Front desk receptionist jobs in Bayonne, NJ

Our client, a private trading firm, is seeking a Temporary to Permanent Receptionist to join their growing NYC team. The hours are either 8:30am-5:30pm or 9am-6pm and requires the candidate to be in office five days a week. This is a great opportunity for someone who thrives in a fast-paced office space with the opportunity to engage with their colleagues. Responsibilities: Answer phones and greet guests Coordinate and receive deliveries Schedule conference rooms and assist with meeting set up Contribute towards office management by ordering supplies and scheduling events Contribute towards administration by processing expenses and lending a helping hand to office as needed overall Ad hoc requests as needed by the office Qualifications: 2+ years of experience in an administrative/customer service type role Proficient in Microsoft Office Suite Strong verbal and written communication skills Personable individual who is eager to take initiative Mature, professional, and willing to lend a helping hand Compensation/Benefits: Up to 85K base depending on experience + discretionary bonus 100% company paid medical, dental, and vision for employee and dependents 401k 20 days PTO, holidays, and unlimited sick days Breakfast and lunch provided in office a few times a week Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply. California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: ***************************************** Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records. Company Profile: Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting ************* Benefits Information: Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings. We look forward to working with you. Beacon Hill. Employing the Future (TM)

Pay: $23.00 - $26.00 per hour Radial's mission is to support the adoption and impact of interventional psychiatry. To do so, we are building the highest quality clinical network, ensuring anyone anywhere can access the best forms of care. We specialize in advanced mental health treatments including TMS (Brainsway, Ampa, and SAINT), Spravato, and take-home devices such as Gammacore and Relivion. Position Overview We are seeking a compassionate and organized Front Desk Associate to serve as the first point of contact for our mental health clinic. This role is essential in creating a welcoming, safe, and professional environment for clients seeking mental health services. Responsibilities Greet clients warmly and professionally upon arrival, ensuring they feel welcomed and at ease Check in clients for appointments, verify insurance information, and collect necessary documentation Answer phone calls, schedule appointments, and respond to inquiries with sensitivity and discretion Manage cancellations and reschedules efficiently while maintaining optimal provider schedules Maintain strict confidentiality in accordance with HIPAA regulations at all times Qualifications: 1-2 years experience in a similar healthcare administrative role. Excellent interpersonal and communication skills. Compassionate and patient-focused approach. Basic understanding of mental health conditions and treatments. Ability to work in a fast-paced, dynamic environment. Benefits: 401(k) Health insurance Dental insurance Vision insurance Life insurance Paid time off Work Location: In person Job Type: Full-time

Are you a creative professional such as an artist, writer, or designer looking for a way to earn consistent income while keeping your schedule open for your craft? If you have strong reception or office assistant experience and want more control over when and where you work, these opportunities could be a perfect fit. They're also ideal for individuals with a background in the performing arts, offering flexible roles that value communication skills and professional presence. ABOUT US At Joss Search, we specialize in placing exceptional office support professionals into top-tier firms in the Private Equity and Alternative Investments space. Our clients include some of the world's most respected financial and consultancy firms. Many are expanding their pool of temporary and contract office support staff, making this ideal for those who value flexibility and variety in their work life. WHY THIS ROLE WORKS FOR CREATIVES We know that creative careers often require flexibility and freedom outside of work hours. That's why our temp roles offer: Flexible assignments ranging from a few days to several months Opportunities to return to the same company for ongoing work Time to focus on your passion while earning competitive pay A professional environment that values your skills and personality THE ROLE We're hiring temporary office support professionals, including receptionists and administrative assistants. You'll be trusted to jump into assignments and make an immediate impact. Responsibilities include: Greeting guests and managing front desk operations Answering phones and handling email communications Scheduling meetings and managing calendars Coordinating conference rooms and office logistics Supporting teams with general administrative tasks Managing supplies, snacks, and vendor relationships PERKS & PAY Hourly rates: $20-$30/hr, based on experience Paid training days to get you up to speed Free breakfasts and lunches at many client sites Flexible scheduling to fit your creative calendar Short-term and long-term assignments available WHO WE'RE LOOKING FOR You're personable, reliable, and thrive in a polished, professional setting. You know how to make others feel welcome while maintaining a high standard of professionalism. You bring great customer service skills and a calm, confident presence. Experience in a corporate or financial services environment is a plus. Because these roles often come up quickly, immediate or near-immediate availability is strongly preferred. If you're ready to jump into assignments and hit the ground running, we'd love to hear from you. Ready to balance your creative life with meaningful, well-paid work? Apply now and let's find the right fit for you. Joss Search is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to building an inclusive culture that respects individual differences and brings our community together.

Receptionist - Eyes On Park (Midtown Manhattan, $20/hr) Hours: Full-time (40 hrs/week), Saturday required Pay: Starting at $20/hour Website: ********************* About Us: Eyes On Park is a modern optometry practice. We need a friendly, organized, problem-solver to keep our front desk running smoothly. Responsibilities: Greet patients, manage phones/scheduling/check-ins, handle payments/mail, keep reception tidy, and make smart, ad hoc decisions to resolve issues. Qualifications: Strong communication and multitasking, professional demeanor, basic computer skills (Microsoft Office or Google Workspace), Saturday availability. How to Apply: Email your résumé to Nicole Santiago at *******************.

The Front Office Receptionist serves as the first point of contact for visitors and clients. This role is responsible for managing the front desk operations, greeting guests, answering phone calls, handling inquiries, and providing administrative support to ensure the office runs smoothly and efficiently. Key Responsibilities: Greet and welcome visitors in a friendly and professional manner. Answer, screen, and forward incoming phone calls promptly. Maintain the reception area in a clean, organized, and presentable condition. Manage incoming and outgoing mail, packages, and deliveries. Schedule and confirm appointments, meetings, and conference room bookings. Assist with general administrative duties such as data entry, filing, copying, and scanning documents. Qualifications: High school diploma or equivalent (Associate's or Bachelor's degree preferred). Proven experience as a receptionist, front desk representative, or similar role. Excellent verbal and written communication skills.

Hours: Full Time Sunday: 9:00 AM -5:00 PM Monday: 11:00 AM -7:00 PM Wednesday 8:00 AM-4:00 PM Thursday 11:00 AM-7:00 PM . Our team goes the extra mile to make every patient visit a positive one. In addition to providing top notch medical care, every visit is an opportunity to build relationships and every patient is treated like family. Our goal is to make each patient's care experience to our standards: Compassionate, Agile, Respectful, and Excellent. Ideal candidates will be able to work well under pressure and in fast paced environments. Daily responsibilities include: Greeting patients upon arrival Assisting patients with paperwork Answering phone calls Scheduling appointments Verifying medical insurances Creating referrals Responding to patient medical questions Time Commitment: Sunday: 9:00 AM -5:00 PM Monday: 11:00 AM -7:00 PM Wednesday 8:00 AM-4:00 PM Thursday 11:00 AM-7:00 PM Compensation: Commensurate with Experience, $22-$23 per hour Benefits: Public Service Loan Forgiveness (PSLF) Paid Time Off, Medical, Dental and Vision plans, Retirement plans

Front Desk Coordinator - Behavioral Health Clinic Make a Difference Every Day at Bleuler Psychotherapy Center Are you organized, compassionate, and passionate about helping others? Bleuler Psychotherapy Center, a respected nonprofit mental health and substance use clinic in Forest Hills, NY, is looking for a Front Desk Coordinator to join our welcoming front office team. In this key role, you'll be the first point of contact for our clients. You'll greet them, help them navigate appointments and insurance, and support smooth daily operations in a dynamic and mission-driven environment. What You'll Do Warmly welcome and assist clients and visitors Check in clients, process co-pays, schedule appointments, and manage follow-ups Register new clients and update demographic and insurance details Monitor and maintain a calm, organized waiting room experience Communicate appointment delays and coordinate with clinicians to support patient flow Send reminders and manage rescheduling for NP and MD appointments Provide Medicaid travel reimbursement (MetroCard or cash) via PTAR Verify insurance coverage and communicate updates to clients and staff Record cash and MetroCard transactions in daily logs Answer and route incoming phone calls and handle general inquiries Assist prescribers with schedules, pharmacy coordination, and prior authorizations Process client records requests; scan, fax, mail, and upload documents as needed Support office maintenance and safety procedures Maintain client confidentiality in compliance with HIPAA What We're Looking For High school diploma or GED required; associate's or bachelor's degree preferred Completion of a Medical Administrative Assistant program is a plus 1+ year of experience in a mental health, medical, or outpatient setting preferred Familiarity with Electronic Health Records (EHR) and Microsoft Office Strong customer service and communication skills Comfortable working in a fast-paced, client-focused environment Bilingual in Spanish is a plus What You'll Need to Succeed Friendly, respectful demeanor and excellent interpersonal skills Strong time management, attention to detail, and multitasking ability Familiarity with health insurance billing and transportation reimbursement policies Comfort using phones, fax, scanners, copiers, and email Ability to handle sensitive situations and escalate appropriately Willingness to cover teammate shifts and adjust schedule as needed Why Join Bleuler? Founded in 1949, Bleuler Psychotherapy Center has proudly served the Queens community for over 70 years. We provide affordable, inclusive care to thousands of clients each year and are deeply committed to equity, professionalism, and compassion in all that we do. You'll join a collaborative team in a supportive environment where your contributions matter - and where we value growth, respect, and purpose-driven work. Ready to be the welcoming face of care? We encourage you to apply and help us build a healthier, more connected community.

Pride Health is hiring a Clerical Assistant to support our client's medical facility based in New York, NY 10004. This is a 9 -week assignment with the possibility of a contract-to-hire opportunity and a great way to start working with a top-tier healthcare organization! Job Title: Clerical Assistant Location: New York, NY 10004 Pay Range: $18.00/hr to $21.00/hr Shift: Days, Schedule will consist of 1 late evening shift 10-7pm and 1 rotating Saturday 8-4pm Duration: 9 Weeks (Contract) with possible extension Key Responsibilities: Performs general clerical duties, including filing, data entry, reception work, scheduling meetings, and indexing Types and prepares correspondence and documents Operates standard office equipment (fax machine, computer, photocopier) Maintains a professional demeanor in all interactions Provides excellent customer service and communicates effectively, both verbally and in writing Demonstrates strong interpersonal skills with patients, nurses, physicians, and staff Handles patient interactions throughout the day with professionalism and empathy Proficient in Microsoft Office at an intermediate level Types at a speed of 50 keystrokes per minute Acts as a liaison between departments and staff as needed Education Requirement: Required: High School Diploma or GED Experience Requirement: Two years' experience Pride Global offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, , legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Top Healthcare Provider Network The 61st Street Service Corporation, provides administrative and clinical support staff for ColumbiaDoctors . This position will support ColumbiaDoctors, one of the largest multi-specialty practices in the Northeast. ColumbiaDoctors' practices comprise an experienced group of more than 2,800 physicians, surgeons, dentists, and nurses, offering more than 240 specialties and subspecialties. Opportunity to grow as part of the Practice Associate Career Ladder! Job Responsibilities: Greet patients and visitors and answer telephone calls. Review the daily and weekly schedule frequently to ensure the accuracy of the visit provider, appointment duration, patient insurance participation status with the visit provider, visit reason, and visit type. Obtain all required registration and intake information from patients necessary for an efficient check-in process; verify and/or update any new insurance eligibility, benefits, or other information prior to the start of the patient appointment in the electronic health record (EHR); accurately indicate arrivals, cancellations, and no-shows in the EHR. Respond to financial information inquiries such as explanation of charges, out-of-network benefits, out-of-pocket expenses, and related activities. Coordinate and schedule office visits and procedures. Schedule ancillary services on behalf of the patient and prepare requisitions. Schedule follow-up appointments, referrals, and other related tests as requested by the provider in a timely and accurate manner. Obtain prior authorizations and referrals for follow-up care as needed by the insurance plan. Collect all time-of-service and past-due payments prior to the start of the appointment. Settle cash drawer in the EHR on a daily basis. Communicate insurance participation, financial responsibility (if applicable), and time of service policy to the patient population. Perform real-time insurance verification. Inform the patient of insurance requirements for services provided. Escalate cases for resolution as appropriate. Schedule follow-up appointments during the check-out process as needed. Initiate registration of new patients in EPIC as needed; all demographics, insurance information, referral/copay requirements, and physician care team information. Conduct follow-ups as needed. Provide cross coverage as directed by Supervisor/Manager. Provide general administrative support to physicians and Supervisor/Manager. Assist with training and onboarding of new staff as directed. Job Qualifications: High school diploma or equivalency is required. A minimum of 6 months of relevant experience. Working knowledge/proficiency in medical terminology. Proficiency and/or understanding of medical billing and up-to-date insurance eligibility. Good organizational and problem-solving skills and the ability to set priorities among multiple competing objectives, tasks, and initiatives are required. Strong customer service orientation and the ability to deliver consistently exceptional service. Excellent relationship management skills including, but not limited to, emotional intelligence, interpersonal skills, empathy, and the ability to handle situations with respect, tact, and sensitivity. Excellent verbal and written communication skills. Working proficiency with Microsoft Office (Word and Excel) or similar software is required, as an ability and willingness to learn new systems and programs. Prior experience in EHR is preferred. Prior experience in a customer service environment is preferred. Bilingual in Spanish is a plus.

Job Title : Clerical Assistant Duration : 3+ months contract (Possible extension ) Education : High school diploma or GED. Shift Details : M-F schedule 4:00 PM-12:00 AM/12:00 AM-8:00 AM Job Description: Clerical work, including filing, data entry, reception work, schedule meetings, typing and preparing correspondence, indexing, operating office equipment (fax, computer, photocopier), and other clerical functions.

Act as initial point of contact for visitors. May answer a multi- Line Phones. Manage Schedules, handle correspondence over emails and phone calls. RESPONSIBILITIES · Oversee meetings and events withing the designed center, collaborating with internal partners in catering, audio-Visual and facilitates to meet and exceed client expectations. Provide personalized , high touch customer service by meeting and greeting each client daily. · Handle day to day challenges presented by clients, driving towards effective solutions while maintaining a positive client experience. · Maintain a professional, flexible, and "can-do" attitude, delivering exceptional service at all times · Participate in daily operations meetings and weekly reviews to stay ahead and informed on events you and the team are planning · Execute pre-conference calls/meetings and post-conference calls/meetings when applicable, ensuring all details are managed effectively · Manage space issues and escalate unresolved issues to the lead planner or manager as needed · Cover essential reception desk functions, including answering telephone calls and returning emails promptly and greeting/escorting clients to their meeting room · Master the usage of the EMS (Event Management System) to detail reservations, review incoming requests, and generate accurate reports. Serve as a strong communicator, managing correspondence between the planning team and reservation holders throughout the booking process, while providing an outstanding customer service experience. Prioritize new meeting room reservations from online booking tools, ensuring timely and accurate processing Dexian is a leading provider of staffing, IT, and workforce solutions with over 12,000 employees and 70 locations worldwide. As one of the largest IT staffing companies and the 2nd largest minority-owned staffing company in the U.S., Dexian was formed in 2023 through the merger of DISYS and Signature Consultants. Combining the best elements of its core companies, Dexian's platform connects talent, technology, and organizations to produce game-changing results that help everyone achieve their ambitions and goals. Dexian's brands include Dexian DISYS, Dexian Signature Consultants, Dexian Government Solutions, Dexian Talent Development and Dexian IT Solutions. Visit ******************* to learn more. Dexian is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity, age, national origin, ancestry, citizenship, disability, or veteran status.

Job Title: Spa Desk Attendant - KITH IVY x Giorgio Armani Spa Salary: 20$/h About Us: KITH IVY is a private membership club in New York City that blends sport, wellness, dining, and luxury hospitality under one roof. In collaboration with Giorgio Armani Spa, we offer a serene, design-forward environment where members experience world-class treatments and personalized service rooted in elegance, discretion, and care. Position Overview We are seeking a polished and detail-oriented Spa Desk Attendant to join our opening team. This individual will serve as the first point of contact for our members and guests, ensuring every experience at the Giorgio Armani Spa at KITH IVY reflects the highest standards of luxury hospitality. The ideal candidate is responsible, professional, and passionate about the wellness and spa industry, with prior experience in a high-end spa or hospitality setting. Key Responsibilities Warmly greet members and guests, ensuring a seamless arrival and departure experience Manage spa reservations, treatment schedules, and client profiles with precision and discretion Operate and maintain knowledge of Book4Time or similar booking and POS software Coordinate with therapists, estheticians, and management to ensure flawless daily operations Handle payments, gift cards, and member service requests accurately and efficiently Maintain an immaculate front-of-house presentation and spa retail area Support spa management in daily administrative and operational tasks Ideal Candidate Profile Prior experience in a luxury spa, wellness center, or high-end hospitality environment Working knowledge of Book4Time or similar spa management software (Mindbody, Booker, etc.) preferred Impeccable communication skills and a natural ability to anticipate guest needs A refined, composed, and service-driven demeanor Strong attention to detail and a proactive, solution-oriented mindset Passionate about the spa and wellness industry, with a desire to grow professionally What we Offer Opportunity to work in an exclusive, design-driven luxury environment Supportive, team-oriented culture with room for career advancement Health insurance benefits If you're inspired by luxury hospitality and wellness, and want to be part of one of New York's most anticipated private clubs, we invite you to apply.

Island Dental Associates strives for perfection, meeting and exceeding dental expectations. We offer all possible treatment options along with a complimentary consultation. We ensure that achieving the smile you want is convenient, affordable, and comfortable. Our honesty, integrity, and gentle chairside manner make you feel at home from the moment you walk in. Visit our office and you will be glad you chose us! Role Description This is a full-time on-site role located in Franklin Square or Levittown, NY, for a Dental Front Desk/Treatment Coordinator. The responsibilities include managing patient scheduling, coordinating treatment planning, handling insurance information, delivering exceptional customer service, and ensuring smooth communication between clients and dental staff. The role requires maintaining accurate patient records, handling administrative duties, and providing excellent patient care. Qualifications Proficiency in Treatment Planning and Dental Care Experience with Insurance handling and codes Strong Customer Service and Communication skills Organizational skills and attention to detail Ability to work in a fast-paced environment 3 years plus in Experience in a dental Experience in Dentrix

Boutique commercial real estate firm is seeking an Administrative Assistant/Receptionist. This person will be responsible for establishing a warm, welcoming and professional atmosphere for all visitors, guests, and employees as the first point of contact. This dual-role position requires someone who is personable, efficient, and capable of managing front desk responsibilities while also supporting office management operations. Additionally, the Administrative Assistant/Receptionist will directly support the EA to the CEO/Office Manager. This role is onsite in Manhattan 4 days/week (Fridays remote). ADMINISTRATIVE ASSISTANT RESPONSIBILITIES: • Maintain/order food & beverages for HQ as directed. • Assist with managing facility maintenance repairs. • Help implement and maintain office policies and procedures. • Maintain accurate records of office management expenses and assist with budget tracking. • Assist with special projects and ad hoc duties as assigned by direct manager. • Process invoices and allocation of shared corporate account vendors and invoices for People & Culture. • Manage shared corporate account vendors, such as but not limited to: Uber, Seamless, FedEx, FreshDirect, Bevi, Ready Refresh, UBS/Leaf Financial, Verizon Wireless, USPS. • Serve as back up support to the EA to the CEO as needed. • Retrieve Accounts Payable invoices and organize them into the appropriate allocated folders. • Assist with IT Onboarding and Offboarding. • Provide administrative support to other departments as needed. RECEPTIONIST RESPONSIBILITIES: • Answer and direct phone calls, emails, and other correspondence promptly and accurately provide high-level internal and external support. • Greet ensemble and visitors in a professional and welcoming manner. • Speak knowledgeably about the office, building, and other points of interest. • Coordinate conference room bookings and schedule meetings as needed. • Manage incoming and outgoing mail and deliveries. • Maintain office cleanliness including conference rooms, pantry and other shared spaces. • Communicate effectively with peers, other departments and all outside vendors, displaying accuracy and attention to detail both in verbal and written communications. KEY BEHAVIORS: • Excellent communication and interpersonal skills • Meticulous attention to detail and accuracy • High level of ethics and confidentiality • Strong organizational and time management abilities • Team-oriented mindset with the ability to work independently when required. EDUCATION AND QUALIFICATIONS: • HS diploma or equivalent work experience. • Two to three years' experience in a customer service / office support position • Basic computer skills and knowledge of office technology / equipment. Perks: • Competitive Salary: $70-80K base plus discretionary bonus • Opportunity to drive growth and make a difference in a rewarding industry • Unlimited Paid Time Off (must take a minimum of 15 days) • 401(k) and Roth Retirement Program with a 3% Safe Harbor • 13 Paid Holidays • Health, Dental, Vision, Life and ADD Insurance (90% employer paid medical plan available, dental at 90% coverage) • Weekly Paycheck • Lunch and Dinner Stipend • Snack-filled kitchen • Learning and Education Budget • Team Bonding and Off-Site Events (bowling, golf range, beer tasting, paint and sip) • Discretionary Bonus • Laptop • Commuter Benefits • Meditation Sessions

Carbro is a diverse team of professionals specializing in Infrastructure Construction, seeking a full time receptionist to work in our Corporate Offices. Role Description This is a full-time, on-site role for a Front Desk Receptionist located in Warren, NJ. The Front Desk Receptionist will be responsible for greeting and directing visitors, managing phone calls, performing clerical duties, and providing exceptional customer service. The role includes answering phones, maintaining records, correspondence and supporting the overall operation of the front desk. Qualifications Experience in Phone Etiquette and Receptionist Duties Proficient in Clerical Skills Strong Communication and Customer Service skills Ability to multitask and manage time effectively High school diploma or equivalent Previous experience in a similar role is a plus

Hibari Family Medical is a medical practice located in Edgewater, New Jersey. As a patient-focused healthcare provider, the practice is dedicated to offering bilingual comprehensive care and fostering wellness within the community. With a commitment to quality and professionalism, Hibari Family Medical supports the diverse needs of its patients. The facility operates from its office at 725 River Rd Suite 214, providing accessible care in a welcoming environment. Role Description This is a part-time, on-site role for a Medical Office Receptionist at Hibari Family Medical, located in Edgewater, NJ. The Medical Office Receptionist will manage daily front desk operations, including greeting patients, handling phone calls, scheduling appointments, and verifying insurance information. Additional responsibilities include administrative clerical tasks to ensure a smooth and professional experience for patients. Qualifications Proficiency both in Japanese and English required. Proficiency in Phone Etiquette and Receptionist Duties Experience with Appointment Scheduling and Medical Office operations preferred Strong organizational and multitasking skills Excellent communication and interpersonal abilities Previous medical office or healthcare experience preferred

AJ Madison is currently seeking a Showroom Receptonist join our team. We are looking for someone with an upbeat attitude, who can roll-up their sleeves to help complete projects throughout the showroom and is incredibly organized. We want someone who is proactive, thorough, well-spoken, outgoing, and professional. Must be available to work on Sundays. Essential Duty and responsibilities: Greet each person who visits the showroom, and pairing customers with available appliance advisors and designers; Partner with internal staff to make sure every client has a noticeably better experience; Answering and directing telephone calls; Taking and relaying messages; Tracking daily customer traffic Assisting Sales team with non-converted quotes by contacting the client to gauge interest and address any follow-up questions. assisting in converting said quotes or reaching out to salespeople for continued follow-up. Contacting clients 2 weeks prior to the ship date of the order to validate everything is ready form of payment Adjusting payment as needed and/or bringing any issues to the salesperson owning the order. Items delivery date Following up with clients post-delivery thank you cards/messages ensure the delivery/installation went well answer any questions and potentially connecting the client with either their salesperson or Customer Service. Assisting in growing future business. Answering customer service and general inquiries, Receive all incoming packages, mail, and additional deliveries; Support office management duties and showroom operations Manage office supply and inventory, furniture, and food/drink orders. Partner with showroom & corporate marketing teams to execute and recap local market events Assist with experiential projects and gifting as needed Follow local events SOP and checklists to track plans, run of show, and event prep Handle all local logistics (big and small) for events - including but not limited to service providers (catering, photography, rentals, floral, entertainment, a/v equipment, etc.) contracts, submit invoicing, payments, schedules, communication, follow up, invites, attendee lists, mailings, and more Research new service providers for event projects as needed Provide all necessary receipts, invoices, documentation to corporate marketing Work with local event production resources and vendors as required Travel within local markets to execute community/trade events and drive community engagement/awareness Skills and Qualifications: A minimum of 4 years' experience in a customer service-related field Strong customer experience background & skills; Professional appearance; Outstanding attention to detail, organized, collaborative, and creative individual; Excellent writing and communication skills; Proficiency in software applications including Microsoft Word, Excel, and Outlook; Bonus if experience working with attendee invite management systems such as Event Farm, EventBrite, Splash, etc. Ability to multi-task while maintaining strong attention to detail; Ability to take initiative, be proactive, and work independently; Willingness to efficiently handle administrative tasks while simultaneously balancing customer interaction; At least a high school diploma or equivalent; Must be available to work Sundays.

About Us RE Brands is a fast-growing fashion company that owns and operates Real Essentials, one of the top-selling apparel brands on Amazon. We're a dynamic, innovative team redefining value-driven fashion through design, speed-to-market, and technology. With licenses like Juicy Couture Sport, Nautica, and Hunter, and a rapidly expanding retail and wholesale presence, we're scaling across e-commerce and brick-and-mortar channels. Job Description We're looking for a personable, detail-oriented Front Desk Coordinator to be the face of our NYC office. This is an entry-level position ideal for someone with strong interpersonal skills, a proactive mindset, and an interest in supporting day-to-day office operations. Responsibilities Manage and maintain front desk operations Greet all visitors with warmth and professionalism Schedule guests and vendor visits with the building Coordinate office needs such as ordering supplies, stocking the kitchen, and maintaining cleanliness Manage sample ordering, returns, and organization Liaise with building management on administrative and operational requests Assist with office-wide communication and internal team support as needed Requirements Some prior administrative, office, or customer service experience preferred Excellent communication and organizational skills Ability to multitask and stay proactive in a fast-paced environment Friendly, professional demeanor and team-first attitude

Job Title: Front Office Specialist Type: Full Time Answer, screen and transfer inbound phone calls Receive and direct visitors and clients General clerical duties including photocopying, fax and mailing Maintain electronic and hard copy filing system Handle requests for information, data and invoicing Resolve administrative problems and inquiries Email correspondence-Prepare written responses to routine enquiries Open, sort and distribute incoming correspondence Maintain office supply inventories Student Counseling Responsible for identifying and developing potential sales leads and contacts, as well as presenting and promoting educational products to potential clients. This role involves providing detailed information about training courses and their benefits to the educational sector and establishing, developing, and maintaining positive business and customer relationships. 2+ year of experience Student Counselling Good Communication skills - written and verbal Attention to detail and accuracy Flexibility and Adaptability Customer Service Teamwork Multitasking Good hands on working experience with M365 -Office Suite /social media platforms Thank you, Kaizen Technologies Inc Ravi Kiran ************ ************************