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Front Office Specialist

Clarkson Eyecare
Sterling, VA

A Front Office Specialist employee is trained to act as the first point of contact for our patients where they set the tone for the patient's visit through excellent patient care. The Front Office Specialist employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.

Essential Duties and Responsibilities

  • Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
  • Answer phones (both external and internal); assure prompt, courteous service at all times
  • Practice urgency at all times with patient's time, as well as doctor's time and schedule
  • Double check insurance authorizations to ensure completion and build accurate flow sheets
  • Knowledge of common fees charged for common visits
  • Check out patients and collect correct payments
  • Manage patient flow in the office
  • Complete daily reconciliations / close day / countdown cash drawer
  • Comply with all company policies and procedures including HIPAA
  • General office duties and cleaning to be assigned by manager

Other Skills and Abilities

  • Reliable transportation that would allow employee to go to multiple work locations with minimal notice
  • Ability to work weekends when applicable
  • Desire to gain industry knowledge and training
  • Demonstrates initiative in accomplishing practice goals
  • Ability to grow, adapt, and accept change
  • Consistently creating a positive work environment by being team-oriented and patient-focused
  • Commitment to work over 40 hours to meet the needs of the business
  • Ability to interact with all levels of employees in a courteous, professional manner at all times

Education

High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Employer-matched 401k, generous employee purchase program, family purchase events, certification reimbursements, monthly incentive programs, health/dental/vision insurance, employer-paid life insurance, a leadership team that knows everyone by name and loves to promote from within, and a whole lot more!

If you need assistance with this application, please contact (636) 227-2600

Please do not contact the office directly - only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

New
3h ago

Front Office Specialist Medical Sterling, VA

Concentra
Sterling, VA
Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the front office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances.

Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience.
Apply today!

Responsibilities

As the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative duties.

THE DETAILS• Greets patients and visitors, communicates wait times and directs them accordingly.• Obtains authorization as needed to process patients for services needed.• Checks patients in appropriate patient management system in accordance with client company protocols.• Explains all required forms to patients and ensures proper completion of all paperwork.• Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly.• Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols.• Files paperwork, medical records and correspondence according to defined company procedure.• Maintains inventory of office supplies and printed forms.• Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms.• Follows HIPAA guidelines and safety rules• Attends center staff meetings and participates in ongoing training• Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required.• Assists Center Administrator in managing daily administrative functions.• Complete understanding and ability to perform in all aspects of front office operations• Performs duties to achieve or exceed established service standards• Assists in maintaining a neat, clean and orderly appearance throughout the facility

Qualifications

JOB REQUIREMENTS:

* High school graduate or equivalent
* One year of experience in customer service environment preferred
* Demonstrated Intermediate knowledge of PCs, word processing, and data entry
* Demonstrated excellent customer service and communication skills

WORK ENVIRONMENT AND CONDITIONS:

* Fast paced, deadline-oriented office environment

Additional Data

BENEFITS SUMMARY:

* 401(k) with Employer Match
* Medical/Vision/Prescription/Dental Plans
* Life Insurance/Disability
* Paid Time Off
* Colleague Referral Bonus Program

If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra.

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.

Concentra is an Equal Opportunity Employer, including disability/veterans
31d ago

Front Office Specialist

Clarkson Eyecare
Alexandria, VA

A Front Office Specialist employee is trained to act as the first point of contact for our patients where they set the tone for the patient's visit through excellent patient care. The Front Office Specialist employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.

Essential Duties and Responsibilities

  • Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
  • Answer phones (both external and internal); assure prompt, courteous service at all times
  • Practice urgency at all times with patient's time, as well as doctor's time and schedule
  • Double check insurance authorizations to ensure completion and build accurate flow sheets
  • Knowledge of common fees charged for common visits
  • Check out patients and collect correct payments
  • Manage patient flow in the office
  • Complete daily reconciliations / close day / countdown cash drawer
  • Comply with all company policies and procedures including HIPAA
  • General office duties and cleaning to be assigned by manager

Other Skills and Abilities

  • Reliable transportation that would allow employee to go to multiple work locations with minimal notice
  • Ability to work weekends when applicable
  • Desire to gain industry knowledge and training
  • Demonstrates initiative in accomplishing practice goals
  • Ability to grow, adapt, and accept change
  • Consistently creating a positive work environment by being team-oriented and patient-focused
  • Commitment to work over 40 hours to meet the needs of the business
  • Ability to interact with all levels of employees in a courteous, professional manner at all times

Education

High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Employer-matched 401k, generous employee purchase program, family purchase events, certification reimbursements, monthly incentive programs, health/dental/vision insurance, employer-paid life insurance, a leadership team that knows everyone by name and loves to promote from within, and a whole lot more!

If you need assistance with this application, please contact (636) 227-2600

Please do not contact the office directly - only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

New
3h ago

USAID/AFR Front Office Administrative Specialist

Zemitek
Washington, DC
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantage Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
BACKGROUND : The U.S. Agency for International Development (USAID) is seeking an organized and detailed-oriented Administrative Specialist to provide high-level administrative support to the Bureau for Africa's Office of the Assistant Administrator (AFR/AA). The Administrative Specialist will work directly with the Africa Bureau senior leadership and the 9 offices that support the work of the Assistant Administrator. As an Administrative Specialist the candidate will be be responsible for serving as the primary Correspondence Control Contact (CCC), maintaining, and coordinating the clearance process for the Bureau for Africa to ensure a smooth workflow in a fast-paced work environment. The CCC will be responsible for coordinating all internal and external clearance documents through the Bureau for Africa, and also working closely with the Office of the Administrator and Executive Secretariat (ES) to ensure seamless flow of critical Agency documents. The position is located in Washington, DC but is subject to USAID guidance regarding pandemic telework status. Responsibilities DUTIES AND RESPONSIBILITIES : Monitors and reviews incoming correspondence, publications, regulations, and directives that may affect the organization. Determines the ones that can be acted upon as CCC and takes necessary action. Obtains clarification of instructions from originating offices or appropriate focal points on own initiative. Brings significant items in reports, files and correspondence to the supervisor's attention. Establishes control records on incoming correspondence and action documents; follows up on works in-progress to ensure timely action. Maintains files of correspondence, program documents, and reports. Ensures that all cleared and approved memos are stored and organized appropriately. Shares cleared and approved memos with drafters and other relevant subject matter experts, points of contact, and drafters as appropriate. Serves as primary contact to receive requests from other offices within the Agency for information concerning programs under the supervisor's management. Assembles requested information from available background data, or follows up to see that subordinates submit the required answers within the specified time. Systematically evaluates and improves office operations. Uses formal procedures to track memos, briefers, and coordinate other work performed in the office. Assists technical staff in the preparation of program documents and correspondence in compliance with USAID standards. Maintains up-to-date knowledge of document formatting, stylistic guidelines, and Agency leadership preferences. Proofreads documents to maintain a high level of quality control. Provides logistical support for large conferences, such as the African Strategic Dialogue, Mission Director Meetings, Foreign Service National Workshops and the Africa Strategic Integration Conference (ASIC). Manages correspondence with relevant stakeholders in conjunction with the AFR/AA Administrative team. In consultation with the AFR/AA Administrative Team, serves as backup when needed for scheduling meetings for the Africa Bureau senior leadership team. Other duties as assigned. Qualifications QUALIFICATIONS, EDUCATION and/or EXPERIENCE : Bachelor's degree from an accredited college or university with a minimum of 1 year of experience required. Experience working in an office setting managing multiple administrative tasks. Team player with proven ability to initiate multiple tasks and problem-solve independently and in collaboration with colleagues; is a self-starter who oversees tasks from inception to completion. High proficiency using office technology and software programs (including GSuite, Microsoft Office, etc.). Knowledge of USAID and/or US Government administrative procedures preferred. Experience with project management and/or international development, administrative and financial procedures preferred. Ability to obtain a Secret-level security clearance, required. Please contact R ecruitment@zemitek.com for inquiries regarding this position. ZemiTek is an equal opportunity employer where an applicant's qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability or any other basis prohibited by law. #CB
New
Easy Apply
6d ago

USAID/AFR Front Office Administrative Specialist

Zemitek, LLC
Washington, DC
ZemiTek, LLC is a Woman-Owned, SBA-certified 8(a) Small Disadvantage Business (SDB) based in the Washington, DC metro area. We have a strong record delivering innovative and high-quality solutions. Since 2007, ZemiTek has provided technical assistance, project management, information technology (IT), knowledge management, monitoring and evaluation, training and learning development, and institutional support services.
BACKGROUND:

The U.S. Agency for International Development (USAID) is seeking an organized and detailed-oriented Administrative Specialist to provide high-level administrative support to the Bureau for Africa's Office of the Assistant Administrator (AFR/AA). The Administrative Specialist will work directly with the Africa Bureau senior leadership and the 9 offices that support the work of the Assistant Administrator. As an Administrative Specialist the candidate will be be responsible for serving as the primary Correspondence Control Contact (CCC), maintaining, and coordinating the clearance process for the Bureau for Africa to ensure a smooth workflow in a fast-paced work environment. The CCC will be responsible for coordinating all internal and external clearance documents through the Bureau for Africa, and also working closely with the Office of the Administrator and Executive Secretariat (ES) to ensure seamless flow of critical Agency documents. The position is located in Washington, DC but is subject to USAID guidance regarding pandemic telework status.

DUTIES AND RESPONSIBILITIES:

+ Monitors and reviews incoming correspondence, publications, regulations, and directives that may affect the organization. Determines the ones that can be acted upon as CCC and takes necessary action. Obtains clarification of instructions from originating offices or appropriate focal points on own initiative. Brings significant items in reports, files and correspondence to the supervisor's attention.

+ Establishes control records on incoming correspondence and action documents; follows up on works in-progress to ensure timely action.

+ Maintains files of correspondence, program documents, and reports. Ensures that all cleared and approved memos are stored and organized appropriately. Shares cleared and approved memos with drafters and other relevant subject matter experts, points of contact, and drafters as appropriate.

+ Serves as primary contact to receive requests from other offices within the Agency for information concerning programs under the supervisor's management. Assembles requested information from available background data, or follows up to see that subordinates submit the required answers within the specified time.

+ Systematically evaluates and improves office operations. Uses formal procedures to track memos, briefers, and coordinate other work performed in the office.

+ Assists technical staff in the preparation of program documents and correspondence in compliance with USAID standards. Maintains up-to-date knowledge of document formatting, stylistic guidelines, and Agency leadership preferences. Proofreads documents to maintain a high level of quality control.

+ Provides logistical support for large conferences, such as the African Strategic Dialogue, Mission Director Meetings, Foreign Service National Workshops and the Africa Strategic Integration Conference (ASIC). Manages correspondence with relevant stakeholders in conjunction with the AFR/AA Administrative team.

+ In consultation with the AFR/AA Administrative Team, serves as backup when needed for scheduling meetings for the Africa Bureau senior leadership team.

+ Other duties as assigned.

QUALIFICATIONS, EDUCATION and/or EXPERIENCE:

+ Bachelor's degree from an accredited college or university with a minimum of 1 year of experience required.

+ Experience working in an office setting managing multiple administrative tasks.

+ Team player with proven ability to initiate multiple tasks and problem-solve independently and in collaboration with colleagues; is a self-starter who oversees tasks from inception to completion.

+ High proficiency using office technology and software programs (including GSuite, Microsoft Office, etc.).

+ Knowledge of USAID and/or US Government administrative procedures preferred.

+ Experience with project management and/or international development, administrative and financial procedures preferred.

+ Ability to obtain a Secret-level security clearance, required.

Please contact Recruitment@zemitek.com for inquiries regarding this position.

ZemiTek is an equal opportunity employer where an applicant's qualifications are considered for employment without regard to race, color, religion, sex, sexual orientation, age, gender identity or expression, national origin, genetic information, veteran status, disability or any other basis prohibited by law.

#CB

ID: 2021-1120

External Company Name: ZemiTek LLC

External Company URL: www.zemitek.com

Post End Date: 12/31/2021
Easy Apply
9d ago

Front Office Specialist Medical PRN Bilingual Capitol Heights, MD

Concentra
Capitol Heights, MD
Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the Front Office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances.

Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience.

If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra.
Apply today!

Responsibilities

DAILY RESPONSIBILITIES:

As the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative duties.

Greets patients and visitors, communicates wait times and directs them accordingly.• Obtains authorization as needed to process patients for services needed.• Checks patients in appropriate patient management system in accordance with client company protocols.• Explains all required forms to patients and ensures proper completion of all paperwork.• Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly.• Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols.• Files paperwork, medical records and correspondence according to defined company procedure.• Maintains inventory of office supplies and printed forms.• Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms.• Follows HIPAA guidelines and safety rules• Attends center staff meetings and participates in ongoing training• Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required.• Assists Center Administrator in managing daily administrative functions.• Complete understanding and ability to perform in all aspects of front office operations• Performs duties to achieve or exceed established service standards• Assists in maintaining a neat, clean and orderly appearance throughout the facility• This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Qualifications

JOB REQUIREMENTS:

* High school graduate or equivalent
* One year of experience in customer service environment preferred
* Demonstrated Intermediate knowledge of PCs, word processing, and data entry
* Demonstrated excellent customer service and communication skills

Additional Data

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.

Concentra is an Equal Opportunity Employer, including disability/veterans
24d ago

Front Office Specialist

Clarkson Eyecare
Manassas, VA

A Front Office Specialist employee is trained to act as the first point of contact for our patients where they set the tone for the patient's visit through excellent patient care. The Front Office Specialist employee will also perform the necessary administrative responsibilities needed to create a smooth check-in/out experience for patients.

Essential Duties and Responsibilities

  • Provide exceptional customer service during every patient encounter (in person or via phone). Display a professional attitude, greet patients promptly with a smile, and thank them when they leave
  • Answer phones (both external and internal); assure prompt, courteous service at all times
  • Practice urgency at all times with patient's time, as well as doctor's time and schedule
  • Double check insurance authorizations to ensure completion and build accurate flow sheets
  • Knowledge of common fees charged for common visits
  • Check out patients and collect correct payments
  • Manage patient flow in the office
  • Complete daily reconciliations / close day / countdown cash drawer
  • Comply with all company policies and procedures including HIPAA
  • General office duties and cleaning to be assigned by manager

Other Skills and Abilities

  • Reliable transportation that would allow employee to go to multiple work locations with minimal notice
  • Ability to work weekends when applicable
  • Desire to gain industry knowledge and training
  • Demonstrates initiative in accomplishing practice goals
  • Ability to grow, adapt, and accept change
  • Consistently creating a positive work environment by being team-oriented and patient-focused
  • Commitment to work over 40 hours to meet the needs of the business
  • Ability to interact with all levels of employees in a courteous, professional manner at all times

Education

High school diploma or general education degree (GED); or one-year related experience and/or training; or equivalent combination of education and experience.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel. The employee is frequently required to stand, walk, and sit. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Employer-matched 401k, generous employee purchase program, family purchase events, certification reimbursements, monthly incentive programs, health/dental/vision insurance, employer-paid life insurance, a leadership team that knows everyone by name and loves to promote from within, and a whole lot more!

If you need assistance with this application, please contact (636) 227-2600

Please do not contact the office directly - only resumes submitted through this website will be considered.

EyeCare Partners is an equal opportunity/affirmative action employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, and veteran or disability status.

New
3h ago

Front Office Specialist Medical Gaithersburg MD

Concentra
Gaithersburg, MD
Concentra, one of the largest health care companies in the nation, has an opening for a Patient Service Specialist. Working in the front office is one of the most important roles in our company. You are the face of Concentra to our communities. We will rely on your ability to maintain a calm, friendly and welcoming demeanor under just about any circumstances.

Concentra offers limitless growth opportunities so you can continue to build your career in the health care field. You will receive hands-on training and gain valuable experience caring for patients every day. Your positive attitude and excellent communication skills will make a direct, meaningful impact on the patient experience.
Apply today!

Responsibilities

As the first and last point of contact to our patients, you will ensure patients feel comfortable during their visit, multitasking between greeting patients and managing a variety of administrative duties.

THE DETAILS• Greets patients and visitors, communicates wait times and directs them accordingly.• Obtains authorization as needed to process patients for services needed.• Checks patients in appropriate patient management system in accordance with client company protocols.• Explains all required forms to patients and ensures proper completion of all paperwork.• Answers incoming telephone lines in accordance with company procedures and directs the caller accordingly.• Checks out patients in appropriate patient management system according to procedure and distributes records according to the Employer's protocols.• Files paperwork, medical records and correspondence according to defined company procedure.• Maintains inventory of office supplies and printed forms.• Manages dissemination of all paperwork to outside parties including non-injury paperwork, custody and control forms.• Follows HIPAA guidelines and safety rules• Attends center staff meetings and participates in ongoing training• Completes processing of patient referrals including accurate checkout, paperwork processing, patient education and communication with Client Support Services as required.• Assists Center Administrator in managing daily administrative functions.• Complete understanding and ability to perform in all aspects of front office operations• Performs duties to achieve or exceed established service standards• Assists in maintaining a neat, clean and orderly appearance throughout the facility

Qualifications

JOB REQUIREMENTS:

* High school graduate or equivalent
* One year of experience in customer service environment preferred
* Demonstrated Intermediate knowledge of PCs, word processing, and data entry
* Demonstrated excellent customer service and communication skills

WORK ENVIRONMENT AND CONDITIONS:

* Fast paced, deadline-oriented office environment

Additional Data

BENEFITS SUMMARY:

* 401(k) with Employer Match
* Medical/Vision/Prescription/Dental Plans
* Life Insurance/Disability
* Paid Time Off
* Colleague Referral Bonus Program

If you're looking for an organization that cares for your growth and well-being as much it does its patients, consider Concentra.

This job requires access to confidential and sensitive information, requiring ongoing discretion and secure information management.

Concentra is an Equal Opportunity Employer, including disability/veterans
New
4d ago

Front Office Coordinator

Lifestance Health
Ashburn, VA
At LifeStance Health, we strive to help individuals, families, and communities with their behavioral health needs. Everywhere. Every day. It's a lofty goal; we know. But we make it happen with the best team in behavioral health.

Thank you for taking the time to explore a career with us. As the fastest growing behavioral health practice group in the country, now is the perfect time to join our corporate team!

LifeStance Health (NASDAQ: LFST) is one of the nation's largest providers of virtual and in-person outpatient mental health care for children, adolescents and adults experiencing a variety of mental health conditions. LifeStance Health is based in Scottsdale, Arizona.

Our Vision: A truly healthy society where mental and physical healthcare are unified to make lives better.

Our Mission: To help people lead healthier, more fulfilling lives by improving access to trusted, affordable and personalized mental healthcare.
Our Values:

Delivering Compassion - We care for people unconditionally and act with empathy always.

Building Relationships - We are collaborative, building enduring relationships to achieve more together.

Celebrating Difference - We respect the diversity of every individual's lived experiences.

Since LifeStance Health was founded in 2017, we have grown to nearly 5,000 clinicians and team members serving patients in more than 370 locations. We acquire clinical practices and open new locations across the country, with thousands of new clinicians joining our mission every year. We are reimagining mental health.

Learn more at www.lifestance.com.

ROLE OVERVIEW

We are seeking a reliable and motivated Front Office Coordinator. The candidate will be the front office support for patients and clinicians as a whole. You will be responsible for patient management, checking in/out, answering questions regarding patient insurance coverage and benefits and more. Candidate must be detail-oriented, be able to multitask, have a pleasant personality, be a team player, and possess professional etiquette.

RESPONSIBILITIES

* Greeting and checking-in/out patients in a courteous manner; including going over explanation of benefits, collection of co-payments/deductibles/co-ins, balances etc.
* Provide patients with initial intake paperwork and evaluate paperwork after completion
* Ordering/organizing supplies
* Working with building management to coordinate facilities
* Accept furniture and other office deliveries and sometimes build small furniture
* Coordinate with setup and implementation of janitorial staff
* Help coordinate IT setup and maintenance while working with our IT vendors
* Answering calls
* Scheduling and Rescheduling Appointments
* Answering emails and Patient Messages via Patient Portal
* Office upkeep and making sure common space is clean and clutter free
* Handling office mail
* Managing electronic patient forms

SKILLS & EXPERIENCE

* High School Diploma or equivalent
* 2+ years of experience in a front desk setting
* Possess prior knowledge of OSHA/HIPAA requirements is preferred
* Previous experience with EMR/EHR
* Ability to work independently and as a team member
* Strong communication skills, both written and verbal
* Ability to multi-task
* Qualified candidates must be legally authorized to be employed in the United States
* LifeStance is an EEO/Affirmative Action Employer and does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status
* Demonstrates awareness, inclusivity, sensitivity, humility, and experience in working with individuals from diverse ethnic backgrounds, socioeconomic statuses, sexual orientations, gender identities, and other various aspects of culture
32d ago

Front Office Coordinator

L3Harris
Arlington, VA
This position is responsible for greeting and welcoming guests, assisting with visitor management requirements and providing a positive first impression of the organization. Coordinates logistics for all onsite meetings and provides clerical and customer service support across the business. This position provides the opportunity to work with dynamic teams and customers and offers the opportunity to grow your responsibility.
Job Responsibilities:

+ Greet, welcome and direct visitors appropriately

+ Maintain office security by following safety procedures, visitor management requirements and issuing visitor badges and access

+ Answer, screen and forward incoming calls

+ Provide general customer service in person and via phone/email

+ Review, collect and signature accept courier packages and communicate with staff for appropriate distribution

+ Prepare and arrange collection of outgoing packages

+ Order, receive and stock office and breakroom supplies and reconcile delivery discrepancies

+ Maintain organization in the front office, breakroom, workroom and conference rooms

+ Process accounts payable invoices and organize files for internal records

+ Maintain a general filing system of accounts payable and vendor documentation

+ Coordinate logistics for all onsite meetings; scheudule conference rooms, food/beverage service and audio visual support

+ Coordinate with security personnel to ensure clearances and facilities are suitable for the meeting purpose

+ Schedule transportation services

+ Arrange travel itineraries and assist with timely submission of expense reports

+ Perform clerical duties - filing, photocopying, and scanning

+ Submit building maintenance requests using the Tenant Service Center portal

+ Be the primary or alternate point of contact for Tradeshow activities

+ Update content as needed on internal websites

+ Space Planning: Coordinate and track workspace assignments, ensure spaces are prepared for office moves and new hires

+ Cross train to perform back office duties as needed

+ Additonal tasks and responsibilities assigned by management

+ Ability to work flexible shifts and adapt to changing work schedules

+ Ability to work independently with little-to-no supervision

Qualifications:

+ High School Diploma or equivalent with 0-3 years prior experience

Preferred Qualifications:

+ Computer proficiency and proficiency in MS Office Suite

+ Ability to work in a fast-paced, dynamic environment with the ability to prioritize, multi-task, and ensure tasks are completed on time

+ Strong organizational and time management skills

+ Travel planning/expense reporting

+ Maintain professional working relationships, attitudes, and dress attire

+ Demonstrate communication skills

L3Harris Technologies is proud to be an Affirmative Action/Equal Opportunity Employer. L3Harris is committed to treating all employees and applicants for employment with respect and dignity and maintaining a workplace that is free from unlawful discrimination. All applicants will be considered for employment without regard to race, color, religion, age, national origin, ancestry, ethnicity, gender (including pregnancy, childbirth, breastfeeding or other related medical conditions), gender identity, gender expression, sexual orientation, marital status, veteran status, disability, genetic information, citizenship status, characteristic or membership in any other group protected by federal, state or local laws. L3Harris maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks, where permitted by law.
24d ago

Front Office Coordinator

L3Harris Technologies, Inc.
Arlington, VA
24d ago

Patient Service Specialist

Select Medical Corporation
Ashburn, VA
New
1d ago

Primavera Scheduling Specialist

Cubic Corporation
Ashburn, VA
60d+ ago

Front Office Administrator (Full Performance)

Leidos
Reston, VA
New
2h ago

Director Front Office

Aimbridge Hospitality
Sterling, VA
13d ago

Medical Office Specialist PRN

HCA
Dulles Town Center, VA
12d ago

Front Office

Community Health Association of Spokane
Remote or Spokane Valley, WA
25d ago

Front Office Receptionist (Bilingual)

Kids Dental Brands
Remote or El Paso, TX
New
3d ago

Front Office Host

Hyatt Hotels Corp.
Reston, VA
27d ago

Front Office Support Staff

KBR
Chantilly, VA
29d ago

Office Specialist 2

State of Oregon
Remote or Portland, OR
New
4d ago

Front Office Supervisor

Highgate
Arlington, VA
New
3h ago

Float Front Office Associate

CDI
Fairfax, VA
12d ago

Move Specialist - Office Moving (Sterling)

JK Moving Services
Sterling, VA
60d+ ago

Office Support Specialist

Anoka County, Mn
Remote or Anoka, MN
New
6d ago

Front Office Support Staff

Kord Technologies
Chantilly, VA
30d ago

Front Office Host

Hyatt
Reston, VA
60d+ ago

NWM US Front Office Graduate Program 2022

Natwest Markets
Remote or Stamford, CT
10d ago

Receptionist / Front Office Assistant

Reggie Harris Insurance
Oxon Hill, MD
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New
4d ago
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Front Office Assistant

Pae Government Services Inc.
Washington, DC
9d ago

HRPP Office Support Specialist

University of Minnesota
Remote
21d ago

Front Office Supervisor

Highgate Hotels
Arlington, VA
53d ago

Systems Integrator Technical Specialist (Front Office SI)

Peraton
Chantilly, VA
20d ago

Administrative / Front Office Operations Support

Associated Veterans, LLC
Washington, DC
New
4d ago

Director, Front Office Operations & Business Process - Opera

Marriott
Bethesda, MD
New
5d ago

Front Office Agent-Courtyard by Marriott Tysons McLean

B.F. Saul Company Hospitality
McLean, VA
10d ago

Medical Office Specialist

Mdvip LLC
Chevy Chase, MD
60d+ ago

Front Office Manager

HEI Hotels & Resorts
Washington, DC
New
19h ago

Front Office Coordinator

Lifestance Health
Reston, VA
27d ago

Front Office Coordinator

Lifestance Health
Arlington, VA
27d ago

Average Salary For a Front Office Specialist

Based on recent jobs postings on Zippia, the average salary in the U.S. for a Front Office Specialist is $27,611 per year or $13 per hour. The highest paying Front Office Specialist jobs have a salary over $31,000 per year while the lowest paying Front Office Specialist jobs pay $24,000 per year

Average Front Office Specialist Salary
$27,000 yearly
$13 hourly
Updated October 17, 2021
24000
10 %
27000
Median
31000
90 %

5 Common Career Paths For a Front Office Specialist

Billing Specialist

Billing specialists are accounting or finance employees who are responsible for sending out billing invoices to clients. They calculate charges that their clients have incurred. They then write bills, ensure that all details are correct, and send these out to clients. They also manage payment due dates and ensure that clients are duly reminded of such deadlines. Billing specialists also manage client accounts and ensure that they are paying on time. They help identify clients who have outstanding payables and send out collection notices to them. At times, billing specialists also manage the receipt of payments to manage account records better.

Patient Service Representative

A Patient Service Representative is responsible for coordinating with patients, ensuring accuracy and satisfaction at all times. The duties of a Patient Service Representative revolves around greeting and responding to patients, offering assistance in documentation, gathering and maintaining their personal information, and even communicating with the family or guardian. They also have to collect payments and process insurance details, obtain medical history, and even keep the patients updated in various aspects. Aside from this, it is crucial for a Representative coordinate with supervisors or personnel in-charge at all times.

Certified Nursing Assistant

A certified nursing assistant generally assists patients in their healthcare needs and medical procedures. They support patients in their daily activities by monitoring patients' temperature and food intake, ensuring the cleanliness of the patient's room, and keeping documentation of patients' conditions for reference of nurses and doctors. A certified nursing assistant should also communicate with patients' families and provide updates as often as needed. It is also important that a nursing assistant is patient and compassionate enough to attend to direct patient needs, which could get demanding or challenging at times.

Patient Access Representative

A Patient Access Representative is the first point of contact of a patient in a hospital facility. Among the duties include the checking-in and out of a patient, gathering a patient's information for the Doctors and Nurses to use, communicates with the patient's family or caregivers, and processes insurance billing. Most of the time, A Patient Access Representative encounters the critically ill or injured which is why one must possess great communication skills and compassion.

Account Representative

Account representatives are employees who manage client accounts and act as the main contact of the clients they are handling. They maintain existing accounts by updating client details regularly. They also check up on clients to see if they are still satisfied with the products or services of the company. They also create new accounts by welcoming new clients and assisting them in their needs. Account representatives manage client inquiries and process client requests. They also address complaints and ensure that any challenges are mitigated and that clients remain with the company.

Illustrated Career Paths For a Front Office Specialist