Good typing speed for data entry jobs
Front desk receptionist job in Oregon
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Role:- Data Entry / MIS
Industry Type:- Recruitment / Staffing
Functional Area:- Service & Operations
Employment Type:- Full Time, Home based
Role Category:- Back Office
Education:- UG :Graduation Not Required
Key Skills:- Work From Home Job, computer operating Urgently required Data Entry Operator, Computer Operator Computer / Laptop Or Android Phone Is Compulsory. Basic Computer Knowledge.
Freshers are Welcome No Target No Work Pressure Required Candidate profile
Basic Computer Skills*Knowledge of Internet Browsing*Verify data and correct database*Review and verify the entries.
Front Desk Specialist
Front desk receptionist job in Lake Oswego, OR
Benefits:
PTO and other great benefits
Continuous clinical and business training
Competitive salary
Paid time off
401(k)
Bonus based on performance
Training & development
Join Our Team as a Front Desk Receptionist in a new state-of-the-art practice!
Are you passionate about delivering exceptional patient care and dedicated to promoting health and wellness? Our brand-new chiropractic office is looking for a friendly, professional, and organized Front Desk Receptionist to be the welcoming face of our practice. We believe that a positive first impression sets the tone for excellent patient experiences, and we are seeking someone who shares our commitment to nurturing a warm and supportive environment.
The ideal candidate will have experience in a medical or chiropractic office and possess outstanding communication skills. You will be responsible for managing appointments, assisting patients with inquiries, and ensuring seamless office operationsall while embodying our mission of holistic health care.
Be part of a team thats committed to revolutionizing wellness and transforming lives Apply today!
Why work at HealthSource of Lake Oswego?
Competitive pay Starting at $21 per hour
PTO & Paid Holidays
World class training and continuing education
Monday through Friday schedule
Qualifications Required:
High School Diploma or equivalent required, 2-year degree preferred
Excellent customer service and interpersonal skills, with a friendly and professional demeanor.
Strong organizational skills and attention to detail, with the ability to multitask and prioritize tasks effectively.
Proficiency in computer skills, including knowledge of Microsoft Office applications and appointment scheduling software.
Ability to maintain confidentiality of patient information and adhere to HIPAA regulations.
Willingness to learn and adapt to new technologies and office procedures.
Previous experience in a medical or chiropractic office setting preferred, but not required.
View full detailed job description here.
You are applying to work with a franchisee of HealthSource Chiropractic. If hired, the franchisee will be your only employer. Franchisees are independent business owners who set their own terms of employment, including wage and benefit programs.
Veterinary Receptionist
Front desk receptionist job in Lake Oswego, OR
Full-time Description
Animal Dermatology Group (ADG) is the largest veterinary dermatology business in the U.S., providing the highest quality of specialty care to pets with acute and chronic skin conditions. ADG has over 40 locations nationwide. With over 90 doctors supporting the ADG medical team, they strive to lead in clinical practice, research and education in our field. In additional to providing advanced, dermatology specialized care to patients and supporting general practice veterinarians in our geographic service areas, ADG participates in drug/product development and clinical trials. ADG also has the largest dermatology residency program approved by the American College of Veterinary Dermatology to support the training of the next generation of dermatologists.
Animal Dermatology Clinic - Lake Oswego is seeking a Receptionist to join our team. We are looking for someone with the following qualities:
Energetic
Positive
Upbeat personality
Takes initiative
Commitment to the needs of the clinic
Punctual
Willingness to teach others and share ideas
Openness to diversity
Adaptability to change
Accountable
Able to see big picture
Requirements
Knowledge, Skills and Abilities (
including but not limited to
):
Excellent client service skills
Excellent phone skills
Computer skill preferred
Excellent communication skills
Ability to work in a team oriented environment
Organized and detail oriented, ability to take direction, ability to handle money accurately and honestly
Possess sound decision making skills and multi-task while working in a stressful environment
Duties (
including but not limited to
):
Client service
Answer phone calls
Take accurate messages and book appointments
Maintain charts and computer records
Pharmacy and retail sales
Marketing implementation
Maintenance/housekeeping
Financial responsibilities
Restraining for the Veterinarian
Education and Physical Requirements:
High school diploma or equivalent required
Must have experience working in the public (ie: restaurant, retail or service business)
Must have experience in a veterinary hospital
Dependable attendance is required
Must be able to lift 40 pounds
The ability to walk, bend, squat, stand or reach constantly during a minimum 8-hour day
Benefits:
No weekends or nights
Paid vacation
Paid holidays
Competitive wages
Medical, dental, vision, dependent care FSA, and short-term disability benefit options
Various voluntary benefit offerings, including hospital indemnity, accident, critical illness, etc.
401K with employer match
CE opportunities
Uniforms
Discounts on services and medications for employee pets
*Some traveling may be required
For more information about Animal Dermatology Clinic, please visit our website animaldermatology.com!
Front Desk Receptionist Olson Pediatrics (Full-Time)
Front desk receptionist job in Lake Oswego, OR
Job DescriptionFront Desk Receptionist Olson Pediatrics (Full-Time) Olson Pediatrics is looking for an enthusiastic, team-oriented individual to join our Front Desk Team! This is a full-time opportunity for someone who enjoys working in a collaborative environment and is passionate about providing exceptional patient service.
As a Front Desk Receptionist, you will be the first point of contact for patients and families. Your role is essential in ensuring a positive experience from check-in to check-out, while supporting the administrative needs of our medical team.
Key Responsibilities:
Greet patients professionally in person and over the phone
Check in patients, collect co-pays, update demographics and insurance information
Answer or refer patient questions appropriately and efficiently
Schedule and reschedule appointments to optimize provider availability and patient satisfaction
Notify nursing staff of patient arrivals
Support patients by answering questions and helping ease any anxieties
Retrieve and update patient records to ensure treatment information is available
Maintain office inventory and update supply order sheet as needed
Process incoming faxes
Prepare Bright Futures Questionnaires for upcoming Well Child Checks
Enter patient demographics, insurance, contact, and pharmacy information into the EMR system
Scan and organize patient documents
Assist with sorting and delivering staff mail
Maintain and tidy the patient waiting room
Copy forms and handouts for clinic staff
Perform other administrative tasks as assigned by the Front Desk Supervisor
Qualifications:
Previous experience as a medical receptionist and/or in medical billing is required
Strong organizational and communication skills
Ability to work effectively in a fast-paced, team-oriented environment
Professional, compassionate, and patient-centered approach
Compensation & Benefits:
Salary: $18.00 $22.00 per hour, DOE
Benefits: Health insurance, Paid Time Off (PTO), and 401(k)
Schedule:
Monday Friday, 8-hour shifts
Although we have weekend coverage, weekend shifts may be required to cover time off/illness. Weekend hours are 8a-12:00p.
If youre dependable, organized, and enjoy making a difference in a pediatric care setting, wed love to meet you!
Front Desk Receptionist
Front desk receptionist job in Beaverton, OR
Responsive recruiter Replies within 24 hours Benefits:
Uniform Top Provided
Simple IRA
Employee discounts
Opportunity for advancement
Training & development
OMEGA is a premier gymnastics academy in Beaverton, Oregon seeking a high-energy, detail-oriented professional for part-time reception and general office responsibilities.
Qualified Applicants Possess: • Basic computer skills.• Ability to use a basic multi-line phone.• Basic math skills.• Basic typing skills.• Customer Service skills.• Punctual, detail-oriented, efficient, and exhibit excellent work habits.• Ability to perform multiple tasks and priorities concurrently with a positive attitude and approach. • Ability to act and dress professionally in the work environment. • Availability to work evenings and weekends. • High School Diploma (or equivalent hours). • Capable of lifting 30 pounds.• Skill at walking on uneven surfaces.
Essential Job Duties Include but are not limited to: • Retrieving main office messages and forwarding them to appropriate personnel.• Answer incoming telephone calls with a friendly and professional voice.• Answer questions about classes and provide callers with address, directions, and basic gym information.• Interact positively with customers and co-workers in a positive, respectful, and professional manner.• Welcome on-site visitors, determine the nature of business, and provide class information, student forms, and schedule trial classes.• Take payments for customer accounts and classes.• Keep lobby, restrooms, and pro-shop tidy and welcoming. Compensation: $15.95 - $20.00 per hour
Oregon Metropolitan Elite Gymnastics Academy known as OMEGA Gymnastics was founded in 2008 and is located in Beaverton, Oregon. OMEGA Gymnastics has gymnastics classes for students ages 18 month to adult in Recreational children's gymnastics, Competitive Gymnastics, Preschool, Camps, and Adult Classes.
Auto-ApplyClinics - Front Office Receptionist - PRN (As Needed)
Front desk receptionist job in Lakeview, OR
Receptionist/Front Desk-Lake Health Clinics, PRN (As Needed), no guarantee of hours, 8-hour day shift, typically 8am-5pm, must be able to work a flexible shift. Non-Exempt, Non-Union, Hourly, non-benefitted
Responsible to provide a variety of clerical services to support day-to-day operations of the department. Responsibilities include, but not limited to, admitting patients, act as cashier, accepting payments for procedures and supplies. Pulling and filing charts, as well as completing proper paperwork for those charts. Answering phones, faxing & copying paperwork, scheduling appointments, maintaining accurate accounting of clinic.
Education:
High school diploma or equivalent.
Licensure/Certification/Registration:
Current CPR certification required.
Experience:
Prior clerical experience in a medical setting preferred. Experience with Microsoft Suite computer software (Excel, Word, Outlook), preferred.
Job Knowledge and Skills:
Capable of performing duties as assigned. Must be able to quickly learn skill sets necessary to perform clinical duties. Ability to communicate well with the public. Able to work effectively with team members and use tact and discretion in dealing with varying job situations. Able to maintain strict confidentiality. Able to deliver patient care under physician supervision and follow verbal and written instructions. Ability to communicate clearly both verbally and in writing. Proficiency in operating business office computer programs. Adheres to established hospital policies and procedures.
Summary
Employment Requirements:
To apply, please fill out an application, attach a cover letter, and resume. Include gaps in employment and reasons for separation.
Must be a U.S. Citizen or National.
Subject to satisfactory adjudication of background investigation and/or fingerprint check.
Successful completion of 500-hour probationary period.
Criminal background check and pre-employment drug screen required upon conditional job offer.
Disclaimer:
If claiming veteran's preference, you must submit a DD214, Certificate of Release from Active Duty, which shows dates of service and discharge under honorable conditions. If currently on active-duty you must submit a certification of expected discharge or release from active-duty service under honorable conditions not later than 120 days after the date the certification is submitted. Veteran's preference must be verified prior to appointment. Without this documentation, you will not receive veteran's preference and your application will be evaluated based on the material(s) submitted.
If claiming 10-point veteran's preference you must provide the DD214 or certification requirements (see above bullet), plus the proof of entitlement of this. Failure to submit these documents could result in the determination that there is insufficient documentation to support your claim for 10-point preference.
Lake Health District is an equal opportunity employer and, as such, considers individuals for employment according to their abilities and performance. Employment decisions are made without regard to race, age, religion, color, sex, national origin, physical or mental disability, marital or veteran status, sexual orientation, genetic information or any other classification protected by law. All employment requirements mandated by local, state, and federal regulations will be observed.
Front Desk Receptionist
Front desk receptionist job in Bend, OR
Pay range: $20.22 - $24.66 per hour, based on experience. This position comes with a benefits package that includes medical, dental, vision, a 403(b) retirement plan, and Earned Time Off (ETO). ST. CHARLES HEALTH SYSTEM JOB DESCRIPTION TITLE: Receptionist
REPORTS TO POSITION: Manager of Administrative Operations
DEPARTMENT: Administration
DATE LAST REVIEWED: December 4, 2025
OUR VISION: Creating America's healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring and Teamwork
DEPARTMENT SUMMARY: The Front Office Receptionist will be responsible for the overall front office administrative functions within assigned department(s).
POSITION OVERVIEW: The Receptionist at St. Charles Health System serves as the first point of contact for visitors, providing administrative support and exceptional customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This role ensures smooth day-to-day operations of the front desk and assists with various office tasks to maintain an organized and welcoming environment for the Administrative Office Suite.
This position does not directly manage any other caregivers.
ESSENTIAL FUNCTIONS AND DUTIES:
Provides reception support by greeting, assisting, answering questions, and directing visitors when they enter the Administrative Suite utilizing appropriate customer service skills.
Processes incoming mail for the Administrative Office Suite and distributes appropriately.
Assists with administrative tasks such as data entry, filing, document preparation, drafts reports, letters, minutes, and other materials.
Schedule and confirm appointments, meetings, and conference room bookings.
Provides technical, audio visual, desktop publishing (Outlook, Excel, Word, Publisher, Visio, and Power Point) expertise in program applications and technologies for caregivers.
Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.).
Coordinates office supplies inventory and ordering. Responsible for stocking supplies, managing office equipment, coordinating service and maintenance, as necessary.
Role models, leads, and influences the organizational design and effectiveness of the "One St. Charles" operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers.
Supports the vision, mission, and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION:
Required: High school or GED.
Preferred: Bachelor's degree.
LICENSURE/CERTIFICATION/REGISTRATION:
Required: N/A
Preferred: N/A
EXPERIENCE:
Required: Minimum two (2) years' administrative or office experience.
Preferred: Three (3) years' experience in a Receptionist/Administrative Assistant level role, including proficiency at handling multiple tasks. Previous hospital or healthcare experience. Knowledge of medical terminology.
PERSONAL PROTECTIVE EQUIPMENT
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
ADDITIONAL POSITION INFORMATION:
General:
Must have excellent oral and written communication skills and ability to interact with a diverse population and professionally represent St. Charles Health System.
Must have strong teamwork and collaborative skills.
Must be able to efficiently handle telephone calls and meeting & resource coordination.
Must have excellent organizational skills and attention to detail.
Must have intermediate to advanced proficiency in Microsoft applications, database management, and document preparation. Must be able to learn various new computer programs in a timely manner as required.
Must be personable, professional, and maintain a positive attitude.
Must be able to work in a fast-paced environment with frequent interruptions while maintaining the highest level of confidentiality.
Must be able to multi-task and work independently with little or no supervision and make sound decisions.
PHYSICAL REQUIREMENTS:
Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.
Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.
Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.
Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-25 pounds, operation of a motor vehicle.
Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.
Exposure to Elemental Factors
Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.
Blood-Borne Pathogen (BBP) Exposure Category
No Risk for Exposure to BBP
Schedule Weekly Hours:
20
Caregiver Type:
Regular
Shift:
First Shift (United States of America)
Is Exempt Position?
No
Job Family:
RECEPTIONIST
Scheduled Days of the Week:
Monday-Friday
Shift Start & End Time:
9:00 am - 2:00 pm
Auto-ApplyMedical Office Specialist (MOS)
Front desk receptionist job in Corvallis, OR
The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards.
Principal Responsibilities:
1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within.
2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments.
3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner.
4. Working knowledge of the referral process.
5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record.
6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment.
7. Directs patient flow and prepare patients for exams.
8. Proactively monitors and manages provider schedules for accuracy.
9. Actively participates in the cleaning of shared work areas.
10. Participates in the orientation and training of new employees.
11. May work at multiple sites as determined by department necessity.
Education/Licensure/Experience:
1. High school diploma or equivalent required.
2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required.
3. Certification from a Medical Office Specialist program is preferred.
Knowledge and Skills:
1. Ability to work well with providers, clinical staff, and patients.
2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work.
3. Excellent proven customer service skills.
4. Intermediate computer and telephone skills.
Perks and Benefits:
Work-life balance is a top priority at The Corvallis Clinic
7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve
Generous Personal Leave Accrual
Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA)
Employer contribution to HSA and HRA (when enrolled in Medical Plan)
Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP)
Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield)
Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement)
Pay on Demand (up to 2x per month)
Casual Fridays (with clinic approved attire)
Year-round employee engagement events and festivities
Team centered culture, delivering exceptional medical care with compassion and a commitment to service.
Receptionist
Front desk receptionist job in Salem, OR
Looking for a way to make an impact and help people?
Join PacificSource and help our members access quality, affordable care!
PacificSource is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, sex, sexual orientation, gender identity, national origin, genetic information or age. PacificSource values the diversity of our community, including those we hire and serve. We are committed to creating and fostering a work environment in which individual differences and diversity are appreciated, respected and responded to in ways that fully develop and utilize each person's talents and strengths.
Provide coverage of telephone and front desk duties. Answer incoming calls in a prompt, courteous manner according to PacificSource customer service quality standards. Greet and assist visitors in a professional and efficient manner.
Essential Responsibilities:
Answer incoming calls in a prompt, courteous manner.
Assist callers by quickly determining the caller's needs and accurately directing calls to the appropriate personnel and/or department.
Communicate efficiently and effectively in obtaining, giving and exchanging information.
Greet and direct visitors.
Assure guests are identified and registered before allowing access to secured sections of the building
Partner with building maintenance to ensure general office maintenance and cleanliness
Coordinate office vendors to keep office operating efficiently
Receive premium payments, prepare receipts, and secure premiums.
Maintain the lobby as a professional first impression of PacificSource.
Assist in developing and maintaining related policies and procedures.
Complete all clerical duties such as address changes, documenting company survey results, preparing packets, and other general clerical duties as assigned.
Maintain office supply inventory and order supplies as needed and/or requested.
Attend to the safety of employees and guests to the extent that does not endanger self or others.
Provide front line communication and relay information in urgent or emergency situations.
Supporting Responsibilities:
Assist with clerical tasks of other departments as needed.
Meet department and company performance and attendance expectations.
Follow the PacificSource privacy policy and HIPAA laws and regulations concerning confidentiality and security of protected health information.
Perform other duties as assigned.
Work Experience: One year of multiline phone experience and/or reception duties preferred.
Education, Certificates, Licenses: High School Diploma or equivalent required.
Knowledge: Typing, 10-key required. Computer skills preferred.
Competencies:
Building Customer Loyalty
Building Strategic Work Relationships
Contributing to Team Success
Planning and Organizing
Continuous Improvement
Adaptability
Building Trust
Work Standards
Environment: Work inside in a general office setting with ergonomically configured equipment. Travel is not required.
Skills:
Accountability, Collaboration, Communication (written/verbal), Flexibility, Listening (active), Organizational skills/Planning and Organization, Problem Solving, Teamwork
Our Values
We live and breathe our values. In fact, our culture is driven by these seven core values which guide us in how we do business:
We are committed to doing the right thing.
We are one team working toward a common goal.
We are each responsible for customer service.
We practice open communication at all levels of the company to foster individual, team and company growth.
We actively participate in efforts to improve our many communities-internally and externally.
We actively work to advance social justice, equity, diversity and inclusion in our workplace, the healthcare system and community.
We encourage creativity, innovation, and the pursuit of excellence.
Physical Requirements: Stoop and bend. Sit and/or stand for extended periods of time while performing core job functions. Repetitive motions to include typing, sorting and filing. Light lifting and carrying of files and business materials. Ability to read and comprehend both written and spoken English. Communicate clearly and effectively.
Disclaimer: This job description indicates the general nature and level of work performed by employees within this position and is subject to change. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this position. Employment remains AT-WILL at all times.
Auto-ApplyFront Desk Receptionist
Front desk receptionist job in Lake Oswego, OR
North Lake Physical Therapy has several locations serving the Portland Metro area for more than 38 years. Our philosophy is to provide the highest quality therapy through hands-on, personalized care and education. Our seasoned, licensed therapists develop treatment plans based on the individual's unique needs.
Our personalized approach ensures patient comprehension and will enhance proper treatment progression to secure the best outcome for our patients. Come join our caring team of clinical experts!
Job Description
We are seeking a professional Front Desk Receptionist to join our team. This position would be floating to any one of our 11 clinics as needed for coverage for between 30-40 hours a week.
Reliable transportation is a must, as you could be covering one clinic on Monday and another on Friday.
Please go to our website, Northlakept.com to check out where our clinics are located, and be willing to travel to any of them. When not covering vacations, you will be part of our billing office team in Lake Oswego. As the first point of contact for our organization, you will be responsible for creating a welcoming environment while efficiently managing front desk operations and providing administrative support.
Greet and direct visitors, employees, and clients in a professional manner
Answer and route incoming calls using multi-line phone system
Manage visitor log and issue visitor badges according to security protocols
Schedule and coordinate meetings and conference rooms
Process incoming and outgoing mail and packages
Maintain office supplies inventory and order supplies as needed
Provide general administrative support to various departments
Handle basic inquiries and direct complex queries to appropriate departments
Ensure lobby and reception area are tidy and professional at all times
Assist with special projects and administrative tasks as needed
Qualifications
High school diploma or equivalent required
1-2 years of reception or administrative experience preferred
Excellent verbal and written communication skills
Strong organizational and multi-tasking abilities
Proficiency in MS Office Suite (Word, Excel, Outlook)
Experience with scheduling software and phone systems
Professional appearance and demeanor
Customer service-oriented mindset
Ability to maintain confidentiality and exercise discretion
Detail-oriented with strong problem-solving skills
Additional Information
Compensation: $18.00 - $19.00 hourly rate
401k with matching
Employee Assistance Program (EAP)
Clinical mentorship
Employee discount plans
Full suite of benefits
Hotel Front Desk Receptionist
Front desk receptionist job in Newport, OR
Job DescriptionWe're looking for a positive and professional hotel front desk agent to deliver an exceptional experience to every guest at our hotel. You'll welcome guests, manage their information, distribute their keys and room assignments, and answer any general inquiries to ensure they have an excellent stay with us. The ideal candidate has brilliant communication skills, a strong work ethic, and a commitment to guest satisfaction. If this sounds like you, apply today!Compensation:
$16.75 - $17.25 hourly
Responsibilities:
Give every guest a warm welcome, check them in, and check them out when they leave, ensuring you provide correct keys and room numbers
Mitigate customer complaints as needed
Bookkeeping: keep accurate records of all hotel guest account information
Take incoming calls, online and in-person room bookings requests, and answer questions about guests' needs involving room rates, available rooms, amenities, rewards programs, and special requests
Connect with the housekeeping department to ensure guest accommodations are ready
Qualifications:
High school diploma, GED, or equivalent
At least one year of hospitality industry experience as a hotel front desk agent or similar position preferred
Has experience answering telephone calls and troubleshooting stressful situations
Has previous experience or working knowledge of Microsoft Office and reservation management systems
Excellent time management skills, organizational skills, customer service skills, and interpersonal skills
About Company
If you are looking for a Family and not just a job, then we are the place for you.
We offer bonuses, a variety of benefits, and much more!!
Medical Receptionist
Front desk receptionist job in Hillsboro, OR
Who We Are: Neighborhood Health Center is a non-profit organization local to Portland, OR serving underserved patients in the areas of primary care, internal medicine, dental services and more. Our patient-centered approach to care honors the unique needs and circumstances of each individual patient. NHC sees people, not problems, and recognizes that the time spent as a patient in a doctors office is only one factor in a persons overall health. Our leading edge, integrated clinical teams work in partnership with patients, their families, and the communities we serve to provide whole-person care, prevention, and ongoing support.
NHC is an Equal Opportunity Employer. We celebrate differences in the workplace and do not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, disability, genetic information or any other characteristic protected by law.
Why work with us?
* We are a non-profit organization, passionate about providing the underserved population with medical and dental services across the greater Portland area, committed to making a difference daily.
* We offer our employees a competitive compensation and benefits package which includes 20 days of PTO (based on full time employment), 9 paid holidays, health/dental/vision insurance, quarterly wellness reimbursements, generous 401k retirement plan with employer match, employer paid disability insurance, EAP and life insurance.
* Our employees voted NHC a Top Workplace in 2020, 2021, 2022, 2023, and 2024!
Job Title: Medical Receptionist
Department: Medical
Reports To: Clinic Manager
Work Type: On-Site
Classification: Non-Exempt
Language Differential: Eligible
SUMMARY
The Medical Receptionist will provide exceptional and compassionate customer service to patients and visitors in a patient-centered medical home (PCMH), and demonstrate the value of NHCs mission. The Medical Receptionist will perform front office responsibilities related to delivering quality patient care in a clinical setting and the ability to support patients in need of assistance (filling out paperwork, etc.).
Essential Job Duties
* Welcomes patients and visitors in-person or virtually, and answers inquiries with a friendly demeanor and professionalism
* Gathers visit reason, accurately schedules and confirms in-person and virtual appointments, enters patients' information by obtaining, recording, and updating demographic and financial information into EHR (EPIC)
* Processes co-payments and completes daily deposit reconciliation and assists with bank runs.
* Scrubs patient charts daily
* Confirms patients' insurance eligibility and coverage information
* Scans and indexes documentation into medical records according to NHCs policies and procedures
* Receives, documents, and routes messages to appropriate clinical staff
* Assists in new employee training on specific tasks, as needed
* Works collaboratively in a team environment with a spirit of cooperation
* Performs other duties as assigned
Front Desk Agent l Holiday Inn | Wilsonville, OR
Front desk receptionist job in Wilsonville, OR
· Balance rooms and room inventory daily.
· Post and balance charges and settlements in a timely and efficient manner.
· Maintain files and reset the systems for next day operations.
Summary of Essential Job Functions
Approach each guest interaction with the mindset of exceeding guest expectations.
Embrace the Holiday Inn culture personifying it in daily interactions with guests and Talent alike.
Complete the registration process by inputting and retrieving information from a computer system, and confirming pertinent information including number of guests, all adult guest names, address, phone number, email address and room rate.
Help create an energized environment as a participating member of Holiday Inn Talent.
Promote the Holiday guest loyalty program providing recognition and benefits to all present members. Describe member benefits to non-members with the goal of enrollment.
Make appropriate selection of rooms based on guest needs. Code electronic keys. Non-verbally confirm the room number and rate. Provide room keys and hotel information to guests.
Verify and imprint credit cards for authorization using electronic acceptance methods. Handle cash, make change and balance an assigned house bank. Accept and record forms of payment. Post charges to guest rooms and house accounts using the computer.
Promptly answer the telephone using positive and clear communication. Input messages and guest requests into the computer. Retrieve messages and communicate the content to the guest as appropriate. Issue luggage claims and store/retrieve luggage as requested. Issue mail, small packages and facsimiles for customers as requested.
Close guest accounts at time of check-out and ascertain satisfaction. In the event of dissatisfaction, negotiate service recovery.
Resolve guest complaints, conducting thorough research to develop the most effective solutions and negotiate results. Listen and extend assistance in order to resolve problems such as insufficient heating or air conditioning, cleanliness, and service, etc. Remain calm and alert especially during emergency situations and heavy hotel activity. Plan and implement detailed steps by using experienced judgment and discretion.
Do their part to assure the cleanliness and conditions of the lobby by straightening up after guests. Responsible for communicating larger issues to Housekeeping and Engineering for immediate attention.
Comply with attendance rules and be available to work on a regular basis.
Perform any other job-related duties as assigned.
Abilities Required
Must have the ability to communicate in English.
Self-starting personality with an even disposition.
Maintain a professional appearance and manner at all times. Communicate well with guests.
Must be willing to “pitch-in” and help co-workers with their job duties and be a team player.
Considerable skill in the use of a calculator to prepare moderately complex mathematical calculations without error.
Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy to defuse anger, collect accurate information and resolve conflicts.
Ability to stand and move throughout the front office and continuously perform essential job functions.
Ability to access and accurately input information using a moderately complex computer system.
Ability to observe and detect signs of emergency situations.
Ability to establish and maintain effective working relationships with associates, customers and patrons.
· Must be able to stand and exert well-paced ability for up to 4-hours in length at a time.
· Ability to spend extended lengths of time viewing a computer screen.
· Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis.
· Must be able to lift up to 15-lbs. occasionally.
· Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
Work Habits:
· In order to maintain a positive guest and team member experience, your work habits should always meet and strive to exceed hotel standards for work procedures, dress, grooming, punctuality and attendance.
· You should be adaptable to change in your work area and in hotel procedures with a willingness to learn new skills and/or improve existing ones, have the ability to solve routine problems that occur on the job, and ask for help whenever you are not sure how to do something.
Front Desk Agent
Front desk receptionist job in Hermiston, OR
Hospitality Management Corporation is a Dallas based privately held provider of management solutions and hospitality industry services, each customized to fit our clients' unique needs. HMC's core value and mission is to provide our clients with the finest management expertise the industry has to offer with integrity, honesty and open communication.
When choosing to work for a company, HMC should be your first choice due to a well-deserved record of Honesty, Professionalism, Experience, Innovation, Flexibility, Customer Service and most importantly - Results.
HMC believes that a company is only as strong as its team members. Team members are encouraged by their superiors to push themselves and are provided with the resources to ensure that success is achieved.
We are currently searching for a Front Desk Agent for the Travelodge of Hermiston, OR.
Why Work With Us?
It's a fun company to work for!
We recognize efforts and reward results
Great benefits package, including industry leading 401K
Promotional opportunities with a growing company
Responsibilities
Greet guests and manage check-ins and check-outs
Handle reservations, cancellations, and room assignments
Assist guests with questions, directions, and local recommendations
Address and resolve guest concerns professionally
Maintain accurate guest records and room key inventory
Support front desk operations as needed
Requirements:
Experience with an IHG branded hotel highly desired
Be able to manage time effectively, complete required tasks on time
Knowledge of and ability to operate computer equipment and the reservations system.
Education & Experience:
High School diploma or equivalent required
Stable work history required
Strong understand of Microsoft Office products (Excel, Word, Outlook)
Need to be a team player - if you like to work on an island by yourself, this won't be a good fit for you!
Must be able to convey information and ideas clearly
Must maintain composure and objectivity under pressure
Must be effective in handling problems in the workplace, including anticipating, preventing, identifying and solving problems as necessary
Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by guests
HMC is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.
Auto-ApplyMedical Office Specialist (MOS)
Front desk receptionist job in Corvallis, OR
Asbury Building - Front Desk - 1 full-time opening Summary:
The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards.
Principal Responsibilities:
1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within.
2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments.
3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner.
4. Working knowledge of the referral process.
5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record.
6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment.
7. Directs patient flow and prepare patients for exams.
8. Proactively monitors and manages provider schedules for accuracy.
9. Actively participates in the cleaning of shared work areas.
10. Participates in the orientation and training of new employees.
11. May work at multiple sites as determined by department necessity.
Education/Licensure/Experience:
1. High school diploma or equivalent required.
2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required.
3. Certification from a Medical Office Specialist program is preferred.
Knowledge and Skills:
1. Ability to work well with providers, clinical staff, and patients.
2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work.
3. Excellent proven customer service skills.
4. Intermediate computer and telephone skills.
Perks and Benefits:
Work-life balance is a top priority at The Corvallis Clinic
7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve
Generous Personal Leave Accrual
Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA)
Employer contribution to HSA and HRA (when enrolled in Medical Plan)
Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP)
Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield)
Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement)
Pay on Demand (up to 2x per month)
Casual Fridays (with clinic approved attire)
Year-round employee engagement events and festivities
Team centered culture, delivering exceptional medical care with compassion and a commitment to service.
Receptionist/ Concierge
Front desk receptionist job in Beaverton, OR
We believe you should LOVE where you work; here are a few reasons you'll love Frenchies:
Opportunities for personal and professional growth
A fun working environment, with supportive co-workers
Flexible Scheduling and no late nights
Exposure to new skills and opportunities allows for change and growth
Discounts on services and products
Job SummaryFrenchies Modern Nail Care is looking for a dedicated receptionist/concierge to join our team! When guests walk into Frenchies they'll find a friendly, smiling face and a helping hand- this is our concierge! The ideal candidate has excellent communication and multi-tasking skills, a positive attitude, a strong work ethic, and is excellent at working with computers! Responsibilities
Greet guests as soon as they arrive
Answer the phone in a timely matter and assist guests in booking appointments
Assist the team in maintaining the cleanliness of the salon throughout the day
Educate guests on the "Frenchies Way."
Attend to guests throughout their services to make sure they are comfortable.
Qualifications
2+ years of customer service experience
Experience as a receptionist preferred
Exceptional customer service and professional phone manner
Overachieving attitude and enhanced work ethic
Advanced computer skills
Excellent multi-tasking skills
Must be able to work Saturday & Sunday
Compensation: $15.45 - $17.00 per hour
Nail smarts and good vibes wanted.
Frenchies is not your typical nail salon. Frenchies is a clean, modern, and engaging nail salon providing exceptional services for guests. When you visit a Frenchies you'll find friendly professionals, a fun vibe, and a super clean inviting space that gives you all the good feels.
The perfect nail salon is hard to find-spas are often overpriced; express salons sacrifice quality for speed. Now, there's Frenchies Modern Nail Care, a brand-new concept taking nail care to the next level. Frenchies is an affordable nails-only studio that is natural, exceptionally clean, and most of all, focused on guest and team health. We pride ourselves on superior cleanliness, and don't do acrylic nails or use jetted tubs-both possible health hazards. Frenchies takes clean to the next level by using sanitation and sterilization techniques that go beyond industry standards and regulations to guarantee a clean, fresh, comfortable guest experience that's also kind to the environment
At Frenchies, Nail Technicians are equipped with top-notch products because we value health. These top-notch products in use at Frenchies are not only beneficial and healthy for guests, but they are also healthy for nail specialists to use day in and day out! In addition to health, we value FUN. You'll find a team that has fun doing what they love in an environment that they love. If you are a licensed nail technician or cosmetologist that has a passion for nail care - we would love to meet you!
At Frenchies, you'll love your work, and we'll love you right back.
Auto-ApplyMedical Office Receptionist
Front desk receptionist job in Tualatin, OR
At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in mental healthcare. Thank you for taking the time to explore a career with us. As the fastest growing mental health practice group in the country, now is the perfect time to join our team!
LifeStance Health Values
* Belonging: We cultivate a space where everyone can show up as their authentic self.
* Empathy: We seek out diverse perspectives and listen to learn without judgment.
* Courage: We are all accountable for doing the right thing - even when it's hard - because we know it's worth it.
* One Team: We realize our full potential when we work together towards our shared purpose.
Benefits
As a full-time employee of LifeStance Health, the following benefits are offered: medical, dental, vision, AD&D, short and long-term disability, and life insurance. Additional benefits include a 401k retirement savings with employer match, paid parental leave, paid time off, holiday pay and an Employee Assistance Program.
Job Summary:
The Practice Coordinator is responsible for managing the front office daily activities for their practice location, ensuring quality customer service to in-person and remote patients and clinicians.
Compensation: $20.00 $21.00/hour, plus quarterly bonus/incentive potential
Location: 18765 SW Boones Ferry Rd Suites 100, 125, 150, 300, 375, Tualatin, OR 97062
Duties/Responsibilities:
Operational Excellence:
* Create a positive work environment; be a culture carrier and support in-office clinician and staff engagement activities to promote LFST culture, engagement, and connection.
* Conduct schedule prep process for all patients to ensure all paperwork and documentation is complete, credit card on file is current, demographics are accurate, and patient chart is prepared.
* General office duties, cleanliness, and appeal, such as sorting office mail, scanning documents, e-faxes, shared office email and office upkeep, to ensure the practice is running smoothly and prepared for patients and clinicians.
* Communicate with peers, clinicians, and patients in ways that support patient care and clinician satisfaction.
Patient Support:
* Provide exceptional customer service, responding quickly and appropriately to patient needs, and being prepared to manage potentially difficult or sensitive situations by following Crisis and De-escalation Processes.
* Manage front desk responsibilities including greeting and checking patients in/out in a courteous manner.
* Provide support to patients with requests via phone, email, and/or portal with payment/billing related questions, scheduling needs, release requests, miscellaneous inquires, etc.
* Manage queues within the phone system, ensuring calls are answered timely to ensure excellent customer service.
* Assist patients with telehealth access, Patient Portal issues, and other troubleshooting as needed.
* Handle any urgent requests; triage patient issues and resolution, i.e., direct to correct departments or escalate for assistance.
* Collect all in-person and telehealth co-payments and account balances at the time of service.
* Complete insurance eligibility verification and reach out to patients to resolve any issues.
Clinician Support:
* Provide general clinician support - assist clinicians with administrative questions and/or duties such as sending letters, faxes, etc.
* Coordinate with clinicians pertaining to any additional patient questions.
* Support clinician schedules by auditing for appointment accuracy.
* Maintain a pleasant, secure, and motivational working environment in the Practice.
Required Skills/Abilities:
* Ability to multitask and prioritize duties to support delivery of high-quality patient experience.
* Ability to work independently and as a team member.
* Strong communication skills, both written and verbal.
* Proficient in using Computer Software Applications (Microsoft Office & EMRs)
* Comfortable handling sensitive and confidential Information (HIPAA)
Education and Experience:
* High School or equivalent required, associates/bachelor's degree, preferred.
* 1+ years of experience in healthcare operations, customer service, or similar role or setting preferred.
Physical Requirements:
* The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
* While performing the duties of this job, the employee is regularly required to sit, stand, bend, talk, and hear. The employee is frequently required to walk. The employee must be able to lift and/or move objects up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
LifeStance provides the compensation range and benefits that it in good faith believes it might pay and/or offer for this position. LifeStance reserves the right to ultimately pay more or less than the posted range and offer additional benefits and other compensation, depending on circumstances not related to an applicant's sex or other status protected by local, state, or federal law.
LifeStance is an equal opportunity employer. We celebrate diversity and are fully committed to creating an inclusive work environment for all our employees. Learn more about Diversity, Equity and Inclusion at LifeStance.
Medical Office Specialist (MOS)
Front desk receptionist job in Corvallis, OR
The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards.
Principal Responsibilities:
1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within.
2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments.
3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner.
4. Working knowledge of the referral process.
5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record.
6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment.
7. Directs patient flow and prepare patients for exams.
8. Proactively monitors and manages provider schedules for accuracy.
9. Actively participates in the cleaning of shared work areas.
10. Participates in the orientation and training of new employees.
11. May work at multiple sites as determined by department necessity.
Education/Licensure/Experience:
1. High school diploma or equivalent required.
2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required.
3. Certification from a Medical Office Specialist program is preferred.
Knowledge and Skills:
1. Ability to work well with providers, clinical staff, and patients.
2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work.
3. Excellent proven customer service skills.
4. Intermediate computer and telephone skills.
Perks and Benefits:
Work-life balance is a top priority at The Corvallis Clinic
7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve
Generous Personal Leave Accrual
Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA)
Employer contribution to HSA and HRA (when enrolled in Medical Plan)
Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP)
Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield)
Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement)
Pay on Demand (up to 2x per month)
Casual Fridays (with clinic approved attire)
Year-round employee engagement events and festivities
Team centered culture, delivering exceptional medical care with compassion and a commitment to service.
Medical Office Specialist (MOS)
Front desk receptionist job in Corvallis, OR
The Medical Office Specialist provides patient care in accordance with established methods and techniques and conforms to recognized standards.
Principal Responsibilities:
1. Will participate and maintain a culture within The Corvallis Clinic that is consistent with the content outlined in the Service and Behavioral Standards document. To this end, employee will be expected to read, have familiarity, and embrace the principles contained within.
2. Greets patients for providers, answers the telephone, routing of calls/tasks, books appointments, verifies patient insurance coverage, acts as cashier for payments and prepares for appointments.
3. Greets and check patients in, verifies current demographics and insurance coverage. Notifies back-office staff of patient's arrival in a timely manner.
4. Working knowledge of the referral process.
5. Uses the correct search criteria to eliminate the creation of duplicate documentation and enters in the electronic medical record.
6. Contacts the assistant or provider promptly when an acutely ill patient either telephones or approaches the reception desk with or without an appointment.
7. Directs patient flow and prepare patients for exams.
8. Proactively monitors and manages provider schedules for accuracy.
9. Actively participates in the cleaning of shared work areas.
10. Participates in the orientation and training of new employees.
11. May work at multiple sites as determined by department necessity.
Education/Licensure/Experience:
1. High school diploma or equivalent required.
2. Six (6) months of customer service in a professional office setting OR one (1) year or more in a service-related industry required.
3. Certification from a Medical Office Specialist program is preferred.
Knowledge and Skills:
1. Ability to work well with providers, clinical staff, and patients.
2. Ability to work on multiple tasks simultaneously in a busy, fast-paced environment while maintaining quality of work.
3. Excellent proven customer service skills.
4. Intermediate computer and telephone skills.
Perks and Benefits:
Work-life balance is a top priority at The Corvallis Clinic
7 holidays + 2 floating holidays = 9 Paid Holidays! Early release on Christmas Eve and New Year's Eve
Generous Personal Leave Accrual
Benefits: Medical w/ HSA or HRA, Dental, Flexible Spending Acct (FSA)
Employer contribution to HSA and HRA (when enrolled in Medical Plan)
Employer paid Long Term Disability (LTD), Basic Life/AD&D, Employee Assistance Program (EAP)
Voluntary Benefits (Vision, Life Insurance and AD&D, Pet Insurance, Aflac, Legal Shield)
Retirement - 401k eligible and auto enrolled after 90 days, 100% vested from day 1, with discretionary clinic match after 1 year (w/hours requirement)
Pay on Demand (up to 2x per month)
Casual Fridays (with clinic approved attire)
Year-round employee engagement events and festivities
Team centered culture, delivering exceptional medical care with compassion and a commitment to service.
Front Desk Receptionist
Front desk receptionist job in Bend, OR
Pay range: $20.22 - $24.66 per hour, based on experience. This position comes with a benefits package that includes medical, dental, vision, a 403(b) retirement plan, and Earned Time Off (ETO).
ST. CHARLES HEALTH SYSTEM
JOB DESCRIPTION
TITLE: Receptionist
REPORTS TO POSITION: Manager of Administrative Operations
DEPARTMENT: Administration
DATE LAST REVIEWED: December 4, 2025
OUR VISION: Creating America's healthiest community, together
OUR MISSION: In the spirit of love and compassion, better health, better care, better value
OUR VALUES: Accountability, Caring and Teamwork
DEPARTMENT SUMMARY: The Front Office Receptionist will be responsible for the overall front office administrative functions within assigned department(s).
POSITION OVERVIEW: The Receptionist at St. Charles Health System serves as the first point of contact for visitors, providing administrative support and exceptional customer service to all St. Charles Health System caregivers, providers, and visitors in person and via telephone. This role ensures smooth day-to-day operations of the front desk and assists with various office tasks to maintain an organized and welcoming environment for the Administrative Office Suite.
This position does not directly manage any other caregivers.
ESSENTIAL FUNCTIONS AND DUTIES:
Provides reception support by greeting, assisting, answering questions, and directing visitors when they enter the Administrative Suite utilizing appropriate customer service skills.
Processes incoming mail for the Administrative Office Suite and distributes appropriately.
Assists with administrative tasks such as data entry, filing, document preparation, drafts reports, letters, minutes, and other materials.
Schedule and confirm appointments, meetings, and conference room bookings.
Provides technical, audio visual, desktop publishing (Outlook, Excel, Word, Publisher, Visio, and Power Point) expertise in program applications and technologies for caregivers.
Provides support to achieve and maintain compliance with all local, state, and national health care guidelines, rules, and regulations (Joint Commission, Medicare/CMS, Health Division, ISO, etc.).
Coordinates office supplies inventory and ordering. Responsible for stocking supplies, managing office equipment, coordinating service and maintenance, as necessary.
Role models, leads, and influences the organizational design and effectiveness of the “One St. Charles” operational model to promote interdisciplinary collaboration and shared accountability while continually improving the experience of patients, physicians, providers, and caregivers.
Supports the vision, mission, and values of the organization in all respects.
Supports Lean principles of continuous improvement with energy and enthusiasm, functioning as a champion of change.
Provides and maintains a safe environment for caregivers, patients, and guests.
Conducts all activities with the highest standards of professionalism and confidentiality. Complies with all applicable laws, regulations, policies, and procedures, supporting the organization's corporate integrity efforts by acting in an ethical and appropriate manner, reporting known or suspected violation of applicable rules, and cooperating fully with all organizational investigations and proceedings.
Delivers customer service and/or patient care in a manner that promotes goodwill, is timely, efficient, and accurate.
May perform additional duties of similar complexity within the organization, as required or assigned.
EDUCATION:
Required: High school or GED.
Preferred: Bachelor's degree.
LICENSURE/CERTIFICATION/REGISTRATION:
Required: N/A
Preferred: N/A
EXPERIENCE:
Required: Minimum two (2) years' administrative or office experience.
Preferred: Three (3) years' experience in a Receptionist/Administrative Assistant level role, including proficiency at handling multiple tasks. Previous hospital or healthcare experience. Knowledge of medical terminology.
PERSONAL PROTECTIVE EQUIPMENT
Must be able to wear appropriate Personal Protective Equipment (PPE) required to perform the job safely.
ADDITIONAL POSITION INFORMATION:
General:
Must have excellent oral and written communication skills and ability to interact with a diverse population and professionally represent St. Charles Health System.
Must have strong teamwork and collaborative skills.
Must be able to efficiently handle telephone calls and meeting & resource coordination.
Must have excellent organizational skills and attention to detail.
Must have intermediate to advanced proficiency in Microsoft applications, database management, and document preparation. Must be able to learn various new computer programs in a timely manner as required.
Must be personable, professional, and maintain a positive attitude.
Must be able to work in a fast-paced environment with frequent interruptions while maintaining the highest level of confidentiality.
Must be able to multi-task and work independently with little or no supervision and make sound decisions.
PHYSICAL REQUIREMENTS:
Continually (75% or more): Use of clear and audible speaking voice and the ability to hear normal speech level.
Frequently (50%): Sitting, standing, walking, lifting 1-10 pounds, keyboard operation.
Occasionally (25%): Bending, climbing stairs, reaching overhead, carrying/pushing or pulling 1-10 pounds, grasping/squeezing.
Rarely (10%): Stooping/kneeling/crouching, lifting, carrying, pushing or pulling 11-25 pounds, operation of a motor vehicle.
Never (0%): Climbing ladder/step-stool, lifting/carrying/pushing or pulling 25-50 pounds, ability to hear whispered speech level.
Exposure to Elemental Factors
Never (0%): Heat, cold, wet/slippery area, noise, dust, vibration, chemical solution, uneven surface.
Blood-Borne Pathogen (BBP) Exposure Category
No Risk for Exposure to BBP
Schedule Weekly Hours:
20
Caregiver Type:
Regular
Shift:
First Shift (United States of America)
Is Exempt Position?
No
Job Family:
RECEPTIONIST
Scheduled Days of the Week:
Monday-Friday
Shift Start & End Time:
9:00 am - 2:00 pm
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