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Become A Front Desk Receptionist

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Working As A Front Desk Receptionist

  • Interacting With Computers
  • Performing Administrative Activities
  • Performing for or Working Directly with the Public
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Deal with People

  • Unpleasant/Angry People

  • Mostly Sitting

  • Repetitive

  • $149,139

    Average Salary

What Does A Front Desk Receptionist Do

Receptionists perform administrative tasks, such as answering phones, receiving visitors, and providing general information about their organization to the public and customers.

Duties

Receptionists typically do the following:

  • Answer telephone calls and take messages or forward calls
  • Schedule and confirm appointments and maintain calendars
  • Greet and welcome customers, clients, and other visitors
  • Check visitors in and direct or escort them to specific destinations
  • Inform other employees of visitors’ arrivals or cancellations
  • Enter customer data and send correspondence 
  • Copy, file, and maintain paper or electronic documents
  • Handle incoming and outgoing mail and email

Receptionists are often the first employee of an organization to have contact with a customer or client. They are responsible for making a good first impression for the organization, which can affect the organization’s success.

The specific responsibilities of receptionists vary depending on where they work. Receptionists in hospitals and doctors’ offices may collect patients’ personal information and direct patients to the waiting room. Some may handle billing and insurance payments.

In beauty or hair salons, they schedule appointments, direct clients to the hairstylist, and may serve as cashiers.

In factories, large corporations, and government offices, receptionists also may provide a security function. For example, they control access, provide visitor passes, and arrange to take visitors to the proper office.

When they are not busy with callers or visitors, receptionists perform other office tasks, such as processing documents or entering data.

Receptionists use telephones, computers, and other office equipment such as scanners and fax machines.

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How To Become A Front Desk Receptionist

Although hiring requirements vary by industry and employer, receptionists typically need a high school diploma and good communication skills.

Education

Receptionists typically need a high school diploma or equivalent, and employers may prefer to hire candidates who have experience with certain computer software applications. Courses in word processing and spreadsheet applications can be particularly helpful.

Training

Most receptionists receive short-term on-the-job training, usually lasting a few days to a week. Training typically covers procedures for visitors, and for telephone and computer use. Medical and legal offices also may instruct new employees on privacy rules related to patient and client information.

Advancement

Receptionists may advance to other administrative positions with more responsibilities, such as secretaries and administrative assistants. Advancement opportunities often depend on the employee’s experience in using computer applications, such as word processing and spreadsheet applications.

Important Qualities

Communication skills. Receptionists must speak and write clearly so that others may understand them.

Customer-service skills. Receptionists represent an organization. As a result, they should be courteous, professional, and helpful toward the public and customers.

Integrity. Receptionists may handle client and patient data, especially in medical and legal offices. They must be trustworthy and protect their clients’ privacy.

Interpersonal skills. Receptionists should be comfortable interacting with people, even in stressful situations.

Organizational skills. Receptionists take messages, schedule appointments, and maintain employee files. They need good organizational skills to manage their diverse responsibilities.

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Front Desk Receptionist Videos

Career Advice on becoming a Front Office Manager by Daniella W (Full Version)

The Hotel - A Day in the Life at the Front Desk

Front Desk Receptionist Jobs

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Average Length of Employment
Front Office Clerk 2.2 years
Front Desk Lead 2.1 years
Receptionist 1.9 years
Desk Receptionist 1.6 years
Front Desk Staff 1.6 years
Front Desk Worker 1.4 years
Top Careers Before Front Desk Receptionist
Cashier 15.6%
Server 4.5%
Internship 4.1%
Teller 4.1%
Hostess 3.4%
Waitress 3.3%
Volunteer 2.5%
Manager 2.2%
Top Careers After Front Desk Receptionist
Cashier 10.7%
Server 5.6%
Teller 4.1%
Internship 3.9%
Manager 2.9%
Waitress 2.5%
Volunteer 2.2%
Hostess 2.2%

Do you work as a Front Desk Receptionist?

Front Desk Receptionist Demographics

Gender

Female

83.1%

Male

14.8%

Unknown

2.1%
Ethnicity

White

57.3%

Hispanic or Latino

21.4%

Black or African American

10.7%

Asian

7.1%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

69.0%

French

6.1%

Chinese

2.5%

Russian

2.4%

Mandarin

2.2%

Arabic

2.1%

Portuguese

2.0%

Italian

1.9%

German

1.8%

Hindi

1.6%

Cantonese

1.4%

Japanese

1.2%

Vietnamese

1.0%

Tagalog

0.9%

Korean

0.8%

Urdu

0.7%

Polish

0.7%

Swedish

0.6%

Hmong

0.5%

Amharic

0.4%
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Front Desk Receptionist Education

Schools

University of Phoenix

15.8%

Miami Dade College

7.2%

Northern Virginia Community College

7.2%

Palm Beach State College

5.2%

Liberty University

5.1%

Broward College

4.8%

Kaplan University

4.7%

Ashford University

4.6%

University of Central Florida

4.4%

Ultimate Medical Academy - Clearwater

4.4%

Houston Community College

4.2%

Southern New Hampshire University

4.2%

Montgomery College

4.2%

Florida International University

4.0%

College of Southern Nevada

3.6%

Valencia College

3.6%

Georgia State University

3.5%

Anne Arundel Community College

3.3%

Everest Institute

3.1%

Grand Canyon University

2.9%
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Majors

Business

20.2%

Health Care Administration

10.5%

Medical Assisting Services

7.8%

Psychology

7.7%

Nursing

7.4%

Criminal Justice

5.9%

General Studies

4.8%

Communication

4.0%

Accounting

3.6%

Liberal Arts

3.0%

Biology

2.9%

Cosmetology

2.9%

Kinesiology

2.9%

Education

2.7%

Hospitality Management

2.4%

Dental Assisting

2.4%

Management

2.3%

English

2.2%

Nursing Assistants

2.1%

Medical Technician

2.1%
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Degrees

Other

39.7%

Bachelors

29.5%

Associate

16.5%

Certificate

6.6%

Masters

3.9%

Diploma

2.6%

License

0.8%

Doctorate

0.3%
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Front Desk Receptionist Videos

Career Advice on becoming a Front Office Manager by Daniella W (Full Version)

The Hotel - A Day in the Life at the Front Desk

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Internship
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Real Front Desk Receptionist Salaries

Job Title Company Location Start Date Salary
Front Desk Receptionist Stella Adler Studio of Acting Los Angeles, CA Sep 01, 2015 $31,305
Front Desk Candlewood Suites Bismarck Bismarck, ND Mar 01, 2015 $20,682
Front Desk BHI Hospitality, LLC Bismarck, ND Apr 01, 2015 $19,430
Front Desk Red Roof Inn Dickinson Dickinson, ND Apr 12, 2015 $19,430

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Top Skills for A Front Desk Receptionist

  1. Front Desk Area
  2. Customer Service
  3. Phone Calls
You can check out examples of real life uses of top skills on resumes here:
  • Maintained front desk area equipment and database applications for residents and visitors.
  • Provided world-class customer service and administrative support in a demanding auto body shop environment.
  • Greet and assist gym members with questions, directions, equipment instruction as well as answer and handle phone calls professionally.
  • Performed all administrative/clerical duties including answering busy phones, scheduling appointments, filing, verifying insurance, processing of co-payments.
  • Performed data entry and management of Excel spreadsheets of moderate complexity

How Would You Rate Working As a Front Desk Receptionist?

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Top Front Desk Receptionist Employers

Jobs From Top Front Desk Receptionist Employers

Front Desk Receptionist Videos

Career Advice on becoming a Front Office Manager by Daniella W (Full Version)

The Hotel - A Day in the Life at the Front Desk

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