How to hire a fuel manager

How to hire a fuel manager, step by step

Here's a step-by-step fuel manager hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fuel manager job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fuel manager
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   The fuel manager hiring process starts by determining what type of worker you actually need. Certain roles might require a full-time employee, whereas part-time workers or contractors can do others.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A fuel manager's background is also an important factor in determining whether they'll be a good fit for the position. For example, fuel managers from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of fuel manager salaries for various roles:

   Type of Fuel Manager	Description	Hourly rate
   Fuel Manager	Architectural and engineering managers plan, direct, and coordinate activities in architectural and engineering companies.	$35-88
   Engineering Supervisor	An engineering supervisor is responsible for monitoring the engineering operations of an organization, developing strategic processes and techniques to improve staff's performance, and facilitating training and programs to maximize productivity. Engineering supervisors evaluate technology procedures and reports to identify and design new opportunities that would generate more resources for revenues and profits... Show more	$34-62
   Engineering Director	An engineering director or director of engineering is a professional who manages a team of engineering managers and coordinates all the engineering activities within the organization. Engineering directors work closely with the organization's executives to develop new strategies to reduce unnecessary costs and time to complete their projects... Show more	$52-114

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Safety Procedures
   • Customer Service
   • Inventory Control
   • DOD
   • Fuel Storage
   • Fuel Station
   • FAA
   • DLA
   • Contract Negotiations
   • Fuel Operations
   • Fuel Suppliers
   • Petroleum Products
   • Environmental Compliance
   • Fuel Inventory

   Check all skills

   Responsibilities:

   • Manage the charter department's pilot drug testing and FAA reporting criteria.
   • Achieve exceptional productivity and quality performance by deploying data analytics and localizing operational KPI metrics.
   • Have knowledge of civilian and DOD rules, regulation, technical manuals, and best practices.
   • Develop and implement new environmental and safety standard operating procedures or maintenance plans, compliant with USG policies.
   • Assist in the development, implementation and interpretation of policies, as well as facilitated management improvement initiatives.
   • Bag groceries for any pickups or deliveries during any particular shift.

3. Make a budget

   Including a salary range in your fuel manager job description is one of the best ways to attract top talent. A fuel manager can vary based on:

   • Location. For example, fuel managers' average salary in florida is 34% less than in washington.
   • Seniority. Entry-level fuel managers 60% less than senior-level fuel managers.
   • Certifications. A fuel manager with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a fuel manager's salary.

   Average fuel manager salary

   $116,010yearly

   $55.77 hourly rate

   ---

   Entry-level fuel manager salary

   $73,000 yearly salary

   Updated December 16, 2025

4. Writing a fuel manager job description

   A good fuel manager job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a fuel manager job description:

   Fuel manager job description example

   We are looking for a Fuel Desk General Manager to lead our team! The Fuel Building General Manager Provides the leadership for the marketing and operations functions for the Fuel Building and oversees programs such as Reserve-It parking.
   Duties and Responsibilities
   
   * Provide visible leadership to management and employees while generating a working atmosphere focused on great hospitality where the expectations of the customers are exceeded
   * Embody a professional demeanor and a high level of character, honesty and integrity in conducting the business affairs of the store; Inspire all team members to do the same
   * Develop a trusting atmosphere that is conducive to receiving feedback from team members and customers; coach, discipline, and/or terminate the staff according to company policy
   * Recruit, hire, train and retain high-quality employees according to company guidelines and to adhere to company standards
   * Respond to customer concerns, both written and verbal, with the ability to creatively solve problems and develop robust solutions; personally contacts customers as appropriate.
   * Be responsible for achieving financial objectives of the business through effective management of people, product, service and facility processes, including a focus on the revenue and profit components
   * Oversee payroll, accounting, inventory and personnel documentation procedures to ensure accuracy and timeliness in reporting and compliance with state and federal laws
   * Adhere to safety standard, comply with standards of operation and follow company guidelines on vendor relationships
   * Stay alert to competitive practices that could have an impact on business; offer recommendations when appropriate
   
   Qualifications
   
   * A leader who sets the example when working alongside team members
   * The ability to lead, motivate, train and develop people to unleash the talent within each employee
   * High School Diploma (or GED), Associate or Bachelor Degree preferred in Retail Management, Business Administration, Accounting or other related major
   * Five years supervisory experience in convenience store, travel center, major retailer, or other related business activity
   * Proficient planning and analytical skills (i.e. understanding the calculations on the P&L, coverage ratio, budget & expense report, etc.) - able to achieve positive financial results
   * Exhibit excellent verbal and written communication skills
   * Ability to work flexible hours including nights, weekends and some holidays
   * Excited to work an energetic 50 hour workweek
   * Proficient in Microsoft Office including Word, Excel, and PowerPoint and operational understanding of POS software
   * Meet the requirements for the needed physical tasks with or without accommodation
   * A valid driver's license
   
   Our travel centers serve thousands every day; not one traveler is the same and our team must reflect that. We can "return every traveler to the road better than they came" only by understanding and celebrating individualism. TravelCenters of America is proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless race, color, religion, creed, national or ethnic origin, age, marital status, familial status, ancestry, sex, gender, pregnancy, gender identity or expression, sexual orientation, mental or physical disability, handicap, military service or Veteran status, genetic information or membership in any other category protected by applicable federal, state or local law. At TravelCenters of America, we invite everyone to make themselves at home.

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5. Post your job

   To find fuel managers for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fuel managers they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fuel managers with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your fuel manager job on Zippia to find and recruit fuel manager candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting fuel managers requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   You should also ask about candidates' unique skills and talents to see if they match the ideal candidate profile you developed earlier. Candidates good enough for the next step can complete the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fuel manager

   Once you've found the fuel manager candidate you'd like to hire, it's time to write an offer letter. This should include an explicit job offer that includes the salary and the details of any other perks. Qualified candidates might be looking at multiple positions, so your offer must be competitive if you like the candidate. Also, be prepared for a negotiation stage, as candidates may way want to tweak the details of your initial offer. Once you've settled on these details, you can draft a contract to formalize your agreement.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   Once that's done, you can draft an onboarding schedule for the new fuel manager. Human Resources should complete Employee Action Forms and ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc. They should also ensure that new employee files are created for internal recordkeeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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