Front office administrator job description

Full Time - Torrance

Types, formats, edits, revises, proofreads, and processes a variety of materials including correspondence, forms, memorandum, agenda items, reports, agreements, technical and statistical charts, tables, and other specialized and/or technical materials from verbal instruction, rough draft, or other source documents; may compose correspondence and other documents for signature

Answers phones and greets visitors; responds to or refers general inquiries and complaints to appropriate staff members

Performs a variety of clerical accounting duties including reconciling receipts and invoices; maintains routine financial records; assists with accounts receivable and accounts payable functions; and may assist in preparation of annual audit

Ensures that facility is in proper working order including breakroom and storage spaces; and submits requests for service to maintain facilities

Supports communication efforts including maintaining and updating website; assists with social media presence; composes and sends e-blasts; creates and disseminates newsletter(s); assists with media related efforts working with public affairs staff; and may perform graphic design work utilizing software such as Adobe and Microsoft products

Supports technology operations including video conferencing, copy machine, computers, phone systems, and other office equipment; ensures that all required equipment supplies are available and in proper working order; coordinates check-out process for equipment; monitors requisitions budget; and submits requests for service to maintain equipment
Maintains inventory and orders office supplies Maintains calendar of activities, meetings, and various events for assigned staff; coordinates activities and meetings with staff, the public, and outside agencies; coordinates and arranges special events as assign Schedules use of offices and meeting rooms; assists with setup and cleanup for various meetings and events; contacts vendors for food orders, supplies, and audio-visual equipment Provides meeting support with responsibility to post agendas and schedules; processes registrations; attends, takes, transcribes, and properly distributes minutes, notes, or other documentation of actions as requested Retrieves, duplicates, scans, distributes, and files a variety of operational, financial, and project records, invoices, and documents; retrieves requested files; creates and main­tains physical and electronic files; maintains up-to-date file lists, indexing, and cross-referencing; assists with document retention and destruction Upon request, may pick up or deliver documents and or packages as needed Coordinates, makes, processes, and confirms transportation and accommodation arrangements for staff; checks and processes expense claims Serves as back up to other support positions and assists others with a variety of support assignments or special projects on an as needed basis Uses discretion in communicating with others
analyses accurately.

We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Eastridge is seeking a Front Office, Patient Support admin for an urgent care clinic located in Cherry Creek(Denver), CO. As the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative duties. Working in the front office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances.
IF YOU ARE INTERESTED APPLY TODAY FOR AN INTERVIEW IMMEDIATELY!


As a front office specialist, you will:

Greets patients and visitors, communicates wait times and directs them accordingly. Obtains authorization as needed to process patients for services needed. Checks patients in appropriate patient management system in accordance with client company protocols. Explains all required forms to patients and ensures proper completion of all paperwork. Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly. Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer s protocols. Files paperwork, medical records and correspondence according to defined company procedure. Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms. Follows HIPAA guidelines and safety rules Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required. Assists in maintaining a neat, clean and orderly appearance throughout the facility


REQUIREMENTS:

2+ years in a medical office environment strong computer skills strong patient care experience excellent customer service



Benefits
: Click here to learn more about benefits available to Eastridge s temporary employees. From time to time Eastridge s clients may offer additional benefits to Eastridge employees while on assignment. Information about those benefits will be communicated when applicable.

Eastridge Workforce Solutions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees.

We value diverse experiences, including prior contact with the criminal legal system, and applicants with criminal histories are encouraged to apply. Certain clients require Eastridge to perform background checks and Eastridge will consider qualified applicants with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring, the San Francisco Fair Chance Ordinance, and the Philadelphia Fair Criminal Record Screening Standards Ordinance (a copy of the notice of rights under the Philadelphia Ordinance is available by clicking on this link).

Considering a career with Ken Garff Automotive Group means you are in for a great ride (excuse the car metaphor)! We're not your standard dealership or group of dealerships and we are pretty darn proud of that. We are out to do things differently and want to consistently change, grow, and progress. For that reason, our employees are proud of where they work!

Ken Garff Body & Glass, a Ken Garff Automotive Body Shop, is currently looking for a talented Collision Repair Front Office Administrato that aligns with our core values and acts with respect, intelligence, greatness, honesty and teamwork.

As a group, we aim to become the most esteemed automotive group by treating people R.I.G.H.T and creating lifetime customers!
Here's why you'll want to work here:
Paid training and real career growth Competitive compensation package Great people with a great culture Paid Time Off and 401k with Company match Medical, Dental, Vision, Short and Long-term disability, AD&D and Life InsuranceYear-end bonus program for all employees (Garff Giveback) Employee discounts on Vehicle Purchase, Parts, Service and More!

Here's what you'll be doing:
Answer phones in a professional manner, within three rings, and transfer customers promptly to appropriate destination Takes messages from customer when desired person is unable to be reached or at customer request Greet and accommodate walk-in customers promptly; provides timely, friendly, professional service Provide excellent customer service by listening to customer inquiries and requests, asking questions to identify needs, and resolving customer concerns Maintain a professional appearance always Call customers when license plates come in and keep a license plate log to ensure accuracy File and organize documents as needed Other duties as assigned

Here's what you'll need:
Must be 18 years or older and be authorized to work in the U.SPrevious Receptionist experience; automotive dealership experience preferred High school diploma or equivalent.Excellent interpersonal and customer service skills.Strong computer skills including usage of Inventory Control software, Internet and Microsoft Office SuiteValid in-state driver's license Flexibility in schedule, to accommodate business needs

We are an Equal Opportunity Employer
(( We Hear You ))