Administrative Assistant jobs at Gensler - 2836 jobs

Office Coordinator Employment Type: Full-Time We are looking for a highly organized and proactive Office Coordinator to provide administrative support across multiple departments at our Norwalk location. This role is essential in ensuring smooth day-to-day operations and delivering exceptional service to internal teams. Key Responsibilities: Serve as the central point of contact for office coordination and administrative support Manage scheduling, meeting logistics, and departmental communications Assist with document preparation, data entry, and reporting Coordinate office supplies, vendor relationships, and facility needs Support cross-functional teams with special projects and events Maintain confidentiality and accuracy in handling sensitive information Qualifications: 2+ years of experience in office coordination or administrative support Strong organizational skills and attention to detail Excellent communication and interpersonal abilities Proficiency in Microsoft Office Suite and other administrative tools Ability to prioritize tasks and manage multiple deadlines in a fast-paced environment What We Offer: Competitive compensation and benefits package Collaborative work environment with opportunities for growth Onsite role with direct impact on multiple departments Compensation: $27 to $30 per hour Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria. Equal Opportunity Employer/Veterans/Disabled To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to ******************************************* The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable: • The California Fair Chance Act • Los Angeles City Fair Chance Ordinance • Los Angeles County Fair Chance Ordinance for Employers • San Francisco Fair Chance Ordinance

A dynamic real estate company is seeking an Administrative Assistant role based in Chicago, IL. This position offers a competitive salary range of $50,000-$57,000, along with a comprehensive benefits package that includes 401(k) matching, health, dental, and vision insurance, AD&D and LTD coverage, a Health Savings Account (HSA), and paid time off (PTO). Responsibilities of the Administrative Assistant: Serve as the first point of contact for the property management office by greeting visitors, responding to walk-in inquiries, and assisting tenants with service requests such as access fobs, fitness center access, and conference room reservations. Communicate with tenants, vendors, and internal teams by phone and email to research, coordinate, and resolve requests or issues in a timely and professional manner. Support the Property Manager with administrative and financial functions, including preparing and maintaining tenant lease abstracts, coordinating move-ins and move-outs, tracking maintenance and cleaning requests, assisting with tenant billing, monitoring accounts receivable and payable, coding invoices in the Avid Payables System, and assisting with annual budget preparation. Manage vendor-related activities by assisting with contract preparation, tracking expiration dates, coordinating service providers such as janitorial and landscaping vendors, reviewing Certificates of Insurance for compliance, and maintaining records in the Alliant COI portal. Support tenant relations and property operations by planning tenant appreciation events, participating in property inspections and compliance audits, distributing security and life safety plans, coordinating fire drills and training, maintaining electronic property documentation, and completing additional duties as assigned by the Property Manager. Qualifications of the Administrative Assistant: Strong understanding of customer service principles and best practices Excellent verbal and written communication skills Ability to resolve sensitive tenant and vendor matters professionally Proven problem-solving skills with the ability to propose effective solutions Ability to manage multiple priorities and meet deadlines General knowledge of budgeting, financial statements, accounts payable, and accounts receivable Proficiency in Microsoft Word, Excel, and Outlook Active Real Estate License preferred but not required B-2

Construction company in Maspeth, Queens is currently seeking an Administrative Assistant/Receptionist to join their dynamic team. In the role, you will answer phones, order office supplies, maintain common areas, assist the accounting team by inputting invoices into QuickBooks, assisting estimators with processing proposals, coordinate and schedule appointments for installations, request, update and furnish required COI's and more. This is an integral position to the company, and we are seeking an eager and hardworking administrative professional to join the team. Solid MS Office experience and QuickBooks are required and at least 2+ years of experience working in a fast-paced environment is required! The ideal candidate will have previous administrative experience in Construction. Position is commutable by bus or car. This role is onsite M-F from 9-5 pm.. A great environment and growth are offered!

from January - April, 15, 2026. At Carr, Riggs & Ingram, your career path is just that-yours. We are strong believers in the notion that your career should adapt to and integrate into your life and not the other way around. We invite you to explore our opportunities and learn how CRI can help you reinvent your career path and shape your future. We are dedicated to uniting your professional passions with your individual personal pursuits, creating an empowered workplace for everyone-from interns and admins to staff accountants and future partners. At CRI, #EverybodyCounts. Essential Functions: In addition to traditional administrative support, this individual will be responsible for functions associated with the servicing of clients through: Generation of correspondence Data entry File maintenance Other duties as requested or needed to maintain the efficient processing of documents and communications within the firm's internal operations. Qualifications: 3+ years of experience Experience in a CPA Firm environment preferred Ability to work overtime January through April and during peak seasons Proficient in Microsoft Office (Excel and Word) Well-developed interpersonal skills. Ability to get along well with diverse personalities; tactful, mature, and flexible. Ability to operate independently and self-manage projects. Ability to perform several tasks concurrently with ease and professionalism. Sound administrative skills. Well-developed management skills. Ability to establish credibility and be decisive, but able to recognize and support the Partners' preferences and priorities. Comfortable performing multifaceted projects in conjunction with normal activities. Excellent written and verbal communication skills. Applicants must be authorized to work in the U.S. without the need for employment-based visa sponsorship now or in the future. CRI will not sponsor applicants for U.S. work visa status for this position or future positions (no sponsorship is available for H-1B, L-1, TN, O-1, E-3, H-1B1, F-1, J-1, OPT, CPT or any other employment-based visa). CRI is a nationally recognized accounting and advisory firm known for its audit, tax, and business consulting expertise. The profession and our communities widely acknowledge our commitment to delivering tailored solutions to help ensure client success. We stand out through our collaborative, client-focused approach, offering personalized services backed by deep industry knowledge. Clients trust CRI as a dedicated partner who understands their unique needs and ensures support at every step. To learn more about the industries we serve, our service offerings, and our family of companies please visit us at *************** CRI offers a generous benefits package that includes 21 PTO days, 9 paid holidays, and company-paid long-term disability and life insurance. Employees also have access to Blue Cross Blue Shield medical insurance, as well as dental, vision, and short-term disability coverage. Additional benefits include parental leave, flexible spending accounts, and a 401(k) retirement plan.

Administrative Assistant will provide office administration services in a fast paced. Requirements: - Previous administrative support experience Promote safety throughout the branch. Process local accounts payables to vendors. Present a professional image to our customer through personal appearance and overall branch cleanliness Assist in all aspects of inside office sales support. * Perform other clerical support duties Correspondence to clients.Apply now!

A leading legal team is seeking a seasoned Litigation Secretary to provide high-level support in a fast-paced, paperless environment. This role is ideal for a proactive, detail-driven professional who excels at managing complex litigation tasks, anticipating attorney needs, and ensuring seamless workflow across the practice. Key Responsibilities & Requirements: * Prepare, proofread, and revise complex litigation documents, pleadings, and correspondence with exceptional accuracy * File documents with state and federal courts, including electronic court filing systems * Manage attorney calendars, including hearings, depositions, meetings, and court deadlines * Maintain organized electronic case files and assist paralegals with records management * Handle administrative tasks such as billing, expense reports, travel arrangements, and client reporting * Minimum 5 years of litigation secretary/assistant experience with strong Microsoft Office proficiency; iManage/FileSite preferred * Strong communication skills, discretion with confidential information, and the ability to work independently in a paperless workflow Please submit your resume in MS Word format for immediate and confidential consideration. All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. Job Reference: JN -012026-413051

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team! Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth. We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee's health and safety, Becker has committees - such as the Mental Health and Wellness Committee - that ensures our employee's individual health is always a priority. We provide every incoming employee with individualized training to ensure that they are experts on Becker's use of above-industry-standard software and in their role. POSITION SUMMARY: The Accounting Administrative Assistant will provide administrative and operational support to the Accounting Department under the supervision of the Director of Accounting. This role is responsible for scanning, filing, organizing, and maintaining financial and accounting records, as well as assisting with Accounts Payable (AP), Accounts Receivable (AR), and Banking functions. The ideal candidate is detail-oriented, dependable, and capable of communicating effectively both verbally and in writing while working in a fast-paced, deadline-driven professional environment. DUTIES/RESPONSIBILITIES: Assist and back-up Accounts Receivable (AR) with processing of incoming mail, including posting cash receipts, whether electronic or physical checks. Complete vendor/client registration requests for electronic payment conversion. Process and return duplicate or overpaid checks to clients. Update the barcode in Expert Image for each expense report. Scan supporting documents into Expert Image. Compile and maintain supporting documents in iManage for the department. Scan fimwide voided checks into iManage. Manage address changes, including responding to the request and inquiries. Support and back-up the AP and Banking team as follows: AP: Upload missing images to Expert AP for invoices; upload the FEDEX feed into Expert AP; assist with entering check requests and post and hold as needed. Banking: Post incoming or outgoing wire transfers. Any and all other duties as may be required of the job. REQUIRED SKILLS/ABILITIES: Experience in an office environment. Experience in an accounting environment. Detail-oriented, adapt well to change, and possess good written and verbal communication skills. EDUCATION AND EXPERIENCE: Associate Degree in Accounting Replies are given within 24 hours, so apply today for immediate consideration. Equal Employment Opportunity Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences. We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives. As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

Campus Support Coordinator | Full-Time | On-Site We're a mission-driven organization focused on training the next generation of skilled trades professionals and creating real pathways to opportunity. We're hiring a Campus Support Coordinator to be the heartbeat of our campus. This role is highly people-facing and hands-on-you'll be the first point of contact for students, staff, and partners, while keeping daily operations organized and moving smoothly. What you'll do Serve as the front-line contact in person and by phone Support day-to-day campus operations, scheduling, and administration Manage digital documents and workflows using tools like Docusign and Google Workspace Support onboarding for students and staff Assist with campus communications, flyers, emails, and outreach using Canva Jump in where needed to support a fast-moving, collaborative team What we're looking for 2+ years of administrative, operations, or support experience Experience in nonprofit, education, or workforce development strongly preferred Strong communication skills and attention to detail Comfortable working in a people-heavy, in-person environment Organized, adaptable, and service-oriented Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Administrative Assistant As an Administrative Assistant, you will perform administrative, clerical and routine billing and accounting activities for a program or facility and provides administrative support to the administrative office. Job Type: Full-time Let's Change Lives Together. Benefits & Perks: We provide a competitive and comprehensive benefits program that offers the protection, peace of mind and flexibility designed to support you - both at home and at work. Medical & Dental & Vision Insurance Flexible Spending Accounts Basic Life & Short-Term Disability Insurance 401(k) Savings Plan Life Assistance Program (LAP) Tuition Assistance Program Paid Time Off (PTO) * Paid Holidays * Paid Training Advancement Opportunities Who We Are: Abraxas Youth & Family Services is a national nonprofit human services provider dedicated to Building Better Futures for at-risk youth, adults, and families. Our diversified array of services includes alternative education, outpatient counseling, in-home services, shelter, detention, residential treatment and re-entry/transition services. Since 1973, Abraxas team members have positively impacted the lives of those we serve and the communities in which they live. Primary Duties and Responsibilities Assists team in promoting quality internal and external communications between the program, referral agencies and other external sources. Keeps records of invoices and support documents. Composes various daily, weekly, monthly and quarterly reports as assigned. Supports the Abraxas philosophy and mission and promotes the Seven Key Principles of care. Education and Experience: The following educational requirements are acceptable for this classification including: High school diploma or equivalent and five years of office related experience; OR Associate's degree and two years' experience; OR Bachelor's degree and no experience Job Competencies: Excellent grammar, communication and organization skills. Ability to compose and edit grammatically correct correspondence and reports. Comprehensive computer skills including knowledge of Microsoft Word, Excel and Power Point. Why Should You Consider Abraxas? At Abraxas, we celebrate the richness of our diverse employees and the communities we serve. We are actively committed to building a culture of awareness and belonging, as we strive to ensure we are a welcoming, inclusive, and culturally competent organization. As we work to make a difference in people's lives, we are dedicated to respect, equity, and the engagement of those we serve and our employees. As a Trauma-Informed Care Organization, we firmly believe in recovery and that our clients can lead fulfilling and meaningful lives, and we consider it an honor and a privilege to assist them in their journey. Whether you're looking to begin a rewarding career or you're a seasoned professional wanting a new challenge, we have a place for you and opportunities for development at all levels. At Abraxas, everything we do centers around people. That is why we are committed to providing you with competitive pay and comprehensive benefit options that help make your life easier and healthier, with a focus on providing choice when it comes to physical, emotional and financial wellness. Our benefit options meet you where you are in your life and set you up for success both in and outside of work. If you want to have a positive impact in the lives of others, come join us! Equal Opportunity Employer Abraxas Youth & Family Services, an affiliate of Apis Services Inc., offers a rewarding career for those passionate about making a difference in the lives of others. Abraxas is a great place to start your career whether you have a high school diploma or GED, military experience, some college, or a bachelor or advanced degree. If you are interested in counseling, juvenile justice, psychology, social work, teaching or just want to make a difference, we have a career path for you. About Company: Apis Services, Inc. (a wholly owned subsidiary of Inperium, Inc.) provides a progressive platform for delivering Shared Services to Inperium and its Constellation of affiliate companies. Allowing these entities to advance their mission and vision. By exploring geographical program expansion and focusing on quality outcome measures to create cost savings that result in reinvestment into the organizations stakeholders through capacity creation and employee compensation betterment. Apis Services, Inc. and affiliate's provide equal employment opportunities for all employees and applicants for employment in compliance with all federal and all applicable state and local laws and regulations, including nondiscrimination in hiring and employment. All employment decisions are made without regard to race, color, religion, gender, national origin, ancestry, age, sexual orientation, gender identity and expression, disability, genetic information, marital status, pregnancy/childbirth, veteran status or any other basis protected by law. This policy of non-discrimination and equal employment opportunities extends to every phase and aspect of hiring and employment. We are Hiring and We Want You on Our Team!

Administrative Assistant (Temporary Assignment, 6 months) Location: Dallas, TX Compensation & Schedule $20.00/hour Monday Friday, 8:00 AM 5:00 PM W 2 Temporary Assignment ROLE IMPACT This position supports critical operational functions to ensure smo Administrative Assistant, Administrative, Assistant, Microsoft, Staffing, Support

Under general supervision, the Administrative Assistant II uses advanced skills gained through training and experience to provide administrative support to a senior-level manager within an assigned functional area. Follows established procedures to h Administrative Assistant, Administrative, Manager, Assistant

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others. Administrative Assistant Responsibilities: Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies. Providing real-time scheduling support by booking appointments and preventing conflicts. Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations. Screening phone calls and routing callers to the appropriate party. Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research. Greet and assist visitors. Maintain polite and professional communication via phone, e-mail, and mail. Anticipate the needs of others in order to ensure their seamless and positive experience. Administrative Assistant Requirements: Associate's Degree in a related field. Prior administrative experience. Excellent computer skills, especially typing. Attention to detail. Multilingual may be preferred or required. Desire to be proactive and create a positive experience for others. The Company is proud to be an Equal Opportunity Employer. We believe in people, and we are committed to working with people of all backgrounds and connecting them with clients and companies who share our goals of diversity and inclusiveness. All qualified applicants will receive consideration for employment without regard to race, religion, ancestry, color, national origin, age, gender identity or expression, genetic information, marital status, medical condition, disability, protected veteran status, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable federal, state, or local laws. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Serves as receptionist for the program to receive phone calls, clients, and visitors. Will prepare intake packets for prospective clients, collect client co-pays, enter data into billing software program, schedule psychiatrist appointments and hospital discharges, maintain office supplies and machines, maintain data such as admission and terminations and other reports. The Administrative Assistant will also complete med and other record requests, assist in processing progress notes, for clients' records, and assist in pulling needed charts files and other paperwork as needed. Will be required to assist supervisors, therapists, and doctors and is responsible for keeping track of closed charts, logging them and sending them offsite. Job Responsibilities: • Provides secretarial services involving routine skills such as word processing (proficiency in the use of Word- perfect), filing, record keeping, prepare draft responses for routine correspondence, operate telephone system, receive and greet visitors/clients, and receive, sort, and distribute mail/packages. • Responsible for accurately compiling and maintaining data: preparing statistical reports; generating and coordinating regular reports, rosters, summaries, and activities. • Perform secretarial duties for other staff as directed. • Operate various types of office machines (eg calculate, FAX, etc) including general maintenance, ordering new supplies, etc. • Responsible for securing postage, daily posting of letters and/or packages, and inter-agency mailing. • Prepare Payroll worksheets, purchase orders, check requests. • Takes minutes at policy council meetings, and at other meetings as assigned. • Willingly cooperates with other staff in assuring the smooth operation of OPC. What we provide: • 4 weeks paid vacation annually. • 13 paid holidays. • 4 personal days. • 1 sick day per month, accruable to 150 days. • Fully paid individual LTD and life insurance. • Eligible for participation in agency medical and dental plan both individual and family, with small employee contribution. • New longevity incentives. • Opportunities to make a difference in the lives of children and families in need. • Collaboration with a team of dedicated professionals in a supportive and dynamic environment. • Room for growth and advancement within the organization. Requirements You must have: • High School Diploma. • Proficient in Microsoft Word, Excel and Power Point. You should have: • Office Experience preferred. • Strong written and verbal communication, customer service, leadership and management skills. Salary Description $37,455-$40,840/year

Administrative Assistant Location Dallas, TX | Onsite Compensation & Schedule $19/hour Monday Friday, hours vary; must be flexible W 2, long-term temporary Start Date: ASAP ROLE IMPACT This position supports Dallas Water Utilities by providing admini Administrative Assistant, Administrative, Microsoft, Assistant, Food Service, Hospitality, Staffing

Airswift is looking for an Administrative Assistant to support a major client in Houston, TX on a 1-year assignment Schedule: 9/80; Monday-Friday, 7:30 am - 4:30 pm, fully on site Requirements: Minimum 3 years of receptionist or administrative experience. Strong organizational and multitasking skills. Excellent verbal and written communication. Proficiency in Microsoft Office Suite and visitor management systems. Ability to maintain confidentiality and handle sensitive information. Professional demeanor and polished appearance. Behavioral Competencies Customer service orientation. Ability to prioritize requests and work under pressure. Flexibility to support multiple executives and adapt to changing priorities. Responsibilities: Manage conference room bookings and floor activities Control access to the secured floor and oversee the visitor system Maintain executive areas, including the refrigerator and conference rooms Handle mailings and entry of floor maintenance requests Maintain Level 49 floor plan Provide support to 49th-floor assistants as needed, with priority given to relief coverage for the Upstream President and DM&C President desks. Manage the 49th floor distribution list Assist with high-level events and meetings on the 49th floor, including catering Other misc. tasks Emergency Preparedness: Familiarity with building safety protocols and ability to assist during drills or incidents. Technology Support: Basic troubleshooting for conference room AV equipment. Vendor Coordination: Liaise with catering and maintenance vendors for events and repairs #LI-SG2

Our client, a major Oil and gas company, is looking for an Administrative Assistant to work on a long term contract in Spring, TX Main Functions Provides administrative support to a department or individual. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetings and conferences, obtaining supplies and/or sorting/distributing mail. May work on special projects to include recording, compiling, retrieving, reporting and analyzing information. Must be able to multi-task and prioritize. Strong communication skills and organizational skills are required. Proficiency with MS Office required. Works with moderate work direction, and can identify issues/problems but may need assistance in resolving. This position would typically include senior Administrative Assistant who is able to manage, train and mentor other office staff, lead projects, handle confidential and sensitive data. Nature of the job is generally creating rather than maintaining and developing rather than monitoring. Provide administrative support to Americas Well Servicing team including organizational logistics (org chart management & communication), leadership expense administration, project assistance, meeting prep including presentation creation (advanced Excel & Power Point) and ad hoc responsibilities as assigned. Skills And Qualifications Excellent verbal and written communication skills, MS Office (Word, Excel and PowerPoint) and email systems, strong administrative coordination abilities, customer service experience #LI-MN2

Our client is a global company with their headquarters in the Memphis area. The Human Resources department is adding an Administrative Assistant to support the team from 7:30 - 4:30 Monday - Friday in the Collierville location. This position provides Administrative, Administrative Assistant, Assistant, Support, Staffing, Management, Senior

Calendar Management: - Efficiently manage the CEO's calendar, scheduling appointments, meetings, and events. - Prioritize and coordinate internal and external commitments to optimize the CEO's time. Deadline Management: - Monitor and track project deadlines and deliverables to ensure timely completion. - Proactively identify potential scheduling conflicts and propose solutions. Accounts Payable (AP) and Accounts Receivable (AR): - Handle light AP and AR duties, including processing invoices and managing vendor relationships. - Assist in tracking payments and receipts to maintain accurate financial records. Client Interaction: - Act as a point of contact for our 20 large clients, ensuring a professional and positive experience. - Coordinate client meetings and communications as needed. Task Management: - Assist the CEO in staying on task by prioritizing and organizing daily responsibilities. - Anticipate needs and address them promptly to enhance the CEO's efficiency. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: *********************************************************************************** The pay transparency policy is available here: ******************************************************************************************** For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. ********************************************** Contents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Step into a dynamic role where creativity meets coordination join a top-performing real estate team as the Administrative Marketing Coordinator and drive executive success, stunning brand visuals, and high-impact marketing campaigns that shape client Administrative Assistant, Administrative, Marketing Coordinator, Microsoft, Graphic Design, Assistant, Business Services, Staffing