Administrative Specialist jobs at Georgia State University

Administrative Coordinator (Temp) Office of Academic Assistance Robinson College of Business Georgia State University Georgia State University's J. Mack Robinson College of Business is the sixth largest business school in the country with an enrollment of approximately 8,000 students. Our undergraduate and part-time MBA programs for working professionals are ranked among the best by U.S. News & World Report, and our Executive MBA is ranked among the world's best by CEO Magazine. Georgia State University is located in the heart of Atlanta and has strong ties with Atlanta's business leaders, many of whom are alumni of J. Mack Robinson College of Business. The Office of Academic Assistance at Georgia State University is seeking to hire an Administrative Coordinator (Temp). WHAT MAKES GSU A GREAT PLACE? A knowledge-sharing organization that works collaboratively with diverse partners. Professional development opportunity and mentorship. A rapidly growing center within an academic setting. WHAT WILL YOU DO: The Administrative Coordinator (Temp) will provide front desk support to the Office of Academic Assistance. DUTIES AND RESPONSIBILITIES INCLUDE: Greet and welcome visitors, students, faculty, and staff; help them with directions, check-in, or refer them to appropriate staff. Answer, screen, and direct telephone calls; manage the office's front desk email account and general correspondence. Manage the appointment system (e.g., scheduling, cancellations, follow-ups) for academic advisors, including in-person and virtual appointments. Monitor walk-in traffic; assist students who come without appointments with basic inquiries or route them as needed. Ensure that student check-in process is smooth for advisement appointments; verify student information and maintain confidentiality. Maintain front desk area\: keep it clean, organized, stocked with necessary materials (forms, brochures, supplies). Process incoming and outgoing mail/package deliveries; distribute internal mail; handle document scanning, copying, filing. Provide students with information about university policies, deadlines, and resources (e.g., registration, graduation, financial aid, tutoring, etc.). Coordinate meeting room reservations and space scheduling for academic workshops, advising sessions, or special events. Help with the preparation of reports, brochures, presentations or materials for the OAA. Order and manage office supplies; maintain inventory. Perform miscellaneous administrative and clerical tasks as needed (data entry, updating databases, maintaining logs). Performs other duties assigned. Disclaimer\: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee's direct supervisor. To be fully considered for this position, all candidates at the time of submission must provide the following documents: A complete and accurate GSU application Resume Minimum Requirements: Bachelor's degree and two years of related experience; or a combination of education and related experience. Preferred Requirements: 1-2 years of experience in a customer-facing administrative or front desk role (preferably in higher education). Strong skills with Microsoft Office (Word, Excel, Outlook) and comfort with learning appointment scheduling / student information systems. Excellent verbal and written communication skills. Strong interpersonal skills. Ability to work with a diverse student population. Good organizational skills, attention to detail; ability to multitask and prioritize.

About Us Georgia College & State University (GCSU) is the state's designated public liberal arts university, where students learn the essential skills to compete in a fast-paced and technology-driven global society. The university prepares students for successful careers, leadership in communities, problem solving and life-long learning through personalized attention in a residential setting with opportunities for a variety of transformational experiences through its award-winning, high-impact practices. One of only three selective universities within the University System of Georgia and a top 10 ranked public university in the Southeast, GCSU offers undergraduate degrees in more than 40 majors, more than 30 graduate programs, doctorates in education and nursing, professional certificates, and continuing education programs. As a member of the prestigious Council of Public Liberal Arts Colleges (COPLAC), GCSU is committed to fostering a liberal arts environment that values academic preeminence, interdisciplinary inquiry and an inclusive learning community. GCSU enjoys a strong reputation for academic excellence and nationally ranked programs according to US News & World Report, The Princeton Review and Colleges of Distinction - among other ranking sources. Georgia College & State University takes great pride in combining the educational experience of a private liberal arts college with the affordability of a public university. Faculty and staff are dedicated to student engagement and experiential learning through high-impact practices such as internships, service- and community-based learning, leadership development, study abroad opportunities, mentored undergraduate research and a capstone project that fosters intellectual curiosity, reasoned inquiry and critical thinking. The university's beautiful and historic campus is located downtown in Milledgeville, Georgia, a charming, diverse college town of approximately 19,000 residents in Central Georgia, and only 90 miles southeast of Atlanta. Milledgeville is also the home of noted American author and alumna, Flannery O'Connor, '45, and the college community enjoys many exciting literary arts programs at O'Connor's former home, Andalusia, a National Historic Landmark owned by the university. Milledgeville is located on the banks of beautiful Lake Sinclair and Lake Oconee, allowing faculty, staff and students to take full advantage of the environmental and recreational benefits of being part of a lake community. For cultural, educational and leisure opportunities beyond Milledgeville - Macon and Atlanta are located within easy driving distances. Georgia College & State University is dedicated to protecting academic freedom in addition to supporting freedom of expression as outlined in the University System of Georgia's Freedom of Expression and Academic Freedom policy and its Ethics Code of Conduct. For more information, visit us online at gcsu.edu. Job Summary This position involves performing delegated administrative duties in an office environment, with primary responsibilities centered on complex administrative functions and secondary public relations duties. The role requires independent execution of responsible work that may include supervising a small team in general office operations. The position is designed to relieve administrative burdens through autonomous handling of routine matters, with discretion to escalate issues to administrative leadership when appropriate. Assignments are typically objective-driven, allowing the employee to develop work procedures independently. Performance is evaluated based on overall effectiveness in accomplishing assigned functions and departmental objectives. Responsibilities Customer Service - 20% Direct students to appropriate personnel and resources based on their needs Provide comprehensive program information to students and visitors Respond to general inquiries via the department's main telephone line. Serve as point of contact for program inquiries from prospective graduate students. Support the department chair in ensuring office accessibility and staff availability during standard business hours Primary Administrative Support - 50% Manage class schedule entry each semester using information provided by program coordinators and department chair Monitor and report class enrollment data to the department chair Collect and maintain data on student progress and student completion for assessment and accreditation reports. Maintain accurate records for fiscal and academic reporting purposes Oversee operating budgets and prepare budget reports for departmental leadership. Assist with the accreditation process as appropriate, including coordination of accreditation site visits. (MPA Program) Additional Administrative Support - 25% Procure office supplies and coordinate with vendors for facility maintenance needs Provide logistical support to faculty for student and community events Facilitate arrangements for visiting scholars and guest faculty Coordinate with graduate program coordinators and graduate admissions on recruiting and marketing campaigns. Develop and maintain web and social media content, newsletters, program information handouts, and related materials. Other - 5% Attend Program, Department, and Chair-Coordinator meetings as required Participate in ongoing professional development activities Perform other duties as assigned to support departmental operations Required Qualifications Educational Requirements High school diploma or equivalent Other Required Qualifications OR an equivalent combination of education, training, and/or experience Required Experience One to three years of related administrative experience OR an equivalent combination of education, training, and experience Preferred Qualifications Preferred Educational Qualifications Associate's degree At least three years of relevant administrative experience Required Documents to Attach * List of References USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Georgia College & State University (GCSU) is committed to the fundamental principle of equal opportunity and equal treatment for every prospective and current employee. No person shall, on the grounds of race, color, sex (including pregnancy, sexual orientation, and gender identity), religion, national origin, age, disability, veteran status, or genetic information, be excluded from employment or participation in, be denied the benefits of, or otherwise be subjected to discrimination, under any program or activity conducted by GCSU. Georgia College & State University is a national award-winning institution in areas of student success and achievement. It strives to achieve excellence in the composition of its community, educational programs, university policies, research and scholarship, campus life, employment practices, extracurricular activities, and community outreach. It is a priority of the university to be a welcoming and inclusive environment so that its campus culture will enhance the ability of its community members to succeed in their endeavors, to be respected as individuals, and to feel a sense of belonging. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is not considered a position of trust. This position does not require a purchasing card (P-Card). This position will not travel This position does not require security clearance. Background Check * Criminal Background Check

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center's many programs and activities are available at The Carter Center. SUMMARY: The temporary Administrative Assistant provides daily office support in the stewardship and cultivation of donors and prospects. The Administrative Assistant will perform routine office duties, including maintaining files, answering phones, arranging travel, and coordinating schedules/calendars. May perform special assignments with supervisory assistance. The position supports the work of the Principal Gifts International (75%) and the Planned Giving (25%) Development teams. The temporary Administrative Assistant position reports to the Senior Associate Director, Lead for Principal Gifts International and the Associate Director of Planned Giving. The need is for 3-months with typical work hours being from 8am - 5pm with a one-hour meal period. KEY RESPONSIBILITIES: * Ensures office operations follow Emory and Carter Center policies. * Manages calendars, prepares leaders for daily activities, and prioritizes meeting requests. * Reviews and triages incoming correspondence; drafts and handles routine responses. * Prepares, edits, and proofreads correspondence, reports, proposals, charts, and presentations, ensuring accuracy and policy compliance. * Coordinates Gift Officer travel-including flights, lodging, transportation, expenses, and trip files-and assists with reimbursements as needed. * Contacts donors and prospects related to travel and meetings. * Enters and updates donor data in Raiser's Edge and other databases; codes actions appropriately and maintains accurate records. * Organizes and maintains donor/prospect files and supports coordination with Donor Services. * Completes forms, grant applications, and program-related documents as needed. * Schedules meetings and special events, manages logistics, and prepares materials. * Processes invoices, maintains records, monitors account status, and recommends cost-effective solutions; may assist with budgets, grants, and expense reports. * Maintains databases, spreadsheets, and filing systems; analyzes data and generates reports. * Oversees ordering and maintenance of office supplies. * Assists with coordinating donor tours. * Performs other related duties as assigned. MINIMUM QUALIFICATIONS: * Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. * Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. * Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). PREFERRED QUALIFICATIONS: * Previous experience with various personal computer software applications, in particular, a good working knowledge of the Raiser's Edge software, Excel, Word, and PowerPoint. * Experience in assisting with organizing meetings and events helpful. * Positions within this classification may require the ability to type of keyboard 50 accurate words per minute. * Previous experience in a nonprofit and/or fundraising office is a plus. * Ability to work in fast-paced, high profile environment. * Experience in supporting multiple principles. * Familiarity with Raiser's Edge software and experience in travel coordination is preferred. * Excellent interpersonal skills and ability to interact with a large and diverse group of people. * Good writing and editing abilities, attention to detail and computer skills. NOTE: This role must be able to commute to The Carter Center on a weekly schedule based upon business needs. All non-exempt employees must reside within the state of Georgia. The Carter Center reserves the right to change remote work status, if approved for the role, with notice to employee. Applicants must be currently authorized to work in the United States for any employer. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: * Provides administrative support for one or more of the following: general management, a research environment or a specific program. * Ensures office activities comply with Emory policies and procedures. * Responds to incoming telephone calls. * Maintains calendars and prioritizes meeting requests for management. * Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. * May complete forms, grant applications, and/or correspondence associated with programs. * Prepares charts and graphs for reports and presentations. * Creates and edits scientific, programmatic or other reports associated with department's primary business. * Schedules meetings and handles logistics for meetings and special events. * Prepares materials for meetings and special events. * Initiates, processes, and maintains records and invoices. * Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. * May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. * Plans and coordinates travel arrangements. * Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. * Establishes and organizes files and documents. * Oversees ordering and maintenance of office supplies. * May supervise or direct the work of support staff and/or students. * Performs related responsibilities as required. MINIMUM QUALIFICATIONS: * Bachelors degree or equivalency of a high school diploma and five years of administrative experience. * Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel. * Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others). PREFERRED QUALIFICATIONS: * Experience with processing H-1B and J-1 Visas. NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University location as needed. All biweekly employees must reside within the State of Georgia. Emory reserves the right to change this status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description Administrative Assistants provide administrative support for one or more of the following: general management, a research environment or a specific program. KEY RESPONSIBILITIES: * Ensures office activities comply with Emory policies and procedures. * Responds to incoming telephone calls. * Maintains calendars and prioritizes meeting requests for management. * Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses. * May complete forms, grant applications, and/or correspondence associated with programs. * Prepares charts and graphs for reports and presentations. * Creates and edits scientific, programmatic or other reports associated with department's primary business. * Schedules meetings and handles logistics for meetings and special events. * Prepares materials for meetings and special events. Initiates, processes, and maintains records and invoices. * Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures. * May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements. * Plans and coordinates travel arrangements. * Maintains databases and spreadsheets; may also analyze data and design/generate associated reports. Establishes and organizes filing systems. * Oversees ordering and maintenance of office supplies. * May supervise or direct the work of support staff and/or students. * Performs related responsibilities as required. MINIMUM QUALIFICATIONS: * Bachelor's degree or the combination of a high school diploma (or equivalency) and five years of administrative support or secretarial experience. * Proficiency with Microsoft Office including PowerPoint, Outlook and Excel. * Experience with collaboration tools (OneDrive, Zoom, Teams, and/or others). NOTE: This role will be granted the opportunity to work from home regularly but must be able to commute to Emory University on a flexible weekly schedule based upon business needs. Schedule is based on agreed upon guidelines of department. This role requires residency in the state of GA. Emory reserves the right to change remote work status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

About Us Are you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU! Location Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060. Job Summary Provides additional support to Supplemental Instruction (SI) Program during key times of high volume and demand. Assists with preparation for training sessions, including deliverable creation and resource management. Additionally, assists with execution of SI sessions, including program oversight and troubleshooting. Offers administrative and technical support for the Supplemental Instruction and Learning Assistants office as needed. Responsibilities KEY RESPONSIBILITIES: 1. Assists with the preparation process for office programs, including creating deliverables (such as participant nametags) and managing resources (such as technology, tablecloths, etc.) 2. Serves as an office representative at programs, providing excellent customer service to program participants, overseeing program activities, and troubleshooting issues that arise 3. Supports the student staff team as needed, including conducting feedback collection interviews with student staff members 4. Plans, coordinates, reviews, and generates reports for assessment efforts, as directed by the office 5. Develops and shares presentations on behalf of the office to internal and external clients 6. Supports related program planning meetings and student staff trainings 7. Liaison with internal and external clients supporting office programs 8. Accesses and updates program participant information, including protected student data, to assist students with signing up and participating in programs Required Qualifications Educational Requirements Bachelor's degree from an accredited institution of higher education in related field Required Experience On-the-job training provided Preferred Qualifications Preferred Experience Previous or current Supplemental Instruction-related experience in a higher education Knowledge, Skills, & Abilities ABILITIES Able to devise, develop, collect and analyze data and reports Able to make administrative and/or procedural decisions and judgments Able to handle multiple tasks or projects at one time meeting assigned deadlines KNOWLEDGE Demonstrated experience with Supplemental Instruction and similar higher education programs SKILLS Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite) Strong attention to detail and follow up skills Strong customer service skills and phone and e-mail etiquette USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at ************************************************************************** Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at ************************************************ Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, ****************. Other Information This is not a supervisory position. This position does not have any financial responsibilities. This position will not be required to drive. This role is considered a position of trust. This position does not require a purchasing card (P-Card). This position may travel 1% - 24% of the time. Background Check * Standard Enhanced + Education Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility. All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials. *****************************************************************************************

Information Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent The Department of Food Science and Technology is a multi-disciplinary department supporting research, teaching, and Extension programs on the Athens and Griffin campuses. This position serves as the assistant to the Department Head (DH) and is responsible for supporting day-to-day administration of the department. This role is critical to provide consistent support to the Head of the Department as well as to other faculty, staff, and students. This position will: * Handle all the departmental correspondence to upper administration, food industry, and alumni. * Manage the main office, handle course loading and process overrides, curriculum/CAPA, course evaluations, and personnel record keeping. * Provide support for faculty correspondence, event scheduling, and communication with internal and external stakeholders. * Provide administrative assistance with faculty appointments, graduate faculty appointments and re-appointments, promotion/tenure, 3rd year reviews, post-tenure reviews, and scheduling of faculty interviews. Knowledge, Skills, Abilities and/or Competencies * Detailed knowledge of how the University of Georgia operates including policies and procedures of the College and department. * Ability to effectively communicate with departmental faculty, staff, and students. * Thorough knowledge of administrative management practices and principles. * Thorough knowledge of budgetary policies and procedures. * Understanding of and ability to process information using various university procedures. Physical Demands Sit at a computer for long periods. Lift 20 lbs. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Human Resources and Departmental Operations * Submits position requests, posting requests, and hiring proposals for Staff, Graduate Research Assistants, Postdocs, and Temporary positions for the department, including related Critical Hire and Request to Fill/Hire forms as needed. * Assists Faculty, Staff, Graduate Research Assistants, Postdocs, and Temporary positions with Onboarding. * Serves as Postdoctoral Research Liaison. Initiates communication with departmental faculty, staff, and students at the two campuses-Athens and Griffin, as well as the affiliated University Centers. * Coordinates with the FST Business Manager to ensure accurate summer pay, MFT compensations for Academic Year faculty. * Assigns departmental keys, oversees mailbox assignments, receives mail and packages, prepares work orders through Facilities Management for offices, labs, and classrooms, and provides copying services as needed. Percentage of time 40 Duties/Responsibilities Assists with the Department's Faculty Affairs * Coordinates logistics of new hires and retirements (e.g. processes actions in UGAJobs; tracks faculty votes. ensures offices and facilities are cleaned out) including regular, emeritus, adjunct, courtesy, and visiting faculty. * Processes graduate faculty appointments/reappointments, provides administrative support to search and screen committees, assists new faculty with organizational onboarding. * Tracks committee assignments. * Tracks mentoring committees. * Supports the Promotion and Tenure (P&T) and Post-tenure Review Processes (tracks timing, uploads and ensures accuracy of dossiers, maintains documentation, etc.). * Leads Visa/H-IB and Permanent Residency processes. * Responsible for schedule and event planning for faculty meetings (on each campus, statewide, and online). * Schedules annual faculty and staff reviews by HOD and organizes documentation. * Assists Department Head with HATCH project assignments and reporting. * Supports and ensures timely annual faculty contract processes including letters of renewal/non-renewal and electronic contract development. Percentage of time 30 Duties/Responsibilities Prepares and Distributes Correspondence * Acts as a departmental liaison to the college and university as needed. * Takes and distributes meeting notes. * Facilitates response to FST Department Email for Department Head as needed. Responds to nonelectronic mail as necessary. * Disseminates accurate and timely information to faculty, staff, and students regarding the department, College, and University-wide issues. Percentage of time 20 Duties/Responsibilities Additional related duties as assigned. (Assists with committees like the J.G. Woodroof Lecture.) Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Jessica Bonds Recruitment Contact Email **************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience This position serves the Administrative Supervisor and the Director of the Center for Computational Chemistry. It provides general administrative support for three research groups by submitting purchasing and reimbursement requests and helping coordinate special lectures. This position will also provide support for Scientific journal Editor/Reviewers/Authors. Knowledge, Skills, Abilities and/or Competencies Familiarity with Word, Excel, Powerpoint. Organized. Comfortable driving large SUV. Physical Demands Some driving and medium-level lifting. Is driving a responsibility of this position? Yes Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities High level of support to Director in day to day operations of center. May include preparation of Travel Authorities, Expense Reports, and Purchase orders; Annual reports, Grant reports, etc. Off-campus errands, filing/keeping of records, maintaining CV, biographical and academic records for Director, editing presentations, coordinating letters of recommendation. Maintains inventory of office supplies. Submits reports to Director. Creates UGAMart requisitions. Percentage of time 50 Duties/Responsibilities Main admin for Director's scientific journal accounts. PCCP Journal Editorial Administrator. Daily preparation of new manuscripts/materials for review. Making decisions on behalf of Editor, including accepting/rejecting manuscripts. Corresponding with authors, referees and other PCCP Administrators. Assistant to Director for Scientific Journal Reviewer accounts. Submitting reviews on behalf of Director, as well as manuscripts for publication, provides submission assistance to CCQC research staff and graduate students. Maintaining records of center manuscripts: in progress, submitted, in review, and accepted. Percentage of time 25 Duties/Responsibilities High level of back up and aid in coordinating events and center visits. Aids in coordinating seminars, receptions, dinners. May include working events after hours. Initiating/submitting reimbursements in OneSource, UGARF and UGAF systems. Booking hotels, misc. travel and creating itineraries for visitors; maintaining inventory of event supplies. Purchasing event supplies. Percentage of time 20 Duties/Responsibilities General office maintenance. Assisting students and visitors. This may include answering the phone, updating the center website, running errands, copying, faxing, shredding, etc. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Dr. Henry Schaefer Recruitment Contact Email *********** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Payroll Technician II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience The Administrative Specialist at the Georgia Center for Continuing Education & Hotel supports both human resources and finance functions. This position is primarily responsible for all payroll functions and managing all transactions in UGA's payroll management system. They also assist with accounts payable and financial reporting duties. This role manages a wide variety of transactional activities to ensure the timely and accurate completion of many key business operations within the Georgia Center. Knowledge, Skills, Abilities and/or Competencies * Strong Excel skills. * Critical thinking skills and effective problem-solving skills. * Ability to work in a team environment. * Ability to manage multiple responsibilities. * Excellent work standards exhibiting accuracy and timeliness. * Strong customer service skills. * Strong interpersonal communication skills. * Provide confidentiality and security related to sensitive information. * Ability to learn new software. * Ability to manage time, meet deadlines, and adapt to on-going changes within human resources area. * Basic accounting skills and principles. * Basic understanding of UGA policies and procedures. * Ability to pass background check to serve as P-Card Cardholder. Physical Demands Sit for long hours and work in front of computer. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Payroll * Manage payroll for seasonal employees in Continuing Education. * Monitor daily position and payroll exceptions. Notify managers and employees of discrepancies. * Run and review payroll reports and supervisory reports to ensure accuracy. * Manage all automatic meal deductions. * Remind staff of payroll deadlines and ensure accurate timesheets. * Submit Georgia Defined Contribution Plan (GDCP) terminations for temporary employees. * Submit tuition waivers and create application links for graduate assistant postings. * Manage payroll paid from suspense accounts. * Notify supervisors of payroll deadlines (including early cut-offs, inclement weather, holidays, etc.) * Process Food & Beverage daily tips and ensure accurate reporting. * Provide monthly overtime reports to leadership. Percentage of time 30 Duties/Responsibilities OneUSG Connect * Submit and manage all human resources transactions in OneUSG Connect, including ad hoc salary changes, position funding requests, time and absence approver updates, and employee terminations. * Maintain and track activities for leadership reporting. * Manage the reclassification of all Georgia Center Student Staff twice a year (student-to-temp and temp-to-student reclassifications in May and August). Percentage of time 25 Duties/Responsibilities Finance & Procurement * Act as P-Card Cardholder for Finance & HR purchasing needs and maintain all proper documentation. * Review and approve payment requests for all Georgia Center invoices. * Serve as UGAmart initiator for all carts, invoices, and receipts. * Distribute monthly reports including the Open Purchase Order Report and telephone bills. Percentage of time 25 Duties/Responsibilities Administration * Respond to inquiries sent to departmental HR email and provide timely support. * Serve as a point of contact for employees regarding payroll, benefits, and HR processes. * Attend monthly divisional meetings and OneSource status calls. * Participate in annual UGA trainings and Journeys Assessment Evaluations. Percentage of time 15 Duties/Responsibilities Other duties as assigned to support the Assistant Director of Finance & Human Resources and the Georgia Center for Continuing Education & Hotel. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Leta Salazar Recruitment Contact Email ******************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). * * How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel? * UGA Jobs * Georgia Center Employment Page * Georgia Center Talent Recruitment Brochure * Insidehighered.com * Indeed * hCareers * LinkedIn * Facebook * Department of Labor * Goodwill * From a current UGA employee * Other Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience This is the lead administrative support position for the Southwest District of UGA Cooperative Extension. It performs administrative and support duties with wide latitude for exercising discretion and judgement. It serves as office manager and frequently interprets written policies and procedures and explains them to others. It often deals with highly confidential issues and uses discretion effectively. Knowledge, Skills, Abilities and/or Competencies Working knowledge of office practices, procedure Ability to use discretion with confidential information Independent judgement and work under extremely limited supervision Supervisory skills Excellent organizational and analytical skills Physical Demands Light lifting. Driving. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Performs administrative and support duties with wide latitude for exercising discretion and judgement. Employee hiring and termination process, employee contracts, serious incidents reports, promotion process, annual performance reviews on all employees, keeping all matters confidential. Percentage of time 50 Duties/Responsibilities Assists administrators with programs often using full educational program knowledge. Percentage of time 25 Duties/Responsibilities Create and maintains databases. Writes, edits, & coordinates reports and other related duties as assigned by District Extension Director. Percentage of time 25 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Andrea Scarrow Recruitment Contact Email **************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Discover Your Career at Emory University Emory University is a leading research university that fosters excellence and attracts world-class talent to innovate today and prepare leaders for the future. We welcome candidates who can contribute to the excellence of our academic community. Description The Emory Addiction Center in the Department of Psychiatry and Behavioral Sciences seeks a Research Administrative Coordinator to play a critical role in driving evidence-based research and clinical outcomes. This individual will be instrumental in supporting a variety of research projects and initiatives critical to the Center's mission, which combines proven treatment methods with research and education to identify and treat addiction. The coordinator will help drive the center's efforts to translate research findings into clinical practice, ultimately strengthening the quality of substance use disorder treatment. KEY RESPONSIBILITIES: * Assists in coordinating routine activities associated with a research project to include data maintenance, grant expenditure adherence, project evaluation, meeting scheduling, research subject interfacing, light clerical duties and control of equipment and supplies. * May review literature for related research developments and techniques, compile findings and generate reports. * May serve as project liaison to other departments, outside organizations, government agencies and product representatives. * May supervise other staff. * Performs related responsibilities as required. MINIMUM QUALIFICATIONS: * Bachelor's degree in a science discipline, business management, or related field OR equivalent combination of experience, education, and training. Note: An approved CAS Exception is required for anyone who is charged to a federal grant or contract under this job code. NOTE: Position tasks are required to be performed in-person at an Emory University location; working remote is not an option. Emory reserves the right to change this status with notice to employee. Additional Details Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran's Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: ************ (V) | ************ (TDD). Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call ************ (Voice) | ************ (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Preferred Qualifications * Prior administrative experience at UGA or another USG institution preferred * Working knowledge of UGA and USG policies and procedures, particularly related to purchasing, reimbursements, travel authorizations, invoice processing etc., preferred. * Experience with MS Outlook (scheduling meetings and calendar invitations) * Experience with MS Excel (data entry and data reports) Position Summary This Administrative Associate position reports directly to the School Chair of Environmental, Civil, Agricultural and Mechanical Engineering (ECAM) in UGA's College of Engineering. This position will serve as one of the primary administrative contacts for the school and will serve as the primary administrative contact for the Georgia Network for Electric Mobility (GNEM). This Administrative Associate position will support ECAM and GNEM via: * Support the School Chair and ECAM with general office duties, correspondences, special projects and GNEM activities. * Serve as the Admin Lead for staffing and for GNEM, including but not limited to, assisting the Engineering HR office with information needed for ECAM immigration requests and advertising faculty and staff positions externally on platforms to ensure a successful recruitment strategy. * Process basic financial transactions. Responsible for maintaining compliance for issued P-Card and for department P-Card submissions/payments. Will record and compile financial records using journals, ledgers and computers. Will work with the Chair and faculty on procurement processes. Assist with GNEM budget each fiscal year. Work with GNEM Executive Director on annual reports. * Serve as the Admin contact for GNEM inquires. Will work with and support GNEM Staff and Faculty as needed. * Coordinate meetings and events as needed for ECAM and GNEM such as: advisory board meetings, GNEM steering committee meetings and E-Mobility summit meetings. Attend said meetings for note-taking as requested. * Serve as point of contact for E-Mobility summit each Spring semester. Work with staff and committee members to plan and execute this annual event which includes registrations, payments, vendor partnerships, and leading the committee and other staff on all summit-related tasks. * Provide content to Engineering Communications & Marketing Manager for GNEM website and social media content. This position will need a Purchase Card to properly execute its duties. Knowledge, Skills, Abilities and/or Competencies * Excellent organizational, communication (both written and verbal), and customer-service skills * Ability to interpret policies and procedures, as well as proofread and edit written material * Demonstrated computer competency and knowledge of Word, Excel, Outlook, and PowerPoint * Ability to work independently in a fast-paced office environment, multi-task, and remain detail-oriented Physical Demands * Lift and carry up to 50 lbs * Repetitive motions and actions * Long periods of sitting at a computer, standing, and walking between buildings on campus. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? Yes Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Support to School Chair: * Perform general office duties, such as filing, answering telephones, and handling routine correspondence. * Perform administrative tasks such as copying, printing, answering phone, sending and receiving mail/shipments, faxing, typing letters and forms, etc. for faculty and graduate students. * Use computers for various applications, such as database management or word processing in support of the Chair. * Assist with logistics and scheduling for ECAM, GNEM and E-Mobility events/meetings, including coordinating room reservations, sending calendar invites, sharing agendas and minutes, etc. * Prepare PowerPoint presentations and assist with the preparation of various documents for the Chair, as needed. * Serve as a point-of-contact for ECAM School Chair and GNEM Executive Director. * Assist GNEM Staff/Faculty when needed for meeting/conference support * Provide content to Communications Manager for GNEM website and social media Percentage of time 30 Duties/Responsibilities Staffing Administrative Lead: * Coordinate with HR and the Business Office as needed for Part-Time Faculty letter inquires. * Assist HR office with ECAM immigration requests for faculty, researchers, and postdocs including submitting check requests for H1B, permanent residency, etc. * Advertise faculty and staff positions externally on other platforms to ensure a successful recruitment strategy * Assist staff, faculty, or students with departmental processes and procedures or use of office equipment. Percentage of time 30 Duties/Responsibilities Financial and Budget Management: * Serve as backup for the processing of basic financial transactions, including journal vouchers, travel requests & reimbursements. Will assist ECAM Admin with P-card submissions and payments for the School of ECAM. * Classify, record, and summarize numerical and financial data to compile and keep financial records, using journals and ledgers or computers. * Work with the Chair and faculty on assisting with procurement for the School and faculty as related to administration, research and service related purchases. * Assist GNEM Executive Director in managing the GNEM budget each fiscal year * Work with GNEM Executive Director to develop an annual report to share with steering committee * Review and/or approve purchases, reimbursements, travel authorizations, etc as needed. Percentage of time 25 Duties/Responsibilities E-Mobility Summit Coordination * Serve as lead and point of contact for E-Mobility annual Summit * Partner with other staff, faculty, committee members, students on all aspects of planning and executing this annual Spring event. * Serve as on-site coordinator for Summit * Prepare and share summit materials, slides, schedule of event with participants * Partner with CENGR Business Office on registration fees/payments as needed Percentage of time 10 Duties/Responsibilities Other Duties as Assigned * Other duties as assigned that would contribute to the success of ECAM, GNEM, and the E-Mobility Summit. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Dr. Ben Davis Recruitment Contact Email ***************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience Preferred Qualifications * Associate's degree or higher in business, education, or related field. * Four years of administrative or customer service experience, preferably in higher education. * Experience supporting faculty, staff, and students in an academic setting. * Knowledge of FERPA and university administrative policies. * Experience with purchasing card (P-Card) use and reconciliation. Position Summary This position provides administrative support for student and faculty services at the Gwinnett Campus on weekdays and Saturdays, and sits at the front desk in the UGA Lobby. This person deals with confidential student information with knowledge of and adherence to relevant policies and laws, supports staff and faculty in academic and public service & outreach units, and provides key services. Rapid responses to inquiries, responsible decision-making, effective and supportive collaboration with other staff members, excellent customer service, and managing multiple assignments simultaneously are expected. General clerical duties may include preparing documents and campus signage, supporting basic AV needs in the classrooms, answering phones and campus emails, responding to inquiries, general paperwork, tracking inventory, and holding a p-card. On Saturdays, this position staffs the front desk on the 1st floor and serves as the primary point of service for faculty, staff, and visitors on the campus. This position reports to the Assistant Director of the Gwinnett Campus and will have comprehensive knowledge of Gwinnett Campus academic and non-academic programs. Flexibility to adjust schedules as needed by the campus. Knowledge, Skills, Abilities and/or Competencies * Strong customer service skills * Strong attention to detail * Ability to multitask * Personal integrity and confidentiality * Microsoft Office Suite and basic internet skills Physical Demands * Lift 25-30 pounds * Sit or stand for long periods of time * Move across campus to support events and classroom needs Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? Yes Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Front Desk & Customer Service Provides front desk coverage Monday through Thursday and Saturdays. Delivers professional, welcoming service to students, faculty, staff, and visitors from academic units and Public Service & Outreach units at the Gwinnett Campus. Responsibilities include: * Performing general clerical and customer service support (answering phones and emails, responding to inquiries, completing routine paperwork). * Producing and updating event signage, placing signs at assigned classrooms and public areas before events, in accordance with campus procedures and style guidelines. * Tracking and reconciling office inventory and supplies. * Making copies and preparing documents for faculty; monitoring campus copy rooms. * Providing basic A/V setup and troubleshooting in classrooms and meeting rooms. * Serving as a campus ambassador by welcoming new students and visitors and providing information/directions. * Assisting with daytime external events and conferences. * Attending weekly operations meetings. * Overseeing lobby cleanliness. Percentage of time 70 Duties/Responsibilities Purchasing & Testing Services * Holds and manages a unit P-Card in accordance with UGA/USG policy, including pre-approvals, purchasing, monthly reconciliation, documentation retention, and audit readiness. * Manages purchasing workflows (quotes, orders, deliveries/returns) and tracks related inventory. * Schedules, coordinates, and proctors exams on an as-needed basis; verifies identity; ensures secure handling of testing materials/technologies; and upholds academic integrity and confidentiality standards. * Coordinates local testing accommodations with the University Testing Services office and maintains accurate records and reports. Percentage of time 20 Duties/Responsibilities Administrative Support Services Supports the Assistant Director and Facilities Coordinator with event preparations, room resets, and related operational tasks. Exercises a high degree of judgment, discretion, and initiative in triaging and resolving a wide range of inquiries, escalating issues as appropriate. Organizes, maintains, and safeguards physical and digital files/records-including confidential information-in alignment with university policies and records-retention standards (e.g., FERPA). Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Ben Hall Recruitment Contact Email *************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant I FLSA Non-Exempt FTE 0.75 Minimum Qualifications High school diploma or equivalent Preferred Qualifications Experience working with UGA systems; Experience coordinating schedules and working with research projects. Position Summary Position will support the administrative needs of research center directorship, coordinators, research staff, affiliated PIs, and students. Daily tasks include making purchases within UGAmart, obtaining proper approvals, maintaining director's calendar, and tracking purchases. Additional tasks include assisting the center coordinator with daily tasks such as coordinating meetings, creating agendas, and correspondence with other UGA staff and affiliates. This position is grant funded, expected to end five years after the project start date in 2023. The position may be extended beyond the initial term, contingent upon continued funding. Knowledge, Skills, Abilities and/or Competencies * Capable of communicating clearly for efficient understanding * Competent working with UGA financial and purchasing platforms * Able to quickly pick-up academic and research related support tasks such as grant writing and submission protocols, CV formatting and editing * Adaptable and able to troubleshoot changes in university systems and processes Physical Demands Handle packages, less than 15 pounds Sit at computer as needed Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Complete all purchasing required by individual research projects, center, and staff, including PIs, from initiation to completion, including corresponding with the finance team responsible for approvals. Percentage of time 40 Duties/Responsibilities Manage the center newsletter and simple updates to the website, updating and creating content as needed, and troubleshooting. Percentage of time 25 Duties/Responsibilities Assist PIs, staff, and students in processing travel and expense reports. Percentage of time 10 Duties/Responsibilities Manage PI and center calendars and schedules, including reserving rooms, and managing correspondence scheduling meetings. Percentage of time 10 Duties/Responsibilities Assist with editing and drafting as requested by PIs and center coordinator. Percentage of time 10 Duties/Responsibilities Meetings with center personnel and grant teams for updates, project understanding and planning, job oversight. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Katie Huelskoetter Recruitment Contact Email ************ Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Temporary Office/Clerical FLSA Non-Exempt UGA Job Code FTE 0.50 Minimum Qualifications The Program Support Specialist is a temporary, part-time position (20 hours per week) that provides administrative and logistical support for community-focused programs and events in the Lamar Dodd School of Art. This position reports to the Associate Director of Curriculum and collaborates with faculty, staff, and external partners to ensure successful delivery of programs including: * UGA Summer Art Camp for high school students * UGA Community Art School classes for adult learners * Manual Dexterity Certificate workshops for pre-professional students * Assist with departmental events such as graduation ceremonies and special receptions * Assist with School of Art curriculum office operations including room reservations, course scheduling, and student registration support * This temporary position will end on May 31, 2026. Relevant/Preferred Education, Experience, Licensure, Certification in Position Qualifications: * College degree. Preferred: * Experience in arts administration or community programming. * Familiarity with UGA systems and policies. * Experience as an artist, art educator, or art scholar. Knowledge, Skills, Abilities and/or Competencies * Strong organizational and time-management skills. * Excellent written and verbal communication. * Proficiency in Microsoft Office. * Ability to work independently and collaboratively in a fast-paced environment. Physical Demands * Move materials and equipment up to 25 pounds. * Occasional evening or weekend hours needed for events. Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name N/A Recruitment Contact Email N/A Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV Optional Documents * Cover Letter Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Temporary Technical Paraprofessional FLSA Non-Exempt UGA Job Code FTE .50 Minimum Qualifications This temporary position provides essential administrative and operational support to Joyner Lab teams coordinating schedules, meeting arrangement, and facilitating communication among team members to ensure the smooth execution of day-to-day project activities. This is a 20-hour-per-week position, with the opportunity to grow into a full-time (40 hours per week) role based on business needs. Relevant/Preferred Education, Experience, Licensure, Certification in Position Knowledge, Skills, Abilities and/or Competencies The ideal candidate is highly organized and detail-oriented with the ability to multitask, excellent communication and problem-solving skills. Physical Demands Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Is driving a requirement of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Chester Joyner Recruitment Contact Email *************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent Preferred Qualifications At least two years' experience, good organizational skills, typing, computer, interpersonal, and communication skills. Position Summary The Upward Bound Administrative Assistant supports program operations during the academic year and summer components by coordinating tutoring schedules, maintaining student and tutor records, and assisting with program planning. Responsibilities include compiling data for federal reporting, managing the BLUMEN database, and providing responsive support to students, parents, and school staff. The role requires strong organizational and communication skills, and proficiency with word processing, databases, office equipment, and social media platforms. Knowledge, Skills, Abilities and/or Competencies * Good organizational skills, typing, computer, interpersonal, and communication skills. * Responsive and attentive to students, parents, and relevant school staff. * Proficiency in word-based processing and database systems, and knowledge of common office equipment and the operation of various social media outlets. * Assisting in planning for Upward Bound academic and summer component. * Compiling data for the Upward Bound Annual Performance Report for the Department of Education. * Maintaining and inputting data into BLUMEN (data base) for program participants, current, inactive, and former. * Maintain records for all Upward Bound Tutors and coordinate tutor schedules. Physical Demands Ability to work in an office environment including sitting at a computer for long periods of time and lifting boxes of files. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Management and overseeing of offices for three federally funded grants which includes planning and organizing administrative and clerical work requiring knowledge of TRIO Upward Bound and TRIO Upward Bound Math & Science. To include requisitioning materials and supplies and accurate inventory of items. Percentage of time 40 Duties/Responsibilities Typing editing, and proofreading documents attending and taking minutes at staff meetings, preparing correspondences and other documents from rough draft to final proofreading for proper format accuracy, completeness of proper routing of all copies. Percentage of time 20 Duties/Responsibilities Maintaining and overseeing the accuracy and maintenance of three program electronic databases and hard copy files for federally funded grants that are used for reporting to USDE and state and federal resources, which include confidential files and information. Scheduling summer classes for participants during the summer phase. Percentage of time 15 Duties/Responsibilities Coordinating clerical support for professional staff including program coordinators, receiving and screening mail, making arrangements for meetings with UGA staff, faculty and academic departments, potential and current students, and upper administrators as needed to include community partners, school systems, principals and superintendents. Percentage of time 15 Duties/Responsibilities Making arrangements for workshops and conferences, preparing agenda items for meetings, and follow up on action items. Completing and assisting with staff travel documents including TAs. Participate in professional development. Engage in and support OSSA, UGA, and external committees, presentations, and events. Assist with new and emerging work projects. Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name OSSA Recruitment Contact Email ************ Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents * Other Documents #1 * Other Documents #2 Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant I FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent The County Extension Administrative Assistant is responsible for a variety of general office tasks. Work includes the performance of standardized office duties which involve using judgment based on knowledge gained through experience. Assignments which depart from established institutional or county procedures are approved by a supervisor, but employees will be expected to develop their own techniques and procedures. May coordinate functions with Extension staff and/or program assistants. Administrative Assistants will work cooperatively with all agents and are administratively responsible to the County Extension Coordinator and District Extension Director. Knowledge, Skills, Abilities and/or Competencies * Demonstrates considerable knowledge of business grammar and punctuation, office procedures and systems, and current effective and efficient office practices. * Skilled in operating a variety of office equipment such as computer, fax, scanner, typewriter, mimeograph, copier, and telephone. * Proficient in current word processing and data management and accounting software programs (i.e., QuickBooks, Microsoft Word, PowerPoint, Excel, etc.). * Exhibits high standards of professionalism in personal contacts, appearance and work habits. Possesses necessary personal skills to perform public relations responsibilities effectively. * Ability to establish and maintain effective working relationships with county, district and state staff, local government employees and clientele. Physical Demands * Some medium lifting; sitting for long periods of time. * Driving as needed to perform job duties. Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? Yes Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities * Maintain office hours to assist County Extension Coordinator, county staff, and clientele by conducting day-to-day operations, such as: maintain appropriate records for fiscal reporting. * Prepare various accounting forms and exercise basic accounting responsibility in reconciling local Extension budgets and keep financial records current within existing month in a manner that corresponds with the standard for all University of Georgia Cooperative Extension offices. * Maintains office filing system. * Coordinate office tasks with other county staff as necessary. Percentage of time 40 Duties/Responsibilities * Assist County Extension Coordinator with personnel procedures, monthly leave reports, performance reviews, contact with General Assembly monthly reports, staff meeting minutes, and when necessary Serious Incident Reports and/or Workman's Compensation Reports. * Complete County Information reports to District Office annually, and when necessary Memorandums of Understanding between CAES Cooperative Extension and county Boards of Commissioners or Education. Percentage of time 25 Duties/Responsibilities * Budget allocated funds so that equipment, supplies, travel expenses, and other program supports are within limits and seek additional resources for programs. * Conduct all duties in accordance with UGA Cooperative Extension Equal Opportunity regulations that ensures all educational programs, assistance, and materials are provided to all people without regard to race, ethnicity, national origin, color, gender, sexual orientation, religion, age, disability, or veteran status. * Demonstrate personal interest and involvement in local community by joining local civic organizations (or supporting their efforts) and networking with community leaders. Percentage of time 20 Duties/Responsibilities * Maintain office inventory of office supplies, and materials as needed. * Handle emails and mail correspondence in timely manner. * Assist clientele with access to Extension resources and services, including: printed publications, on-line content, other educational materials, and sample submission for all diagnostic services (e.g. soil and water testing, feed and animal waste analysis, radon testing). * Maintain postage meter according to budget and federal regulations. * Facilitate conference calls to connect clientele with county agents from other counties or districts, and/or with state specialists. Percentage of time 15 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Susannah Lanier Recruitment Contact Email *********************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). * * How did you hear about this employment opportunity? * Public Job Posting * Internal Job Posting * Agency Referral * Advertisement/Publication * Personal Referral * Website * Other * * Do you have a valid Driver's license? * YES * NO Applicant Documents Required Documents * Resume/CV * Cover Letter * List of References with Contact Information Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.

Information Classification Title Administrative Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications High school diploma or equivalent and 2 years of related experience This position supports the administrative functions of the Genetics Department and provides the Department's interface with the public, students, university administrators, faculty, and other staff. Working with the department head and the administrative manager, the assistant to the department head will manage multiple priorities and projects and demonstrate creativity, flexibility, self-motivation, and strong problem solving, analysis and communication skills. He/She will demonstrate the ability to think creatively, analytically, strategically and have verified leadership skills with the ability to work independently and as part of a team. This position will provide administrative support to the Genetics department using various programs in the Microsoft Office suite. Knowledge, Skills, Abilities and/or Competencies Demonstrated ability to coordinate and manage multiple completing projects in an organized, efficient manner by prioritizing tasks to meet deadlines. Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment. Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness. Excellent proof reading and editing skills. Software experience and expertise in: MS Office Suite and Adobe. Physical Demands Routine Office. Sit and work and a computer all day. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/Responsibilities Duties/Responsibilities Administrative Assistant to the Department Head. Serves as key administrative support to the Department Head. Initiates and composes correspondence and coordinates logistics of projects and initiatives on behalf of the Head. Screen telephone calls, receives messages, schedule appointments and meetings and answer various correspondence for the Department Head. Provide information and/or instruction on the Genetics department website. Percentage of time 20 Duties/Responsibilities Faculty Affairs and Recruitment. Utilize UGAJobs to post vacant faculty positions, reclassify existing positions or create new position for faculty. Coordinate all new hires and termination paperwork for Tenure/Tenure-Track faculty and temporary faculty hires. Assure that all employees have completed orientation, ethics training, and/or other training. Create secure, confidential personnel files that include promotions and awards, annual evaluations, and consulting agreements. Complete EEO forms, Workers' Comp forms, FMLA forms, Shared Leave forms, separation notices and exit interview forms. Coordinate travel arrangements for faculty candidates. Arrange hotel accommodations, schedule appointments with departmental faculty, dean's office and provost's office when required. Compile data in preparation of faculty evaluations, post-tenure reviews, reappointments, promotion and tenure dossiers, program review materials, and other projects as needed. Percentage of time 40 Duties/Responsibilities Event Management. Schedule faculty meetings, reserve rooms, send calendar invites and reminders. Record minutes of faculty meetings. Archive or distribute as needed. Coordinate and execute event logistics for faculty retreat, including processing approval documentation, managing RSVPs, coordinating with vendors to book venues, and processing all payments. Organize departmental seminar series including book venues and catering, creating and distributing events information via appropriate venues, making travel arrangements and processing all payments. Percentage of time 25 Duties/Responsibilities Departmental Personnel Database and Bulletin Board. Maintain an accurate, current spreadsheet that contains the following information for all personnel in the department (faculty, staff, students, etc.) Name, Rank, Title. Ensure that the personnel photos and related information on the departmental bulletin board is up to date and accurate. Maintain departmental listservs. Add personnel and delete personnel to ensure accurate membership. Percentage of time 10 Duties/Responsibilities General Departmental Support. As a member of the staff in the department, this position supports the faculty. This positions either provides the requested customer service or refers it to the appropriate staff members to respond. In cases where a service is requested that falls outside of the normal duties, this position will either provide the service or consult with the business manager as to possible alternative resources. Coordinate and provide leadership on special projects assigned by the department head and administrative manager. Perform tasks and assignments as instructed by the departmental leadership. Collegiality, as well as professional and ethical conduct, is expected of all employees when engaging with colleagues, faculty members, students, administrators, and members of the public. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Susan White Recruitment Contact Email ************** Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk (*). Applicant Documents Required Documents * Resume/CV * Cover Letter Optional Documents Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact University HR (*************). The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.