How to hire a fulfillment specialist

How to hire a fulfillment specialist, step by step

Here's a step-by-step fulfillment specialist hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fulfillment specialist job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fulfillment specialist
• Step 8: Go through the hiring process checklist

What does a fulfillment specialist do?

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1. Identify your hiring needs

   First, determine the employments status of the fulfillment specialist you need to hire. Certain fulfillment specialist roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   Hiring the perfect fulfillment specialist also involves considering the ideal background you'd like them to have. Depending on what industry or field they have experience in, they'll bring different skills to the job. It's also important to consider what levels of seniority and education the job requires and what kind of salary such a candidate would likely demand.

   This list presents fulfillment specialist salaries for various positions.

   Type of Fulfillment Specialist	Description	Hourly rate
   Fulfillment Specialist	Material recording clerks track product information in order to keep businesses and supply chains on schedule. They ensure proper scheduling, recordkeeping, and inventory control.	$10-17

2. Create an ideal candidate profile

   Common skills:

   • PET
   • HR
   • Customer Service
   • Pallets
   • Industrial Trucks
   • Warehouse Environment
   • Shipping Receiving
   • Pallet Jack
   • Dollies
   • Phone Calls
   • Inventory Control
   • Customer Orders
   • Office Equipment
   • Data Entry

   Check all skills

   Responsibilities:

   • Manage all probate work list and queues daily with no defects.
   • Manage and monitor KPI's, departmental metrics and ensure all checks and balances are in place.
   • Update sonic, manual files, and relay all pertinent info to leads, supervisors and AOG.
   • Manage inventory and troubleshoot technical problems to resolution.
   • Process and rout all incoming EDI orders.
   • Enter new inventory orders into AS400 database.

   More fulfillment specialist duties

3. Make a budget

   Including a salary range in your fulfillment specialist job description is one of the best ways to attract top talent. A fulfillment specialist can vary based on:

   • Location. For example, fulfillment specialists' average salary in virginia is 40% less than in washington.
   • Seniority. Entry-level fulfillment specialists 39% less than senior-level fulfillment specialists.
   • Certifications. A fulfillment specialist with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a fulfillment specialist's salary.

   Average fulfillment specialist salary

   $13.73hourly

   $28,565 yearly

   ---

   Entry-level fulfillment specialist salary

   $22,000 yearly salary

   Updated January 23, 2026

   Average fulfillment specialist salary by state

   Rank	State	Avg. salary	Hourly rate
   1	Nevada	$36,339	$17
   2	California	$33,641	$16
   3	Utah	$32,673	$16
   4	Oregon	$32,501	$16
   5	Arizona	$30,300	$15
   6	Colorado	$29,253	$14
   7	Texas	$27,682	$13
   8	Pennsylvania	$27,468	$13
   9	Kansas	$26,843	$13
   10	Indiana	$26,589	$13
   11	Missouri	$26,348	$13
   12	Wisconsin	$26,155	$13
   13	Michigan	$26,152	$13
   14	New York	$25,998	$13
   15	Illinois	$25,888	$12
   16	Ohio	$24,700	$12
   17	Tennessee	$24,313	$12
   18	Mississippi	$23,790	$11
   19	Florida	$22,914	$11
   20	North Carolina	$22,189	$11

   Average fulfillment specialist salary by company

   Company

   Rank	Company	Average salary	Hourly rate	Job openings
   1	General Electric	$37,139	$17.86	89
   2	NuVasive	$36,508	$17.55	1
   3	Chewy	$35,534	$17.08
   4	Meeting Professionals International	$34,647	$16.66
   5	Thrive Market	$34,048	$16.37
   6	Ortho Molecular Products	$34,021	$16.36
   7	Expedia Group	$33,757	$16.23
   8	Navitus	$33,585	$16.15
   9	First Horizon Bank	$33,477	$16.09	1
   10	Regions Bank	$33,176	$15.95	3
   11	Medicomp	$33,148	$15.94
   12	Principal Financial Group	$33,101	$15.91
   13	SONIFI Solutions	$33,056	$15.89
   14	Advent Software	$32,940	$15.84
   15	Lake Michigan Credit Union	$32,940	$15.84
   16	JPMorgan Chase & Co.	$32,803	$15.77	20
   17	Quad	$32,644	$15.69
   18	Bank of America	$32,561	$15.65	3
   19	Grandbridge Real Estate Capital	$32,557	$15.65
   20	Amen Clinics	$32,485	$15.62

4. Writing a fulfillment specialist job description

   A good fulfillment specialist job description should include a few things:

   • Summary of the role
   • List of responsibilities
   • Required skills and experience

   Including a salary range and the first name of the hiring manager is also appreciated by candidates. Here's an example of a fulfillment specialist job description:

   Fulfillment specialist job description example

   Sharecare is the leading digital health company that helps people -- no matter where they are in their health journey -- unify and manage all their health in one place. Our comprehensive and data-driven virtual health platform is designed to help people, providers, employers, health plans, government organizations, and communities optimize individual and population-wide well-being by driving positive behavior change. Driven by our philosophy that we are all together better, at Sharecare, we are committed to supporting each individual through the lens of their personal health and making high-quality care more accessible and affordable for everyone. To learn more, visit www.sharecare.com.
   
   As a key member of the Fulfillment Team, the Associate Fulfillment Specialist is responsible for meeting the operational needs of the Fulfillment/QC team. With the support and guidance from the Director of Operations, the Associate Fulfillment Specialist is responsible for the daily Fulfillment operations including but not limited to packaging and shipping of medical records or other mail as well as QC-ing Electronic Medical Records.
   *We are offering a $500 sign-on bonus for this position."
   
   *This position will be on-site at the Sharecare office in Mesa, AZ.
   
   Essential Functions:
   
   * Completion of rush/shred requests. * Contribute to the on-going enhancement of the internal process improvement initatives. * Ability to run printers and inserters. * Packaging of all mail, including international mail utilizing shipping software. * Burning of medical records to CD/ DVD. * Monitor print/mailroom supply inventory to ensure a continuous workflow. * Identify, report, and escalate any equipment and server malfunctions. * QC all types of records, print and electronic as needed. * CRIS certified. * Other duties as assigned by the Director based on business needs.
   
   Sharecare is an Equal Opportunity Employer and doesn't discriminate on the basis of race, color, sex, national origin, sexual orientation, gender identity, religion, age, disability, genetic information, protected veteran status,or other non-merit factor.

   Copy this example

   

5. Post your job

   To find fulfillment specialists for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any fulfillment specialists they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level fulfillment specialists with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   Post your job online:

   • Post your fulfillment specialist job on Zippia to find and recruit fulfillment specialist candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   Recruiting fulfillment specialists requires you to bring your A-game to the interview process. The first interview should introduce the company and the role to the candidate as much as they present their background experience and reasons for applying for the job. During later interviews, you can go into more detail about the technical details of the job and ask behavioral questions to gauge how they'd fit into your current company culture.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fulfillment specialist

   Once you've selected the best fulfillment specialist candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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How much does it cost to hire a fulfillment specialist?