General office clerk job description

Receives and distributes courier mail, USPS mail and in-coming packages for Horizons Mental Health Center, to the appropriate employee, department or location. Monitor supply levels and submit order requests. Assist with other office support functions and projects as assigned.

Actively participates in outstanding customer service and accepts responsibility in maintaining relationships that are equally respectful to all.
ESSENTIAL FUNCTIONS:

Inspects, receives, and distributes mail and packages for the facility at the Trade Center and other Reno County locations. Maintains accurate and timely records of packages received and distributed. Verifies and insures condition of in-coming packages and denotes damaged product. Monitor office supply levels, and submit requests for replenish stocked items. Performs basic laundry tasks on an as needed basis. Assist with other office support functions and projects as assigned. Abides by the Health Insurance Portability and Accountability privacy and security regulations regarding all aspects of Protected Health Information (PHI).



MINIMUM KNOWLEDGE AND SKILLS REQUIRED
:


Basic computer skills. Must be able to do math calculations to verify shipment counts. Demonstrated ability to communicate effectively.



PREFERRED KNOWLEDGE AND SKILLS REQUIRED:


Experience in computer programs Microsoft Word, Excel, Outlook



REQUIRED BEHAVIORAL SKILLS
:

Integrity: A personal presence which is characterized by a sense of honesty and the willingness to do the right thing. The ability to role model, inspire and motivate others to promote the philosophy, mission, vision, goals and values of Hutchinson Regional Healthcare System. Compassion: A personal presence which is characterized by a sense of caring that is reflected in a high level of empathy and customer service with all that we come in contact. Ability to manage conflict, consider other points of view, and offer alternative solutions without jeopardizing overall project direction and the ability to manage customer expectations. Accountability: Demonstrated track record of ownership of situations, projects and issues. Able to work autonomously and have a high degree of flexibility to adapt to changing projects, priorities and work volumes. Respect: Demonstrated ability to collaborate with a diverse population. Treat all internal and external customers with a positive, proactive service orientation. Excellence: Strong communication and presentation skills with a proven ability to influence and lead teams to conclusion/decision making. Proven ability to think strategically but also must be able to lead day-to-day tactical processes. Demonstrated ability to manage and provide coaching and leadership on complex projects. Must be able to lead and/or facilitate process improvement.



MINIMUM EDUCATION AND EXPERIENCE REQUIRED:


High School Diploma/GED Good driving record



PREFERRED EDUCATION AND EXPERIENCE:


N/A



REQUIRED LICENSE/REGISTRATION/CERTIFICATION:


Current valid Kansas driver's license Proof of current motor vehicle insurance coverage



PREFERRED LICENSE/REGISTRATION/CERTIFICATION


N/A



We offer competitive pay, a generous benefit package and a reason to be proud of what you do, every day.

Schedule: Monday thru Friday 8:30 a.m. to 5:00 p.m.

Compensation- $22.00 p/h

This job description is intended to describe the general requirements for the performance of this job. It is not a complete statement of duties, responsibilities, or requirements.

ESSENTIAL RESPONSIBILITIES:

• Maintains files and records
• Verifies daily cash/check deposits from drivers, reviews paperwork for accuracy
• Balances/verifies cash/check receipts from daily will-call transactions
• Processes LTL/3PL orders – reviews quotes for best efficiencies/cost
• Process Sales/AR requests and questions related to past orders
• Greets Will Call customers and processes their orders
• Processes paperwork (invoices) for Will Call customers
• Answers phone to redirect calls or take messages
• Performs bookkeeping tasks and reports to cash-apps
• Maintains / orders office supplies
• Checks customer invoices for accuracy
• Compiles financial records
• Reviews/Maintains records and pulls records ready for document destruction
• Maintains efficient invoice filing system
• From time to time Receive Purchase Orders from inbound trailers into NetSuite
• Initial PO processing from Accounts Receivable

REQUIRED QUALIFICATIONS AND SKILLS:

• High school diploma / G.E.D. or equivalent experience
• 2+ years’ experience in office setting

COMPETENCIES:

• Good communicator
• Organized and detailed oriented
• Time management
• Good judgement
• Multitasker

WORK ENVIRONMENT AND PHYSICAL DEMANDS:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions with or without reasonable accommodations.

Physical Demands:

• Vision sufficient to read standard text, a computer monitor, and other operating systems
• Independent mobility; agility and stamina to stand, sit, and walk
• Exposure to moderate to low noise levels
• Occasional twisting, stooping, bending, pushing and pulling, lifting and carrying of objects up to 65 lbs.

When you join our team, we are proud to offer competitive pay, opportunity for advancement, and a comprehensive benefits package, including, health insurance, paid time off and 401(k).

We are an Equal Opportunity Employer committed to providing a work environment that values and respects each Team Member. We are dedicated to providing a work environment free from any type of discrimination based upon race (including traits historically associated with race, including but not limited to, hair texture and protective hairstyles), color, religion, national origin, ancestry, sex, gender, sexual orientation, gender expression and identity, pregnancy, age, covered veteran and military status, marital status, disability, medical condition, genetic characteristics, political affiliation, or any other non-merit factor protected by law.

Our Newport location is currently hiring for a General Office Clerk. This position provides administrative and clerical support by ensuring back office processes are completed and records are organized.
*REPORTS TO: * Profit Center Manager
*MINIMUM QUALIFICATIONS: *
* Experience and competency with Microsoft Office Suite (Word, Excel, Outlook)
* High degree of accuracy, attention to detail and confidentiality
* Excellent analytical, problem-solving and decision-making skills
* Ability to comprehend, read, and to communicate the English language orally and in writing

*WORKING CONDITIONS: *
* This position operates in an office environment which requires sitting and working at a computer workstation for extended periods.

*OTHER COMPENSATION: *
The following additional compensation may be applicable for this position:
* Profit Sharing

*BENEFITS: *

* Insurance - Medical, Dental, Vision Care for full-time positions
* Disability Insurance
* Life Insurance
* 401(k)
* Paid Sick Leave
* Paid Holidays
* Paid Vacation

*SUPERVISORY RESPONSIBILITIES: * No
*ESSENTIAL JOB FUNCTIONS: *

* File records in the appropriate files
* Research Credit Memos
* Open mail and prepare outgoing mail
* Batch Void, No Charge/No Cost Sales Registers
* Sales Register and Cash Sale Receipt accountability
* Control office supplies
* Control record retention
* Photocopying
* Answer telephones and provide courteous, prompt and efficient service to customers
* Customer Billing
* Create Sales Registers and Cash Sale Receipts, manual or computer generated

*NOTE: * Because positions may evolve due to the needs of the business, this job description may not list all essential functions and is not designed to contain a comprehensive listing of all required activities, duties, or responsibilities. Other essential functions, duties, responsibilities, and activities may be assigned at any time; with or without notice.

*CED is an Equal Opportunity Employer - Disability | Veteran*

Job Type: Full-time

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Health insurance
* Health savings account
* Life insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Day shift
* Monday to Friday

Ability to commute/relocate:
* Newport, ME 04953: Reliably commute or planning to relocate before starting work (Required)

Experience:
* General Office: 1 year (Preferred)

Work Location: One location