Administrative Assistant
Administrative assistant job at G2 Secure Staff
To provide clerical, administrative support and coordinate day-to-day administrative operation of the company.
EDUCATION AND EXPERIENCE:
High School diploma or equivalent.
Previous office experience preferred.
Strong organizational and customer service skills.
Must be knowledgeable regarding applicable local, state, and federal regulations related to the hiring process and employment.
Strong verbal and written communication skills.
Word processing and typing and filing skills.
Computer experience preferred
Bookkeeping and mathematical aptitude preferred.
Ability to work as a team while focusing on details.
Ability to maintain the highly confidential nature of HR work.
Good working knowledge of Microsoft word, excel, outlook preferred.
Must be 18 years of age or older.
Must have reliable transportation.
PERSONAL AND PHYSICAL REQUIREMENTS:
Treat all information as confidential.
Possess the tact to deal with all levels of employees and client representatives.
Must be able to sit, stand, lift, and/or bend throughout shift.
Must be able to lift, carry, and/or hold up to 10 lbs.
Must pass drug test.
Must meet necessary requirements to obtain a security sensitive identification badge.
Must be a citizen of the United States or possess the necessary authorization from the Immigration and Naturalization Service (INS).
PERFORMANCE RESPONSIBILITIES:
Perform clerical duties as directed
Actively Participate in the Safety Management System (SMS)
Answer telephone, screen calls, take messages, and provide information according to established policies. Greet and direct visitors.
Answer routine inquiries and draft correspondence.
Complete and maintain personnel files, where applicable. Assist in setting up office system.
Order office supplies. Assist in care and maintenance of department equipment.
Processes licenses, tracks I-9 and DFMV information insuring compliance with all State and Federal regulations (where applicable.)
Maintain and follow up on applicant flow log and monthly licensing log.
Monitor drug program (where applicable.)
Handle disbursement of random drug testing (where applicable.)
Process and monitor personnel applications (where applicable.)
Process and monitor all new hires and terminations.
Monitors WOTC process. Audits WOTC log to make sure employees calls are being made on all new hires.
Sort and distribute all corporate data information. Order/distribute supplies.
Input payroll (where applicable.)
Responsible for criminal background checks. Process new hire personnel.
Reviews files for compliance, and notifies Manager of compliance deficiencies.
Keep supervisor informed of needs and problems in assigned areas, maintain cleanliness of immediate work area and report maintenance needs.
Project a positive image and respond to inquiries from clients, staff and public in a courteous manner.
Attend meetings and in-services as required identification badges must always be visible.
Adhere to company policies and procedures and participate in achievement of company objectives.
Perform other duties as requested.
Administrative Assistant
Los Angeles, CA jobs
Job Title: Administration Clerk I
Duration: 30-90 days
Payrate: $24.46/hr.
Shift: 1st shift
Responsibilities:
Level I: 0-3 years of experience.
Under direct supervision, performs routine clerical support for functional groups such as copying, distributing mail, performing simple calculations, and maintaining records and files following standard procedures with all work certified or checked.
Typically requires a high school education or equivalent and no prior experience.
Personal Assistant to Chief Executive Officer
Charlotte, NC jobs
Pace Logistics in Charlotte, NC, is dedicated to delivering exceptional service at a fair rate in the logistics industry. They work collaboratively and proactively as a partner in setting up supply chains, always available to meet their clients' needs with a unified solution-focused mindset.
Role Description
This is a full-time on-site role for an Accounts Receivable Specialist at Pace Logistics in Charlotte, NC. The Accounts Receivable Specialist will be responsible for tasks such as financial analysis, communication with clients, debt collection, and managing invoicing processes on a day-to-day basis.
Qualifications
Analytical Skills and Finance knowledge
Strong Communication abilities
Experience in Debt Collection techniques
Invoicing proficiency
Attention to detail and organizational skills
Ability to work efficiently in a fast-paced environment
Knowledge of accounting principles and software
Operations Assistant (Remote)
New York, NY jobs
Flyte is redefining the experience of private aviation. We combine sleek, high-touch service with modern tools to deliver seamless flights for high-net-worth clients across the country.
As our Flight Operations Assistant, you'll be working for the Head of Operations of our day-to-day flight activity. You'll support our brokers, operators, and clients by managing the details that ensure each trip is booked cleanly, scheduled correctly, and executed flawlessly.
This is a client-facing, high-responsibility support role built for someone who thrives in a fast-paced environment, has incredible attention to detail, and knows how to stay calm when things move fast.
If you've worked in executive support, hospitality, client services, or private travel, and want to play a key part in building a top-tier charter brand… This is your role.
What You'll Do:
Send, manage, and follow up on contract and payment for bookings
Schedule flights on Avinode and track flights in coordination with brokers and operators via SMS & E-mail
Be the main point of contact for clients on the day of their flight
Monitor day-of changes and ensure clients stay informed and supported
Handle back-end coordination so our brokers can focus on selling
Flag issues, delays, or changes and step in to resolve before they become problems
Assist with post-flight follow-up and client experience insights
Finishing touches of the in-flight experience (from coordinating any in-flight catering from our clients' favorite restaurants to sourcing their favorite champagne for the ride).
What We Offer:
Competitive salary: $75,000-$150,000
Fully remote role (NYC Metro preferred for occasional in-person meets)
A front-row seat to the inner workings of a fast-growing private aviation startup
Direct access to founders and brokers-you won't be siloed
Clear lane for career growth as Flyte expands
Flexibility and autonomy within a clear structure
You MUST Have:
2+ years of experience in admin, operations, executive assistance, or client services
1+ years of Private Aviation industry experience
A calm, confident communication style, especially with high-end clientele
Precision and attention to detail in scheduling, tracking, and follow-through
Tech-savvy with tools like DocuSign, Google Calendar, and Slack
Comfort working in a remote, fast-paced startup environment
Bonus: Exposure to the world of private aviation, hospitality, or luxury services
NYC Metro preferred (but not required)
Compensation:
Contractor role: $75,000-$150,000 salary
Executive Office Assistant
Los Angeles, CA jobs
About the Role
We are looking for an organized, proactive, and energetic Office Manager and Executive Assistant to keep our office running smoothly and provide support to multiple C-Suite leaders. This is a highly visible role at the heart of the business-perfect for someone who loves making things work better, staying three steps ahead, and creating a warm, professional environment.
Responsibilities
Own day-to-day office operations and ensure a polished, productive workplace.
Act as the first point of contact for visitors and a key liaison across the C-Suite and wider team.
Manage executive calendars, meetings, travel, expenses, and confidential communications.
Coordinate office vendors, property management, supplies, mail, and deliveries.
Plan internal events, team gatherings, and office celebrations.
Support marketing by helping manage social media content calendars and basic reporting on KPIs.
Create presentations, documents, and spreadsheets to support executive decision-making.
Qualifications
Bachelors degree preferred.
You would be a great fit if you:
Have strong experience supporting senior executives and/or managing an office.
Are a master of organization, time management, and juggling competing priorities.
Communicate clearly and professionally-both in writing and in person.
Are confident with Microsoft Word, PowerPoint, and Excel (bonus: Adobe Acrobat).
Are curious about new AI tools to help make projects run smoother.
Handle confidential information with discretion and integrity.
Are a resourceful self-starter who thrives in a fast-paced, dynamic environment.
Are a collaborative team player who is also comfortable working independently.
Pay range and compensation package
$60,000-$70,000, with a comprehensive benefits package
Carey International is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other legally protected status.
Administrative Assistant
San Bernardino, CA jobs
Now Hiring: Administrative Assistant
Assignment: Temp to Hire
Pay Rate: $21.50 - $23.00/hr
Are you an organized, proactive, and detail-driven professional who thrives in a fast-paced, mission-focused environment? Do you enjoy being the go-to person who keeps everything running smoothly behind the scenes? If you're ready to support a dynamic team and make a real impact, we want to meet you!
Why You'll Love This Role
You'll work directly with the Program Director and leadership team, serving as the central hub of information, organization, and communication. This is the perfect role for someone who enjoys meaningful work, variety in their day, and opportunities to take initiative.
What You'll Do
Serve as the professional face of the program supporting employees, partners, stakeholders, and leadership with a positive attitude
Draft, respond to, and manage correspondence on behalf of the Program Director
Organize division contracts, financial documents, communications, and staff structure
Schedule meetings, prepare materials, distribute minutes, and compile reports
Gather information from team members and field questions from customers and stakeholders
Conduct research, investigate concerns, and provide timely follow-up
Maintain confidential documents and controlled files
Create, update, and develop program and financial reports
Keep program plans up-to-date to provide leadership with a clear and accurate project outlook
Screen calls and assist with inquiries using knowledge of division programs and policies
Process workers' compensation incident reports and coordinate claims with HR
Train or provide guidance to support staff when needed
Assist with additional projects, overtime, and coverage as assigned
What You Should Know
Knowledge of:
Proper grammar, spelling, punctuation, and professional communication
Office procedures, filing systems, and business correspondence
Research, data collection, and analysis techniques
Ability to:
Represent and support the Program Director with professionalism and confidentiality
Communicate clearly on behalf of leadership
Operate standard office equipment and software (MS Word, Excel, Access, PowerPoint, Outlook, Adobe)
Safely operate an agency or personal vehicle for official business
Minimum Qualifications
Associate degree OR at least 1 year of administrative experience, including:
Collecting & analyzing information
Supporting management
Composing and routing correspondence
Maintaining files and records
Preparing agendas and reports
If you're looking for a role where your organizational talent, communication skills, and initiative truly shine, this is the opportunity for you! Email your résumé to: Daisy - ************************* or Call: ************
Executive Assistant
Cincinnati, OH jobs
About the role:
As an Executive Assistant for TQL, you'll be responsible for directly supporting a senior executive team member. You will assist in keeping their day and the organization running efficiently. This includes helping manage the complexities of administrative work, meetings, and strategic initiatives. To be successful in this role you must be extremely well organized, customer service oriented, highly resourceful, and able to juggle multiple critical requests in a fast-paced environment.
What's in it for you:
Competitive compensation and benefits package
Comprehensive benefits package and company perks
Fast-paced, highly engaged, and exciting work environment
Work for a rapidly growing, multi-billion dollar, Cincinnati-based company
We win wherever we go - Voted a Fortune 100 Best Companies to Work For (2023) and Forbes America's Best Employers (2022)
What you'll be doing:
Efficiently manage the executive's calendar, including scheduling meetings, appointments, and travel arrangements.
Arrange and coordinate meetings for the executive.
Prepare and edit correspondence, presentations, reports, and other documents with accuracy as needed.
Maintain organized files and records ensuring easy access to information when needed.
Assist in prioritizing tasks and managing deadlines to ensure that key deliverables are met.
Provide general administrative support to the executive.
Assist in managing various projects and initiatives, collaborating with cross-functional teams as necessary.
Handle sensitive and confidential information with discretion and professionalism at all times.
Screen and prioritize inbound communications or transfer to appropriate individuals.
What you need:
5+ years of experience supporting senior-level executives.
Advanced knowledge of the Microsoft Office Suite.
Ability to work under pressure and manage interruptions.
Excellent organizational skills with the ability to anticipate needs and priorities.
High attention to detail, capable of proofing your own work and the work of others.
Exceptional communication skills and the ability to interact with all levels of the organization.
High degree of discretion and confidentiality.
Where you'll be: 4289 Ivy Pointe Blvd, Cincinnati, OH 45245
About Us
Total Quality Logistics (TQL) is one of the largest freight brokerage firms in the nation. TQL connects customers with truckload freight that needs to be moved with quality carriers who have the capacity to move it.
As a company that operates 24/7/365, TQL manages work-life balance with sales support teams that assist with accounting, and after hours calls and specific needs. At TQL, the opportunities are endless which means that there is room for career advancement and the ability to write your own paycheck.
What's your worth? Our open and transparent communication from management creates a successful work environment and custom career path for our employees. TQL is an industry-leader in the logistics industry with unlimited potential. Be a part of something big.
Total Quality Logistics is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, genetic information, disability or protected veteran status.
If you are unable to apply online due to a disability, contact recruiting at ******************
BHJOB7775_831679 Executive Assistant
Saint Louis, MO jobs
Your next opportunity is here - Hiring an Executive Assistant!
Job Title: Executive Assistant
Pay: $75K-85K + 100% paid healthcare for entire family
Hours: Monday-Friday 8-5
As an Executive Assistant, you'll play a key role in supporting senior leadership through exceptional administrative, operational, and logistical coordination. You'll manage complex international travel and executive calendar scheduling, ensuring seamless planning across shifting priorities. You'll also lead event coordination for two governing boards, from arranging all incoming travel and meeting logistics to preparing dockets and supporting on-site execution.
What You'll Do:
As an Executive Assistant, you will be responsible for:
Manage complex international travel arrangements and oversee executive calendar scheduling
Coordinate board meetings for two governing boards, including travel logistics, meeting arrangements, docket preparation, and on-site support
Serve as a primary communication liaison with internal teams and external stakeholders, including high-level board executives
Assist with budget preparation, monitor spending, and track expenses to ensure alignment with financial goals
What You'll Bring:
The ideal candidate for this role will have:
2-5 years of high level executive support minimum
Prior experience with internal travel
Must have exceptional communication and organization skills
Bachelor's preferred but not required
Why Join Us in Kirkwood?
Supportive team culture
Competitive pay and great benefits
Opportunity to make an impact
Location & Schedule:
This position is on-site in Kirkwood, Missouri.
Ready to Take the Next Step?
If you're ready to start a rewarding career as an Executive Assistant in Kirkwood apply today or contact our recruiting team to learn more. Don't wait, we're hiring now!
Executive Assistant
Cleveland, OH jobs
/Title: Executive Assistant
Reports to: President
provides high-level administrative support and assistance to the President and/or
also requires a
strong understanding of all relevant company operations and handles highly confidential
information regularly, which will require the use of discretion and judgment in all interactions.
The position also anticipates the needs of senior leaders and is capable of managing multiple
tasks at a time. The position also provides general office and administrative support with a
variety of clerical activities for other departments as needed to ensure efficient day-to-day
operations.
CORE & ESSENTIAL TASKS:
Responsible for providing significant, high-level administrative support to the President and Executive team; including but not limited to preparing complex and confidential financial, statistical, narrative, and/or other reports, memos, letters, and correspondence.
Proactively anticipate the executives needs and solve problems before they arise.
Conduct research, gather data, and prepare summaries to support the executives decision-making process.
Manage the Presidents and other Executive's complex calendars, including scheduling, prioritizing, and troubleshooting appointments, meetings, conferences, expense reports and travel.
Manage or assist with various projects and cross-departmental initiatives, ensuring they stay on track and meet deadlines.
Liaise between President and internal or external colleagues.
Support President and other Management Team Members as needed.
Support execution of conferences, events and meetings as needed.
Manage phone calls, packages, visitors, conference rooms and other incoming items and requests that come through the front office.
Responsible for ordering supplies for corporate office.
Other duties as assigned.
QUALIFICATIONS & SKILLS:
Possession of at least a high school diploma or equivalent is required, and a post-secondary
degree is mandatory. In lieu of a degree, a comparable combination of education, job specific
certification(s), and experience (including military service) may be considered. Must be able to
meet tight deadlines and be flexible in changing workflow and demands. Demonstrated aptitude for problem-solving; ability to determine solutions. Must be results-orientated and able to work
both independently and within a team environment. Must work effectively with divergent types
of people. Must possess excellent verbal and written communication skills. Proficiency in using
Microsoft Office Suite applications, Google platforms and contact management software.
Adherence to health and safety regulations (e.g. use of protective gear). Driving is a requirement
for this position. Must have the ability to travel both domestically and internationally, so the
ability to travel by plane, operate a motor vehicle and maintain a driver's license are required.
Must have a vehicle in good working condition and ensure it meets all safety, insurance, and
legal requirements. Overnight domestic and international travel required.
PHYSICAL REQUIREMENTS:
Ability to communicate orally in a clear, concise, and effective manner with the customers,
account representatives, company representatives, management, staff, and the public in face-to-
face, one-on-one and group settings. Ability to use a telephone for communication. Ability to
maintain regular, predictable, and punctual attendance at the facility and other designated
locations. Ability to establish and maintain effective working relationships with others. Use
office equipment such as a personal computer, copier, and facsimile machines. Sit, walk, and/or
stand for extended time periods. Hearing and vision required to be within normal ranges. Ability
to accurately distinguish color variation. Carry, push, pull, reach, and lift up to 15 lbs. Read at,
above, and below shoulder height. Occasionally stoop, kneel or crouch. Tolerate inclement
weather, including heat and cold. Sufficient manual dexterity required to operate office
equipment. Normal range of tolerance to household and other types of typical industrial/
construction chemicals and solvents. Must have the ability to travel by plane, operate a motor
vehicle, maintain a valid state motor vehicle driver license, and maintain an acceptable motor
vehicle driving record. Overnight domestic and international travel may be required.
EQUAL OPPORTUNITY EMPLOYER:
The Company is an equal opportunity employer. All applicants will receive consideration for
employment without regard to race, sex, color, religion, national origin, ancestry, military status,
protected veteran status, marital status, gender identity or expression, transgender status,
citizenship, sexual orientation, age, disability, or any other legally protected characteristic under
applicable law.
The Company is committed to providing reasonable accommodation to, among others,
individuals with disabilities and disabled veterans. If you need an accommodation because of a
disability to search and apply for a career opportunity with The Company, please send an e-mail
to ***************** to let us know the nature of your accommodation request and your contact
information.
Administrative Assistant
Jupiter, FL jobs
CPC Logistics, the nation's leader in providing truck drivers for private fleets has an immediate opening for an Administrative Assistant in Jupiter,FL. This position reports directly to the Regional Manager.
The Schedule is Monday thru Friday, 8 am -5 pm.
Responsibilities include:
Daily interaction and proper communication with employees and management alike.
Personnel functions which relate to driver qualification and personnel files.
Professional phone etiquette, answering phones.
Qualified candidates will:
Have 2+ years of administrative experience in Transportation.
Be familiar with Microsoft Office programs.
Have a focus on customer service.
Be able to work in a fast-paced environment.
Bilingual is an A plus but not required.
Must be a self-starter and able to work independently as the Manager travels frequently.
We Offer:
Up to $22/hr. depending on experience, 40 hours per week, paid bi-weekly!
Medical, Dental, and Life Insurance benefits after 30 days!
401(k) with company match!
2 Personal Holidays after 6 months
Paid vacation after 1 year
PLEASE DO NOT CALL. The Hiring Manager for this position will be reviewing resumes and completed applications only.
Please apply by submitting your resume.
CPC Logistics, Inc. is an Equal Opportunity Employer that fully supports diversity in the workplace.
Job Type: Full-time
Benefits:
401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance
Experience:
DOT (Department of Transportation) regulations: 2 years (Required)
Ability to Commute:
Jupiter, FL 33478 (Required)
Ability to Relocate:
Jupiter, FL 33478: Relocate before starting work (Required)
Work Location: In person
Account Assistant
San Diego, CA jobs
Looking Glass Insurance Services is an aviation insurance brokerage based in San Diego, CA, dedicated to delivering sophisticated solutions for complex aviation operations. We're a passionate team that values humility, accountability, and getting the job done right. We're looking for someone who shares that mindset, complements our culture, and is ready to grow with us - no aviation or insurance experience needed.
The Account Assistant will support the team in daily operations. The ideal candidate is service-oriented, eager to learn, organized, and brings a helpful, roll-up-your-sleeves attitude to everything they do. (Please note, this role is fully onsite in San Diego five days a week.)
Responsibilities
Assist producers in managing records, preparing reports and drafting correspondence ensuring accurate and timely service
Assisting with renewal processes, preparing submissions, proposals, and confirmations
Coordinate and schedule meetings, appointments, and travel arrangements for team members
Plan onsite and offsite events, responsible for agenda planning, coordination of attendees, and trip files
Qualifications
Minimum of 1 year of experience in administrative assistant or related role
Highly proficient in Microsoft Excel
Strong organizational and multitasking abilities with excellent attention to detail
Excellent communication and interpersonal skills
Ability to work independently and take initiative to solve problems
Bachelor's degree in Risk Management and Insurance, Finance, Accounting, or related field
Benefits
Healthcare, vision, dental, disability, and life 100% employer funded for employee
Full-time salaried position
Paid Time Off
Executive Assistant
New York, NY jobs
Who We Are:
Capelli Sport is a global multi-sports brand based in New York City, specializing in team sports. With a strong club community reaching all corners of the world, we empower and unite people from amateur, to youth and pro clubs. Our goal is to build equal and diverse playing fields where everyone can be themselves, live up to their full potential, and enjoy safe experiences. Our passion for creating products from lifestyle apparel to footwear and performance match kits enables athletes and teams to maximize their success on the field and beyond. Capelli Sport supports all athletes through a unique global sports ecosystem with a focus on service excellence. With years of knowhow on our side, we always deliver an exceptional customer experience. By players, for players, Capelli Sport is deeply rooted in sports culture.
What We Are Looking For:
We are looking for an experienced and flexible Executive Assistant to work directly with and support our Chief of Staff in our New York office. The overall aim of this role is to support our Chief of Staff with administrative tasks including scheduling, expense tracking, etc. The ideal candidate will be serious about having a career, not just a job.
Responsibilities
Provide professional secretarial and general administrative support to the Chief of Staff and assist daily work including but not limited to: calendar management, key records and filing system, expense claims, office maintenance; documentations, training, procedures
Make phone calls and arrange appointment for executives at the company
Day-to-day schedule management, arrange meetings, prepare meeting materials in advance make meeting minutes if needed
Translates documents/contracts and interpret for meetings if required from time to time;
Help on daily management as needed/coordinating with employees in different regions/ looking for candidates / office maintenance/other personal support if needed
Build and update executives at the company contact database to capture relevant information on important contacts for executives at the company
Other temporary assignment from the Chief of Staff
Requirements
Minimum 5 years relevant working experience.
Principle driven and act discreetly in managing confidential and sensitive information and uphold high ethical standard
Good communication skills and stakeholder engagement manner with internal and external customers and employees at all levels
Highly organized and meticulous, with an eye for details
Systematically database management skills
Enthusiastic with a drive to work in a flexible, fast-paced work environment
Knowledgeable in Microsoft Word and Excel. SAP will be a plus but not necessary
If you are interested in this position, please email your resume to ****************************** to be considered.
Capelli Sport is an Equal Opportunity Employer. We do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, ancestry, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, religion, retaliation, parental status, military service, or other non-merit factor.
Job Type: Full-time
Pay: $75,000.00 - $90,000.00 per year
Benefits:
401(k)
Dental insurance
Health insurance
Paid time off
Schedule:
8 hour shift
Work Location: In person
Executive Personal Assistant, Office of the CEO
Los Angeles, CA jobs
Job Description
Hadrian - Manufacturing the Future
Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.
We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.
Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond!
The Role
We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency.
What You'll Do
Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant .
Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions.
Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up.
Support external visits, and internal gatherings, including planning and on-site execution.
Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO.
Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office
Hyper detail-oriented: you don't let anything slip
What We're Looking For
Bachelor's degree or equivalent combination of education and experience.
3+ years of experience in Executive Assistant role or related position
Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info
Emotionally intelligent: you read the room, understand nuance, and lead with empathy
Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems.
Valid driver's license and reliable transportation to carry out work and other related tasks.
24/7 mindset: availability to work flexible hours, including evenings and weekends, as required.
Hyper detail-oriented: you don't let anything slip
What Will Set You Apart
Experience in a fast-paced startup or high-volume fast paced role.
Strong organizational and time management skills with the ability to anticipate needs and solve problems independently.
Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.
Interest in advanced industries such as aerospace, manufacturing, or frontier technology.
Additional Information:
This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds.
Compensation
For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience).
This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.
Benefits
100% coverage of medical, dental, vision, and life insurance plans for employees
401k
Flexible vacation policy
ITAR Requirements
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here
Hadrian Is An Equal Opportunity Employer
It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.
Executive Personal Assistant, Office of the CEO
Los Angeles, CA jobs
Hadrian - Manufacturing the Future
Hadrian is building autonomous factories that help aerospace and defense companies manufacture rockets, satellites, jets, and ships up to 10x faster and up to 2x cheaper. By combining advanced software, robotics, and full-stack manufacturing, we are reinventing how America produces its most critical parts.
We recently raised $260 million dollar Series C to accelerate this mission. We are excited to be launching a new Factory in Mesa, Arizona, a 270,000 square foot facility that will create 350 new jobs immediately. We are opening a new headquarters to support thousands of future hires, launching Hadrian Maritime to serve naval production, and introducing a Factory-as-a-Service model that delivers complete systems instead of individual parts.
Hadrian works with startups, Tier 1 and Tier 2 suppliers, and major defense contractors across space, shipbuilding, and aviation to scale production, reduce costs, and accelerate delivery on mission-critical programs. We are backed by leading investors including Lux Capital, Founders Fund, and Andreessen Horowitz. Our fast-growing team is united by a shared mission to reindustrialize American manufacturing for the 21st century and beyond!
The Role
We are seeking an Executive Personal Assistant to support the Office of the CEO in a dynamic, fast-paced environment. This high-trust position offers early-career professionals a unique opportunity to gain foundational experience in operational excellence within a rapidly growing organization. You will report to the Senior Executive Assistant to ensure seamless day-to-day operations, with a strong focus on discretion, responsiveness, and organizational efficiency.
What You'll Do
Support the day-to-day rhythm of the CEO's office in coordination with the Senior Executive Assistant .
Serve as a communication liaison with internal stakeholders, ensuring timely, clear, and professional interactions.
Manage logistics for meetings, travel (domestic and international), and onsite visits, including preparation and follow-up.
Support external visits, and internal gatherings, including planning and on-site execution.
Assist with ordering and maintaining office and kitchen supplies and handle general administrative needs for the Office of the CEO.
Support Office of the CEO with general administrative and tasks such as personal errands, manage personal appointments and occasional tasks outside of the office
Hyper detail-oriented: you don't let anything slip
What We're Looking For
Bachelor's degree or equivalent combination of education and experience.
3+ years of experience in Executive Assistant role or related position
Trustworthy to the highest degree: discreet, professional, and comfortable handling confidential info
Emotionally intelligent: you read the room, understand nuance, and lead with empathy
Proficient with Microsoft Office Suite and workplace tools such as Asana; adaptable to new technologies and systems.
Valid driver's license and reliable transportation to carry out work and other related tasks.
24/7 mindset: availability to work flexible hours, including evenings and weekends, as required.
Hyper detail-oriented: you don't let anything slip
What Will Set You Apart
Experience in a fast-paced startup or high-volume fast paced role.
Strong organizational and time management skills with the ability to anticipate needs and solve problems independently.
Demonstrated experience supporting executives or working in high-trust environments requiring discretion and professionalism.
Interest in advanced industries such as aerospace, manufacturing, or frontier technology.
Additional Information:
This position requires physical activities such as standing, bending, reaching, sitting, walking, and occasional lifting of up to 30 pounds.
Compensation
For this role, the target salary range is $80,000 to $150,000 (actual range may vary based on experience).
This is the lowest to highest salary we reasonably and in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, geographic location, performance, and business or organizational needs.
Benefits
100% coverage of medical, dental, vision, and life insurance plans for employees
401k
Flexible vacation policy
ITAR Requirements
To conform to U.S. Government space technology export regulations, including the International Traffic in Arms Regulations (ITAR) you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITAR here
Hadrian Is An Equal Opportunity Employer
It is the Company's policy to provide equal employment opportunity for all applicants and employees. The Company does not unlawfully discriminate on the basis of race inclusive of traits historically associated with race (including, but not limited to, hair texture and protective hairstyles, such as braids, locks and twists), color, religion, sex (including pregnancy, childbirth, or related medical conditions), gender identity, gender expression, transgender status, national origin (including, in California, possession of a drivers license), ancestry, citizenship, age, physical or mental disability, height or weight, medical condition, family care status, military or veteran status, marital status, domestic partner status, sexual orientation, genetic information, exercise of reproductive rights, any other basis protected by local, state, or federal laws, or any combination of the above characteristics. When necessary, the Company also makes reasonable accommodations for disabled candidates and employees, including for candidates or employees who are disabled by pregnancy, childbirth, or related medical conditions.
Auto-ApplyEngineering Department Administrative Assistant
New York, NY jobs
McAllister Towing has provided superior tugboat service to New York Harbor since 1864, when Captain James McAllister, great-grandfather to current president Brian Buckley McAllister, bought his first sail lighter to carry cargo from Manhattan to Brooklyn. Today, McAllister's tugs provide a wide variety of services to the busy ports of New York and New Jersey, serving the most concentrated and affluent consumer market in the world and handling a significant part of the 16 million tons of cargo that passes through the port every year. In addition to ship docking services and general harbor assist work, New York based tugs are regularly employed in offshore towing along the entire East Coast.
McAllister is proud of its long history in New York Harbor and continues to provide its clients and customers with the highest quality service.
McAllister Towing of NY is seeking a highly motivated Engineering Department Administrative Assistant. Duties and responsibilities are outlined below:
Engineering Department Administrative Assistant:
The Engineering Department Administrative Assistant will play a critical role in supporting the day-to-day operations of the Engineering Department at McAllister Towing. This position requires exceptional organizational skills, attention to detail, and a proactive approach to administrative tasks. The successful candidate will assist with managing schedules, maintaining records, preparing reports, handling correspondence, and providing support for various projects within the Engineering Department. The role involves close collaboration with engineers, vessel crews, and other departments to ensure smooth and efficient operations.
Key Responsibilities:
Administrative Support:
Assist the Senior Fleet Engineer / Engineering Manager and other team members with scheduling meetings, appointments, and departmental activities.
Organize and maintain the department's filing system, ensuring that all technical documentation, maintenance records, and project files are up-to-date and easily accessible.
Manage correspondence related to engineering activities, including emails, phone calls, and other communications.
Document Control & Reporting:
Prepare and process engineering documents, including reports, work orders, and technical specifications.
Track and report the status of ongoing maintenance projects, vessel inspections, repairs, and any corrective actions using the Company's maintenance management system (Sinex).
Ensure that all required compliance documentation is completed accurately and submitted on time.
Inventory & Supply Management:
Assist in managing the department's inventory of tools, equipment, and materials required for vessel operations and repairs.
Coordinate with vendors and suppliers to order parts and supplies, track shipments, and ensure timely deliveries.
Project Coordination:
Support the coordination of engineering projects and vessel maintenance schedules.
Maintain project timelines and communicate status updates to stakeholders.
Track projects, material costs, and other resources for various engineering initiatives.
Vessel & Equipment Maintenance Assistance:
Assist with coordinating routine maintenance schedules for the fleet of tugboats and other vessels, ensuring compliance with industry standards and regulations.
Maintain records of inspections, repairs, and certifications for all vessels and machinery.
Other Duties as Assigned:
Provide administrative support for safety programs, training sessions, and regulatory audits.
Handle ad-hoc requests from the Engineering Department and other company departments.
Qualifications:
Education:
High school diploma or equivalent required; Associate's degree in Business Administration, Engineering, or a related field preferred.
Technical Skills:
Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.
Basic knowledge of marine engineering terminology and procedures is a plus.
Communication:
Strong verbal and written communication skills.
Ability to interact professionally with engineers, vendors, and other stakeholders.
Organizational Skills:
Exceptional attention to detail, organizational skills, and the ability to multitask and prioritize responsibilities effectively.
Problem-Solving Ability:
Ability to independently solve problems and think critically in dynamic environments.
Preferred Experience:
Sinex System Experience (Highly Preferred):
Familiarity with or experience using Sinex, or similar marine maintenance and operations software platform, is highly preferred. This will assist with tracking vessel maintenance schedules, managing work orders, and reporting.
Marine Industry Experience:
Experience working in the marine transportation industry, especially within a tugboat or vessel management environment.
Document Control & Compliance:
Previous experience handling document control and ensuring compliance with regulatory requirements (e.g., Coast Guard, ABS certifications).
Project Management Experience:
Experience supporting or assisting with the management of engineering or maintenance projects, including scheduling, tracking, and reporting.
Inventory Management:
Experience in inventory management, particularly in managing technical or engineering-related materials, parts, and supplies.
Working Conditions:
Full-time position.
Occasional/limited travel may be required to visit vessels or ports.
This role involves both office-based tasks and occasional on-site support.
Physical Requirements:
Ability to work in a marine environment (ability to board vessels may be required).
Light to moderate physical activity may be required (e.g., lifting boxes of supplies, setting up equipment).
Salary: ($24.03 - $28.84 an hour)
FLSA Status:
Non-Exempt
*This position description does not promise or imply that the functions listed are the only duties to be performed or that the position may not change or be eliminated. Employees are always expected to follow their supervisor's instructions and to perform the tasks requested by their supervisors. Equal Employment Opportunity Employer: We are an Equal Employment Opportunity (“EEO”) Employer.
It has been and will continue to be a fundamental policy of McAllister Towing not to discriminate on the basis of race, color, creed, religion, gender, gender identity, pregnancy, marital status, partnership status, domestic violence victim status, sexual orientation, age, national origin, alienage or citizenship status, veteran or military status, disability, medical condition, genetic information, caregiver status, unemployment status or any other characteristic prohibited by federal, state and/or local laws.
This policy applies to all aspects of employment, including hiring, promotion, demotion, compensation, training, working conditions, transfer, job assignments, benefits, layoff, and termination.
Auto-ApplyData Entry
Sheffield, OH jobs
The ISIR / PPAP Coordinator will ensure the smooth execution of the Initial Sample Inspection Report (ISIR) and Production Part Approval Process (PPAP) activities. They will play a critical role in maintaining quality standards by collaborating with suppliers, internal teams, and customers to facilitate the approval of new and revised parts for production.
Essential Functions
Coordinate the preparation and submission of ISIR and PPAP documents according to customer requirements and industry standards
Collaborate with suppliers to collect necessary documentation, samples, and data for ISIR and PPAP submissions
Review supplier-provided documentation to ensure completeness, accuracy and compliance with customer specifications and regulatory standards
Maintain accurate records of ISIR and PPAP documentation and conduct thorough reviews
Monitor project timelines and deadlines to ensure that ISIR and PPAP submissions are completed within agreed-upon timeframes
Education/Training Required
Associates degree in Business, Supply Chain, or related field preferred
Experience reviewing PPAP's preferred
Experience/Skills Required
Familiarity with Engineering drawings, technical specifications, and quality principles
Proficiency in quality management software and tools
Excellent organizational skills and attention to detail
Problem-solving ability
Ability to manage multiple projects and priorities simultaneously
Quality certifications (e.g., Six Sigma, ASQ) are a plus
At Endries International, our vision is to achieve uncommon results, together. We are innovators leveraging technology to deliver exceptional value to our customers. Our associates make a difference by passionately providing reliable, innovative, and efficient supply chain solutions through deeply rooted relationships. Endries International is a rapidly growing global fastener distribution company headquartered in Brillion, Wisconsin. Learn more: ***************
Endries International is an equal opportunity employer. All qualified applicants will be considered for employment without attention to his or her race, color, religion, sex, sexual orientation, age, national origin, marital status, pregnancy, veteran status or because of a disability that does not prevent the individual from performing the essential functions of his or her job, as well any other legally protected class status.
Systems Administration Intern
Auburn Hills, MI jobs
We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations.
* On-site role
* Location: Auburn Hills, MI (DP World does not offer accommodations for internships)
* Strong performance could lead to a full-time position after graduation
* 10-week program that will run from June 2026 to August 2026
KEY ACCOUNTABILITIES
* Assist with Jira system administration, including handling basic functions and requests
* Support optimization efforts within IT systems and tools
* Help troubleshoot user issues and provide technical support
* Participate in projects related to IT Service Management (ITSM)
* Document processes and contribute to system improvement initiatives
QUALIFICATIONS, EXPERIENCE AND SKILLS
* Pursuing a degree in Information Systems, Computer Science, or a related field
* Interest in IT Service Management and systems administration
* Basic familiarity with Atlassian products (Jira, Confluence) preferred
* Strong problem-solving and communication skills
* Ability to manage multiple tasks and prioritize effectively
What You Will Gain
* Hands-on experience with IT systems administration and ITSM processes
* Exposure to Jira and Atlassian products in a corporate environment
* Opportunities to develop technical and problem-solving skills
* Mentorship and guidance from experienced IT professionals
Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future.
ABOUT DP WORLD
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future.
We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
#LI-JR2 #LI-Hybrid
Systems Administration Intern
Charlotte, NC jobs
We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations.
KEY ACCOUNTABILITIES
Assist with Jira system administration, including handling basic functions and requests
Support optimization efforts within IT systems and tools
Help troubleshoot user issues and provide technical support
Participate in projects related to IT Service Management (ITSM)
Document processes and contribute to system improvement initiatives
QUALIFICATIONS, EXPERIENCE AND SKILLS
Pursuing a degree in Information Systems, Computer Science, or a related field
Interest in IT Service Management and systems administration
Basic familiarity with Atlassian products (Jira, Confluence) preferred
Strong problem-solving and communication skills
Ability to manage multiple tasks and prioritize effectively
What You Will Gain
Hands-on experience with IT systems administration and ITSM processes
Exposure to Jira and Atlassian products in a corporate environment
Opportunities to develop technical and problem-solving skills
Mentorship and guidance from experienced IT professionals
Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future.
ABOUT DP WORLD
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future.
We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
#LI-JR2 #LI-Hybrid
Auto-ApplySystems Administration Intern
Charlotte, NC jobs
We are seeking a motivated and detail-oriented Systems Administration Intern to join our IT team in Auburn Hills. This internship will provide exposure to IT Service Management and system administration tasks with a focus on the Atlassian product suite (Jira). It's an excellent opportunity for students pursuing a degree in Information Systems, Computer Science, or a related field to gain hands-on experience in IT operations.
On-site role
Location: Auburn Hills, MI (DP World does not offer accommodations for internships)
Strong performance could lead to a full-time position after graduation
10-week program that will run from June 2026 to August 2026
KEY ACCOUNTABILITIES
Assist with Jira system administration, including handling basic functions and requests
Support optimization efforts within IT systems and tools
Help troubleshoot user issues and provide technical support
Participate in projects related to IT Service Management (ITSM)
Document processes and contribute to system improvement initiatives
QUALIFICATIONS, EXPERIENCE AND SKILLS
Pursuing a degree in Information Systems, Computer Science, or a related field
Interest in IT Service Management and systems administration
Basic familiarity with Atlassian products (Jira, Confluence) preferred
Strong problem-solving and communication skills
Ability to manage multiple tasks and prioritize effectively
What You Will Gain
Hands-on experience with IT systems administration and ITSM processes
Exposure to Jira and Atlassian products in a corporate environment
Opportunities to develop technical and problem-solving skills
Mentorship and guidance from experienced IT professionals
Please note: This position does not offer sponsorship for employment visas. Applicants must be legally authorized to work in The United States without sponsorship now or in the future.
ABOUT DP WORLD
Trade is the lifeblood of the global economy, creating opportunities and improving the quality of life for people around the world. DP World exists to make the world's trade flow better, changing what's possible for the customers and communities we serve globally.
With a dedicated, diverse and professional team of more than 115,000 employees from 160 nationalities, spanning 78 countries on six continents, DP World is pushing trade further and faster towards a seamless supply chain that's fit for the future.
We're rapidly transforming and integrating our businesses -- Ports and Terminals, Marine Services, Logistics and Technology - and uniting our global infrastructure with local expertise to create stronger, more efficient end-to-end supply chain solutions that can change the way the world trades.
What's more, we're reshaping the future by investing in innovation. From intelligent delivery systems to automated warehouse stacking, we're at the cutting edge of disruptive technology, pushing the sector towards better ways to trade, minimizing disruptions from the factory floor to the customer's door.
DP World is on a mission to transcend boundaries and bridge the gap between all nations and cultures - not just in what we do but also in how we behave.
We are dedicated to creating a culture where everyone feels respected, supported, and empowered to reach their full potential. We believe that embracing inclusion and diversity, drives innovation and growth and helps us connect people, businesses, and societies. Free minds and different perspectives are changing our world, and together we can change what's possible.
WE MAKE TRADE FLOW
TO CHANGE WHAT'S POSSIBLE FOR EVERYONE.
DP World is committed to the principles of Equal Employment Opportunity (EEO). We strongly believe that employing a diverse workforce is central to our success and we make recruiting decisions based on your experience and skills. We welcome applications from all members of society irrespective of age, gender, disability, race, religion or belief.
By submitting your resume and application information, you authorize DP World to transmit and store your information in the world-wide recruitment database, and to circulate that information as necessary for the purpose of evaluating your qualifications for this or other job vacancies.
#LI-JR2 #LI-Hybrid
Auto-ApplyAdministrative Assistant / Scheduler
Uniontown, OH jobs
Job DescriptionSalary:
Homecare - Administrative Assistant/Scheduler
Business Hours: Monday - Friday, 8:00 AM to 4:30 PM
Patriot is veteran owned and family operated
Why Patriot?
Patriot At Home is a place where you can directly make an impact in your community while also thriving personally and professionally! We recognize family as the cornerstone of our company and want you to be part of a team that values your contributions and well-being.
We value our families and community:
Paid time off
Hardship Program- program to support staff during challenging times
Patriot Cares- nonprofit for community outreach
How we support you professionally:
Medical/Dental/Vision Insurance/Supplemental insurance (begins immediately upon hire)
Company 401K with 4% company matching
As a Scheduler, you will:
Answer general information questions and deliver messages
Coordinate day to day schedules for clinical staff members in addition to any PRN visits as needed
Work with the Clinical Managers to coordinate and schedule student nurse program
Assist Clinical Managers in scheduling Home Health Aide visits
All other duties assigned
As an Administrative Assistant, you will:
Answer calls, answer general information questions, speak with patients, and deliver messages
Work with the Clinical Manager for running daily or weekly reports
Monitor and order supplies
Handle all mail at this location
Being the day-to-day point of contact.
Perform other duties as required
Qualifications:
Medical Assistant preferred
Experience in a Home Healthcare setting, preferred
Must be literate and able to maintain simple records, in English
Must have a criminal background check
Job Conditions:
This is a desk position that involves sitting, standing, stooping, and walking as well as an inordinate amount of telephone communication.
This position requires minimal lifting.
One must be able to adequately hear on the telephone, with no more than an amplifier and be able to communicate both verbally and in writing, in English.
Patriot Homecare is an Equal Opportunity Employer.