healthcare setting (not required) WAGE RANGE Pay is based on a number of factors including market location, job-related knowledge, skills, and experience, and is benchmarked against similar organizations to our size and industry. For our Front Desk Coordinator role, we generally pay new hires between $19.80 and $24.20 per hour in the Chicago market. It is not typical for an individual to be hired at or near the top of the range for roles and compensation decisions are dependent on the facts and circumstances of each situation. In addition to cash pay, full-time regular employees are eligible for 401(k), health benefits, and other company benefits; some of these benefits may also be available for part-time positions. EEO STATEMENT IVX Health is proud to be an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees. IVX Health wants to have the best available people in every job, and we make employment decisions on the basis of business needs, job requirements, individual qualifications, and merit. Equal employment opportunities are provided to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, national origin, military and veteran status, age, physical or mental disability, genetic characteristic, reproductive health decisions, family or parental status, or any other legally protected category in accordance with applicable federal, state, or local laws. IVX Health prohibits discrimination, harassment, or retaliation of any kind based on any of these characteristics. Equal employment opportunity will be extended to all persons in all aspects of the employer-employee relationship and all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation benefits, and separation of employment.

Front Desk Coordinator - Be the First Smile Patients See! Job Type: Full-time Pay: $18.00-$22.00/hour based on experience About Us At our practice, patient care isn't just what we do-it's who we are. With empathy as our guiding principle, we're dedicated to transforming the dental experience for every patient, every visit. Partnering with North American Dental Group, we're equipped with the tools and support to deliver excellent care. Your Work Schedule Monday: 7:45am-4:30pm Tuesday: 7:45am-4:30pm Wednesday: 7:45am-4:30pm Thursday: 7:45am-4:30pm Every other Saturday: 6:45am-12:00pm Your Role as a Front Desk Coordinator As a Front Desk Coordinator, you'll be the welcoming face and voice of our practice, ensuring patients feel valued from the moment they walk through the door. Your organization, professionalism, and ability to multitask will help keep our office running smoothly and efficiently. Key Responsibilities Dependably handle financial tasks, including co-payment collection, insurance verification, and daily reporting, ensuring a worry-free patient experience. Perform administrative duties such as sorting mail, scanning documents, and photocopying. Answer phone calls, provide information, and schedule, verify, and confirm appointments. Clearly explain dental procedures, policies, and services to patients. Present financial arrangements and policies to patients while maintaining professionalism and empathy. Track and manage appointments, including cancellations, no-shows, and late arrivals, to ensure a smooth schedule flow. What You'll Need to Succeed High School Diploma or equivalent (Associate's degree preferred). 1-5 years of customer service, insurance, or dental experience preferred. Familiarity with dental software, Microsoft Office, and a willingness to learn new programs. Strong communication, organizational, and multitasking skills. Why You'll Love Working With Us Paid Time Off: Competitive PTO that grows with your career. Comprehensive Benefits: Including 401(k). Career Growth: Access to continuing education and development opportunities. Dynamic Environment: Work in an exciting, inclusive atmosphere that values individuality and teamwork. Equal Opportunity Employer We celebrate diversity and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, sexual orientation, gender identity, age, national origin, disability, veteran status, or any other legally protected characteristic. Ready to Make a Great First Impression? Apply now and join a team that's redefining dental care for the better! North American Dental Group-branded practices are independently owned and operated by licensed dentists. The practices receive non-clinical business support services from North American Dental Group, a dental support organization. #NADG3 We can recommend jobs specifically for you! Click here to get started.

By joining our team, you'll be part of our life-changing Mission and Vision. You'll work in a truly inclusive environment where diversity and equity are championed through words and actions. You'll contribute to an innovative culture that is second to none, one that embraces curiosity, discovery and compassion. You'll play a role in something that's never been done before as we integrate science and clinical care to help patients achieve better, faster outcomes - as we Advance Human Ability, together. Summary The Patient Services Representative greets and responds to the needs of incoming patients and families. The Patient Services Representative facilitates the flow of patient volume including patient check-in, check-out, scheduling appointments, and other Front Desk operations. The Patient Services Representative collects patient demographic and insurance information from patients. The Patient Services Representative will consistently demonstrate support of the Shirley Ryan AbilityLab statement of Vision, Mission and Core Values by striving for excellence, contributing to the team efforts and showing respect and compassion for patients and their families, fellow employees, and all others with whom there is contact at or in the interest of the institute. The Patient Services Representative will demonstrate Shirley Ryan AbilityLab Core Attributes: Communication, Accountability, Flexibility/Adaptability, Judgment/Problem Solving, Customer Service and Core Values (Hope, Compassion, Discovery, Collaboration, & Commitment to Excellence) while fulfilling job duties. Job Description The Patient Services Representative will: Perform the daily operations of the clinic and Front Desk duties including: answering inbound calls, placement of outbound calls, monitoring of voicemail, scheduling initial and continuing appointments, registration and monitoring outpatient schedule to insure maximum capacity. Facilitate the check-in process including registration of patients, verifying insurance information, collecting demographic data, and checking registration forms for completeness and accuracy. Identify and resolves patient and family issues including follow through to ensure resolution. Post patient payments, issue receipts, and completes necessary cash reports for daily and monthly accounting. Schedule patient follow-up appointments. Allocate patients into available time slots as dictated by the clinician template and protocols. Scan and fax patient documents. Perform all other duties that may be assigned in the best interest of the Shirley Ryan AbilityLab. Reporting Relationships: Reports directly to the Clinical Manager. Knowledge, Skills & Abilities Required: High school diploma or equivalent. College or post-high school technical training desired. Minimum 3 years of experience in a customer service role/general office environment with gradually increasing responsibility preferred Understanding of healthcare operations and the crucial role this position plays for delivering world-class access. Understanding of basic guidelines related to health insurance, including HMO's. Exceptional customer service, communication and interpersonal skills necessary to interact on a daily basis with internal/external customers in various circumstances. Effective communication skills focusing on consistent email communication and follow up as well as relaying appropriate information in a timely, comprehensive and accurate manner. Ability to solve problems diplomatically and efficiently. Demonstrate strong organizational skills, high level of attention to detail, follow through and active listening. Proficiency in Microsoft applications: intermediate level skills in the use of Outlook, Word, and Excel; basic level skills in the use of PowerPoint. Application of a variety of a variety of moderately complex computer PC software and office equipment (photocopier, printer, fax machine, scanner, calculator, multi-line phone, etc.). Working Conditions: Normal office environment with little or no exposure to dust or extreme temperature. Pay and Benefits*: Pay Range: $16.20 per hour - $26.14 per hour Benefits: Shirley Ryan AbilityLab offers a comprehensive benefits program that is competitive with our industry peers in our geographic locations: ******************************* *Benefits and benefits' eligibility can vary by position. Actual compensation will vary based on applicant's experience and qualifications, as well as internal equity. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Equal Employment Opportunity ShirleyRyan AbilityLab is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

The Front Desk Receptionist will serve as the first point of contact for visitors, clients, and staff, ensuring a positive experience for everyone. This role involves managing front desk operations, answering calls, handling inquiries, and performing various administrative tasks. We're seeking a friendly, organized individual who excels at multitasking and communication. Job: On site - Chicago, IL Pay Range: $17.00 - $26.50 hourly Key Responsibilities Greet and welcome visitors in a friendly and professional manner Answer, screen, and forward incoming phone calls while providing basic information when needed Manage the scheduling of appointments and meetings Handle inquiries, both in-person and via email, and provide accurate information according to company policies Assist with administrative tasks such as filing, data entry, and maintaining office supplies inventory Qualifications High school diploma or equivalent Proficiency in Microsoft Office Suite (Word, Excel, Outlook). Strong organizational skills and the ability to handle multiple tasks simultaneously. Dependable, punctual, and able to work independently and as part of a team. Additional Information Benefits: Competitive salary ranging from $17.00 - $26.50 hourly Health, dental, and vision insurance. Paid time off and holiday benefits. Opportunities for career advancement and professional development. Supportive and inclusive team environment.