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Frost Brown Todd jobs in Florence, KY - 23 jobs
E-Billing Manager
Frost Brown Todd LLP
Frost Brown Todd LLP job in Florence, KY
Job Description FBT Gibbons is seeking an E-Billing Manager to oversee and enhance the firm's e-billing function. The E-Billing Manager is responsible for leading the firm's e-billing operations, with a focus on managing the legal e-billing platform, enforcing billing guidelines, and ensuring accurate, timely invoice processing. This position plays a critical role in supporting billing rate management, system administration, and ongoing process improvements, working in close partnership with the Revenue Director and Billing Manager. The role offers an opportunity to drive operational excellence within a collaborative and fast-paced environment. Key Responsibilities: Manage the day-to-day operations of the e-billing function, including direct oversight of e-billing specialists, coordination of invoice processing, matter management, and compliance monitoring. Oversee the legal e-billing platform, including user permissions, workflow configurations, system updates, and issue resolution. Troubleshoot platform or process issues; collaborate with IT and software vendors and escalate and resolve technical concerns or implement integrations. Ensure timely and accurate invoice submissions; maintain comprehensive billing records in accordance with firm policies and regulatory requirements. Review high-value or complex invoices for compliance with internal billing guidelines and outside counsel terms; escalate exceptions as needed. Collaborate closely with attorneys, legal practice assistants, and the finance team to resolve invoice discrepancies, ensure accurate matter coding, and facilitate prompt payment. Identify and implement opportunities to streamline billing operations, improve compliance, and enhance data quality. Collaborate with the Revenue Director and Billing Manager to support the maintenance and management of attorney and client billing rates. Review and approve write-downs that exceed firm-established thresholds; ensure proper documentation and internal communication. Ensure all billing records are maintained and archived in compliance with the firm's record retention policies. Provide monthly reporting to the Revenue Director regarding WIP and AR issues; produce ad hoc reports at the client, matter, or attorney level upon request by firm leadership. Maintain internal billing documentation, including current billing guidelines, operational procedures, and training materials. Deliver training on e-billing systems, billing procedures, and compliance policies to attorneys, assistants, and finance staff as needed. Support the billing department during month-end close processes and key financial reporting cycles. Partner with the financial systems team to escalate and resolve software-related issues; contribute to system upgrades and enhancements. Serve as a liaison between attorneys and the billing team to foster strong working relationships among partners, legal practice assistants, the Finance Department, and e-billing personnel. Foster a positive and inclusive work culture by motivating employees, promoting teamwork, and maintaining high levels of engagement and job satisfaction. Provide continuous coaching and mentorship to direct reports, offering constructive feedback to support professional growth and skill development. Ensure adherence to firm policies and legal regulations while managing employee conduct and performance. Job Requirements: Bachelor's degree in accounting, finance, business administration, or a related field required. 5+ years of experience in a supervisory or management role. 5+ years of work experience in a legal billing environment; large law firm experience preferred. Proficiency in legal billing or e-billing systems (e.g., BillBlast, Legal Tracker, CounselLink, Aderant). Strong understanding of law firm billing practices, timekeeping protocols, and legal billing compliance. Exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects and priorities under tight deadlines. Strong analytical and problem-solving capabilities, with a proven track record of identifying process improvements and implementing efficient solutions. Demonstrated ability to perform strategic planning and set priorities for revenue-related functions within a fast-paced environment. Excellent verbal and written communication skills, with the ability to collaborate effectively across departments and with external stakeholders. Strong leadership skills with the ability to motivate, guide, and develop direct reports. High level of discretion and integrity when handling sensitive financial and confidential information. Ability to work independently, exercise sound judgment, and adapt to changing demands and time constraints. Demonstrated diplomacy, professionalism, and a strong internal and external client service orientation. Excellent interpersonal skills with the ability to build and maintain effective working relationships with attorneys, staff, and business partners across various channels (in person, phone, and email). FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$31k-38k yearly est. 2d agoPractice Group Manager
Frost Brown Todd LLP
Frost Brown Todd LLP job in Florence, KY
Job Description FBT Gibbons is seeking a full-time Practice Group Manager to join our firm. The Practice Group Manager will support the business performance and daily operational needs of the firm's Practice Groups, contributing to the advancement of the Practice Groups' and the firm's strategic goals and priorities. This position also helps foster a positive and inclusive work environment that encourages teamwork, collaboration and cross-functional cooperation across groups, teams, and offices. The ideal candidate will bring strong leadership skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, professional services environment. Key Responsibilities: Assist in the development, execution, and monitoring of Practice Group and Department business plans and strategic initiatives, and support Practice Group Leaders in day-to-day management. Support Practice Group decision-making and facilitate requests and deliverables between the practice groups and various departments. Build relationships and engage with individual Practice Group members, including attorneys and business professionals, at the direction of Practice Group Leaders regarding Practice Group goals, priorities, and needs. Facilitate collaboration with other Practice Groups, Departments, industry teams and client initiatives within the firm to drive Practice Group and firm success. Monitor Practice Group financial performance, analyze trends, identify issues, and recommend opportunities and action plans for improvement. Support Practice Group Leaders and attorneys in achieving acceptable levels of profitability. Work with colleagues in the Finance department to address specific reporting and analysis. Partner with the Director(s) of Practice Services and Practice Group Leaders to set financial goals for the Practice Group and for the Department as a whole. Assist with annual revenue budget preparation and the management of other annual planning processes. Collaborate with Practice Group Leaders, Directors of Practice Services and Pricing to establish attorney billing rates and advise on other drivers of Practice Group financial performance. Assist Practice Group Leaders with attorney workforce planning and forecasting, as well as attorney recruitment, retention, and training. Provide input on attorney evaluation, compensation and advancement. Assist with follow-up to performance evaluations for associates and partners. Monitor productivity, utilization, time entry and related information to help inform work assignments, facilitate collaboration and support individual and group performance. Facilitate communication, collaboration and knowledge-sharing within and across Practice Groups. Assist Practice Group Leaders in organizing regular Practice Group meetings, retreats, and other forms of team connectivity. Support the integration of new lateral attorneys into practice groups and manage attorney departure process. Liaise with firm administrative departments to ensure Practice Group Leaders and practice groups receive needed support in all areas for effective and efficient client service. Assist Practice Group Leaders and Director(s) of Practice Services to ensure Practice Group operations run smoothly, including proactively resolving issues and identifying opportunities to improve by collaborating with firm administrative departments and key stakeholders. Address ongoing and ad hoc information, reporting and technology needs. Prepare annual Practice Group expense budgets and track expenditures. Other projects as assigned by Practice Group Leaders and Directors of Practice Services. Job Requirements: Bachelor's degree required. J.D. or MBA highly desirable. Minimum three years of experience in roles involving leadership/management, business operations, project management, financial analysis/reporting. Experience in a law firm in an attorney-facing role is required. Experience as a practicing attorney is helpful but not required. Regular in person interaction with other FBT Gibbons personnel, clients and/or representatives at the worksite. Strong interpersonal skills and executive presence to build relationships and gain the confidence of key stakeholders. Strong client service and collaborative mindset; able to work effectively with multiple stakeholders at all levels to achieve buy-in and results. Excellent written and verbal communication skills. Strong planning and organization skills. Ability to manage multiple projects and competing priorities in a fast-paced environment. Strong business and financial acumen; sound judgment and analytical thinking with attention to detail. Motivated self-starter; proactive approach and positive, “can-do” attitude. Commitment to handle confidential and sensitive information with the appropriate discretion. Ability to work over 40 hours per week and travel as needed across the firm's footprint. Weekend travel may be required from time to time. Travel time estimates are moderate (15-20%). FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$70k-89k yearly est. 19d agoIT Project Manager
Dinsmore
Cincinnati, OH job
Dinsmore is seeking an IT Project Manager at our Cincinnati, OH location. AND WE DO NOT OFFER SPONSORSHIP The IT Project Manager leads the planning, execution, and delivery of assigned IT and departmental projects, following established project management methodologies. This role is responsible for defining project objectives, developing schedules, and ensuring projects are completed on time, within scope, and on budget. The IT Project Manager coordinates cross-functional teams, facilitates meetings and project planning, and helps establish best practices and business policies to support organizational goals. Responsibilities Oversee the full lifecycle of IT projects, including applications, infrastructure, cloud, and security, ensuring adherence to budget, schedule, and scope, as required for success and acceptance of implemented solutions Develop project charters, plans, schedules, budgets, and resource allocations. Apply a thorough understanding of project process phases: discovery, design, construction, implementation and close out Identify and secure necessary project resources, clarifying roles and responsibilities Lead and foster collaboration among cross-functional teams Conduct risk assessments and manage change Establish and execute project communication plans, providing regular status updates, risks and reports to stakeholders, leadership, and project participants Identify, analyze, and implement solutions to improve existing business processes Implement and continuously improve project management best practices in line with industry standards Balance business background with sufficient level of technical background to provide highly credible leadership to technology teams. Prepare and present status reports for leadership and technology teams Create and maintain comprehensive project documentation, including business and technical process definitions and decisions Maintain professional, accurate communication with project participants, sponsors, and vendors Coordinate business and technical problem resolutions Forecast and manage budgets and costs Manage multiple projects and responsibilities simultaneously Maintain a general understanding of IT team functions and responsibilities Maintain a general understanding of business functions and activities of each of the Firm's staff divisions and lawyer practice groups Mentor, coach, and provide informal education and leadership to team members on project management best practices Support the firm's vision and IT department goals Adapt to new technologies and additional responsibilities as directed Requirements Proficient use of project management tools (e.g., Monday.com, Visio, Microsoft Office, project templates) Understanding of PMI PMBOK (Project Management Body of Knowledge) Understanding of IT procedures and practices Proficient with or able to quickly learn and use industry-specific applications, software, and hardware Excellent organizational skills and attention to detail Strong ability to manage multiple projects under tight deadlines and limited budgets Ability to instill and motivate a sense of urgency within teams Excellent written and verbal communication skills Outstanding customer service and interpersonal skills; able to work effectively with diverse groups and maintain professionalism$80k-110k yearly est. 4d agoBusiness Intake/Conflicts Representative
Dinsmore
Cincinnati, OH job
Dinsmore is seeking a Business Intake/Conflicts Representative at our Cincinnati, OH location. This individual is responsible for all facets of the Firm's new business intake process. Responsibilities Search, compile and provide relevant client and matter data to Firm attorneys for the purposes of clearing conflicts of interest Analyze new client and matter intake information for quality and completeness ensuring compliance of the Firm's client intake policies and procedures while also meeting given time constraints. Accountable for clear communication and prompt follow-up necessary to ensure quality and completeness Submit client and matter information through the Firm's new client/matter review process Uphold the Firm's ethical standards, understanding the importance of confidentiality Perform additional duties as assigned as they relate to new business intake or conflicts Requirements Proficient in Microsoft Office, including Word, Excel and Outlook, with the capacity to learn new software quickly Data entry experience, ideally within the medical or legal fields Ability to make effective and accurate decisions while also knowing when to ask questions, think analytically and creatively Possess an extreme attention to detail Excellent time management and organizational skills are necessary Excellent verbal and written communication skills are necessary Ability to work independently as well as within a team Exceptional interpersonal skills with a positive and helpful customer service attitude Ability to multi task and work on complex tasks in a fast paced dead line driven environment$39k-46k yearly est. 4d agoCommercial Title and Escrow Professional
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
FBT Gibbons is seeking an experienced Commercial Title and Escrow Professional to join its Multi-State Title Agency team and support complex commercial real estate transactions across multiple jurisdictions. This role works closely with Multi-State Title Agency attorneys, board members and firm attorneys, and serves as the title and escrow officer responsible for administering commercial real estate transactions, including purchase and sale, financing, leasehold interests, and issuance of title insurance to the respective parties. The ideal candidate brings strong technical expertise, sound judgment, and a collaborative approach, and is comfortable managing multiple transactions while ensuring accuracy, compliance, and exceptional client service. Key Responsibilities: Review and analyze commercial title exams covering title history typically ranging from 60 to over 100 years. Review surveys and communicate with clients and surveyors to obtain necessary revisions or clarifications required to insure title. Identify, analyze and work to resolve title issues resulting from the review of title exams and/or surveys. Prepare policies and commitments for title insurance pursuant to various underwriter and state requirements. Coordinate with lenders, sellers, buyers and their counsel to prepare, review and finalize necessary closing documents, including deeds, mortgages, releases, affidavits, easements and leases. Monitor and maintain current knowledge of underwriting procedures and policies for multiple underwriters across jurisdictions, actively track changes to ALTA forms, and implement industry-standard updates to maintain compliance with firm procedures and regulatory requirements. Maintain accurate, complete, and organized transaction files in accordance with Multi-State Title Agency policies and underwriting and regulatory requirements. Manage escrow funds for assigned files including documenting receipts and disbursements. Job Requirements: Associate's degree (A.A.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience. Minimum of one year of prior relevant experience in the real estate, finance, or title insurance industry as an attorney, paralegal, escrow officer, accounting professional or other comparable position is preferred. Licensed Title Agent in Ohio or ability to obtain an Ohio Title Agent license. Experience using SoftPro Select or other title closing software program is preferred. Strong analytical skills and meticulous attention to detail to identify, evaluate, and resolve complex title and escrow issues. Ability to read and comprehend purchase and sale contracts, easements, declarations, mortgages, notes, amendments, affidavits, agreements and other standard documents routinely used in commercial real estate transactions. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the public. Ability to calculate figures and amounts such as real estate tax prorations, county and state conveyance fees, recording fees, discounts, interest, commissions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram from and deal with several abstract and concrete variables. Ability to read legals, plat legals, review and interpret surveys. Ability to work with Lenders, Underwriters, Clients, Attorneys, (seller and buyers) and Surveyors. Ability to perform multiple functions simultaneously. Organizational skills a must. Ability to deliver exceptional client service, demonstrate flexibility, adapt to changes, and be team oriented. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$35k-42k yearly est. Auto-Apply 6d agoTrainer
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
Job Description FBT Gibbons is currently searching for a Trainer to join our Firm. This position is responsible for training legal and administrative personnel on computer programs that the Firm uses, specifically Windows- and web-based programs. The Trainer will work closely with our Training Manager to deliver classroom and webinar style training, and host one-on-one coaching sessions with Firm personnel at all levels. Key Responsibilities: Developing mastery level knowledge in all firm-standard software, including new products and product upgrades, as well as related policies, procedures and best practices. Delivering learning sessions at an exceptional level, including but not limited to group classroom delivery, one-on-one coaching, practice sessions, product demonstrations, roll-out workshops and virtual delivery/facilitation. Preparing to teach new classes, learning new software independently, and creating step-by-step documentation quickly and effectively with limited guidance from senior team members. Developing a monthly schedule of classes and coordinating all associated logistics, including setup/maintenance of training rooms, coordination with conference services, and communication with attendees regarding the scheduling process. Answering questions from training attendees and providing impromptu coaching on software usage. Participating in testing and validating new firm-standard applications and product upgrades, as part of the preparation process to deliver learning programs. Job Requirements: Bachelor's degree in the technology or legal field is preferred. 5+ years of experience delivering learning sessions, including live group presentations and virtual classes using web-conferencing tools. Excellent written and oral communication skills. Strong aptitude for technology. Must possess a mastery level knowledge of Microsoft Office Applications. Must possess the ability to learn new software on your own. Ability to assess technology needs and recommend effective solutions with available software. Experience coordinating the logistics of learning programs. Excellent time management, prioritization and organizational skills. Ability to work both independently and as part of a team to accomplish goals. Exceptional client service attitude focusing on professionalism and responsibility. Experience working in a legal environment is preferred. Ability to travel to other offices for training sessions, if needed. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$34k-40k yearly est. 30d agoEstates Paralegal
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
FBT Gibbons is currently searching for a full-time Paralegal to join our Tax, Benefits and Estates Practice Group in our Cincinnati office. This role will assist our attorneys in preparing legal documents, conducting research and facilitating communication for the transfer of assets. Key Responsibilities: Assist Estate Planning and Administration attorneys with relevant plans, ancillary documents, client communications, and tax documents. Coordinate and communicate with financial planners, Certified Public Accountants, and other outside FBT Gibbons individuals for transfer of assets during the lifetime of a client or after the death of a client. Conduct research related to real estate titling at various Courthouses or online searches. Prepare documents to transfer real estate as necessary. Prepare corporate documents and minute books as necessary. Perform document production review and indexing. Organize and compile client-related documentation. Prepare various IRS and State Level Tax Return documents, including but not limited to Federal Estate Tax Returns, Federal Gift Tax Returns, and associated state-level Returns. Assist with drafting of correspondence, court filings, transfer documents, and other ancillary documents. Maintain client related electronic files. Schedule conferences, client related meetings, and other court appearances. Job Requirements: Associates degree or Bachelor's degree with a major in paralegal studies, OR A Bachelor's degree with an unrelated major, and have: A certificate from an ABA approved paralegal training program specializing in the area for which the candidate is being considered; or Two year's experience in the area of specialization for which the candidate is being considered or other comparable experience; or Unique qualifications, experience, or training which fill a specific need within Frost Brown Todd LLP. Minimum of 3 years of experience as a paralegal or in other legal/tax services roles. Experience with the Internal Revenue Code preferred. Strong oral and written communication skills. Proficient using Excel, Word and other database and document assembly software. Must be detail oriented, efficient, and able to coordinate multifaced projects with a minimum of supervision. Ability to problem solve, set priorities and to ask questions when needed. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$43k-57k yearly est. Auto-Apply 10d agoIP File Clerk
Dinsmore
Cincinnati, OH job
Dinsmore is seeking an Intellectual Property File Clerk at our Cincinnati, OH location to support our patent and trademark teams. This position will be responsible for appraising and archiving case-related correspondence, routing information to appropriate parties, and tracking the status and location of files. Responsibilities Review incoming correspondence from the U.S. Patent & Trademark Office (USPTO) and foreign associates for case-identifying information and match to the appropriate file (both hardcopy and electronic) Retrieve USPTO correspondence from the Patent Application Information Retrieval System (PAIR) and save electronic versions of incoming mail to iManage Route items and files to and from Docketing Maintain record of documents and files as they move between office locations Assist attorneys and staff members with locating physical files Requirements Strong organizational skills and attention to detail Proficient at communicating, both in-person and electronically, and collaborating with remote team members Exhibit adaptability to learn and consistently apply distinct procedures as established by both the firm and our clients Ability to distinguish time-sensitive correspondences, and prioritize the workload accordingly Sound computer skills are mandatory, and experience within a law firm is preferred$31k-36k yearly est. 4d agoSenior Software Engineer
Vorys, Sater, Seymour and Pease LLP
Cincinnati, OH job
Precision eControl (PeC) is a wholly owned ancillary business of Vorys, that provides integrated solutions to help brands control the sales of their products in the age of eCommerce. We have represented more than 300 brands, including many of the world's largest companies. PeC's full scope of services allows us to provide a truly comprehensive approach that delivers unique business value. Position Summary: The Senior Software Engineer (Front-End) will design, develop, and implement software solutions utilizing Laravel, TailwindCSS, HTML, SQL, and JavaScript. This position is responsible for developing backend and frontend components, database schemas and models, writing/maintaining tests, creating/maintaining deployment pipelines and environments, and responding to support issues and production bugs/outages. At this time, candidates who would work in the following states will not be considered for this role: AZ, CA, CO, CT, DE, DC, HI, IL, MA, ME, MI, MD, MN, NV, NJ, NY, RI, VT, and WA. Essential Functions: Develop and maintain front-end applications using Vue, Tailwind CSS, JavaScript, Filament, and related technologies. Develop and maintain Laravel applications using PHP, Laravel, SQL, and related technologies. Write and maintain unit tests and automated click tests. Maintain and develop components for a shared design component library. Participate in sprint ceremonies, collaborate with product and design. Debug and troubleshoot issues, including production support, across the backend, frontend, and database components of the application. Perform code reviews, provide feedback to other engineers, and ensure the quality of the codebase. Maintain CI/CD pipelines, infrastructure, and databases. Knowledge, Skills and Abilities Required: 5+ years of experience with Vue (or similar frameworks such as React or Svelte) 3+ years of experience integrating back-end business applications with front-end, preferably PHP/Laravel Experience developing and maintaining frontend component libraries and working with Product/Design on UX Experience performing code reviews and providing feedback/mentorship to fellow engineers Experience debugging frontend and backend issues Ability to collaborate closely with cross-functional teams, including designers and product managers Ability to turn designs into responsive frontend code Demonstrated knowledge of accessibility best practices Desirable But Not Essential: Experience building/maintaining design systems Experience with TailwindCSS Education and Experience: Bachelor's degree in related discipline or combination of equivalent education and experience. Bachelor's degree in computer science preferred. 5 - 7 years of experience in similar field. The expected pay scale for this position is $135,000.00- $160,000.00 annually and represents our good faith estimate of the starting rate of pay at the time of posting. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions. At PeC, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, discretionary bonus opportunity, family building resources, identity theft protection, a 401(k) plan with discretionary employer contribution potential, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You'll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions. Equal Opportunity Employer: PeC does not discriminate in hiring or terms and conditions of employment because of an individual's sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. PeC only hires individuals authorized for employment in the United States. PeC is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. #LI-Remote$135k-160k yearly Auto-Apply 60d+ agoConflicts Attorney
Dinsmore
Cincinnati, OH job
Dinsmore is seeking a full-time Conflicts Attorney to assist with all aspects of the conflicts process. This individual will be responsible for the identification, analysis, and resolution of conflicts of interest related to new business intake for existing and new clients and new hires, as well as the analysis, review and/or preparation of ethical screens, conflict waivers, ethics-related disclosures, engagement letters, and Outside Counsel Guidelines. This position is based in our Cincinnati office. Responsibilities Review, analyze, and resolve conflict of interest issues and provide meaningful and concise information regarding the same to firm attorneys and Members of the Office of General Counsel Prepare, review and/or analyze engagement letters, outside counsel guidelines, ethics related disclosures, waivers, and ethical screens Analyze work of others in Client Intake Department and provide necessary guidance related to conflict of interest and ethics issues Assist new firm attorneys in transitioning lateral clients and matters, including drafting engagement letters and conflict waivers Draft and distribute ethical screen memorandums, and work with IT and others to implement ethical screens Communicate extensively with firm attorneys, business professionals, Conflicts Counsel and Members of the Office of General Counsel to facilitate identification and resolution of conflict issues or other business issues Assist in development of training and education programs for legal and non-legal staff regarding conflict of interest issues, client intake systems, methods, and procedures Identify opportunities to create a streamline of existing processes and procedures to reduce risk and increase efficiency Requirements Prior conflicts experience required JD degree Exceptional analytical and critical thinking skills Good working knowledge of Rules of Professional Conduct and experience with legal ethics and conflicts issues within a law firm Familiarity with conflicts and client intake software preferred Strong legal research and writing skills Computer proficiency with the ability to utilize Microsoft Office products such as Word and Outlook, as well as conflicts related programs Detail oriented and a self-starter Excellent communication and interpersonal skills with the ability to effectively and confidently discuss and resolve conflict and ethics issues with firm attorneys and business professionals Excellent project management, organizational and priority setting skills, with the ability to work efficiently and independently on multiple projects with shifting priorities and tight deadlines Ability to effectively present information in one-on-one and small group situations Ability to work effectively in a team environment$58k-82k yearly est. 4d agoTrademark Docket Clerk
Dinsmore
Cincinnati, OH job
Dinsmore is seeking a Docket Clerk to support our trademark team within our Intellectual Property practice group. This position can be located in: Ann Arbor, MI; Bloomington, IN; Boston, MA; Charleston, WV; Chicago, IL; Cincinnati, OH; Columbus, OH; Dayton, OH; Houston, TX; Huntington, WV; Indianapolis, IN; Lexington, KY; Louisville, KY; Miami, FL; Morgantown, WV; Orlando, FL; Tampa, FL; Troy, MI; Wheeling, WV Responsibilities Review incoming correspondence from the PTO, foreign associates, and clients, as well as internal docketing requests, for newly-imposed deadlines and other docket updates to be entered into the system Build and manipulate database queries to prepare and distribute docket reports Interact with attorneys, paralegals, and administrative assistants to confirm data points and clarify docketing requests Perform docket cleanup pursuant to firm protocol Work with fellow docket clerks and the docketing manager to troubleshoot database discrepancies and identify opportunities for process improvements Requirements Strong organizational skills and attention to detail Exhibit adaptability to learn and consistently apply distinct docketing procedures as established by both the firm and our clients Ability to distinguish time-sensitive correspondences and prioritize the workload accordingly Sound computer skills are mandatory and experience within a law firm is preferred Knowledge and understanding of both domestic and foreign trademark procurement processes as well as experience with Anaqua is a plus$34k-44k yearly est. 4d agoE-Billing Specialist
Frost Brown Todd LLP
Frost Brown Todd LLP job in Florence, KY
Job Description FBT Gibbons is currently searching for a full-time E-Billing Specialist to join our firm. This position will play a crucial role in managing the e-billing process, ensuring accurate and timely submission of invoices, and resolving any issues that arise. Key Responsibilities: Collaborate with billing assistants, attorneys, LPAs, and clients for e-billing setup, rate management and accrual submissions. Enforce client e-billing guidelines by proactively setting up rules and constraints within financial software used by the firm. Utilize FBT Gibbons software solutions to address and correct rates and other e-billing issues before invoices reach the prebill stage. Work with FBT Gibbons software solutions to create and submit e-billed invoices via BillBlast, or manually with Ledes files directly onto vendor e-billing sites. Collaborate with billing assistants to ensure successful resolution of all e-billing submissions. Track, report, and provide deduction reports to attorneys on all appeal items for assigned attorneys and or billing assistants and work through appeal submissions of same. Follow up promptly on rejected or pending e-bills to ensure timely resolution. Create and revise basic spreadsheet reports. Track all e-billing efforts in ARCS, exporting email communication and critical information on history of e-billing submissions through resolutions. Coordinate with the Rate Management Specialist to update rates for e-billed clients. Assist with e-billing email group and profile emails in e-billing software as needed. Assist with other special e-billing requests. Conduct daily review of Intapp forms to ensure proper setup in Aderant, including invoicing requirements, rates, special billing requirements, and approval processes. Qualifications: College degree or commensurate experience with high school diploma. 3+ years of billing experience. Legal billing experience strongly preferred. Interpersonal skills necessary to maintain effective relationships with attorneys and business professionals via telephone, email or in person to provide information with ordinary courtesy and tact. Must have attention to detail with an eye for accuracy. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Knowledge of Aderant Software a plus. Proficiency in Microsoft Office products such as Word, Excel, Outlook. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical (HSA with employer contribution or PPO options), dental, vision, life, short- and long-term disability, various parental leaves, well-being/EAP, sick and vacation time as well as a generous 401k retirement package (with matching and profit-sharing benefits). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.$29k-34k yearly est. 2d agoPatent Paralegal - IPR/IPP
Dinsmore
Cincinnati, OH job
Dinsmore is seeking a Patent Paralegal to support multiple attorneys in our Intellectual Property practice group. This position can be located in: Ann Arbor, MI; Bloomington, IN; Boston, MA; Charleston, WV; Cincinnati, OH; Columbus, OH; Dayton, OH; Houston, TX; Huntington, WV; Indianapolis, IN; Lexington, KY; Louisville, KY; Miami, FL; Morgantown, WV; Orlando, FL; Tampa, FL; Troy, MI; Wheeling, WV Responsibilities Review and organize files; review docket for deadlines Prioritize workload to meet foreign filing deadlines and due dates Prepare and review appropriate correspondence from foreign patent associates and to clients and associates regarding new applications, formal requirements, filing details, etc. Assist in filing of U.S., International (PCT), and foreign patent applications (including preparation and review of necessary filing documents) Process Office Actions from US and foreign patent offices Familiarity with the USPTO Patent Center, and experience filing patent applications and responses therein Prepare, maintain and update reports for clients regarding status of applications and patents, including reporting filing receipts for applications, publication notices and forwarding patent certificates Requirements Minimum of 2-5 years Intellectual Property experience and have previous Foreign filing experience, and strong computer skills General knowledge of Patent Prosecution rules/regulations Detail oriented, highly skilled, flexible and have the ability to prioritize a busy workload Excellent interpersonal and organizational skills required for successful achievement #multi$33k-40k yearly est. 4d agoPractice Group Manager
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
Job Description FBT Gibbons is seeking a full-time Practice Group Manager to join our firm. The Practice Group Manager will support the business performance and daily operational needs of the firm's Practice Groups, contributing to the advancement of the Practice Groups' and the firm's strategic goals and priorities. This position also helps foster a positive and inclusive work environment that encourages teamwork, collaboration and cross-functional cooperation across groups, teams, and offices. The ideal candidate will bring strong leadership skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, professional services environment. Key Responsibilities: Assist in the development, execution, and monitoring of Practice Group and Department business plans and strategic initiatives, and support Practice Group Leaders in day-to-day management. Support Practice Group decision-making and facilitate requests and deliverables between the practice groups and various departments. Build relationships and engage with individual Practice Group members, including attorneys and business professionals, at the direction of Practice Group Leaders regarding Practice Group goals, priorities, and needs. Facilitate collaboration with other Practice Groups, Departments, industry teams and client initiatives within the firm to drive Practice Group and firm success. Monitor Practice Group financial performance, analyze trends, identify issues, and recommend opportunities and action plans for improvement. Support Practice Group Leaders and attorneys in achieving acceptable levels of profitability. Work with colleagues in the Finance department to address specific reporting and analysis. Partner with the Director(s) of Practice Services and Practice Group Leaders to set financial goals for the Practice Group and for the Department as a whole. Assist with annual revenue budget preparation and the management of other annual planning processes. Collaborate with Practice Group Leaders, Directors of Practice Services and Pricing to establish attorney billing rates and advise on other drivers of Practice Group financial performance. Assist Practice Group Leaders with attorney workforce planning and forecasting, as well as attorney recruitment, retention, and training. Provide input on attorney evaluation, compensation and advancement. Assist with follow-up to performance evaluations for associates and partners. Monitor productivity, utilization, time entry and related information to help inform work assignments, facilitate collaboration and support individual and group performance. Facilitate communication, collaboration and knowledge-sharing within and across Practice Groups. Assist Practice Group Leaders in organizing regular Practice Group meetings, retreats, and other forms of team connectivity. Support the integration of new lateral attorneys into practice groups and manage attorney departure process. Liaise with firm administrative departments to ensure Practice Group Leaders and practice groups receive needed support in all areas for effective and efficient client service. Assist Practice Group Leaders and Director(s) of Practice Services to ensure Practice Group operations run smoothly, including proactively resolving issues and identifying opportunities to improve by collaborating with firm administrative departments and key stakeholders. Address ongoing and ad hoc information, reporting and technology needs. Prepare annual Practice Group expense budgets and track expenditures. Other projects as assigned by Practice Group Leaders and Directors of Practice Services. Job Requirements: Bachelor's degree required. J.D. or MBA highly desirable. Minimum three years of experience in roles involving leadership/management, business operations, project management, financial analysis/reporting. Experience in a law firm in an attorney-facing role is required. Experience as a practicing attorney is helpful but not required. Regular in person interaction with other FBT Gibbons personnel, clients and/or representatives at the worksite. Strong interpersonal skills and executive presence to build relationships and gain the confidence of key stakeholders. Strong client service and collaborative mindset; able to work effectively with multiple stakeholders at all levels to achieve buy-in and results. Excellent written and verbal communication skills. Strong planning and organization skills. Ability to manage multiple projects and competing priorities in a fast-paced environment. Strong business and financial acumen; sound judgment and analytical thinking with attention to detail. Motivated self-starter; proactive approach and positive, “can-do” attitude. Commitment to handle confidential and sensitive information with the appropriate discretion. Ability to work over 40 hours per week and travel as needed across the firm's footprint. Weekend travel may be required from time to time. Travel time estimates are moderate (15-20%). FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$83k-105k yearly est. 19d agoCommercial Title and Escrow Professional
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
FBT Gibbons is seeking an experienced Commercial Title and Escrow Professional to join its Multi-State Title Agency team and support complex commercial real estate transactions across multiple jurisdictions. This role works closely with Multi-State Title Agency attorneys, board members and firm attorneys, and serves as the title and escrow officer responsible for administering commercial real estate transactions, including purchase and sale, financing, leasehold interests, and issuance of title insurance to the respective parties. The ideal candidate brings strong technical expertise, sound judgment, and a collaborative approach, and is comfortable managing multiple transactions while ensuring accuracy, compliance, and exceptional client service. Key Responsibilities: Review and analyze commercial title exams covering title history typically ranging from 60 to over 100 years. Review surveys and communicate with clients and surveyors to obtain necessary revisions or clarifications required to insure title. Identify, analyze and work to resolve title issues resulting from the review of title exams and/or surveys. Prepare policies and commitments for title insurance pursuant to various underwriter and state requirements. Coordinate with lenders, sellers, buyers and their counsel to prepare, review and finalize necessary closing documents, including deeds, mortgages, releases, affidavits, easements and leases. Monitor and maintain current knowledge of underwriting procedures and policies for multiple underwriters across jurisdictions, actively track changes to ALTA forms, and implement industry-standard updates to maintain compliance with firm procedures and regulatory requirements. Maintain accurate, complete, and organized transaction files in accordance with Multi-State Title Agency policies and underwriting and regulatory requirements. Manage escrow funds for assigned files including documenting receipts and disbursements. Job Requirements: Associate's degree (A.A.) from four-year college or university; or two to four years related experience and/or training; or equivalent combination of education and experience. Minimum of one year of prior relevant experience in the real estate, finance, or title insurance industry as an attorney, paralegal, escrow officer, accounting professional or other comparable position is preferred. Licensed Title Agent in Ohio or ability to obtain an Ohio Title Agent license. Experience using SoftPro Select or other title closing software program is preferred. Strong analytical skills and meticulous attention to detail to identify, evaluate, and resolve complex title and escrow issues. Ability to read and comprehend purchase and sale contracts, easements, declarations, mortgages, notes, amendments, affidavits, agreements and other standard documents routinely used in commercial real estate transactions. Ability to effectively present information and respond to questions from groups of managers, clients, customers and the public. Ability to calculate figures and amounts such as real estate tax prorations, county and state conveyance fees, recording fees, discounts, interest, commissions, percentages, area, circumference and volume. Ability to apply concepts of basic algebra and geometry. Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram from and deal with several abstract and concrete variables. Ability to read legals, plat legals, review and interpret surveys. Ability to work with Lenders, Underwriters, Clients, Attorneys, (seller and buyers) and Surveyors. Ability to perform multiple functions simultaneously. Organizational skills a must. Ability to deliver exceptional client service, demonstrate flexibility, adapt to changes, and be team oriented. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$35k-42k yearly est. Auto-Apply 4d agoSenior Software Engineer
Vorys, Sater, Seymour and Pease LLP
Cincinnati, OH job
Precision eControl (PeC) is a wholly owned ancillary business of Vorys, that provides integrated solutions to help brands control the sales of their products in the age of eCommerce. We have represented more than 300 brands, including many of the world's largest companies. PeC's full scope of services allows us to provide a truly comprehensive approach that delivers unique business value. Position Summary: The Senior Software Engineer (Front-End) will design, develop, and implement software solutions utilizing Laravel, TailwindCSS, HTML, SQL, and JavaScript. This position is responsible for developing backend and frontend components, database schemas and models, writing/maintaining tests, creating/maintaining deployment pipelines and environments, and responding to support issues and production bugs/outages. At this time, candidates who would work in the following states will not be considered for this role: AZ, CA, CO, CT, DE, DC, HI, IL, MA, ME, MI, MD, MN, NV, NJ, NY, RI, VT, and WA. Essential Functions: Develop and maintain front-end applications using Vue, Tailwind CSS, JavaScript, Filament, and related technologies. Develop and maintain Laravel applications using PHP, Laravel, SQL, and related technologies. Write and maintain unit tests and automated click tests. Maintain and develop components for a shared design component library. Participate in sprint ceremonies, collaborate with product and design. Debug and troubleshoot issues, including production support, across the backend, frontend, and database components of the application. Perform code reviews, provide feedback to other engineers, and ensure the quality of the codebase. Maintain CI/CD pipelines, infrastructure, and databases. Knowledge, Skills and Abilities Required: 5+ years of experience with Vue (or similar frameworks such as React or Svelte) 3+ years of experience integrating back-end business applications with front-end, preferably PHP/Laravel Experience developing and maintaining frontend component libraries and working with Product/Design on UX Experience performing code reviews and providing feedback/mentorship to fellow engineers Experience debugging frontend and backend issues Ability to collaborate closely with cross-functional teams, including designers and product managers Ability to turn designs into responsive frontend code Demonstrated knowledge of accessibility best practices Desirable But Not Essential: Experience building/maintaining design systems Experience with TailwindCSS Education and Experience: Bachelor's degree in related discipline or combination of equivalent education and experience. Bachelor's degree in computer science preferred. 5 - 7 years of experience in similar field. The expected pay scale for this position is $135,000.00-$160,000.00 per year and represents our good faith estimate of the starting rate of pay at the time of posting. The actual compensation offered will depend on factors such as your qualifications, relevant experience, education, work location, and market conditions. At PeC, we are dedicated to fostering a workplace where employees can succeed both personally and professionally. We offer competitive compensation along with a robust benefits package designed to support your health, well-being, and long-term goals. Our benefits include medical, dental, vision, FSA, life and disability coverage, paid maternity & parental leave, discretionary bonus opportunity, family building resources, identity theft protection, a 401(k) plan with discretionary employer contribution potential, and paid sick, personal and vacation time. Some benefits are provided automatically, while others may be available for voluntary enrollment. You'll also have access to opportunities for professional growth, work-life balance, and programs that recognize and celebrate your contributions. Equal Opportunity Employer: PeC does not discriminate in hiring or terms and conditions of employment because of an individual's sex (including pregnancy, childbirth, and related medical conditions), race, age, religion, national origin, ancestry, color, sexual orientation, gender identity, gender expression, genetic information, marital status, military/veteran status, disability, or any other characteristic protected by local, state or federal law. PeC only hires individuals authorized for employment in the United States. PeC is committed to providing reasonable accommodations to qualified individuals in our employment application process unless doing so would constitute an undue hardship. If you need assistance or an accommodation in our employment application process due to a disability; due to a limitation related to, affected by, or arising out of pregnancy, childbirth, or related medical conditions; or due to a sincerely held religious belief, practice, or observance, please contact Julie McDonald, CHRO. Our policy regarding requests for reasonable accommodation applies to all aspects of the hiring process. #LI-Remote$135k-160k yearly Auto-Apply 60d+ agoAssociate Attorney - 3-5 Yrs Experience - Casualty - Cincinnati, OH
Marshall Dennehey
Cincinnati, OH job
Marshall Dennehey, a leading Am Law 200 civil defense law firm with over sixty years of continued service to our corporate, insurance, and individual clients, is seeking an Associate Attorney for its Cincinnati, Ohio office with 3 to 5 years of Casualty experience. Marshall Dennehey seeks to hire attorneys who want to find their “forever home.” We welcome candidates who desire to advance within the firm while assisting others to do the same. To that end, we prefer a steady and consistent work history. In return, the firm offers a competitive salary including multiple financial bonus opportunities throughout the year, a comprehensive employee benefits package, a firm funded Lifestyle Account entitled “Marshall Associate Advantage”, and a sound future. Marshall Dennehey supports and encourages workplace diversity and we are an Equal Opportunity Employer AA/M/F/D/V. The firm's investment in this arena has been observed by numerous publications and we were honored with a 2022 “Tipping the Scales” recognition by the Diversity & Flexibility Alliance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information or any other protected characteristic under applicable law. Qualified applicants may submit their cover letter and resume for consideration. Marshall Dennehey does not accept unsolicited resumes from individual recruiters or third party recruiting agencies in response to job postings.$62k-96k yearly est. Auto-Apply 60d+ agoE-Billing Manager
Frost Brown Todd LLP
Frost Brown Todd LLP job in Cincinnati, OH
Job Description FBT Gibbons is seeking an E-Billing Manager to oversee and enhance the firm's e-billing function. The E-Billing Manager is responsible for leading the firm's e-billing operations, with a focus on managing the legal e-billing platform, enforcing billing guidelines, and ensuring accurate, timely invoice processing. This position plays a critical role in supporting billing rate management, system administration, and ongoing process improvements, working in close partnership with the Revenue Director and Billing Manager. The role offers an opportunity to drive operational excellence within a collaborative and fast-paced environment. Key Responsibilities: Manage the day-to-day operations of the e-billing function, including direct oversight of e-billing specialists, coordination of invoice processing, matter management, and compliance monitoring. Oversee the legal e-billing platform, including user permissions, workflow configurations, system updates, and issue resolution. Troubleshoot platform or process issues; collaborate with IT and software vendors and escalate and resolve technical concerns or implement integrations. Ensure timely and accurate invoice submissions; maintain comprehensive billing records in accordance with firm policies and regulatory requirements. Review high-value or complex invoices for compliance with internal billing guidelines and outside counsel terms; escalate exceptions as needed. Collaborate closely with attorneys, legal practice assistants, and the finance team to resolve invoice discrepancies, ensure accurate matter coding, and facilitate prompt payment. Identify and implement opportunities to streamline billing operations, improve compliance, and enhance data quality. Collaborate with the Revenue Director and Billing Manager to support the maintenance and management of attorney and client billing rates. Review and approve write-downs that exceed firm-established thresholds; ensure proper documentation and internal communication. Ensure all billing records are maintained and archived in compliance with the firm's record retention policies. Provide monthly reporting to the Revenue Director regarding WIP and AR issues; produce ad hoc reports at the client, matter, or attorney level upon request by firm leadership. Maintain internal billing documentation, including current billing guidelines, operational procedures, and training materials. Deliver training on e-billing systems, billing procedures, and compliance policies to attorneys, assistants, and finance staff as needed. Support the billing department during month-end close processes and key financial reporting cycles. Partner with the financial systems team to escalate and resolve software-related issues; contribute to system upgrades and enhancements. Serve as a liaison between attorneys and the billing team to foster strong working relationships among partners, legal practice assistants, the Finance Department, and e-billing personnel. Foster a positive and inclusive work culture by motivating employees, promoting teamwork, and maintaining high levels of engagement and job satisfaction. Provide continuous coaching and mentorship to direct reports, offering constructive feedback to support professional growth and skill development. Ensure adherence to firm policies and legal regulations while managing employee conduct and performance. Job Requirements: Bachelor's degree in accounting, finance, business administration, or a related field required. 5+ years of experience in a supervisory or management role. 5+ years of work experience in a legal billing environment; large law firm experience preferred. Proficiency in legal billing or e-billing systems (e.g., BillBlast, Legal Tracker, CounselLink, Aderant). Strong understanding of law firm billing practices, timekeeping protocols, and legal billing compliance. Exceptional attention to detail, strong organizational skills, and the ability to manage multiple projects and priorities under tight deadlines. Strong analytical and problem-solving capabilities, with a proven track record of identifying process improvements and implementing efficient solutions. Demonstrated ability to perform strategic planning and set priorities for revenue-related functions within a fast-paced environment. Excellent verbal and written communication skills, with the ability to collaborate effectively across departments and with external stakeholders. Strong leadership skills with the ability to motivate, guide, and develop direct reports. High level of discretion and integrity when handling sensitive financial and confidential information. Ability to work independently, exercise sound judgment, and adapt to changing demands and time constraints. Demonstrated diplomacy, professionalism, and a strong internal and external client service orientation. Excellent interpersonal skills with the ability to build and maintain effective working relationships with attorneys, staff, and business partners across various channels (in person, phone, and email). FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$34k-42k yearly est. 2d agoPractice Group Manager
Frost Brown Todd LLP
Frost Brown Todd LLP job in Olde West Chester, OH
FBT Gibbons is seeking a full-time Practice Group Manager to join our firm. The Practice Group Manager will support the business performance and daily operational needs of the firm's Practice Groups, contributing to the advancement of the Practice Groups' and the firm's strategic goals and priorities. This position also helps foster a positive and inclusive work environment that encourages teamwork, collaboration and cross-functional cooperation across groups, teams, and offices. The ideal candidate will bring strong leadership skills, sound judgment, and the ability to manage multiple priorities in a fast-paced, professional services environment. Key Responsibilities: Assist in the development, execution, and monitoring of Practice Group and Department business plans and strategic initiatives, and support Practice Group Leaders in day-to-day management. Support Practice Group decision-making and facilitate requests and deliverables between the practice groups and various departments. Build relationships and engage with individual Practice Group members, including attorneys and business professionals, at the direction of Practice Group Leaders regarding Practice Group goals, priorities, and needs. Facilitate collaboration with other Practice Groups, Departments, industry teams and client initiatives within the firm to drive Practice Group and firm success. Monitor Practice Group financial performance, analyze trends, identify issues, and recommend opportunities and action plans for improvement. Support Practice Group Leaders and attorneys in achieving acceptable levels of profitability. Work with colleagues in the Finance department to address specific reporting and analysis. Partner with the Director(s) of Practice Services and Practice Group Leaders to set financial goals for the Practice Group and for the Department as a whole. Assist with annual revenue budget preparation and the management of other annual planning processes. Collaborate with Practice Group Leaders, Directors of Practice Services and Pricing to establish attorney billing rates and advise on other drivers of Practice Group financial performance. Assist Practice Group Leaders with attorney workforce planning and forecasting, as well as attorney recruitment, retention, and training. Provide input on attorney evaluation, compensation and advancement. Assist with follow-up to performance evaluations for associates and partners. Monitor productivity, utilization, time entry and related information to help inform work assignments, facilitate collaboration and support individual and group performance. Facilitate communication, collaboration and knowledge-sharing within and across Practice Groups. Assist Practice Group Leaders in organizing regular Practice Group meetings, retreats, and other forms of team connectivity. Support the integration of new lateral attorneys into practice groups and manage attorney departure process. Liaise with firm administrative departments to ensure Practice Group Leaders and practice groups receive needed support in all areas for effective and efficient client service. Assist Practice Group Leaders and Director(s) of Practice Services to ensure Practice Group operations run smoothly, including proactively resolving issues and identifying opportunities to improve by collaborating with firm administrative departments and key stakeholders. Address ongoing and ad hoc information, reporting and technology needs. Prepare annual Practice Group expense budgets and track expenditures. Other projects as assigned by Practice Group Leaders and Directors of Practice Services. Job Requirements: Bachelor's degree required. J.D. or MBA highly desirable. Minimum three years of experience in roles involving leadership/management, business operations, project management, financial analysis/reporting. Experience in a law firm in an attorney-facing role is required. Experience as a practicing attorney is helpful but not required. Regular in person interaction with other FBT Gibbons personnel, clients and/or representatives at the worksite. Strong interpersonal skills and executive presence to build relationships and gain the confidence of key stakeholders. Strong client service and collaborative mindset; able to work effectively with multiple stakeholders at all levels to achieve buy-in and results. Excellent written and verbal communication skills. Strong planning and organization skills. Ability to manage multiple projects and competing priorities in a fast-paced environment. Strong business and financial acumen; sound judgment and analytical thinking with attention to detail. Motivated self-starter; proactive approach and positive, “can-do” attitude. Commitment to handle confidential and sensitive information with the appropriate discretion. Ability to work over 40 hours per week and travel as needed across the firm's footprint. Weekend travel may be required from time to time. Travel time estimates are moderate (15-20%). FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical, dental, vision, life, disability, and 401k/profit sharing retirement package. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status. #LI-hybrid$83k-105k yearly est. Auto-Apply 19d agoE-Billing Specialist
Frost Brown Todd LLP
Frost Brown Todd LLP job in Olde West Chester, OH
FBT Gibbons is currently searching for a full-time E-Billing Specialist to join our firm. This position will play a crucial role in managing the e-billing process, ensuring accurate and timely submission of invoices, and resolving any issues that arise. Key Responsibilities: Collaborate with billing assistants, attorneys, LPAs, and clients for e-billing setup, rate management and accrual submissions. Enforce client e-billing guidelines by proactively setting up rules and constraints within financial software used by the firm. Utilize FBT Gibbons software solutions to address and correct rates and other e-billing issues before invoices reach the prebill stage. Work with FBT Gibbons software solutions to create and submit e-billed invoices via BillBlast, or manually with Ledes files directly onto vendor e-billing sites. Collaborate with billing assistants to ensure successful resolution of all e-billing submissions. Track, report, and provide deduction reports to attorneys on all appeal items for assigned attorneys and or billing assistants and work through appeal submissions of same. Follow up promptly on rejected or pending e-bills to ensure timely resolution. Create and revise basic spreadsheet reports. Track all e-billing efforts in ARCS, exporting email communication and critical information on history of e-billing submissions through resolutions. Coordinate with the Rate Management Specialist to update rates for e-billed clients. Assist with e-billing email group and profile emails in e-billing software as needed. Assist with other special e-billing requests. Conduct daily review of Intapp forms to ensure proper setup in Aderant, including invoicing requirements, rates, special billing requirements, and approval processes. Qualifications: College degree or commensurate experience with high school diploma. 3+ years of billing experience. Legal billing experience strongly preferred. Interpersonal skills necessary to maintain effective relationships with attorneys and business professionals via telephone, email or in person to provide information with ordinary courtesy and tact. Must have attention to detail with an eye for accuracy. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Knowledge of Aderant Software a plus. Proficiency in Microsoft Office products such as Word, Excel, Outlook. FBT Gibbons offers a competitive salary and a comprehensive benefits package including medical (HSA with employer contribution or PPO options), dental, vision, life, short- and long-term disability, various parental leaves, well-being/EAP, sick and vacation time as well as a generous 401k retirement package (with matching and profit-sharing benefits). In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. FBT Gibbons is fully committed to equality of opportunity in all aspects of employment. It is the policy of FBT Gibbons to provide equal employment opportunity to all employees and applicants without regard to race, color, religion, national or ethnic origin, military status, veteran status, age, gender, gender identity or expression, sexual orientation, genetic information, physical or mental disability or any other protected status.$29k-34k yearly est. Auto-Apply 60d+ ago
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