Administrative Assistant jobs at G-TECH

The Executive Assistant provides high-level administrative support to the Executive team, serving as a key liaison between leadership, executives, and employees. This role conserves the executive's time by managing schedules, correspondence, and confidential information while representing the corporate image internally and externally. KEY RESPONSIBILITIES Manage and prioritize the Executive's schedule, appointments, and meeting requests to ensure an efficient workflow. Prepare, review, and distribute reports, correspondence, presentations, and financial statements using office software (Word, Excel, PowerPoint, Outlook). Coordinate and confirm meetings, ensuring the President is fully briefed and prepared. Arrange all travel logistics including flights, accommodations, and transportation. Maintain confidential information with the highest level of discretion and professionalism. Conduct background research and gather information to support decision-making. Prepare and track expense reports. Handle general administrative duties such as phone inquiries, filing, photocopying, and arranging conference calls. Support special projects and other duties as assigned to promote organizational success. QUALIFICATIONS Minimum of 2 years' experience in an Executive Assistant or similar administrative role. Associate degree preferred; some college coursework required. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and internet research. Strong organizational and time-management skills with the ability to multitask effectively. Excellent written and verbal communication skills; capable of professional correspondence and presentations. Ability to maintain confidentiality and handle sensitive information with integrity. Demonstrated ability to work independently and collaboratively in a fast-paced environment. Strong problem-solving skills with a proactive and adaptable approach to shifting priorities. Ability to travel to various company locations as needed. Exceptional interpersonal skills, including tact, diplomacy, and customer service orientation. KEY ATTRIBUTES Detail-oriented with strong analytical skills. Calm and patient under pressure with a cooperative, team-focused mindset. Self-motivated and able to meet deadlines in a competitive environment. Leadership qualities with creativity and initiative to improve processes and communication.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs, and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable. Responsibilities: • Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for. • Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems. • Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout. • Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes. • Uses software applications to research and prepare documents and presentations. Collects, analyzes, and manages data. • Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting. • Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and/or respond to the communication. • Independently plans and executes events, activities, and meetings. • Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff. • Reads, research, and routes correspondence while maintaining security and confidentiality of highly sensitive information. • Communicates directly, and on behalf of the Executive, on all matters related to the Executive's initiatives and areas of responsibility. • Develops and maintains relationships with all internal and external customers. Serves as a "gatekeeper" to the Executive to help manage and protect his/her time. • Records meeting discussions by attending meetings and recording key discussions and conclusions. • Performs other duties as assigned. Qualifications: Required • Associate degree or equivalent relevant work experience. 3-5 years of experience in a business office with a strong emphasis on database management and customer service. • Knowledge of Microsoft Office, PowerPoint, and Excel. • Ability to organize and think independently. Excellent interpersonal skill Preferred • B.A. degree or business equivalent and 5 years business experience. Competencies/Performance Expectations: • Please refer to Performance (Standard/Leadership) Competencies. • Exceptional interpersonal skills, including the ability to establish and maintain effective relationships with patients, physicians, management, staff, other departments, vendors, and other customers. • Demonstrated customer service skills, including the ability to use appropriate judgment, independent thinking and creativity when resolving customer issues. • Ability to effectively handle challenging situations. • Ability to balance multiple priorities. • Excellent verbal and written communication skills. • Ability to use personal computers and select software applications. • Ability to analyze data for decision making purposes. • Strong computer skills, including Microsoft Office, Outlook, and database entry. • Ability to maintain a high degree of confidentiality. • Ability to adapt to changes in work environment, delays, or unexpected events. • Demonstrates attention to detail and monitors own work for accuracy. About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on demand and total workforce solutions. To know more about US Tech Solutions, please visit *********************** US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Warm Regards, Recruiter Name: Praveen Kumar Designation: Associate Team Lead Internal Job ID: 25-54553

Job Title: Administrative Assistant Industry: Nonprofit Compensation: $25.00 - $30.00 / Per Hour Work Schedule: 8:00 AM - 5:00 PM, 100% onsite is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring for our client, a well-established nonprofit organization in Chicago. The organization is dedicated to community engagement and provides a collaborative and professional environment for staff. They value diversity, inclusivity, and professional growth while offering competitive benefits and a strong focus on work-life balance. Job Description: Our client is seeking an experienced Administrative Assistant to provide high-level support to their executive team and Board of Directors. This role is ideal for a detail-oriented professional with nonprofit experience who can manage complex schedules, prepare board materials, and maintain a high level of discretion. Key Responsibilities: Manage calendars and schedules for C-suite executives, coordinating both internal and external meetings. Serve as liaison between executives, board members, and other stakeholders, providing professional communication and follow-up. Support board operations, including preparing agendas, taking minutes, distributing materials, and maintaining records. Assist with planning and executing meetings, events, and other organizational initiatives. Prepare, review, and edit reports, correspondence, and other documents. Maintain corporate records, policies, procedures, and organizational directories. Provide general office support, including supply management, mail handling, and equipment maintenance. Collaborate with internal teams to ensure clear and timely communication throughout the organization. Handle confidential information with discretion and professionalism. Perform other administrative duties as assigned. Qualifications: Minimum 3 years supporting senior executives, preferably in a nonprofit environment. Experience providing board support. Proficiency in Microsoft Office Suite (Word, Outlook, Excel), with experience in PowerPoint and Publisher preferred. Strong organizational, communication, and problem-solving skills. Ability to manage multiple priorities and anticipate executive needs independently. Additional Details: Direct hire opportunity. Business casual dress code. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran, in accordance with applicable federal, state, and local laws. Reasonable accommodation is available for qualified individuals with disabilities upon request. #Admin2

This role provides administrative, scheduling, and operational support to a department that oversees a highly structured student program. The position serves as a central point of communication between students, leadership, faculty, and external stakeholders. Job Title: Administrative Assistant Location (city, state): Lombard, IL Industry: Non Profit Pay: $45,000 - $50,000 annually (hourly role; compensation depends on experience) Benefits: This position is eligible for standard benefits offered through Addison Group (medical, dental, vision and 401k) Key Responsibilities: Maintain department records, calendars, databases, and documentation across multiple systems Coordinate schedules, meetings, agendas, minutes, space reservations, events, and department communications Support student-related processes including orientation preparation, handbook updates, advisor assignments, counseling coordination, evaluations, and annual reporting Act as a liaison between department leaders, faculty, students, and internal administrative offices Manage day-to-day administrative tasks such as mailings, announcements, housing updates, health office coordination, and distributing updated information to the campus community

Qualifications: • High school diploma or GED required • Minimum 10 years work experience required. Previous experience providing support to a senior executive preferred. • Must pass company Support and Administrative Selection System (SASS) test • Proficient in Microsoft Office applications (Outlook, Word, Excel and PowerPoint). SAP experience required. • Strong internet research skills required • Strong verbal and written communication skills required • Experience in SAP for corporate check processing, expense reporting, time reporting and Concur travel system is preferred • Excellent customer service skills • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail • Ability to independently prioritize workloads, meet deadlines and work in pressure situations • Demonstrate a questioning attitude to continue to learn, produce results, and strengthen existing relationships • Model active learning through continuing to develop breadth of knowledge, skills, and perspective • Must have the ability to lead by example • Must have the ability to deliver quality, accurate work within established deadlines • Exceptional teamwork skills • Ability to work in a fast-paced environment, yet maintain a continued focus on the details required to perform the essential functions of the job • Proven ability to handle a high degree of confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response • Ability to effectively build relationships and maintain positive interactions with all levels of employees • Ability to work independently on special assignments as directed by management • Ability to make recommendations for process improvements, as necessary

A major non-profit in Chicago, IL is seeking an experienced and highly organized Executive Assistant to provide dedicated, in-person support to the Chief Executive Officer (CEO). The ideal candidate will be a polished professional who thrives in a fast-paced, mission-driven environment and can serve as a trusted partner to the CEO by managing complex scheduling, communication, and organizational priorities. This position requires exceptional attention to detail, discretion, and interpersonal skills, as the Executive Assistant will act as a key liaison between the CEO, Board of Trustees, senior leadership, staff, and external stakeholders. With a salary of $85,000-$110,000 annually and a performance-based bonus, this role also offers a comprehensive benefits package including but not limited to medical and dental insurance as well as generous PTO. Key Responsibilities of the Executive Assistant: Manage and prioritize the CEO's calendar, travel, and meeting logistics to ensure alignment with organizational goals. Prepare and edit correspondence, presentations, reports, and meeting materials. Serve as the primary liaison for internal and external communications on behalf of the CEO, including with board members, donors, and community partners. Coordinate and support board and committee meetings, including agenda preparation, materials distribution, and minute-taking. Maintain confidentiality and handle sensitive information with discretion and professionalism. Track and manage special projects, initiatives, and follow-up items. Coordinate logistics for key non-profit events, programs, and leadership activities. Anticipate the CEO's needs and proactively identify solutions to enhance efficiency and productivity. Qualifications of the Executive Assistant: Bachelor's degree required; advanced degree or equivalent experience preferred. Minimum of 5-7 years of experience supporting a senior executive, ideally within a non-profit, cultural institution, or mission-driven organization. Exceptional organizational and project management skills, with the ability to manage multiple priorities in a fast-paced environment. Excellent written and verbal communication skills. Strong judgment and discretion when handling confidential information. High proficiency with Microsoft Office Suite, Google Workspace, and project management or scheduling tools. Professional, adaptable, and collaborative demeanor with a strong commitment to the non-profit's mission and values. P - 17

The Administrative Assistant is the first point of contact at the front desk, providing a welcoming, professional experience for tenants, visitors, vendors, and prospective clients. This role supports daily property administration, tenant services, and accounts payable processes to ensure efficient operations across the commercial portfolio. This position is temp to hire and will pay between $19 and $22/hr. Responsibilities Greet visitors and tenants, manage sign-ins, issue badges, and direct traffic to appropriate contacts and locations Answer and route calls, monitor shared inboxes, and respond to general inquiries in a timely, professional manner Maintain reception area and common spaces, ensuring cleanliness, signage accuracy, and safety compliance Coordinate meeting room reservations, building events, and tenant engagement activities Assist with tenant onboarding and move-ins/move-outs, including documentation and scheduling Prepare, edit, and distribute property notices, memos, newsletters, and tenant communications Maintain property files and records (leases, certificates of insurance, vendor contracts, work orders) in digital and physical formats Enter and track service requests/work orders; follow up with vendors and tenants until completion Support preventive maintenance scheduling and building inspections; log results and action items Assist with vendor management, including onboarding, compliance tracking, and performance follow-up Collect, log, and deposit checks as directed; reconcile delivery logs and manage mail and packages Process accounts payable, including invoice intake, coding, approvals routing, and entry into accounting systems Verify invoice accuracy against contracts, purchase orders, and work completion; resolve discrepancies with vendors Maintain AP files, aging reports, and payment schedules; support month-end close tasks as needed Generate routine reports (tenant rosters, COI tracking, vendor lists, work order summaries) Order office and building supplies; manage inventory and reorder cycles Support compliance with building policies, life-safety protocols, and risk management procedures Provide general administrative support to the property management team and assist with special projects Qualifications High school diploma or equivalent; associate's degree or administrative certification preferred Experience in commercial real estate, property management, facilities, or professional office reception preferred Familiarity with accounts payable processes and basic accounting principles Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams) and property/accounting software (e.g., Yardi, MRI, Angus, Building Engines) preferred Strong communication, customer service, and interpersonal skills Detail-oriented with excellent organizational and time management abilities Ability to manage multiple priorities, maintain confidentiality, and exercise sound judgment Professional demeanor and reliability in a front desk, tenant-facing environment If you are interested in learning more, please apply now.

We are seeking a detail-oriented and organized Property Administrator to join our client's commercial property management team. This role provides essential administrative support to ensure smooth operations across our portfolio of properties. The ideal candidate will be proactive, efficient, and comfortable handling a variety of tasks in a fast-paced environment. This position is temp to hire and will pay between $20 and $22/hr. Responsibilities Serve as the primary point of contact for tenant inquiries and coordinate responses with property managers. Maintain accurate records, files, and documentation related to leases, insurance certificates, and compliance requirements. Prepare and distribute correspondence, reports, and meeting materials as needed. Assist with scheduling inspections, vendor appointments, and maintenance work orders. Process accounts payable, including coding invoices, verifying charges, and ensuring timely payments to vendors. Track and reconcile expenses for assigned properties and assist with budget preparation. Support property managers with lease administration, renewals, and tenant communications. Monitor office supplies and order replacements as necessary. Perform general administrative duties such as answering phones, managing email communications, and maintaining organized digital and physical filing systems. Qualifications Previous experience in property management or a related administrative role preferred. Prior experience with accounts payable is preferred. Strong organizational skills and attention to detail. Proficiency in Microsoft Office Suite and property management software. Ability to manage multiple priorities and meet deadlines. Excellent communication and interpersonal skills. If you are interested in learning more, please apply now.

Job Title: Facilities Assistant Industry: Healthcare / Office Operations Pay: $20/hr is eligible for medical, dental, vision, and 401(k). About Our Client: Addison Group is hiring on behalf of our client, a rapidly growing healthcare organization with multiple branch locations across the Chicagoland area. They are committed to fostering a supportive, collaborative work environment while delivering exceptional services. Job Description: Our client is seeking a detail-oriented and proactive Facilities Assistant to support office operations, maintenance, and overall workplace efficiency. This role is ideal for someone who enjoys hands-on work, thrives in a fast-paced environment, and can manage multiple priorities across locations. Key Responsibilities: Manage daily office operations including cleaning, safety, maintenance, and supply management. Act as the primary contact for internal facility requests and vendor communications. Schedule and oversee routine maintenance, inspections, and minor repairs. Support office setups, relocations, and workspace adjustments to enhance employee comfort. Track inventory and place orders for facility-related supplies. Travel occasionally to branch locations to assist with supplies and site maintenance. Perform other duties as assigned by office management. Qualifications: 2+ years of experience in facilities support, office operations, or administrative coordination. High school diploma or equivalent. Proficient in Microsoft Office. Strong multitasking, organizational, and problem-solving skills. Self-starter, dependable, and able to thrive in a fast-paced, growing environment. Perks: Rapidly expanding organization with growth opportunities. Direct interaction with leadership and opportunity to make an impact. Positive and collaborative office culture with employee recognition events. Modern, bright, and spacious office environment. Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

We are hiring a Scheduling Coordinator Assistant to support daily scheduling activities for the operations team. This role helps keep employee schedules organized, updated, and accurate. Key Responsibilities Enter schedule changes and time-off requests Maintain records of hours, absences, and shift updates Post and track overtime opportunities Help prepare and distribute weekly schedules Update scheduling boards and digital tools Assist with reports and resolving scheduling conflicts Qualifications High school diploma or GED Strong Excel skills (data entry, formatting, basic functions) Highly organized, detail-oriented, and dependable Good communication skills Able to work the 2-3-2 rotating schedule (alternating weekends)

Kforce has a client in NYC that is seeking a Data Entry Support. Responsibilities: * Enter, update, and maintain underwriting data * Review and interpret financial statements to extract relevant data for underwriting entry * Verify and reconcile information from multiple data sources to ensure accuracy and completeness * Identify and flag discrepancies or missing information for follow-up with internal stakeholders * Maintain confidentiality of sensitive data and adhere to compliance standards * Meet daily productivity goals and provide progress updates to the underwriting operations team* Prior experience in data entry, underwriting support, accounting, or insurance * Ability to read and interpret financial statements (balance sheets, income statements, etc.) * Proficient in Excel and data management systems * Strong attention to detail and accuracy * Strong organizational and communication skills * Experience working independently in a fully remote environment

This is your chance to start a long-lasting career with unlimited opportunity. Find the liberty you've been trying to find by taking a minute to finish our online application. Benefits: Excellent weekly pay Safe work environment Multiple shifts are offered from early morning to night and no experience is needed. You will have sufficient opportunity for growth Part-time readily available - pick the days you want to work A dedication to promote from within Responsibilities: Must have the ability to perform duties with or without sensible accommodation Perform all other responsibilities as designated Assist in creating a positive, professional and safe work environment Qualifications: No experience, Willing to train Ability to work within recognized turn-around times Must have outstanding interpersonal skills and the ability to arrange simultaneous tasks Ability to translate and apply company policies and procedures Excellent verbal and written communication abilities Ability to work both separately and within a team environment Ability to stay organized, regard to information, follow guidelines and multi-task in a professional and effective manner

Administrative Assistant

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: * Managing calendars for C-Suite/Senior Leadership and coordinating meetings * Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. * Process daily incoming mail and distribution * Maintenance of copy rooms and equipment as well as postage machines at Central office * Coordinate and manage conference room scheduling * Assist with preparing reports and data entry tasks * Preparing and reconciling monthly expense reports and petty cash reconciliation * Process of invoices for payment * Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. * Assist with supporting company events, and meetings * Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. * Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint * Complies with and adheres to department and NSO policies and procedures. * Adheres to established quality and performance improvement standards. * Works effectively with others to accomplish goals/resolve problems. * Organizes work well and uses time effectively. * Maintains consistent work attendance. * Does not disrupt operations by being habitually tardy or absent; works as scheduled. * Professionally represents NSO and promotes NSO mission and vision statements. * Promotes a harmonious work environment. * Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. * Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. * Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. * Complies with contractual and regulatory requirements, as needed. * Fosters commitment, team spirit, pride and trust. * Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. * Able to anticipate and bring about change when needed. * Able to work and handle confidential information * Performs other duties as assigned. Candidate Requirements: * GED or high school diploma required * 3 years of office experience * Bachelor's degree preferred * Proficient in computer software applications * Familiarity with standard office equipment * Excellent organizational and interpersonal skills * Good written and verbal skills * Good bookkeeping skills and ability to multitask. * Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker Location: Onsite (Detroit) Summary: The Administrative Assistant supports the Senior Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: Managing calendars for C-Suite/Senior Leadership and coordinating meetings Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. Process daily incoming mail and distribution Maintenance of copy rooms and equipment as well as postage machines at Central office Coordinate and manage conference room scheduling Assist with preparing reports and data entry tasks Preparing and reconciling monthly expense reports and petty cash reconciliation Process of invoices for payment Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. Assist with supporting company events, and meetings Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint Able to work and handle confidential information Complies with and adheres to department and NSO policies and procedures. Adheres to established quality and performance improvement standards. Works effectively with others to accomplish goals/resolve problems. Organizes work well and uses time effectively. Maintains consistent work attendance. Does not disrupt operations by being habitually tardy or absent; works as scheduled. Professionally represents NSO and promotes NSO mission and vision statements. Promotes a harmonious work environment. Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. Complies with contractual and regulatory requirements, as needed. Fosters commitment, team spirit, pride and trust. Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. Able to anticipate and bring about change when needed. Performs other duties as assigned. Candidate Requirements: GED or high school diploma required 3 years of office experience Bachelor's degree preferred Proficient in computer software applications Familiarity with standard office equipment Excellent organizational and interpersonal skills Good written and verbal skills Good bookkeeping skills and ability to multitask. Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Job Description Administrative Assistant FLSA Classification: Non-Exempt Position Type: Full Time Reports to: Chief of Staff EEOC Classification: Administrative Support Worker Summary: The Administrative Assistant supports the administrative Leadership at NSO, handling tasks such managing calendars, coordinating meetings, answering phones and other clerical duties. Responsibilities: Managing calendars for C-Suite/Senior Leadership and coordinating meetings Clerical duties such as: answering phones, filing, preparing documents and correspondence, checking voice mails daily and answering emails frequently, office supply ordering, etc. Process daily incoming mail and distribution Maintenance of copy rooms and equipment as well as postage machines at Central office Coordinate and manage conference room scheduling Assist with preparing reports and data entry tasks Preparing and reconciling monthly expense reports and petty cash reconciliation Process of invoices for payment Preparing meeting agendas, attending meetings and accurately recording minutes within specified timeframe. Assist with supporting company events, and meetings Coverage of the front reception area as assigned ensuring that all staff and visitors sign in when entering building. Work effectively and efficiently in MS Office, particularly Word, Excel and PowerPoint Complies with and adheres to department and NSO policies and procedures. Adheres to established quality and performance improvement standards. Works effectively with others to accomplish goals/resolve problems. Organizes work well and uses time effectively. Maintains consistent work attendance. Does not disrupt operations by being habitually tardy or absent; works as scheduled. Professionally represents NSO and promotes NSO mission and vision statements. Promotes a harmonious work environment. Demonstrates expertise in his/her functional area, leveraging unique core of knowledge and skills to achieve results. Ensures consumer satisfaction through process of monitoring, improving, and delivering excellence in program services. Is open to new approaches and takes steps to increase knowledge, skills and abilities, both from within and outside NSO. Complies with contractual and regulatory requirements, as needed. Fosters commitment, team spirit, pride and trust. Possesses good work ethic, drive, energy, and persistence to achieve goals. Takes accountability for job responsibilities. Able to anticipate and bring about change when needed. Able to work and handle confidential information Performs other duties as assigned. Candidate Requirements: GED or high school diploma required 3 years of office experience Bachelor's degree preferred Proficient in computer software applications Familiarity with standard office equipment Excellent organizational and interpersonal skills Good written and verbal skills Good bookkeeping skills and ability to multitask. Ability to create, maintain and retrieve files: ability to work independently and/or with a team. Neighborhood Service Organization is an equal opportunity employer and values diversity in its workforce. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

Business - Brookfield Oaktree Wealth Solutions Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage. Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Business - Brookfield Oaktree Wealth Solutions Brookfield Asset Management, a leading global alternative asset manager, has an exemplary 100+ year history of owning and operating real assets and related businesses. In 2019, Brookfield acquired a majority interest in Oaktree Capital, a leader among global investment managers specializing in credit and other alternative investments. Together, Brookfield and Oaktree share a long-term, value-driven, contrarian investment style, focusing on sectors in which their in-depth operating experience and market knowledge provide a competitive advantage. Brookfield Oaktree Wealth Solutions is a dedicated business delivering the unparalleled alternative investment expertise of Brookfield and Oaktree to private wealth investors, in partnership with their financial advisors. The business unit is dedicated to effectively supporting the financial intermediary community and bringing timely & unique solutions to market with the individual investor in mind. Brookfield Culture Brookfield has a unique and dynamic culture. We seek team members who have a long-term focus and whose values align with our Attributes of a Brookfield Leader: Entrepreneurial, Collaborative and Disciplined. Brookfield is committed to the development of our people through challenging work assignments and exposure to diverse businesses. Job Description: The firm is seeking a Fund Administration Intern to join the Fund Administration team in its Chicago office. This person will be an integral part of the team and will be responsible for servicing a broad global institutional client base that is invested across all public securities strategies. The person will work closely with the entire Fund Administration team on various operational and accounting initiatives. The team regularly interacts with investment, legal and regulatory, and operations professionals as well as senior management. This person will also engage with third party service providers in order to help with the production and review of all fund deliverables, including fund financial statements, holdings and performance, budgeting & expenses, as well as tax reporting and compliance. Responsibilities: * 10-week paid internship, June to August 2025 * Work with the Senior Associate, Vice Presidents and Associates on the Fund Administration team * Review the functions and processes to ensure efficiencies and highlight opportunities for improvement * Work on special projects for the Fund Administration team * Assist with reporting for the Fund Administration team * Other tasks may be assigned Qualifications & Requirements: * Pursuing a Bachelor's degree in Accounting, Finance or related field * Proficient with MS Office Suite (Word, Excel and PowerPoint) * Comfortable working in a professional environment * Demonstrates discretion, integrity and a clear understanding of confidentiality * Strong team player with ability to independently manage a full workload, multi-task effectively, and respond to shifting priorities * Strong attention to detail skills * Strong communication and interpersonal skills with demonstrated ability to deal effectively at all levels within the organization (including senior executives) and outside contacts. * Self-starter with a strong work ethic and positive attitude * Ability to work with team members disbursed between Chicago and New York Hourly Range: $20 - $30/hr USD Brookfield is committed to maintaining a Positive Work Environment that is safe and respectful; our shared success depends on it. Accordingly, we do not tolerate workplace discrimination, violence or harassment. We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

Primarily responsible for providing administrative assistance to assigned Community Managers which includes customer service, preparing/mailing violation letters and overall administrative duties that lead to the success of on-going projects. Position Responsibilities: Provides direct support to assigned Community Managers in order to meet community standards. Addresses customer issues and ensures effective, long-term solutions. Provides customer service to homeowners via phone and email. Provides support to community managers which includes answering phones/returning calls, composing correspondence, sending/receiving faxes, creating and maintaining spreadsheets, etc. Maintains an effective process for tracking architectural submittals. Arranges Board of Directors (BOD) meetings (times/locations) and prepares all correspondence necessary to notify parties and updates, prepares and mails BOD meeting packets. Ensures necessary information is organized and accessible to Community Managers on the day of BOD meetings. Works with vendors to provide direction and collect bids per the manager. Maintains strict adherence to community and company deadlines. Performs other related duties as directed. Knowledge, Skills and Abilities: Ability to multitask, and prepare and process large amounts of administrative items while being detail oriented. Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines. Exceptional organization and tracking skills. Ability to function efficiently in a high volume, fast-paced environment. Ability to proficiently utilize computer programs and database systems, including Microsoft office, internet and e-mail systems. Ability to interact and work professionally, positively and effectively with homeowners and staff at all levels. Excellent customer service skills. Advanced communication skills both verbally and written. Ability to work collaboratively and cooperatively within the department as well as with other departments. Physical Demands & Work Environment Primarily sitting in an office setting utilizing computer. May be required to lift boxes, fill paper trays, and other minor physical office related tasks.

If remote, must be CST or EST + Under limited supervision, provides administrative, operations and systems support to the VP and Head of Clinical Development & Scientific Innovation and Skincare R&D Function and may support other staff on a limited basis. + Oversees and coordinates the day-to-day activities of the Vice President department and serves as the principle point of administrative contact and liaison with internal and external stakeholders/business partners. + Ensures all administrative commitments and requirements are executed in a timely manner. + Will have access to confidential information and will maintain the highest level of confidentiality and exercise these principles in interfacing with both internal and external stakeholders. **KEY DUTIES AND RESPONSIBILITIES:** Administrative support for VP, Clinical Development & Scientific Innovation and Skincare R&D: 70% - Proactively maintains calendar and manages schedules, appointments, determining priorities; resolve scheduling conflicts as needed, and ensures efficient management and/or organization of meetings in collaboration with senior leadership administrators as needed. - Manage and coordinate travel requirements and conference registrations; occasionally support travel and office arrangements for visiting employees. - Prepare expense reports, expedites, and tracks processing of all department expense reports, check requests, and purchase requisitions. - Manage and coordinate departmental onsite and offsite events and meetings, including facilities and catering support as well as meeting logistics (videoconferencing, meeting venue, etc.). - Manage organizational charts and contact lists as needed. - Prepare agendas, materials, and minutes for meetings as required. Compose and prepare routine correspondence; format/edit documents as needed. - Makes recommendations to ensure the efficient handling of administrative matters and tracks special projects/initiatives to completion. - Exercises a high degree of diplomacy, confidentiality, tact, and professionalism. Administrative support for scheduling aesthetics team meetings and training; collaborate with meeting managers and with administrators to schedule meetings and resolve scheduling conflicts. Support document filing, meeting recordings and organizing as needed. Prepares administrative portion of slide decks for routine meetings. 20% Handles administrative responsibilities for the Clinical Development & Scientific Innovation and Skincare R&D department. 10% - Coordinate and schedule onboarding and/ or staff offboarding; works with managers, HR, space planning, and IT. Ensure proper set up/ removal of training in Compliance Wire. - Coordinate department meetings, celebrations, and events. - Coordinate, process, and track office supply orders for the department - Serves as key gatekeeper for and inquiries from other external stakeholders; field and transfer calls to appropriate internal departments. **Education and Experience** - High school degree; college graduate preferred. - 5+ years of increasingly responsible administrative and secretarial experience - Advanced knowledge of Microsoft Office, Excel, PowerPoint, and Outlook. . Essential Skills, Experience, and Competencies - Excellent communication and interpersonal skills with the ability to effectively interface with all levels - Creative, flexible, well organized, resourceful, and proactive. - Outstanding attention to detail - Budget tracking and management experience - Excellent judgement in handling confidential, legal, or sensitive information. - Ability to work independently, anticipate needs, set priorities, and handle multiple tasks with a high level of efficiency and little or no supervision. - Possess team spirit, can-do attitude, and entrepreneurial style. - Open to business Travel 1-2 times/ year (?10%) About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit ************************ US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.