How to hire a fuel agent

How to hire a fuel agent, step by step

Here's a step-by-step fuel agent hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fuel agent job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fuel agent
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a fuel agent, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   You should also consider the ideal background you'd like them a fuel agent to have before you start to hire. For example, what industry or field would you like them to have experience in, what level of seniority or education does the job require, and how much it'll cost to hire a fuel agent that fits the bill.

   Here's a comparison of fuel agent salaries for various roles:

   Type of Fuel Agent	Description	Hourly rate
   Fuel Agent	Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.	$10-25
   Landman	Landmen are referred to as the public-facing side of a gas, mineral, and oil exploration and production team. They are professionals who interact and negotiate directly with landowners for the acquisition of gas and oil drilling leases... Show more	$25-61
   Purchasing Supervisor	A purchasing supervisor orders supplies, equipment, and materials from vendors by buyers. The purchasing supervisors assess, select, and build relationships with the vendors... Show more	$21-50

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Safety Procedures
   • Safety Policies
   • Report Malfunctions
   • Ground Support Equipment
   • Automatic Transmissions
   • Aircraft Departure

   Responsibilities:

   • Manage for multiple medical clients performing tasks such as medical billing, submitting insurance and verifying insurance including Medicare and Medicaid.
   • Perform aircraft refueling services following company and FAA safety guidelines.
   • Coordinate fueling operations to meet FAA, POS, and airline requirements.
   • Manage for multiple medical clients performing tasks such as medical billing, submitting insurance and verifying insurance including Medicare and Medicaid.
   • Conduct presentations regarding all policy information offer through AFLAC

3. Make a budget

   Including a salary range in your fuel agent job description is a great way to entice the best and brightest candidates. A fuel agent salary can vary based on several factors:

   • Location. For example, fuel agents' average salary in south carolina is 42% less than in alaska.
   • Seniority. Entry-level fuel agents earn 58% less than senior-level fuel agents.
   • Certifications. A fuel agent with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fuel agent's salary.

   Average fuel agent salary

   $16.60hourly

   $34,531 yearly

   ---

   Entry-level fuel agent salary

   $22,000 yearly salary

   Updated December 28, 2025

4. Writing a fuel agent job description

   A fuel agent job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a fuel agent job description:

   Fuel agent job description example

   Great News!
   
   Menzies Aviation is hiring!!! We have full -time positions at Hartsfield- Jackson International Airport.
   
   Available Shift: 6AM-230PM and 2PM-1030PM
   
   Benefits:
   
   * Hourly rate starting at $15.00/hr
   * Full Benefits, PTO, DENTAL, MEDICAL, VISION, 401K
   * Paid Training
   * Overtime Available!!!
   
   What You'll Do
   
   As an Aircraft Fueling Team member you will be responsible for the safe and efficient fueling/defueling and servicing of aircrafts at the airport. You will need to perform simple mathematical functions such as adding, subtracting, multiplying, and dividing with regards to weight, measurement and volume to interpret aircraft weight and balance loading instructions as they pertain to fueling. This role requires you to maintain a safe and secure work environment, in accordance with local health, safety, and security policies and procedures. You can expect to work 4-5 days per week and up to 10 hours per day.
   
   Key Responsibilities
   
   * Perform fueling in a safe and efficient manner
   * Drive and operate fuel trucks, hydrant cards, and stationary carts to fuel aircraft
   * Responsible for accurate accounting of fuel transactions
   * Perform daily Quality Control checks on equipment
   * Maintain equipment in clean and functional condition
   * Ensure the correct loading and balancing of fuel
   * Responsible for defueling aircraft as directed
   * Comply with attendance standards
   
   Why Choose Menzies Aviation:
   
   * Earn more: competitive compensation starting at $15.00 per hour
   * Full Benefits: paid time off and health insurance for all full-time employees
   * Professional growth: Menzies offer career growth opportunities
   * Team environment: a fun, fast-paced, and supportive company culture
   * Equal opportunity employer: Menzies Aviation is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
   
   Qualifications
   
   * Must be at least 18 years of age
   * Must possess a valid US driver's license
   * Must have previous experience
   * Must pass pre-employment color vision test
   * Must pass pre-employment drug screen
   * Ability to proficiently read, write and speak English
   * Handle fueling carts and fueling hoses which will require you to lift and move up to 70lbs
   * Ability to perform basic math calculations
   * Work is done primarily outdoors; must be comfortable working in all weather conditions
   * Must pass background check and obtain US Customs seal
   * Must be available and flexible to work variable shifts including weekends and holidays

   Copy this example

   

5. Post your job

   To find fuel agents for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fuel agents they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fuel agents with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your fuel agent job on Zippia to find and recruit fuel agent candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit fuel agents, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fuel agent

   Once you've found the fuel agent candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   After that, you can create an onboarding schedule for a new fuel agent. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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