How to hire a fundraising event coordinator

How to hire a fundraising event coordinator, step by step

Here's a step-by-step fundraising event coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a fundraising event coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new fundraising event coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   First, determine the employments status of the fundraising event coordinator you need to hire. Certain fundraising event coordinator roles might require a full-time employee, whereas others can be done by part-time workers or contractors.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A fundraising event coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, fundraising event coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   Here's a comparison of fundraising event coordinator salaries for various roles:

   Type of Fundraising Event Coordinator	Description	Hourly rate
   Fundraising Event Coordinator	Meeting, convention, and event planners coordinate all aspects of events and professional meetings. They arrange meeting locations, transportation, and other details.	$12-20
   Planning Committee Member	The role of planning committee members is to assist with designing and implementing an educational activity. They need to ensure that the leadership gives the continuing education (CE) developer enough time to complete the CE process... Show more	$9-152
   Director Of Events	An event director or director of the event is responsible for organizing a successful execution of an event. This job is demanding and involves a varied range of tasks and obligations, from planning and overseeing the cast and crew recruited, supervise training for effective execution of the event... Show more	$18-53

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Event Planning
   • Fund-Raising Events
   • Community Outreach
   • Press Releases
   • Event Coordination
   • Event Management
   • Donor Database
   • Non-Profit Organization
   • Corporate Sponsors
   • Local Businesses
   • Event Logistics
   • Volunteer Recruitment
   • Diabetes
   • In-Kind Donations

   Check all skills

   Responsibilities:

   • Manage reservations and priority seating for VIP diners to ensure customer satisfaction and encourage repeat business.
   • Solicit financial contributions from individuals and corporations through telemarketing, letter-writing campaigns, Facebook, and face-to-face appeals.
   • Create a PowerPoint slide show for live auction.
   • Assist in eligibility certifications and NCAA initial-eligibility process.

3. Make a budget

   Including a salary range in your fundraising event coordinator job description is one of the best ways to attract top talent. A fundraising event coordinator can vary based on:

   • Location. For example, fundraising event coordinators' average salary in arkansas is 49% less than in washington.
   • Seniority. Entry-level fundraising event coordinators 38% less than senior-level fundraising event coordinators.
   • Certifications. A fundraising event coordinator with certifications usually earns a higher salary.
   • Company. Working for an established firm or a new start-up company can make a big difference in a fundraising event coordinator's salary.

   Average fundraising event coordinator salary

   $16.02hourly

   $33,319 yearly

   ---

   Entry-level fundraising event coordinator salary

   $26,000 yearly salary

   Updated December 17, 2025

4. Writing a fundraising event coordinator job description

   A fundraising event coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. Below, you can find an example of a fundraising event coordinator job description:

   Fundraising event coordinator job description example

   The Epilepsy Foundation Texas (EFTX) leads the fight to overcome the challenges of living with epilepsy and to accelerate therapies to stop seizures, find cures and save lives. Established in 1983, the Epilepsy Foundation Texas-Houston/Dallas-Fort Worth/West Texas provides a number of programs and services, including: public and professional education and awareness programs, camp and recreation programs for people with epilepsy and their families and specialized medical care throughout the state. As the largest non-government support of epilepsy research, the Epilepsy Foundation is leading the fight to stop seizures, find a cure and overcome the challenges created by epilepsy. We fund research that is focused on a cure for epilepsy and aimed at eliminating seizures, side-effects, and other consequences of epilepsy. The VISTA will build capacity by increasing the volunteer base for camps and programs, implementing volunteer sign-up and communication processes, researching, and writing grants for programs totaling $100,000, and developing different fundraising events within the Safari Party gala to increase revenue by $35,000. The EFTX Public Awareness and Event Fundraising VISTA position is located in Houston, TX. Further help on this page can be found by clicking here.
   
   Member Duties : The EFTX Public Awareness and Event Fundraising VISTA will increase financial and volunteer resources to benefit programs, education, and medical care and in turn improve the lives of individuals living with epilepsy throughout Texas. Major duties include: •Conduct community outreach to recruit volunteers utilizing email, text, video, and social media •Develop application and communication processes for camp counselors •Write and submit grant applications requesting funding for program services totaling $100,000 •Research fundraising avenues to utilize during the Houston Safari Party Gala and increase funding by $35,000.
   
   Program Benefits : Training , Living Allowance , Health Coverage* , Relocation Allowance , Choice of Education Award or End of Service Stipend .
   Terms :
   
   Permits attendance at school during off hours , Permits working at another job during off hours , Car recommended .
   
   Service Areas :
   
   Health , Children/Youth .
   
   Skills :
   
   Fund raising/Grant Writing , Team Work , Writing/Editing , Community Organization , Communications , Leadership , Computers/Technology , General Skills , Public Speaking , Recruitment .

   Copy this example

   

5. Post your job

   There are a few common ways to find fundraising event coordinators for your business:

   • Promoting internally or recruiting from your existing workforce.
   • Ask for referrals from friends, family members, and current employees.
   • Attend job fairs at local colleges to meet candidates with the right educational background.
   • Use social media platforms like LinkedIn, Facebook, and Twitter to recruit passive job-seekers.

   Post your job online:

   • Post your fundraising event coordinator job on Zippia to find and recruit fundraising event coordinator candidates who meet your exact specifications.
   • Use field-specific websites.
   • Post a job on free websites.

6. Interview candidates

   During your first interview to recruit fundraising event coordinators, engage with candidates to learn about their interest in the role and experience in the field. During the following interview, you'll be able to go into more detail about the company, the position, and the responsibilities.

   It's also good to ask about candidates' unique skills and talents to see if they match your ideal candidate profile. If you think a candidate is good enough for the next step, you can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new fundraising event coordinator

   Once you've selected the best fundraising event coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's also important to follow up with applicants who do not get the job with an email letting them know that the position is filled.

   To prepare for the new employee's start date, you can create an onboarding schedule and complete any necessary paperwork, such as employee action forms and onboarding documents like I-9 forms, benefits enrollment, and federal and state tax forms. Human Resources should also ensure that a new employee file is created.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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