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How to hire a fulfillment coordinator

Fulfillment coordinator hiring summary. Here are some key points about hiring fulfillment coordinators in the United States:

  • The median cost to hire a fulfillment coordinator is $1,633.
  • It takes between 36 and 42 days to fill the average role in the US.
  • HR departments typically allocate 15% of their budget towards recruitment efforts.
  • Small businesses spend $1,105 per fulfillment coordinator on training each year, while large companies spend $658.
  • It takes approximately 12 weeks for a new employee to reach full productivity levels.
  • There are a total of 3,609 fulfillment coordinators in the US, and there are currently 35,236 job openings in this field.
  • Seattle, WA, has the highest demand for fulfillment coordinators, with 4 job openings.

How to hire a fulfillment coordinator, step by step

To hire a fulfillment coordinator, consider the skills and experience you are looking for in a candidate, allocate a budget for the position, and post and promote the job opening to reach potential candidates. Follow these steps to hire a fulfillment coordinator:

Here's a step-by-step fulfillment coordinator hiring guide:

  • Step 1: Identify your hiring needs
  • Step 2: Create an ideal candidate profile
  • Step 3: Make a budget
  • Step 4: Write a fulfillment coordinator job description
  • Step 5: Post your job
  • Step 6: Interview candidates
  • Step 7: Send a job offer and onboard your new fulfillment coordinator
  • Step 8: Go through the hiring process checklist
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  1. Identify your hiring needs

    First, determine the employments status of the fulfillment coordinator you need to hire. Certain fulfillment coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

    Determine employee vs contractor status
    Is the person you're thinking of hiring a US citizen or green card holder?

    A fulfillment coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, fulfillment coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

    This list presents fulfillment coordinator salaries for various positions.

    Type of Fulfillment CoordinatorDescriptionHourly rate
    Fulfillment Coordinator$13-23
    Member Services CoordinatorA Member Services Coordinator is in charge of developing and implementing strategies to ensure that clients receive optimal services. They typically serve as the clients' point of contact when it comes to various services and programs... Show more$12-23
    Office Manager/Office CoordinatorAn office manager/office coordinator is responsible for managing daily administrative tasks and monitoring workflow processes to ensure maximum productivity on meeting client deadlines and maintaining customer satisfaction. Office managers/office coordinators respond to customers' inquiries and concerns, manage records accurately, assist the marketing department on promoting brand image, develop strategic procedures, and identify business opportunities to grow revenues and increase profitability... Show more$15-28
  2. Create an ideal candidate profile

    Common skills:
    • Logistics
    • Quality Customer Service
    • Phone Calls
    • Customer Inquiries
    • Purchase Orders
    • Order Fulfillment
    • Order Management
    • Customer Orders
    • Order Entry
    • On-Time Delivery
    • Fed-Ex
    • LTL
    • Inventory Control
    • ERP
    Check all skills
    Responsibilities:
    • Manage inventory and troubleshoot technical problems to resolution.
    • Lead correspondence with consumers by receiving and shipping products using POS systems for all clientele.
    • Promote continuity of care by accurately and completely communicating to other caregivers the status of patients for which care is provided.
    • Utilize UNIX & telnet to remotely monitor & control the archive device, hardware, & software.
    • Process credit card payments, checks, Quickbooks, answer phones, code, and distribute mail.
    • Produce monthly KPI reports for supply chain management, accurately presenting availability, reliability, and transportation routes.
  3. Make a budget

    Including a salary range in your fulfillment coordinator job description is a great way to entice the best and brightest candidates. A fulfillment coordinator salary can vary based on several factors:
    • Location. For example, fulfillment coordinators' average salary in south carolina is 43% less than in washington.
    • Seniority. Entry-level fulfillment coordinators earn 41% less than senior-level fulfillment coordinators.
    • Certifications. A fulfillment coordinator with a few certifications under their belt will likely demand a higher salary.
    • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a fulfillment coordinator's salary.

    Average fulfillment coordinator salary

    $38,000yearly

    $18.27 hourly rate

    Entry-level fulfillment coordinator salary
    $29,000 yearly salary
    Updated December 5, 2025
  4. Writing a fulfillment coordinator job description

    A fulfillment coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a fulfillment coordinator job description:

    Fulfillment coordinator job description example

    Who we are...

    Verra Mobility is a global leader in smart mobility. Verra Mobility Commercial Services creates smart roadways, serving the world's largest commercial fleets and rental car companies to manage tolling transactions and violations for more than 8.5 million vehicles. Verra Mobility is a leading provider of connected systems, processing nearly 165 million transactions each year through connectivity with more than 50 individual tolling authorities and more than 400 issuing authorities. Arizona-based Verra Mobility Corp. currently operates in 15 countries and in 22 languages.

    The company is constantly looking toward the future, ensuring it creates relevant solutions today that will work tomorrow. Seeking to understand new customers, regions, and businesses that will shape tomorrow's smart mobility experiences, Verra Mobility strives to ensure more people around the world reach their destination safely and easily. Keeping its core principles front and center, Verra Mobility is fueled by relationships, driven by impact, guided by what's right, and energized by what's next.

    Culture

    Verra Mobility Corporation is a rapidly-growing, entrepreneurial company that operates with a people-first philosophy and approach. The company lives by its core values-Do What's Right, Lead with Grace, Win Together, and Own It-in everything it does for its customers and team members. The company seeks to grow aggressively, both organically and through acquisition, to continue to be the undisputed market leader with these five core competencies: bias for action, customer focus, teamwork, drive for results, and commitment to excellence.

    Position Overview

    The Team Lead is responsible for providing on-demand support for FMC processors as well as coaching, training, and mentoring new hires, auditing processing for quality assurance. Additionally, the Team Lead assists Leadership with overseeing FMC operations to ensure that service level agreements, key performance indicators, and objectives are met consistently.

    A successful candidate must be a self-starter with good judgment, who is able to work independently as well as collaboratively with individuals/teams, with a focus on service quality and attention to detail, operational efficiency, and compliance with organizational/departmental policies and procedures.

    The Team Lead should be available to work any shift during hours of operation and outside of department hours as necessary.

    Essential Responsibilities

    · Provides on-demand support, direction, monitoring, and coaching to employees within FMC processing, problem resolution, and policy and procedure changes.

    · Reviewing and scoring FMC processing interactions in accordance with quality assurance guidelines. Including managing volume targets, reporting, and analyzing outcomes

    · Serves an additional point of contact for FMC processing and operational issues.

    · Creates and delivers both new hires and upskill training.

    · Creates and maintains knowledge base articles and reference materials

    · Provide feedback on operational policies, procedures, processes, and reference materials to the Leadership Team.

    · Other tasks and duties as assigned

    Qualifications

    · High School diploma or GED

    · Minimum of six months experience with coaching, mentoring, or leading others

    · Proven ability to multi-task, prioritize work, and act with a sense of urgency to meet assigned deadlines in a fast-paced environment with fluctuating priorities

    · Strong interpersonal, decision-making, organizational, and conflict management skills

    · Strong verbal and written communication skills

    · Demonstrated skills with attention to detail and time management

    · Demonstrated effective problem-solving skills, including the ability to identify, resolve, and or escalate issues to the appropriate individual(s) or department(s)

    Aligned with Verra Mobility Values:

    · Do What's Right - We're committed to doing the right thing for each other and for our customers - integrity is our DNA.

    · Lead With Grace - We embrace the importance of our colleagues and customers and always treat them with kindness and grace.

    · Own It - We foster a culture of accountability and excellence, where going the extra mile is standard practice.

    · Win Together - We are ambitious and like to win, but we know we win more when we include others and work together.

  5. Post your job

    To find the right fulfillment coordinator for your business, consider trying out a few different recruiting strategies:

    • Consider internal talent. One of the most important sources of talent for any company is its existing workforce.
    • Ask for referrals. Reach out to friends, family members, and current employees and ask if they know or have worked with fulfillment coordinators they would recommend.
    • Recruit at local colleges. Attend job fairs at local colleges to recruit fulfillment coordinators who meet your education requirements.
    • Social media platforms. LinkedIn, Facebook and Twitter now have more than 3.5 billion users, and you can use social media to reach potential job candidates.
    Post your job online:
    • Post your fulfillment coordinator job on Zippia to find and recruit fulfillment coordinator candidates who meet your exact specifications.
    • Use field-specific websites.
    • Post a job on free websites.
  6. Interview candidates

    During your first interview to recruit fulfillment coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

    It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

    The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

  7. Send a job offer and onboard your new fulfillment coordinator

    Once you have selected a candidate for the fulfillment coordinator position, it is time to create an offer letter. In addition to salary, the offer letter should include details about benefits and perks that are available to the employee. Ensuring your offer is competitive is vital, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and it is important to be open to discussion and reach a mutually beneficial agreement. After the offer has been accepted, it is a good idea to formalize the agreement with a contract.

    It's also good etiquette to follow up with applicants who don't get the job by sending them an email letting them know that the position has been filled.

    After that, you can create an onboarding schedule for a new fulfillment coordinator. Human Resources and the hiring manager should complete Employee Action Forms. Human Resources should also ensure that onboarding paperwork is completed, including I-9s, benefits enrollment, federal and state tax forms, etc., and that new employee files are created.

  8. Go through the hiring process checklist

    • Determine employee type (full-time, part-time, contractor, etc.)
    • Submit a job requisition form to the HR department
    • Define job responsibilities and requirements
    • Establish budget and timeline
    • Determine hiring decision makers for the role
    • Write job description
    • Post job on job boards, company website, etc.
    • Promote the job internally
    • Process applications through applicant tracking system
    • Review resumes and cover letters
    • Shortlist candidates for screening
    • Hold phone/virtual interview screening with first round of candidates
    • Conduct in-person interviews with top candidates from first round
    • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
    • Conduct background checks on top candidates
    • Check references of top candidates
    • Consult with HR and hiring decision makers on job offer specifics
    • Extend offer to top candidate(s)
    • Receive formal job offer acceptance and signed employment contract
    • Inform other candidates that the position has been filled
    • Set and communicate onboarding schedule to new hire(s)
    • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)
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How much does it cost to hire a fulfillment coordinator?

Recruiting fulfillment coordinators involves both the one-time costs of hiring and the ongoing costs of adding a new employee to your team. Your spending during the hiring process will mostly be on things like promoting the job on job boards, reviewing and interviewing candidates, and onboarding the new hire. Ongoing costs will obviously involve the employee's salary, but also may include things like benefits.

Fulfillment coordinators earn a median yearly salary is $38,000 a year in the US. However, if you're looking to find fulfillment coordinators for hire on a contract or per-project basis, hourly rates typically range between $13 and $23.

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