Grant Manager, International Arctic Research Center
University of Alaska System
Grant Manager Job in Fairbanks, AK
Fiscal Professional 1
Hybrid, On Campus, Staff Full-time
University of Alaska Fairbanks
UAF Intl Arctic Research Center
This position is crucial in the infrastructure of the International Arctic Research Center (IARC) Business Office. This position works closely with the IARC fiscal manager, research faculty, staff and students not only within IARC, but also with collaborating institutes. This position would primarily monitor/administer restricted fund activity (pre and post-award), is responsible for creating, managing, and performing accounting, budgetary and fiscal functions; and follows established policies and procedures within the UA and IARC. Come and take part in the growth of an exciting and dynamic research team!
10Recharge Centers: Manage financial activity of assigned recharge and/or enterprise center(s). Prepare yearly recharge and/or enterprise center rate proposals (annual budget development), business plans, worksheet analyses, and reports. Work with the center's supervisor to ensure expenditures do not exceed revenue. Monitor, analyze, and interpret center activities and make recommendations; project accurate hourly rates, revenue, and expenditures to maximize revenue return. Oversee and resolve issues regarding approval of submitted rate proposals and budgets.Essential 20Grant and Contract Closeout: Maintain and monitor closeout spreadsheet, work with other fiscal managers to monitor awards at closeout to ensure everything is closed out in a timely and accurate manner. Ensure all final reports (property, PI narrative reports, subaward final documents, etc are completed and submitted) work with OGCA and Procurement departments to ensure timely and accurate submission. Ensure match obligations have been fulfilled and ensure match certification has been prepared. Work with IARC Business Office and OGCA on close-out issues including F&A recalculations, overrun write-offs. Close projects including analyses of project expenditures for PI review, work with funding agencies to facilitate corrections, and interface with UA staff members on budget and expenditure matters. Maintain confidentiality of information and records that pertain to this position.Essential 20Pre-Award: Work with the PI and the Office of Proposal Development (OPD) with accurate proposal budget preparation and review that meets UAF's OGCA Pre-Award office Policy and Procedures. Prioritize proposal submissions in order to meet multiple deadlines. Obtain approvals from the PIs and IARC management as required, and other institutes or University departments as required by UAF and the funding agencies. Monitor proposal submissions to ascertain which proposals are funded. Proactively provide feedback to IARC Researchers and Executive Officers. Meet and maintain contact with PIs and other University personnel as needed.Essential 50Post-Award Management: Responsible for fiscal management activities of new grants, contracts, and gifts as assigned including account set up, preparation of required Office of Grant and Contracts (OGCA) entries and checklist, financial management by preparing research program budgets and projections. Administer approved budgets. This will include: Analyze expenditures to ensure compliance with a variety of grants and funding parameters, including monitoring of expenditures to ensure that budget limits are met. Provide oversight and guidance for correcting inaccuracies in the fiscal accounting processes at the departmental level when research program funds are used to include preparation of correcting Journal Vouchers (JV), Budget Revisions (BR), and Labor Redistributions (LR). Work with Principal Investigators (PI) as needed. Build and maintain positive working relationships with co-workers, other employees, funding source staff, internal and external committees, and the public using principles of good customer service and excellent communications skills.
Knowledge, Skills, Abilities:
Knowledge of standard office software applications.
Knowledge of spreadsheet and database development, and query development specific to financial or budget analysis.
Knowledge of accounting theory and generally accepted accounting principles (GAAP).
Knowledge of rules and regulations associated with capital and operating budgets.
Advanced communication skills.
Ability to work with a team and build working relationships.
Ability to prioritize proposal submissions in order to meet multiple deadlines.
Knowledge/experience with grants, contracts and cooperative agreements.
Knowledge of travel and procurement.
Demonstrated ability with budget forecasting.
Required Education or Training:
Bachelor's degree in accounting, business administration or related field, or equivalent combination of training and experience is necessary to comprehend the complexities & problems of an active University research institute.
Minimum 1 year professional fiscal experience, or an equivalent combination of training and experience. Experience with procurement procedures.
Proficiency with financial operations, automated accounting system(s), word processing, creation and manipulation of spreadsheets, querying of database information, and financial reconciliations required.
Experience with Banner or equivalent financial data base system.
This is a full-time, 12-month, non-exempt staff position complete with both a competitive salary and full employee benefits package. New hires will be placed on the UA staff salary schedule, Grade 78, based on education and experience. The position starts at a minimum of $23.84 per hour (DOE).
Special Instructions to Applicants:
Please attach a resume, cover letter, and the names and contact information (email address and phone number) for three (3) professional references with your application.
The review process for applications will begin Immediately. To ensure full consideration for this position, please apply on or before
October 23, 2022 by 11:55pm
. This recruitment will remain open until filled.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
UAF COVID Requirements:
In the event that the successful candidate is located on the UAF Campus, please note the following: All new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire's start date.
-Proof of vaccination does not need to be provided to apply. If offered the position, the successful applicant will be contacted for proof of vaccination.
*Employees based on UAF's Troth Yeddha' (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.
Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance in completing this application or during any phase of the interview process, please contact UA Human Resources by phone at 907-###-####.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug-Free Workplace.
University of Alaska campuses are Tobacco-Free.
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
If you have any questions regarding this position, please contact University of Alaska HR at 907-###-####.
*To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Applicants who now or may in the future require visa sponsorship to work in the United States are not eligible.
Open until filled
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