Corporate Paralegal jobs at Frost Brown Todd

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Paralegal - Corporate EC/VC (Emerging Companies & Venture Capital)
Davis Wright Tremaine 3.7
San Francisco, CA jobs
Description Davis Wright Tremaine LLP is seeking a skilled Paralegal to join our Emerging Company and Venture Capital (ECVC) practice within the Business & Tax Group. This role involves supporting multiple Corporate Attorney Teams, focusing on emerging companies and VC/PE investors across a range of matters, including debt equity, SAFE financings, mergers, acquisitions, and strategic transactions. We offer a hybrid work engagement with two days of remote work, and three days in-office. Key Competencies Proficiency in technology and meticulous attention to detail. Strong judgment with excellent administrative, organizational, and interpersonal skills. Ability to manage multiple assignments effectively. Why Choose DWT? At Davis Wright Tremaine, you will encounter challenging assignments, opportunities for professional growth, and a culture that values inclusiveness and authenticity. Every team member's voice is heard, and the support is exceptional. Key Responsibilities Company Formation & Management: Handle company formations, manage cap tables, and prepare related documents. Corporate Records Maintenance: Maintain stock ledgers, option plans, and transaction records. Due Diligence Support: Assist clients with due diligence requests using technology platforms. Transaction Management: Prepare closing checklists and manage closings for financings and M&A transactions. Filing Coordination: Interface with filing services and manage corporate filings. Document Preparation: Draft ancillary documents, manage signature pages, and compile executed documents. Legal Knowledge: Apply knowledge of Delaware corporate law and securities laws. Corporate M&A Transactional Duties: UCC Matters: Conduct lien searches, prepare summaries, and draft UCC financing statements. Organizational Documents: Order charters, good standing certificates, and organize documents in NetDoc's. Draft and distribute resolutions and certificates. Original Collateral Resolutions & Certificates:: Manage original securities and update cap tables. Signature Pages: Prepare and organize signature packets for execution. Closing Conditions: Review closing checklists and identify deliverables. Post-Closing Duties: Add executed documents to NetDoc's, compile closing sets, and distribute originals to relevant parties. Join us if you have: A strong background in providing corporate support to emerging companies and VC/PE investors, debt equity and SAFE financing experience, and background in M&A transactions is required. Bachelor's degree and completion of paralegal program of study, or clear demonstration of equivalent knowledge and skill in accordance with California requirements. 7+ years' experience as a corporate Paralegal specializing in support of emerging growth companies and VC/PE investors, and their securities and capitalization work. Advanced proficiency in the use of Microsoft Office applications (Word, Excel, and Outlook) for the creation and editing of documents, Expert Proficiency in cap table management software programs including Carta is required. Proficiency in the use of electronic signature applications ( e.g. DocuSign) and document retention databases ( e.g. Google Docs, Dropbox and other proprietary virtual data rooms). An ability to quickly adapt to new technologies and methods of client communication as needed. A ability to understand and follow work directions, make discretionary decisions, manage multiple priorities and respond to urgent requests with minimal supervision. Excellent proactive communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing, with clients, firm members, and other business contacts. Exceptional client service skills, as well as the ability to handle stressful situations in a calm, composed manner. An ability to pay close attention to detail and be highly organized and accurate. Strong time and task management skills. An ability to work effectively and juggle multiple tasks in a team-oriented service environment. Who We AreDavis Wright Tremaine LLP is an AmLaw 100 law firm with 11 offices nationwide. We are relentlessly committed to client service and look for candidates who share that commitment. At DWT, client service means having empathy for each client's and each lawyer's work and personal pressures, business objectives, and legal needs; anticipating their needs; and having the capabilities and commitment to deliver what matters most to them.What's in it For You?DWT offers competitive compensation in addition to ample benefits including but not limited to: Choice of health and vision insurance plans 2 paid volunteer days for qualifying community service work Dental plan Fertility and adoption benefit Paid sabbatical after 13 years of service Tuition reimbursement Commuter benefits Retirement contribution This job description intends to describe the general nature and level of work being performed by individuals assigned to this position. It is not intended to include all duties and responsibilities.California The annualized salary range for this position in San Francisco is $122,000 to $190,000 ($62.56 to $97.44 hourly). Actual pay will be adjusted based on experience and other job-related factors permitted by law. Full time employees may be eligible for a bonus, health insurance with an optional HSA, long term disability, dental insurance, vision care, telemedicine and virtual short term solution based counseling services, life insurance, Healthcare and Dependent Care Flexible Spending Accounts, subsidized backup care and caregiving resources, 401(k), vacation, sick time, and an employee assistance program. Additional voluntary programs include: voluntary accident insurance, voluntary life, voluntary disability, voluntary long term care, and pet insurance. Commuter and Transit programs are also available. Davis Wright Tremaine LLP fosters a culture where all talented individuals-including those who are traditionally underrepresented in the legal profession-can have, and can see, paths to success. Our commitment to diversity, equity, and inclusion sits on four pillars: Community, Growth, Education, and Engagement. Learn more about the firm's commitment to DEI here: **************** Davis Wright Tremaine provides reasonable accommodations for those who need them to complete the application or recruiting process and for employees who need reasonable accommodations to perform the essential functions of their positions due to a disability or for religious reasons. If you need to request accommodation during the application or recruiting process, please email [email protected] . #LI-RK1
$122k-190k yearly Auto-Apply 48d ago
Corporate Paralegal
Ware Malcomb 3.2
Irvine, CA jobs
Job DescriptionAre you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. ********************************************* As a Corporate Paralegal at Ware Malcomb, you'll play a key role on our legal team helping manage entity licenses and registrations, corporate governance, and assist with legal technology, workflows, and document management. This position will be essential in supporting our legal operations across the US, Mexico and Canada.Your Role Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses Prepare and process documents for state and jurisdictional professional licensing Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm's registered agent service listing Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books Act as a liaison with outside counsel, at the direction of Ware Malcomb's General Counsel, to determine and implement the firm's licensing requirements Perform legal and factual research utilizing various sources including the internet, the company's intranet, and other software and applications, and drafting research results in memorandum format for attorney review Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation Collaborate with the legal team to enhance and streamline legal department processes Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date Qualifications 3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations Bachelor's degree or paralegal certificate Notary public in California or ability to obtain Solid understanding of corporate governance, risk management and regulatory compliance Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus Strong attention to detail and meticulousness with legal documents and contracts Exceptional written, verbal, and interpersonal communication skills Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools Collaborative mindset with the ability to work effectively in a team-oriented environment The compensation range is $69k-$95k, plus benefits. Work With Us - WARE MALCOMB. The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb certain roles are bonus eligible. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects. For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit ******************* . We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$69k-95k yearly 13d ago
Corporate Paralegal
Ware Malcomb 3.2
Irvine, CA jobs
Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. ********************************************* As a Corporate Paralegal at Ware Malcomb, you'll play a key role on our legal team helping manage entity licenses and registrations, corporate governance, and assist with legal technology, workflows, and document management. This position will be essential in supporting our legal operations across the US, Mexico and Canada. Your Role * Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses * Prepare and process documents for state and jurisdictional professional licensing * Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm's registered agent service listing * Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books * Act as a liaison with outside counsel, at the direction of Ware Malcomb's General Counsel, to determine and implement the firm's licensing requirements * Perform legal and factual research utilizing various sources including the internet, the company's intranet, and other software and applications, and drafting research results in memorandum format for attorney review * Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation * Collaborate with the legal team to enhance and streamline legal department processes * Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines * Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date Qualifications * 3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations * Bachelor's degree or paralegal certificate * Notary public in California or ability to obtain * Solid understanding of corporate governance, risk management and regulatory compliance * Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus * Strong attention to detail and meticulousness with legal documents and contracts * Exceptional written, verbal, and interpersonal communication skills * Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities * Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools * Collaborative mindset with the ability to work effectively in a team-oriented environment $69,000 - $95,000 a year The compensation range is $69k-$95k, plus benefits. Work With Us - WARE MALCOMB. The final agreed upon compensation is based on individual education, qualifications, experience, licensing, project specialty/complexity and work location. At Ware Malcomb certain roles are bonus eligible. Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects. For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit ******************** We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
$69k-95k yearly 41d ago
Corporate Paralegal
Ware Malcomb 3.2
Irvine, CA jobs
Are you ready to join a growth-oriented team where creativity meets innovation? At Ware Malcomb, we are a dynamic and forward-thinking design firm committed to pushing the boundaries. Our team-oriented, collaborative approach ensures that every project is a blend of visionary design, seamless project delivery, and we are actively engaged with both the community and the industry. Discover our vibrant culture to get an inside look into life at Ware Malcomb and the programs we offer. ********************************************* As a Corporate Paralegal at Ware Malcomb, you'll play a key role on our legal team helping manage entity licenses and registrations, corporate governance, and assist with legal technology, workflows, and document management. This position will be essential in supporting our legal operations across the US, Mexico and Canada.Your Role Manage a portfolio of global and domestic professional licenses, including architecture and engineering licenses Prepare and process documents for state and jurisdictional professional licensing Coordination with outside counsel on the opening, closing, and annual maintenance of global and domestic entities, as well as maintenance of the firm's registered agent service listing Facilitate routine entity maintenance and updating corporate information sheets as necessary, as well as maintenance of electronic copies of corporate records and minute books Act as a liaison with outside counsel, at the direction of Ware Malcomb's General Counsel, to determine and implement the firm's licensing requirements Perform legal and factual research utilizing various sources including the internet, the company's intranet, and other software and applications, and drafting research results in memorandum format for attorney review Provide general support for claims and litigation related matters, as well as supporting the litigation hold and e-discovery processes for pending litigation Collaborate with the legal team to enhance and streamline legal department processes Provide administrative support to the legal team, including scheduling meetings, handling correspondence, proofreading documents, responding to outside requests for information and managing deadlines Maintain accurate and confidential records of legal documents, correspondence, filings and reports, ensuring they are properly organized, tracked, and up to date Qualifications 3+ years of experience providing licensing and/or legal support services, including experience working for an in-house legal team with cross-border operations Bachelor's degree or paralegal certificate Notary public in California or ability to obtain Solid understanding of corporate governance, risk management and regulatory compliance Knowledge of professional services industry, specifically architecture and civil engineering firms, a strong plus Strong attention to detail and meticulousness with legal documents and contracts Exceptional written, verbal, and interpersonal communication skills Dynamic, collaborative team player who thrives in a fast-paced environment and easily adapts to shifting priorities Proficient in Microsoft Office Suite (Excel, Outlook, PowerPoint, SharePoint, Word) and adaptable to learning new technology tools Collaborative mindset with the ability to work effectively in a team-oriented environment Established in 1972, Ware Malcomb is a dynamic, forward-thinking commercial real estate design firm providing professional architecture, planning, interior design, civil engineering, branding, building measurement, structural engineering and MEP services to clients throughout the world. With office locations throughout the United States, Canada, Mexico and Brazil, the firm specializes in the design of office, industrial, science & technology, healthcare, multifamily, retail, and public/institutional projects. For six consecutive years, Ware Malcomb has been ranked as the #1 Industrial Sector Architecture Firm by Building Design + Construction Magazine. The firm is also ranked among the top 10 Architecture/Engineering firms in Engineering News-Record's Top 500 Design Firms and the Top 30 Interior Design Firms in Interior Design magazine's Top 100 Giants. For more information, visit ******************* .
$64k-80k yearly est. Auto-Apply 42d ago
Corporate Paralegal
Astrix Technology 4.1
San Francisco, CA jobs
Contracts/Outsourcing San Francisco, CA, US + Added - 12/11/2025 Apply for Job Our client is an established biopharmaceutical company and seeking a detail-oriented **Corporate Paralegal** to join its Legal Department. This role will provide comprehensive legal support with a focus on contract management and corporate governance. The Paralegal will collaborate closely with in-house counsel and various business teams to support the negotiation, execution, and administration of key agreements while ensuring compliance with corporate requirements. Located in South San Francisco, CA **HYBRID - onsite 2 days/week** **Contract position** **Pay:** $54-67/hour **Key Responsibilities** **Contracts Management** + Draft, review, and edit a variety of agreements, including NDAs, service and consulting agreements, supply and vendor contracts, master service agreements, work orders, material transfer agreements, and clinical trial agreements. + Manage the full contract lifecycle-from intake and review to execution, tracking, and archiving-using contract management tools and databases. + Support counsel and internal clients with redlines, revisions, and counterparty communications. + Monitor contract compliance, track key obligations, and coordinate renewals or amendments. + Assist with developing and maintaining standard contract templates and procedures. **Corporate Governance & Entity Management** + Maintain corporate records such as minutes, resolutions, bylaws, and organizational documents. + Coordinate annual reports, business licenses, and other regulatory filings. + Prepare materials for board and committee meetings and maintain governance calendars. + Support compliance programs and internal policies related to signature authority and document retention. **General Legal Support** + Assist with due diligence, audits, and internal or external legal inquiries. + Help implement and maintain internal legal and compliance SOPs, training, and reference materials. + Manage the Legal Department's intranet and SharePoint sites for employee access. **Qualifications:** + Bachelor's degree required; paralegal certificate preferred. + 5-10 years of experience in contracts and/or corporate governance-ideally within the biotech, pharmaceutical, or life sciences industry. + Strong understanding of corporate governance principles and experience managing corporate entities. + Familiarity with confidentiality agreements, master service agreements, material transfer agreements, and supply chain or clinical trial agreements. + Working knowledge of global regulations and GxP-related guidelines "This job description is a complete list of all desired skills, but not all are required. We strongly encourage candidates who have some of the skills to apply. We look forward to a conversation to learn more about you!" **\#INDBH** We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
$54-67 hourly 34d ago
Corporate Paralegal, Insurance
at-Bay 4.7
San Francisco, CA jobs
At-Bay is the world's first InsurSec provider designed from the ground up to help businesses tackle cyber risk head on. By combining industry-leading insurance with world-class cybersecurity technology, At-Bay offers end-to-end prevention and protection for the digital age. With 98% of cyber insurance claims in the past five years coming from small and mid-size businesses with revenue under $2B, providing an integrated solution to help manage risk is more critical than ever. At-Bay helps its 40,000+ customers close their security technology and skills gap - all through their cyber insurance policy - making them less likely to be hit with a ransomware attack. As a full-stack insurance company, At-Bay offers multiple lines of specialty insurance, including Cyber, Tech E&O, and Miscellaneous Professional Liability (MPL) policies. Your impact: Support general commercial transactional/contract work, including reviewing and negotiating agreements in accordance with the latest guidelines and templates Work with attorneys to update contract templates as new or enhanced products and services are rolled out or laws change Manage the contracts lifecycle process for all agreements reviewed by the legal team including document processing, electronic signatures, electronic filing, scanning, uploading, entering applicable information --ensuring all contracts are properly tracked, executed, and filed Assist with insurance state filings Help manage insurance regulatory projects across the business for legal, dig in on regulatory research on different issues, and be a key point of contact within legal for regulatory issues Support business with compliance matters and development/tracking of policies and procedures Work closely with legal leadership to continuously improve workflows and contribute to the evolving structure of the legal department Act as the project manager for various legal projects and both work independently and in partnership with attorneys and various stakeholders on projects. Help direct project efforts and provide consistent updates to stakeholders Help manage corporate records for company subsidiaries and affiliates including formation, mergers, name changes, dissolutions, minute books, etc. In this role we value: Great judgment and high degree of confidentiality Enjoyment in building relationships across the business, working and pushing forward cross-functional projects Desire to do great work and build things Accuracy, attention to detail, and follow-through Resourcefulness and practical lens to problem-solving. Examples: knowing who to pull in to help move things forward, fearlessness in asking questions, great at raising flags to manager that may impede completion of project or alignment across cross-functional teams, understanding that legal's role is to push the business forward Excellent organizational and planning skills and comfortable simultaneously handling a variety of matters of varying complexity Excellent written, verbal and analytical skills and an ability to translate the complex to the simple way, and to maintain focus on resolving issues Experience drafting and negotiating contracts Self-motivated, strategic thinker What you've already accomplished: 7-10 years of relevant legal experience in law firm or in-house environment Familiarity with insurance regulatory filings and compliance Experience managing routine regulatory filings, calendaring deadlines, and maintaining compliance documentation Ability to review and manage a variety of commercial contracts, including but not limited to NDAs, leases, and vendor agreements Bachelor's degree from an accredited 4-year college or university Paralegal certificate preferred. Our estimated base pay range for this role is $110,000-$135,000 per year. Base salary is determined by a variety of factors including but not limited to market data, location, internal equitability, domain knowledge, experiences and skills. In general, if the position sparks your interest we encourage you to apply - our team prioritizes talent.
$110k-135k yearly Auto-Apply 60d+ ago
Senior Corporate Paralegal
Cooley 4.8
Palo Alto, CA jobs
Cooley is seeking a Senior Corporate Paralegal Senior corporate paralegals provide legal support with general corporate maintenance and complex transactions for both private and public company clients and have the technical skills and professional maturity to operate independently with minimal guidance from an attorney. They perform a range of tasks that assist the Firm in providing legal services to clients, including tasks that might otherwise be assigned to associates, all under the supervision of attorneys. Position Responsibilities: * Assist in the formation, maintenance, and dissolution of corporate entities and prepare related organizational documents * Coordinate closings and prepare related documents * Prepare legal opinions and assemble opinion back-up * Draft and file corporate and securities filings * Organize corporate records and conduct due diligence reviews * Prepare stock certificates and maintain capitalization tables and option records * Research Blue Sky issues and prepare required filings * Provide training to case assistants and junior paralegals * Other tasks as assigned or required Skills & Experience Required: * Bachelor's degree * 5+ years of transactional experience in Private Equity, Capital Markets, and M&A matters is desired * Available to work overtime, as required * Excellent oral and written communication skills * Strong attention to detail with the ability to manage multiple priorities and track extensive details * Ability to establish and maintain good working relationships with personnel and to handle confidential information sensitively and discreetly * Proficiency in the Microsoft Office suite, advanced knowledge of Excel preferred * Preferred: * Familiarity with Carta, Shareworks, or similar Web based equity tracking system Cooley LLP offers a competitive compensation and excellent benefits program. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $60.00 - $80.00 ($124,800.00 - $166,400.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off ("PTO") and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
$124.8k-166.4k yearly Auto-Apply 29d ago
Senior Corporate Paralegal
Cooley 4.8
Colorado jobs
Cooley is seeking a Senior Corporate Paralegal Senior corporate paralegals provide legal support with general corporate maintenance and complex transactions for both private and public company clients and have the technical skills and professional maturity to operate independently with minimal guidance from an attorney. They perform a range of tasks that assist the Firm in providing legal services to clients, including tasks that might otherwise be assigned to associates, all under the supervision of attorneys. Position Responsibilities: Assist in the formation, maintenance, and dissolution of corporate entities and prepare related organizational documents Coordinate closings and prepare related documents Prepare legal opinions and assemble opinion back-up Draft and file corporate and securities filings Organize corporate records and conduct due diligence reviews Prepare stock certificates and maintain capitalization tables and option records Research Blue Sky issues and prepare required filings Provide training to case assistants and junior paralegals Other tasks as assigned or required Skills & Experience Required: Bachelor's degree 5+ years of transactional experience in Private Equity, Capital Markets, and M&A matters is desired Available to work overtime, as required Excellent oral and written communication skills Strong attention to detail with the ability to manage multiple priorities and track extensive details Ability to establish and maintain good working relationships with personnel and to handle confidential information sensitively and discreetly Proficiency in the Microsoft Office suite, advanced knowledge of Excel preferred Preferred: Familiarity with Carta, Shareworks, or similar Web based equity tracking system Cooley LLP offers a competitive compensation and excellent benefits program. EOE The expected hourly pay range for this position with a work schedule of 40 hours per week is $50.00 - $60.00 ($104,000.00 - $124,800.00 annually). Please note that final offer amount will be dependent on geographic location, applicable experience and skillset of the candidate. We offer a full range of elective benefits including medical, health savings account (with applicable medical plan), dental, vision, health and/or dependent care flexible spending accounts, pre-tax commuter benefits, life insurance, AD&D, long-term care coverage, backup care for children and/or adults and other parental support benefits. In addition to elective benefit options, benefited employees receive firm-paid life insurance, AD&D, LTD, short term medical benefits as well as 21 days of Paid Time Off (“PTO”) and 10 paid holidays each year. We provide generous parental leave and fertility benefits. New employees will attend a detailed benefit orientation to learn more about our many benefits and resources.
$104k-124.8k yearly Auto-Apply 60d+ ago
Corporate Paralegal
Robert Half 4.5
San Francisco, CA jobs
A South San Francisco-based biotechnology company is seeking a Corporate Paralegal to support its in-house legal team on a long-term contract basis (starting at 6 months). This role focuses on corporate governance, contracting, and compliance operations and is ideal for candidates with prior experience in the biotech or pharmaceutical industry. The position offers the opportunity to work closely with in-house counsel and cross-functional teams in a fast-paced, research-driven environment. Key Responsibilities - Draft, review, and edit routine commercial agreements, including NDAs, service agreements, consulting agreements, supply/vendor contracts, master service agreements, material transfer agreements, and clinical trial agreements. - Manage the full contract lifecycle, including intake, tracking, execution, archiving, and document organization within the contract management system. - Support counsel and internal business stakeholders with redlines, revisions, and communications with counterparties. - Monitor contract compliance, key obligations, expirations, renewals, and amendments. - Assist with the development, maintenance, and rollout of contract templates and standard form agreements. - Maintain corporate records, including minutes, resolutions, bylaws, organizational documents, and subsidiary records. - Coordinate annual filings, business licenses, regulatory submissions, and other entity-related requirements. - Prepare and organize board and committee materials and maintain governance calendars. - Support regulatory and compliance documentation and maintain organized, audit-ready files. - Assist with due diligence, audits, internal reviews, and responses to internal or external inquiries. - Coordinate signatures, approvals, and document processing through DocuSign and similar platforms. - Manage the Legal Department's internal intranet page and employee-accessible SharePoint files. - Partner with Legal, Finance, HR, and cross-functional teams to support ongoing legal and corporate operations. - Support ad hoc legal projects within a fast-paced biotech environment. Requirements Qualifications - 3-5+ years of corporate paralegal experience (in-house or law firm), with required experience in biotech or pharmaceutical industries. - Strong background in corporate governance, entity management, commercial contracts, and compliance documentation. - Experience supporting contract lifecycle processes and working within a contract management system. - Familiarity with biotech or clinical research regulatory environments strongly preferred. - Proficiency with document management tools and electronic signature platforms (e.g., DocuSign). - Excellent organizational skills with the ability to manage multiple deadlines and priorities independently. - Strong communication skills and attention to detail. - Ability to work onsite in South San Francisco two-three days per week. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$62k-93k yearly est. 6d ago
Corporate Mergers & Acquisitions Paralegal
Vedder Price Careers 4.4
Los Angeles, CA jobs
Vedder Price's Los Angeles office is looking for a Corporate Mergers & Acquisitions Paralegal. The Corporate M&A Paralegal will handle all aspects of deal management for M&A, growth equity and other transactions from inception to post-closing, including document organization, preparation and filing of documents for closings, assistance at closings, post-closing management and follow-up and oversee/manage preparation of closing sets. Familiar with both buyer and seller side transactions and equity deals. Assistance with document distribution and UCC management. This high-profile position involves direct interface with attorneys, clients, Corporate Services and opposing counsel. As a Corporate Mergers & Acquisitions Paralegal, your duties will include but not be limited to: General Develop and conduct research related to transactions and filings through both print and electronic sources Develop physical and virtual data rooms; manage data in firm approved data management system Preliminary organization of records and documents Manage corporate services vendors, post-completion billing and vendor invoice management Manage client information in client management database Transactions Create and update checklists (check in new documents, change status, etc.) Draft transactional documents including resolutions, opinions, joinders, Secretary's certificates, Incumbency certificates, and other legal documents Run, order and summarize UCC, state and federal lien, judgment, litigation, and bankruptcy searches Review and analyze the sufficiency of documentation Order good standing certifications and certified charters Manage and organize due diligence materials Create signature packets and coordinate their execution (both original and PDF) by multiple parties; Prepare and circulate closing documents to all parties for their review and comments Assemble fully executed closing documents (both original and PDF) with related exhibits, schedules, and attachments Manage/oversee the creation of transactional closing sets or binders and CDs (electronic format) and distribute to appropriate parties Manage the post-closing database to manage post-closing matters and create email reminders Interact and coordinate with various service companies Assist the attorneys with various tasks and assignments Recognize and resolve problems Merger and Acquisition Prepare withdrawal and qualification documents in accordance with all state, local, and federal laws and regulations for conducting business Prepare stock certificates, legend, and backing sheets Draft shareholder and board consents Draft and file amendment certificates for corporation or Limited Liability Companies Draft, assemble and track signature packets Manage/oversee the preparation of closing sets, binders and CDs (electronic format) and other post-closing deliverables; distribute to appropriate parties Assist attorneys with various tasks and assignments Interact and coordinate projects with various service companies Recognize and resolve problems Entity Formation Draft organizational, incorporation, and formation documents including, but not limited to the following: Articles of organization, operating agreements, consents, qualification documents Conduct name availability and reserve entity name if required Draft subscription agreements, stock certificates, stock powers and related documents Prepare SS-4 form and apply for Employer ID Number Coordinate execution of consent forms for using service companies as Registered Agent Interface with the Corporate Maintenance Team to transition annual maintenance tasks and send them documents for minute book creation and maintenance Skills & Competencies: Strong research and writing skills Willingness and flexibility to work overtime Ability to work under pressure on time-sensitive projects Ability to multi-task Ability to work independently High level of attention to detail Qualifications & Required Experience: Bachelor's degree is required ABA-approved paralegal certificate is preferred At least 3 years of paralegal or related experience involving transactional a matters required Position also requires the ability to work under pressure to meet strict deadlines. Computer Skills: To perform this job successfully, an individual must be proficient in the following software: Proficient in Microsoft Office programs including Word, Excel and PowerPoint Compensation Range: $65,000/yr. to $120,000/yr. At Vedder Price, we believe in recognizing and rewarding our employees' contributions. Our comprehensive Total Rewards Package includes: Competitive Salary: We offer a competitive base salary commensurate with skills and experience. Bonus Program: Discretionary annual bonus program. Retirement Planning: Discretionary profit sharing and 401(k) matching to help you plan for your future. Health and Wellness: Comprehensive health, dental, and vision plans, along with optional health savings and flexible spending accounts, firm-paid Life and Disability benefits, and wellness programs to support your overall well-being. Paid Time Off: Competitive time off package including vacation days, paid holidays, sick time and personal days. Professional Development: Opportunities for continuous learning and career growth through firm provided training programs. Employee Recognition: Anniversary and Vedder Praise Programs to celebrate your achievements and milestones. Work-Life Balance: Hybrid work model and family-friendly policies. Additional Perks: Employee discount program, pre-tax commuter benefits, back up child & elder care, Employee Assistance Program (EAP), fitness center discounts and more. Join Vedder Price and be part of a team that values hard work and dedication! Equal Employment Opportunity Vedder Price P.C. is an equal opportunity employer. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law. We participate in E-verify. Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Vedder Price Recruiting Team at vprecruiting@vedderprice.com.
$65k-120k yearly 60d+ ago
Probate & Trust Paralegal Hybrid
Robert Half 4.5
Los Angeles, CA jobs
International Law Firm seeks Trusts & Probate Paralegal Am Law firm in Century City is adding to their team! Responsibilities: - Serve as the primary agent to high-wealth clients, trustees, and family members - Prepare estate and gift tax returns - Direct dealings with financial institutions to collect estate assets - Handle administration of decedent's assets with the ability to resolve obstacles - Oversee preparation and filing of petitions and ongoing accountings related to guardianship and conservatorship proceedings In Office: 4 days per week in Century City Hours: 37.5 hour week with occasional overtime Perks: We've placed multiple candidates with the team over the years, who are happy and like this group! TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com] Requirements + 5+ years of estate planning, probate administration or trust administration experience + bachelor's degree OR paralegal certificate TO APPLY, ONLY send resume directly to Vice President of Direct Hire, Samantha Graham at Samantha [dot] Graham [at] RobertHalf [dot] [com] Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$50k-75k yearly est. 60d+ ago
Corporate Paralegal
Robert Half 4.5
Newport Beach, CA jobs
About the Company: A nationally recognized, hospitality-driven organization founded in the mid-1990s and now a nationwide leader serving the aviation, travel, and luxury hospitality industries. Known for exceptional service, strong industry partnerships, and a collaborative, people-first culture. Position Overview: The company seeks a Corporate Paralegal to support its growing licensing, regulatory, and corporate governance needs. This role works cross-functionally and partners closely with outside counsel. Ideal for someone organized, detail-oriented, and tech-savvy who enjoys a fast-paced, regulated environment. Key Responsibilities: + Manage business licensing, permitting, and regulatory filings + Handle entity registrations, annual reports, and governance documents + Administer contracts using MFILES (or similar systems) + Coordinate with outside counsel on corporate and compliance matters + Support trademark filings and collaborate with marketing + Maintain corporate records and assist with research and special projects Work Plan: 5 days onsite in a stable, team-oriented environment. Compensation & Benefits: Salary: $85,000-$105,000 DOE Benefits: Medical (PPO/HMO), 401(k), PTO (vacation + sick), disability coverage Perks: Beautiful office, luxury-oriented industry, collaborative culture, in-house stability Requirements Qualifications: + 3+ years corporate paralegal, licensing, or regulatory experience + Experience with business licensing/permitting across municipalities + Familiarity with entity formation and corporate governance + Tech-savvy; MFILES experience preferred + Law firm or in-house experience acceptable + Strong communication, organization, and follow-through Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$85k-105k yearly 13d ago
Corporate Paralegal
Robert Half 4.5
Plano, TX jobs
This in-house position, located in Plano, TX, is calling you name. For this Corporate Paralegal position, contracts will play a crucial role in ensuring legal compliance, managing risk and streamlining the contracting process with outside vendors. Essential Duties and Responsibilities: - Assisting attorneys in negotiating contract terms with third parties to ensure favorable terms and adherence to internal policies and risk mitigation standards - Assist in house counsel and internal business unit owners on the design and deployment of contract lifecycle management solutions - Oversee large-scale projects related to contracts and third-party risk management - Innovate and streamline processes to enhance operational efficiency - Overseeing the entire contract lifecycle, from initial requests to execution along with managing contract repositories and templates, including tracking deadlines, milestones and deliverables - Supporting vendor onboarding and compliance processes - Helping with document retention requirements and overseeing contract status meetings - Liaising and collaborating with internal stakeholders to gather necessary information for contract negotiation and development - Providing paralegal services to the legal team, including serving as an assistant secretary preparing meeting minutes, preparing state filings (e.g., state and local licenses, permits, registrations) and other paralegal responsibilities as needed by the legal team - Providing added administrative support to the legal team, including managing invoices, processing payments and other administrative support as needed by the legal team Fresh starts can start any time! Email your resume directly to: roemarie.jonesroberthalf.< com > Requirements Qualifications (Education, Computer Skills, Certifications - Minimum of five years as a paralegal or contract manager with strong working knowledge of all areas of third-party contract matters - Strong knowledge of the vendor management (third party risk management) life cycle and related regulatory requirements for a financial institution - Strong foundation in contract law, legal terminology and legal research methodologies - Experience with Venminder or contract management/TPRM platforms is a plus - Banking and financial service experience preferred - Meticulous organizational skills and attention to detail with extensive experience in reviewing contracts and other documents to minimize errors and ensure accuracy in legal documentation - Exceptional written and verbal communication skills, including drafting and managing various contract types - Ability to utilize various legal software, including case management systems and document management software - Understanding of risk management principles and ability to assist in identifying and mitigating potential risks associated with vendor relationships and contracts Believe in you. Other people do! Call Rosie Jones at 214-999-0909 Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$45k-70k yearly est. 22d ago
Trust and Probate Paralegal
Robert Half 4.5
San Diego, CA jobs
A well-established and well-known San Diego firm is looking for a meticulous Trust and Probate Paralegal. In this role, you will provide comprehensive support for trust and probate administration, working closely with clients to ensure smooth operations. We have placed two legal support professionals at this firm who are doing great! Responsibilities: - Assist with trust administration processes both before and after a client's passing, ensuring all legal and procedural requirements are met. - Handle the funding of trusts, including addressing client inquiries and ensuring proper documentation. - Prepare detailed trust accountings and manage the accurate transfer of assets to revocable living trusts and post-death transfers. - Ensure all trusts are adequately funded and compliant with legal standards. - Utilize software tools such as Word, Outlook, Excel, DocuSign, and iManage to efficiently manage documentation and client records. - Maintain a strong focus on client communication, providing guidance and support throughout the probate and trust administration process. - Meet billable hour requirements of 1,340 hours per year. Requirements - Possession of a paralegal certificate or equivalent attestation. - In-depth knowledge of trust and probate law, including trust accounting procedures. - Familiarity with asset transfers and trust-related documentation is highly desirable. - Minimum of 3 years of experience in probate, estate administration, or related legal fields. - Ability to commute to Downtown San Diego ^ Please do not apply without these things; they are imperative to be set up for success in this role. Ready to apply? Send your resume directly to Melanie.Kent[at]roberthalf[dotcom] with "Probate & Trust Paralegal" as the subject line. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) .
$49k-74k yearly est. 54d ago
Probate & Trust Administration Paralegal
Law Firm 4.0
Laguna Hills, CA jobs
Job Description Full-Time, In-Office: Laguna Hills Office (primarily), some required coverage in our San Clemente Office Compensation: $80,000 - $90,000 DOE + Benefits Make a Real Difference Are you a skilled paralegal with expertise in probate and trust administration? Do you take pride in delivering precise, high-quality work that truly impacts clients and their families? If so, we want you on our team. What We Offer We support our team so they can excel professionally and personally: Competitive pay: $80,000-$90,000 DOE Full-time, in-office schedule: Monday-Friday, 8:30 AM-5 PM Paid vacation & holidays 401(k) with 3% employer match (after 1 year) Profit-sharing opportunities (after 1 year) Free parking Opportunities for growth in a respected, fast-growing firm If you're ready to join a team where your expertise is valued, your work matters, and your career can grow, we'd love to meet you. Compensation: $80,000 - $90,000 DOE + Benefits Responsibilities: Independently manage and organize legal files with minimal supervision Draft correspondence, petitions, supplements, accountings, and related legal documents Review probate notes and file appropriate documents with the court Record legal documents with the County Recorder's Office Prepare and assemble estate planning documents for attorney and client review Serve as a primary point of contact for clients and provide high-level support to attorneys Greet clients and serve as receptionist for the Laguna Hills office, providing a welcoming and professional front-desk presence Process incoming mail and scan documents into the case management system Maintain accurate and well-organized case files Manage attorney calendars, coordinate scheduling, and track critical deadlines Prepare concise synopses and case summaries as needed Primarily work out of our Laguna Hills office, with occasional coverage at our San Clemente office as needed Qualifications: Minimum of 3 years of paralegal experience in estate planning, probate, and trust administration; experience with LLCs and corporations is a plus Strong knowledge of California Probate Law is essential Thrives in a dynamic, client-focused environment while maintaining professionalism and composure Highly detail-oriented and organized, with excellent time-management and prioritization skills Able to work independently and collaboratively as part of a close-knit team Excellent written and verbal communication skills, with strong computer proficiency Bachelor's degree required; paralegal certificate preferred Active Notary Public commission required About Company Why Attorneys Love This Work Estate planning and trust administration allow you to practice law in a way that is personal, impactful, and deeply appreciated by clients. You help families avoid major problems, guide them during difficult times, and give them clarity and peace of mind. If you want to practice in an area of law where clients feel grateful, you'll find this role incredibly fulfilling. More details about the company hiring will be disclosed to candidates invited for an initial Zoom interview.
$80k-90k yearly 9d ago
Litigation, Trust & Probate Paralegal
Addison Group 4.6
Los Angeles, CA jobs
Job Title: Litigation, Trust & Probate Paralegal Industry: Legal Services / Law Firm Pay: $95,000 - $120,000 annually + discretionary bonus Benefits: This position is employer paid medical, dental, and vision coverage. About Our Client: Addison Group is hiring on behalf of our client, a growing law firm expanding its litigation team. This is not a backfill position, but an addition to support increasing caseloads. The team is collaborative and close-knit, where colleagues work together seamlessly. The paralegal in this role will serve as a key contributor, helping to keep cases organized and supporting attorneys efficiently while contributing to the overall cohesion of the team. Job Description: This role provides high-level paralegal support for litigation, trust, and probate matters. The paralegal will draft documents, organize case files, manage discovery, and assist attorneys through all stages of litigation. This is a hands-on, onsite position with a professional, team-oriented environment. Key Responsibilities: Draft court filings, subpoenas, and discovery documents. Prepare and respond to written discovery requests. Compile, organize, and index client, third-party, and case-related documents. Manage document productions and maintain accurate records. Develop case timelines and support materials for depositions and trial. Prepare exhibits and assist with trial preparation and on-site trial support. Conduct legal research, including procedural rules, citations, and formatting verification. Proofread documents and ensure accuracy in all filings and submissions. Support attorneys with ad hoc case tasks as needed. Qualifications: 2-5 years of litigation paralegal experience; trust & probate experience preferred. Strong drafting skills for court documents, subpoenas, and discovery materials. Excellent attention to detail and proofreading ability. Skilled in reviewing and analyzing legal documents. Confident communicator and collaborative team player. Organized, proactive, and able to manage multiple deadlines independently. Professional presence and business attire required. Additional Details: Full-time, onsite position, Monday-Friday (9:00am-5:30pm, slight flexibility). Immediate start preferred. Reports to Senior Paralegal overseeing litigation cases. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request. #Admin1
$95k-120k yearly 13d ago
Paralegal Specialist
Artech Information System 4.8
Philadelphia, PA jobs
Artech is the 10th Largest IT Staffing Company in the US, according to Staffing Industry Analysts' 2012 annual report. Artech provides technical expertise to fill gaps in clients' immediate skill-sets availability, deliver emerging technology skill-sets, refresh existing skill base, allow for flexibility in project planning and execution phases, and provide budgeting/financial flexibility by offering contingent labor as a variable cost. Job Description Provide administrative support to attorneys through contract execution. Write reports to help lawyers prepare for trials File exhibits, briefs, appeals and other legal documents with the court or opposing counsel Call clients, witnesses, lawyers, and outside vendors to schedule interviews, meetings, and depositions Draft and negotiate contracts. Filter, prioritize and distribute all forms of communication. Manage calendars and coordinate travel. Responsible for preparation of meetings, conference calls, event coordination and expense reports. Assist with administrative support for various projects and presentations, miscellaneous administrative tasks as requested. Additional Information If you are interested, please contact: Shobha Mishra ************
$57k-81k yearly est. 60d+ ago
Paralegal Fiduciary Litigation
Jackson Walker 4.8
Houston, TX jobs
FLSA Status: Non-Exempt Department: Paralegal Reports To: Paralegal Committee Jackson Walker, Texas largest law firm, has an exciting full-time employment opportunity for a Litigation Paralegal in our Houston office. This role is responsible for assisting attorney(s) in all phases of fiduciary litigation, including client interview, research, calendar management, drafting of documents and pleadings, depositions, discovery, document production, motions, trial notebooks, trial, appeal, and execution of judgment, as illustrated by the following examples. The specific duties may vary somewhat depending on the specific type of litigation. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Commencement of Action Attend initial client interview with attorney, take notes and assist in getting all pertinent data. Organize client file. Calendar deadlines, and ensure deadlines are met. Investigate and analyze factual matters. Interview witnesses. Arrange for service of process. Discovery Draft requests for admissions, requests for production, requests for disclosure and interrogatories. Work with attorney and client in answering interrogatories, requests for admissions, requests for production, and Initial Disclosures. Assist client with gathering documents to be produced. Manage online document database. Review client documents for relevancy, privilege. Prepare and maintain documents for production. Prepare privilege logs. Depositions. Set up depositions, draft notice or subpoena and arrange for reporter. Contact witnesses. Prepare paper exhibits. Digest and index depositions. Pre-Trial Schedule and notify witnesses requested by attorney and assist in preparing for trial testimony. Work with experts and witnesses to gather and organize documents and exhibits for deposition. Organize trial notebook. Draft pre-trial motions. Assist attorney as requested with preparation of trial brief. Draft list of suggest voir dire questions for attorney; take notes during voir dire and assist with jury selection. Prepare exhibit and witness lists. Trial Handle issuance of subpoenas for witnesses and coordinate schedule of witness appearances. Take notes and handle exhibits. Summarize trial testimony. Meet with attorney and client daily during trial to plan for next day. Maintain exhibit list and update daily. Post-Trial Maintain appellate timetables. Draft notice of appeal, check record, and organize appendix. Assist in preparation of briefs, cite checking, Shepardizing. Ensure brief is filed in a timely manner. Assist in collection work for garnishments, levy. Verify satisfaction of judgment. Assist in processing writs of execution and abstracts of judgment. General E-filing documents. Contact with Clerk s offices throughout the State of Texas. Draft motions and stipulations, i.e., dismissal, extensions of time. Research case law whether manual, Westlaw, or Lexis. Conduct preliminary legal research and draft memoranda. Prepare routine correspondence. Maintain calendars. Assist with maintenance of case file. Assist with gathering of information for clients on as-needed basis. Other duties as assigned by the employer. QUALIFICATIONS: Proficient knowledge of Microsoft 365 Word, Outlook, PowerPoint, and Excel. Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents inserting and labeling, converting pdf documents to Word. Proficient skill level with Relativity, or other e-Discovery platform. Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters; perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems. Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work in a fast-paced environment. Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff, and to provide information with courtesy and tact. Ability to travel locally and nationally in private or public transportation. Education: Bachelor s degree from an accredited college or university preferred. High school diploma or GED; paralegal certification required. Substantial equivalent work experience may be considered in lieu of a degree or paralegal certification. Years of Experience: Minimum of 5 years experience within a law firm with demonstrated knowledge of complex issues within fiduciary litigation practice area. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************
$49k-61k yearly est. 60d+ ago
Paralegal - Fiduciary Litigation
Jackson Walker 4.8
Houston, TX jobs
Job Description Paralegal - Fiduciary Litigation FLSA Status: Non-Exempt Department: Paralegal Reports To: Paralegal Committee Jackson Walker, Texas' largest law firm, has an exciting full-time employment opportunity for a Litigation Paralegal in our Houston office. This role is responsible for assisting attorney(s) in all phases of fiduciary litigation, including client interview, research, calendar management, drafting of documents and pleadings, depositions, discovery, document production, motions, trial notebooks, trial, appeal, and execution of judgment, as illustrated by the following examples. The specific duties may vary somewhat depending on the specific type of litigation. ESSENTIAL DUTIES & RESPONSIBILITIES: Specific duties of this position include, but are not limited to: Commencement of Action Attend initial client interview with attorney, take notes and assist in getting all pertinent data. Organize client file. Calendar deadlines, and ensure deadlines are met. Investigate and analyze factual matters. Interview witnesses. Arrange for service of process. Discovery Draft requests for admissions, requests for production, requests for disclosure and interrogatories. Work with attorney and client in answering interrogatories, requests for admissions, requests for production, and Initial Disclosures. Assist client with gathering documents to be produced. Manage online document database. Review client documents for relevancy, privilege. Prepare and maintain documents for production. Prepare privilege logs. Depositions. Set up depositions, draft notice or subpoena and arrange for reporter. Contact witnesses. Prepare paper exhibits. Digest and index depositions. Pre-Trial Schedule and notify witnesses requested by attorney and assist in preparing for trial testimony. Work with experts and witnesses to gather and organize documents and exhibits for deposition. Organize trial notebook. Draft pre-trial motions. Assist attorney as requested with preparation of trial brief. Draft list of suggest voir dire questions for attorney; take notes during voir dire and assist with jury selection. Prepare exhibit and witness lists. Trial Handle issuance of subpoenas for witnesses and coordinate schedule of witness appearances. Take notes and handle exhibits. Summarize trial testimony. Meet with attorney and client daily during trial to plan for next day. Maintain exhibit list and update daily. Post-Trial Maintain appellate timetables. Draft notice of appeal, check record, and organize appendix. Assist in preparation of briefs, cite checking, Shepardizing. Ensure brief is filed in a timely manner. Assist in collection work for garnishments, levy. Verify satisfaction of judgment. Assist in processing writs of execution and abstracts of judgment. General E-filing documents. Contact with Clerk's offices throughout the State of Texas. Draft motions and stipulations, i.e., dismissal, extensions of time. Research case law whether manual, Westlaw, or Lexis. Conduct preliminary legal research and draft memoranda. Prepare routine correspondence. Maintain calendars. Assist with maintenance of case file. Assist with gathering of information for clients on as-needed basis. Other duties as assigned by the employer. QUALIFICATIONS: Proficient knowledge of Microsoft 365 - Word, Outlook, PowerPoint, and Excel. Working knowledge of legal documents, formatting, table of contents, styles, track changes, pdf documents - inserting and labeling, converting pdf documents to Word. Proficient skill level with Relativity, or other e-Discovery platform. Ability to proofread and perform editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters; perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems. Ability to transcribe legal documents, correspondence, and reports from rough draft or dictation. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to work in a fast-paced environment. Interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff, and to provide information with courtesy and tact. Ability to travel locally and nationally in private or public transportation. Education: Bachelor's degree from an accredited college or university preferred. High school diploma or GED; paralegal certification required. Substantial equivalent work experience may be considered in lieu of a degree or paralegal certification. Years of Experience: Minimum of 5 years' experience within a law firm with demonstrated knowledge of complex issues within fiduciary litigation practice area. Working Conditions: Normal office environment with little exposure to excessive noise and temperature. Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours. The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, veteran status, sexual orientation, gender identity, pregnancy, genetic information, or any other characteristic protected by applicable federal, state, or local law and will not be discriminated against on the basis of disability. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. If you require a reasonable accommodation to complete the application or interview process, please contact us at *************************************
$49k-61k yearly est. 30d ago
Litigation Paralegal
Cozen O'Connor Corporation 4.8
Philadelphia, PA jobs
Cozen O'Connor is seeking an experienced paralegal to support the attorneys in the Commercial Litigation Department. The paralegal will work alongside attorneys handling matters related to financial services fraud, stranger-originated life insurance (“STOLI”), Ponzi schemes, and other complex financial disputes. The candidate should have strong communication, organizational and interpersonal skills, experience handling complex matters and the ability to prioritize and balance a variety of tasks. The ideal candidate has 3+ years of experience, including e-filing and state/federal subpoena experience, and thrives in a fast-paced, high intensity environment. The candidate will be expected to work flexible hours and overtime as needed from time to time. The firm is offering a hybrid work schedule of 3 days in the office, 2 days remote for all paralegals. A minimum of 3 years of experience in a legal environment. Ability to manage confidential information with discretion. Strong interpersonal skills to build a rapport with team and clients. Detail oriented, able to work independently, and possess excellent organizational and written/oral communication skills. Must have the motivation and skill to juggle multiple priorities in a fast-paced environment. Proven computer/technology skills. Microsoft Office Suite a must. A four-year college degree and paralegal certificate required. The salary range for this role is $80,000 -$100,000 and represents the Firm's good faith and reasonable estimate of the range of possible compensation at the time of posting. Actual compensation will be dependent upon a number of factors, including but not limited to, the candidate's relevant experience, qualifications and location. Assist attorneys with all stages of litigation. Assist in preparing and filing (including e-filing) of legal documents including motions, discovery, and agreements in state and federal courts around the country. Assist in preparing, filing, and coordinating service of state and federal subpoenas. Establish and maintain strong communications with clients, experts, witnesses, etc. Oversee/assist with the discovery process, including subpoenas, locating witnesses, scheduling depositions, assisting with discovery requests and responses, and preparing /filing pleadings, privilege logs, and memoranda. Perform factual research and investigation. Case file management (create, organize, track and maintain files; monitor calendars and meeting deadlines; document actions; input information into file database and case management software). Utilize computer databases to organize, store and access information; conduct moderately complex research on LEXIS, Westlaw and other online computer assisted research databases.
$80k-100k yearly Auto-Apply 60d+ ago