Front desk receptionist jobs in San Clemente, CA - 694 jobs

Williams Lea by RRD is a global business support services company with a strong legacy-over 200 years of experience delivering world-class business solutions. We specialize in delivering skilled administrative support, document production, presentation design, and marketing and communications services to leading companies around the world-especially within legal, financial, and professional services industries. We're a people-powered organization. With a presence in North America, the UK, Europe, and Asia Pacific, we have thousands of employees globally, all working together to help our clients operate more efficiently and effectively. Whether it's supporting law firms with critical document production or helping financial institutions manage high-volume print and digital communications, we're the behind-the-scenes team making everything run smoothly. Job Description Receptionist for Global Client US Head Quarter office in Los Angeles. The Receptionist delivers exceptional customer service for our clients. Responsibilities include leading employee(s) and directing workflow for reception and concierge services while serving as a subject matter expert and resource to the team. Job duties (* denotes an “essential function”) *Ensure team provides outstanding reception and concierge service to client, while building strong customer relationships *Communicate with direct reports, manager and client on job or deadline issues *Immediately escalate operational problems or issues to Supervisor or Manager *Handle client concerns and be able to problem-solve resolutions in accordance with policies and procedures *Produce required reports on schedule *Conduct and oversee quality assurance process to maintain efficient workflow and assure client satisfaction *Ensure clients and guests are welcomed in the office lobby and serve as a daily point of contact for any employee, visitor/guest or client escalations *Ensure a seamless and personal guest journey *Escort guests to their booked meeting room within the building, informing the host of the guest's arrival *Understand customer's needs and provide them with 5 Star professional service. *Attend to guests wishes and requirements. *Answer the phone and make reservations, take and distribute messages or mail and redirect calls *Acquire extensive knowledge of the premises and the nearby venues and businesses to make the most suitable recommendations *Arrange events, excursions, transportation etc. upon request from guests *Handle external and internal calls in a professional manner *Assist hospitality with setting up rooms with beverages and food *Manage any external catering requirements from third party vendors *Book meeting rooms using Condeco and MS Outlook accurately and ensure that all AV, room layout and food and beverage requirements are noted *Continually monitor reception inbox ensuring e-mails are responded to in a timely manner *Book transport for employees and clients *Manage Visiting Attorney office and room bookings and visitor pass management Liaise with other departments to ensure efficient communication and guest service, and creating a 'one team' approach to delighting your guests Occasional requirement to support client functions that run into the evening Adhere to Williams Lea policies in addition to client site policies. Qualifications High school diploma or equivalent Minimum 3 years' Concierge and/or reception experience in a customer service environment, legal or financial services industries preferred 1 year or more experience working on a reception desk for a blue-chip company within a busy office environment Intermediate Microsoft Office Word and Excel skills Basic Microsoft PowerPoint skills Prior experience working with vendors preferred Outstanding guest services skills, Excellent and sophisticated communication skills, both verbal & written Good time management skills Good knowledge and understanding of a Cisco telephone system Must possess professional presentation/appearance Great interpersonal skills and an outgoing personality Excellent command of the English language, both in verbal and written communication Operational experience working at prestigious events preferred Attention to detail with good organizational skills Must possess passion to achieve excellent guest service consistently Demonstrates the ability to lead others effectively Ability to work under pressure, plan ahead and anticipate problems Ability to meet all required deadlines A welcoming positive manner and an understanding of what good customer service looks like Acts with integrity at all times and embraces the company philosophy. Ability to understand the needs of the client and provide customer service and superior client service. Ability to create and maintain strong relationships and channels of communication with key interfaces and the business Knowledge of Condeco and working knowledge of A/V equipment an advantage Ability to multitask, prioritize workload and provide administrative support. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a supervisory or managerial level. Must work well in a team environment Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Additional Information The rate of pay for this role at the noted RRD location is $21.00 / hour. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD's benefit offerings include medical, dental, and visioncoverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. It is the policy of Williams Lea to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, creed, religion, national origin, alienage or citizenship status, age, sex, sexual orientation, gender identity of expression, marital or domestic/civil partnership status, disability, veteran status, genetic information, or any other basis protected by law. Williams Lea is a drug-free workplace and performs pre--employment substance abuse testing. #WLNAT All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans

Universal Logistics Holdings is a full-service provider of customized transportation and logistics solutions. For over 90 years, we have provided complete services including dry van and specialized transportation, intermodal drayage, material handling and value-added services, and global trade management. Universal is proud to be recognized, awarded, and affiliated with industry leaders, experts and innovators for transportation and logistics. We are more than just a full-service logistics company. Behind our services, technology, and systems stands a talented team that truly delivers results and drives everything we do. Qualifications: Strong written and verbal communication skills Multi-tasking and organizational skills Excellent computer skills and experience working with Microsoft Office Suite Ability to problem solve Strong attention to detail A competitive and career oriented mindset Previous experience in a transportation is preferred High school diploma required Job duties and responsibilities: Verifying and processing driver paperwork Communicate with drivers and terminal management Auditing, reviewing, and verifying documents Data entry Additional tasks/ requirements as needed Benefits package including major medical, dental, vision, 401K and vacation Growth and advancement opportunities Full time, onsite. Nigh shift 6:30pm-3:30am Monday through Friday

Office Assistant / Errand Runner Job Description Job Brief: An Office Assistant/ Errand Runner is responsible for performing a range of clerical and administrative tasks to support daily operations in an office setting. An Office Assistant is responsible for keeping the office supplied and organized, and assisting managers with their daily tasks, as assigned. To fulfill these duties, this assistant will need to frequently run errands. The ideal candidate will be hard-working, professional, able to undertake a variety of office support tasks, and work diligently under pressure. Training for office tasks will be provided. Currently looking for an employee with daytime and some weekend availability. Responsibilities: Running Errands, such as bank deposits, shopping - ranging from groceries to electronic supplies -, picking up and dropping off documents and supplies for company executives. May occasionally drive executives to airports or meetings. General office duties, such as answering and managing phone calls, copying, scanning, and filing. Opening and closing procedures for the office, such as filling paper in the printer and fax machines, minor cleaning, refilling supplies for office staff (i.e. staplers, pens, highlighters), watering plants, putting away dishes, etc. Internet research for purchasing office supplies. Monitor level of supplies and handle shortages. Perform receptionist duties when needed. Maintaining confidentiality in all aspects of company information. Other duties as required. Requirements and skills Good work ethic Valid driver's license Working knowledge of office equipment Excellent organizational and time management skills The abilities to anticipate needs, to be resourceful, and to be responsive are important Dependable, dedicated, resourceful Ability to work independently Familiarity with office gadgets and applications (e.g. Windows, MS Office, scanners, copy machines, etc. . . .) Education: Currently attending a college/university Job Types: Part-time Salary: $17.00 - $17.50 per hour Benefits: Health insurance Paid time off Professional development assistance Schedule: 4 hour shift 8 hour shift Weekend availability Ability to commute: Santa Ana, CA 92707

We are hiring for a great client on-site in San Juan Capistrano seeking a Front Office Assistant / Fiscal Clerk for a one-month contract assignment. This role is ideal for someone who is highly customer-service focused and comfortable working in a front-counter, public-facing environment. Key Responsibilities: Serve as the front counter point of contact, assisting members of the public in a professional and courteous manner Support business licensing and billing functions, including receiving and processing payments Answer incoming phone calls, respond to inquiries, and route calls as appropriate Perform general administrative and clerical duties, including data entry and document processing Provide accurate information while maintaining confidentiality and attention to detail Qualifications: Prior experience in a customer-facing clerical, fiscal, or administrative role Strong customer service and communication skills; must be comfortable interacting with the public Experience handling payments, billing, or cashiering is highly preferred Proficient with basic computer systems and office software Reliable, professional, and able to learn quickly in a fast-paced environment Bachelors Degree preferred

The Front Desk Receptionist works as part of the medical office team performing necessary clerical duties to prepare patients for the Check In/Out, Registration, Eligibility and Scheduling process. Also responsible for answering telephones and gathering third party payment information, recording charges, and collecting payments. QUALIFICATIONS: * High school diploma/GED * Bilingual English & Spanish * 1 year customer service (Required) * 6 months Customer Service in Medical Office (Preferred) ESSENTIAL DUTIES AND RESPONSIBILITIES: * Responsible for greeting patients and visitors, answering telephone calls in a courteous and professional manner, address questions and route calls accordingly. * Schedule clinic appointments at patient check out and by phone. * Always ensure patient confidentiality. * Observe patients in the waiting room and report any apparent illness or distress to clinical staff. * Responsible for maintaining the patients' demographic information and insert new/updated clinical and administrative documentation in charts. * Assist in maintaining a smooth patient flow throughout the clinic. * Ensures that patients are advised on the sliding fee scale and makes adjustments accordingly. * Gathers third party payment information, records charges, and bills patients for services provided as indicated on the encounter form. * Processes the charge entry into the Electronic Medical Records system. * Responsible for handling cash - patient payments. * Participates in Compliance, Risk and Safety, Quality Assurance and Performance Improvement Activities * Performs other duties as assigned. * All Health Center staff members have emergency and disaster response responsibilities. Participates in all safety programs which may include assignment to an emergency response team. BENEFITS * Paid Time Off * 10 Company holidays * 1- 8-hour Personal holiday * 401(k) retirement plan- employer matches up to 5% * Bereavement Leave * Continuing Education * Employee Assistance Plan * Student Loan Forgiveness-if applicable * Medical, Dental, Vision - Aetna * Basic Life ($35k)/AD&D - 100% paid for by the employer * Employee Assistance Plan (EAP) - 100% paid for by the employer * Additional benefits available at employee expense: * Additional Voluntary Life Insurance * Short-Term Disability (STD) * Long-Term Disability (LTD) * Accident Insurance * Critical Illness Insurance * Hospital * Permanent Life Insurance

The mission of The Los Angeles Cancer Network is to provide unparalleled care to each patient that comes through our doors. We offer individualized treatment using the most recent and relevant proven advances in cancer care, curated with deliberation and compassion. LACN is committed to educating and supporting our patients and their families through every step of the way. We deliver a unique approach for every patient to ensure they receive treatment best suited to their condition, age, and other important factors. We do this by participating in important clinical research, encouraging screenings for early detection, and providing innovative treatment. We are proud to be at the forefront of cancer research through our partnership with OneOncology. Why Join Us? We are looking for talented and highly-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve. Job Description: We are seeking a highly motivated and organized Front Desk professional to join our team. As a Front Desk representative, you will be the first point of contact for our patients. Your major end result will be to ensure that our patients receive a warm welcome and excellent customer service. You will be responsible for managing the reception area, answering phone calls, scheduling appointments, and providing administrative support to the team.Minimum Qualifications: 1+ years of experience in a customer service or administrative role in the medical field. Excellent communication and interpersonal skills. Proficient in Microsoft Office Suite. Responsibilities: Greet and welcome patients with a positive and professional attitude Answer and direct phone calls in a timely and courteous manner Schedule appointments, collect patient payments Provide administrative support to the team, including data entry and filing and scanning Maintain a clean and organized reception area Ability to travel between office locations as needed Skills:As a Front Desk professional, you will utilize your excellent communication and interpersonal skills to provide exceptional customer service to our patients. You will also use your organizational and administrative skills to manage the reception area and provide support to the team. Proficiency in Microsoft Office Suite is required to perform daily tasks such as scheduling appointments and data entry.Pay Range - From $21.00 per hour to $23.00 per hour depending on experience, education, certification, region, etc.

Be the welcoming face of a specialty practice and keep the front office running smoothly-phones, scheduling, check -in/out, insurance verification, and EMR accuracy-while protecting patient privacy. What you'll do Greet patients, manage multi -line phones, and handle daily front -desk flow. Schedule, reschedule, and confirm appointments; coordinate provider calendars. Check patients in/out, collect co -pays, obtain/update demographics and insurance. Verify eligibility/benefits and capture authorizations when needed. Maintain accurate electronic medical records (EMR); scan/index documents. Triage messages and communicate clearly with patients, clinicians, and admin staff. Uphold HIPAA and practice privacy/security policies at all times. Required 2+ years medical front office/reception experience (preferred). Active MediClear (or equivalent HIPAA compliance certification). Proficiency with medical scheduling software and EMR/EHR systems. Professional, empathetic customer service; strong written/verbal communication. Basic medical terminology; reliable, organized, and detail -oriented. Nice to have Insurance verification & prior authorization experience. Cash handling/point -of -service collections. Bilingual English/Spanish. Why you'll love it Stable role with clear impact on patient experience. Collaborative team and growth opportunity within a specialty practice.

Job DescriptionBenefits: 401(k) Employee discounts Health insurance Paid time off We are seeking a friendly, professional, and motivated Front Desk Receptionist to join our concierge medical practice. This is a full-time, MondayFriday position for someone who thrives in a sometimes fast-paced environment and enjoys working closely with patients in a personalized care setting. Our practice does not accept insurance and focuses on a holistic, alternative approach to medicine, offering a wide range of integrative and wellness-based services. The ideal candidate has prior experience in a medical office or medical spa setting and is comfortable with sales, patient education, and service-based offerings. Responsibilities include: Greeting and assisting patients with a warm, professional demeanor Managing appointment scheduling, check-ins, and check-outs Discussing services, memberships, and treatment options with patients Handling payments and maintaining accurate patient records Supporting daily front desk operations in a fast-paced environment Collaborating with clinical staff to ensure an exceptional patient experience Qualifications: Previous experience in a medical office or medical spa preferred Sales experience and comfort discussing services and wellness programs Strong communication and organizational skills Professional appearance and customer-focused mindset Ability to multitask and remain calm under pressure Interest in holistic, alternative, or integrative medicine is a plus Trial Period & Compensation: This position includes a 90-day trial period to ensure a strong mutual fit Pay increase available upon successful completion of the 90-day period What We Offer: A supportive, team-oriented environment Consistent full-time schedule (MondayFriday) Opportunity to work in a growing concierge medical practice Exposure to innovative and holistic healthcare services If you are personable, detail-oriented, and passionate about wellness and patient care, we would love to hear from you.

Job DescriptionDescription: Please do not contact the clinic, we will reach out via Indeed if you are a good candidate. We are a physical therapy office looking for a full-time front office assistant for immediate hire. Candidate must have at least 1 year of experience working in a medical office, preferably physical therapy or chiropractic. Duties include, but are not limited to: Checking in/out patients Insurance verifications Managing authorizations from insurance companies as needed Collecting payments Scheduling appointments Data entry Answering multi-line phones Must be able to work under direct supervision of the practice manager and be able to efficiently multitask. Experience with Gmail, Google Docs and EMR systems is also required. Excellent organizational and communications skills are required as well as prior knowledge of health insurance. Please reply with resume. Full benefits offered. Those not meeting above requirements will not be considered. Job Type: Full-time Pay: $20.00 - $21.00 per hour Benefits: 401(k) matching Dental insurance Health insurance Paid time off Vision insurance Schedule: 8 hour shift Monday to Friday Work Location: In person Requirements:

The finest in Plastic Surgery meets Medical Spa, offering the latest advanced anti-aging techniques, plastic surgery, and non-invasive cosmetic treatments. Lead by our founder and award-winning doctor, Dr. Paul E. Chasan, M.D., F.A.C.S, trainer/instructor to fellow plastic surgeons both nationally and internationally. We are a team of highly skilled, professionals that are key in cultivating our brand and quality services in a highly competitive aesthetic market. Job Description Great opportunity for a front desk receptionist/concierge for our busy and highly desirable plastic surgery practice and med spa. Seeking a long-term relationship for a Full-Time position, 4 days per week plus Saturdays. Previous receptionist experience in a Plastic Surgery, Cosmetic Dermatology or Medical Spa office preferred. The ideal candidate is a self-starter, patient-centered, and exhibits strong ability to work in a team-based, fast-paced environment with proven patient care processes. This position is the first face and voice interaction with our customers/patients, both in person and over the phone managing appointment requests and fielding questions, so quality customer care is very important. Position immediately available. Pay: Hourly, competitive, depends on experience Employment Type: Full-time, 4 weekdays and Saturdays (please do not apply if not available on Saturdays) Benefits package includes: Competitive base pay & bonus/commission opportunities Earned time off (PTO) Medical benefits after first 90 days of employment Career growth and advancement opportunities Qualifications Education Requirements: High School Diploma or equivalent is required. College degree or working towards degree is preferred. Qualification, Experience, and Skills: Experience in one or more of the following: medspa and/or plastic or cosmetic surgery office (preferred), hospitality, retail, or customer service settings Works well in a very busy, very fast-paced office and patient environment Willingness and flexibility to periodically be of assistance for duties that may be outside the scope of job position Comfortable using Outlook email and a variety of internet and scheduling software applications, ie: Nextech Knowledge of Microsoft Office Suite and other Windows-based patient care / medical practice management and scheduling software Ability to perform multiple and diverse tasks simultaneously Familiarity with scheduling and rearranging appointments Charismatic, friendly, helpful personality, always putting the needs of customers/patients first Pleasant and friendly speaking voice and demeanor Neat, professional appearance Strong written and verbal communication skills Excellent time management skills and accuracy Dependability, trustworthy, enthusiastic, positive attitude Inquisitive, resourceful, and proactive Ability gain knowledge of our services and products with ability to process product sales Work well with others in a team environment Responsibilities include but are not limited to: Welcoming patients / check-in, check-out Answer and field incoming calls Scheduling patient appointments Reporting Maintaining medical records Product sales and procedure scheduling Assisting with various office events onsite and offsite If you feel this position is a good fit for you, please send your résumé, cover letter and your Instagram or Facebook handles for review. Additional Information All your information will be kept confidential according to EEO guidelines.

Job Description Shin Imaging, a Rezolut Partner, is looking for a Front Desk Receptionist to join our team! Who is Rezolut? Rezolut is a national emerging platform of diagnostic medical imaging services. With focus on four key platforms, our vision is to provide topnotch patient care partnered with innovative technology - to achieve better health outcomes. We provide high-quality, cost-effective, fixed-site outpatient diagnostic imaging as well as mobile imaging and health services. In each of our regions, we are the best in radiology, offering all radiology services! Summary: Under direction of the Lead Clerical, the primary responsibilities of the Front Desk /Scheduler and Registration staff are to greet clients, assist visitors with their needs, perform patient registration, schedule appointments by interfacing with referring physician offices, patients, and patients' family members, monitor patient flow, and provide excellent customer service. *Must speak Korean. Please do not apply if you do not speak KOREAN. ESSENTIAL DUTIES AND RESPONSIBILITIES: Greets customers in a polite and prompt manner. Kindly and patiently assists clients by answering their questions and helping with their requests. Ensures necessary information/scripts/paperwork are in order prior to patients' arrival. Accurately completes the registration process, enters patient information in the RIS and verifies discrepancies in patient information with patients, clinics or insurance companies as needed. Reviews or completes exam questionnaires with patient as required. Scans appropriate information to patient chart in RIS. Check in/out patients, collect payments, and fill out paperwork. Anticipates and provides assistance to accommodate patients having difficulty ambulating and completing forms. Creates detailed notes in patient chart in RIS documenting pertinent information. Maintains patient confidentiality. Customer service experience, handling money, and attention to detail highly preferred. Qualifications High school or equivalent (Preferred) Customer service: 1 year (Preferred) Medical terminology: 1 year (Preferred) Computer skills: 1 year (Preferred) COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies Service Excellence : The Front Desk and Registration staff is the first impression of the office for patients and their families and as such, will demonstrate the highest level of customer service when greeting and speaking with clients. Communicates in a way that conveys sympathy and respect to a diverse patient and work population. Takes ownership for determining a customer's needs and offering ways to help. Communication: Rephrases/summarizes what the speaker is saying. Speaks and writes clearly, concisely and to the point. Makes sure important information is communicated promptly and accurately. Commitment: Demonstrates initiative in completing daily assignments. Perseveres when he or she feels they have developed an innovative solution. Flexibility: Open to new ways of thinking. Adapts quickly to new techniques and work methods. Handles multiple priorities successfully. Problem-Solving: Recognizes and communicates problems to the right person/system. Offers constructive ideas/suggestions for solving problems. Team Player: Collaborates effectively with people at all levels. Shares new information with employees, physicians, and support service personnel. Shows flexibility and can shift focus quickly to accommodate the physicians or other staff. Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations, to customers, clients, and other employees of the organization. MUST SPEAK KOREAN or CHINESE. Computer Skills: To perform this job successfully, an individual should have knowledge of word processing software, internet software, RIS, and PACS. Education/Experience: High school diploma Job Type: Full-time Benefits: 401(k) Dental insurance Disability insurance Health insurance Life insurance Paid time off Vision insurance Schedule: 8 hour shift Education: High school or equivalent (Preferred) Experience: Customer service: 1 year (Preferred) Medical terminology: 1 year (Preferred) Computer skills: 1 year (Preferred) Work Location: One location Job Type: Full-time

Job DescriptionVisionary Eye Institute is a premier ophthalmology and surgical practice dedicated to delivering compassionate, cutting-edge care in a patient-first environment. Role Description This is a full-time on-site role for a Front Desk Receptionist located in Newport Beach, CA. 20% travel is required to our satellite offices - Orange, Whittier, West Covina. The Front Desk Receptionist will be responsible for greeting patients, answering phone calls, insurance verification, providing customer service, handling clerical duties, and ensuring smooth and efficient front desk operations. The role also involves scheduling appointments, verifying patient information, managing patient records, and ensuring a positive experience for all visitors. Qualifications Strong Phone Etiquette and Receptionist Duties skills Proficient in Clerical Skills Excellent Communication skills Exceptional Customer Service skills Ability to multitask and manage time effectively Experience in a healthcare setting is an advantage High school diploma or equivalent required Spanish speaking is a plus Job Type: Full-time Benefits: Health insurance Paid time off Work Location: In person

Job Description Are you the One? If you are an honest and trustworthy Guest Service Associate with 1 or more years of experience, responsible, and excellent attendance, this may be the opportunity for you! Key Responsibilities Increase guest satisfaction by providing efficient and courteous guest service in accordance with the standards of the hotel while adhering to guidelines and procedures. Execute selling strategies to enhance hotel revenue. Understands and implements the mission statement, values, and culture at all times. The ideal candidate will be: Multi-task, detail-oriented, and remain service-centric. Communicate with guests, and co-workers, receive and transmit mail, phone, and written messages and relay pertinent information using log books. Manage time effectively. Assist with guest issues with professionalism in maintaining a hospitable attitude. Computer literate to thoroughly operating property management systems: post charges, compute bills, collect payments, and make changes. What are we looking for? To fulfill this role successfully, you must possess the following: Well-groomed and professional appearance. Effective communication skills. Good listener. Emphatic and tolerant. Rational, prudent, and practical. Must be able to perform major life activities: standing, lifting, bending, learning, reading, concentrating, thinking, and communicating. Must stand for eight hours, bend, stretch, and reach. Work schedule varies and may include occasionally working on Holidays, weekends, and evenings. Extended hours are sometimes required. Must be able to push or pull 60 pounds and lift and/or carry 30 pounds

Job DescriptionBenefits: 401(k) matching Employee discounts Training & development Wellness resources Ideal Candidate: a very quick learner who can multitask with exceptional organization, a neat, professional presence, and excellent customer service & verbal communication. Were a fast-paced, patient-focused Wellness Center seeking a dynamic, self-motivated, and friendly Front Desk Receptionist to join our team. Youll be the first impression for clientskeeping schedules tight, communication clear, and the front desk running smoothly. What youll do Key Responsibilities: Warmly greet patients and ensure they feel welcome and comfortable Schedule/manage appointments and waitlists; confirm/reschedule as needed Handle calls, emails, and inquiries promptly and professionally Assist with intake forms and treatment/product questions Share service, promotion, and product information accurately Keep the front desk & lobby neat, organized, and stocked Facilitate smooth communication between patients and medical staff Process payments, update patient records, and protect confidentiality (HIPAA-compliant) Address patient concerns with patience and empathy; escalate when appropriate Learn new systems and products quickly; retain key info and SOPs Support daily operations and contribute to monthly team goals Required 1+ year in a fast-paced front desk or customer service role (medspa/medical preferred) Quick learning ability and strong multitasking under pressure Exceptional verbal and written communication; well-spoken and professional Outstanding organization, time management, and attention to detail Neat, polished, and reliable; positive, team-first mindset Comfortable with scheduling/POS software (or eager to learn) Flexibility for weekdays, some evenings, and weekends Preferred *Experience in medspa/wellness settings *Familiarity with EMR/EHR, payment reconciliation, and retail add-ons Benefits: Competitive hourly rate. Growth opportunities and skill development Service/product discounts Positive, supportive team culture

Greet and welcome guests as soon as they arrive at the office. Direct visitors to the appropriate person and office. Answer, screen, and forward incoming phone calls. Ensure the reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures). Provide basic and accurate information in-person and via phone/email. Receive, sort, and distribute daily mail/deliveries. Maintain office security by following safety procedures and controlling access via the reception desk (e.g., monitor logbook, issue visitor badges). Update calendars and schedule meetings. Arrange travel and accommodations, and prepare vouchers. Keep updated records of office expenses and costs. Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.

Job DescriptionBenefits: Paid time off Position available for medical front desk/receptionist in a busy, upbeat, fun office. Office is located San Gabriel Valley. Must have prior experience in Medical or Physical Therapy front office. Duties include answering phones, scheduling patients, insurance verification, taking payments and filing. Qualifications: Professional, energetic, multitasker, organized, experience with insurances, Spanish speaking is a plus. **please do not call office**

Who We Are: Platinum Dermatology Partners is a network of high-quality dermatology clinics that focus on collaborative and innovative ideas to drive growth. We offer general dermatology, cosmetic, medical, plastic surgery, and cancer screening treatments. We have over 145 clinics, over 350 providers, and more than 2300 employees in clinics across Texas, Arizona, California, Nevada, and Florida. We are a rapidly growing company that allows our doctors to focus on providing exceptional care without worrying about the operational side of the business. Our core values focus on collaboration, ownership, respect, excellence, authenticity, and integrity. Our purpose is to empower the practice of exceptional dermatology. Company Conformance Statements: In the performance of their respective tasks and duties, all employees are expected to conform to the following: Perform quality work within deadlines with or without direct supervision. Interact professionally with other employees, customers, and suppliers. Work effectively as a team contributor on all assignments. Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and organizations. The ideal Front Desk Coordinator views themselves as a “Director of First Impressions” . The successful candidate is friendly, professional, and has a natural talent for putting our patients first in delivering unparalleled customer service in a thriving fast-paced clinic. General Duties & Responsibilities: Responsible for accurately and professionally handling front desk operations including answering phones, greeting patients, scheduling all appointments, addressing routine inquiries, and forwarding non-routine requests to appropriate personnel. Prepares necessary patient paperwork before the patient's appointment. Review EMA for information that needs to be updated. Updates patients' information and accurately enters it in EMA. Identifies payer sources, verifies insurance eligibility, and verifies prior authorization. Recording and collecting patient copays and/or balances at check-in/out. Other duties as assigned Qualifications Education: High School Diploma or GED equivalent is required. Qualifications: Minimum 1-2 years experience in a medical office/clinic. Prior dermatology or cosmetic experience is preferred. Knowledgeable of medical dermatology terms/CPT, ICD-10. Quality written and verbal communication skills. Quality mathematics skills. Professional in appearance and mannerisms. Able to work efficiently in a fast-paced environment Able to demonstrate compassion and caring when dealing with others, patients, and co-workers. Able to prioritize tasks, understand the provider's instructions, and know when to seek information or advice. Experience using EMR systems is a plus. Our competitive benefits package includes the following: Medical, Dental, and Vision insurance Short-term/Long-term disability Life and other voluntary plans 401(k) plan Employee Referral Program Paid Time-Off Company-Paid Holidays Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. Physical Requirements: Must possess manual dexterity to operate office machines including computer and calculator; stooping and bending to handle files and supplies; and mobility to complete errands or deliveries. Includes handling of sharps and chemicals. Equal Employment Opportunity: Platinum Dermatology Partners is committed to a policy of equal employment opportunities for applicants and Employees. Employment decisions will comply with all applicable laws prohibiting discrimination in employment, including Title VII of the Civil Rights Act of 1964, The Age Discrimination in Employment Act of 1967, the Americans with Disabilities Act of 1990, the Immigration and Nationality Act, the California Fair Employment and Housing Act, and all other applicable state and federal laws. Platinum Dermatology Partners does not permit discrimination of any type against an employee because of any of the following legally protected characteristics: gender, race, color, religion, country of origin, mental disability, physical disability, marital status, gender identity, gender expression, ancestry, genetic information, medical condition, age, sexual orientation, or pregnancy. Please note, that any offer of employment is contingent on the successful completion of pre-employment background checks. No phone calls or agencies, please.

We are an established and respected General Contracting Company seeking an experienced Front Desk Receptionist with construction experience to fill a key role in the Escondido, CA area. The selected candidate will excel at organization, communication, administrative tasks, and time management. We are looking for someone to be an innovative collaborator with a passion to succeed, who will be adaptable, versatile, willing to learn, and wants to grow with the company! If you have a "Team First" mentality, this is the job for you! See below for a more in-depth listing of responsibilities. POSITION SUMMARY The Front Desk Receptionist ensures the smooth operation of the front office, supports staff with travel and scheduling needs, and manages supplies, mail, and packages. This role requires strong organizational skills, attention to detail, and the ability to provide professional service to employees, visitors, and vendors. KEY RESPONSIBILITIES Include but are not limited to: * Open and secure the office daily, including doors, HVAC, and lighting. * Greet visitors, verify identification for first-time guests, manage the Visitor Log, and issue badges. * Answer and screen phone calls for Executives. * Maintain a clean, organized front office and desk area. * Update the Master Calendar with staff absences and jobsite assignments. * Coordinate with janitorial services and ensure common areas are tidy. * Arrange flights, hotels, and car rentals for staff (excluding Executives), ensuring project manager approval. * Save and organize travel reservations and requests as PDFs; print hard copies as needed. * Track travel expenses in spreadsheets and file documentation until invoices are received. * Process PayPal and AMEX charges according to company procedures. * Maintain updated contact lists and the Master Project List. * Provide document support such as laminating when required. * Distribute mail and prepare purchase requisitions for office, kitchen, and safety supplies. * Monitor inventory and order supplies from approved vendors, comparing pricing when appropriate. * Log orders, attach packing slips, and reconcile invoices before forwarding to Accounting. * Manage incoming and outgoing packages, including scheduling pickups and notifying recipients. * Keep kitchen stocked and organized. * Work closely with the HR team to ensure smooth execution of administrative processes and assist with special projects when required. QUALIFICATIONS Education & Experience * High School Diploma, or equivalent. * Prior administrative or office support experience preferred. * Familiarity with scheduling, travel coordination, and supply management is a plus. Skills * Proficiency with Microsoft Office Suite (Word, Excel, Outlook). * Strong organization and record-keeping abilities. * Professional communication skills, both verbal and written. * Ability to prioritize tasks and manage multiple responsibilities effectively. * Attention to detail and discretion in handling confidential information. Physical Requirements * Ability to perform routine office tasks and maintain a tidy workspace. * Comfortable handling and packages; must request assistance for heavy items. BENEFITS * Competitive Rates * Medical * Dental * Vision * 401k * This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this position. Duties, responsibilities and activities may change at any time with or without notice based on the needs of the department and company. To perform this job successfully, the perfect candidate will possess a proficient level of the knowledge, skills and abilities listed within this description. Please note, this document does not create an employment contract, implied or otherwise with the company.

Job DescriptionBenefits: 401(k) matching Employee discounts Paid time off We are seeking a dedicated and detail-oriented Full-Time Biller/front desk reception to join our team. The ideal candidate will have a minimum of 2 years of billing experience, preferably in a chiropractic or healthcare setting. Familiarity with Chirotouch is a plus, and while Spanish language skills are beneficial, they are not mandatory. Key Responsibilities: Accurately process patient billing and insurance claims Maintain comprehensive records and ensure compliance with regulations Communicate effectively with patients and insurance providers Assist with any billing-related inquiries or issues Qualifications: Minimum 2 years of billing experience, preferably in a chiropractic or medical office Knowledge of Chirotouch software is advantageous Strong attention to detail and organizational skills Excellent communication skills and a team-oriented attitude Spanish language skills are a plus but not required Why Join Us? Enjoy a positive and collaborative work environment Opportunities for professional growth and development Be part of a team dedicated to improving patient health and wellness If you are a motivated professional looking to make a difference in a thriving practice, we would love to hear from you!