Front Desk Coordinator jobs at GI Partners - 383 jobs

Eaton Fiber is seeking an experienced Permitting / Right of Way Coordinator to be the subject matter expert on all permitting of a large fiber deployment in the various markets. Experience in right-of-way and encroachment permits for telecommunication build preferred. Candidate must have local permitting experience and an understanding of the permitting application process for multiple Jurisdictions. Requirements and Responsibilities In conjunction with Engineering, coordinate and acquire permits and agreements in all aspects of an Eaton Fiber build deployment project. Oversee the movement of permits from design by the vendor to the jurisdiction. Oversee relations between our vendor and the jurisdictions as well as manage the quality and direction requested by the jurisdiction and intervene when necessary to ensure that permit requirements are being fulfilled. Ensure all permit payments are timely and invoiced appropriately As necessary, interfaces with jurisdictional staff to ensure compliance with applicable laws, codes, and ordinances, and leverage regulatory status to support deployment objectives. Collaborates and coordinates with internal functional groups to resolve permit issues and achieve project milestones, ensuring on-time and on-budget network delivery. Tracks permit project progress and maintain accurate data entry. Coordinates network permitting functions, including reviewing project reports, identifying issues, and ensuring adherence to cycle times and project forecasting accuracy. Ensures all permits are submitted in a timely manner to ensure fiber build projects are not delayed. Ensure are permits are worked in a timely manner and are closed with the issuing authority correctly. Other duties as maybe assigned. What we are looking for: Bachelor's degree and min 5+ years of permitting experience in either the engineering, construction, architecture, or telecommunications industries; Experience with and understanding of wireline technologies specifically OSP fiber builds (buried/aerial, UG) Familiarity with coordinating ROW issues and managing OSP for aerial Fiber Optic networks. Ability to manage permitting processes, including highway, railroad, city, county, state, and municipal requirements for telecommunications construction. Local knowledge of traffic control permitting requirements. Expertise in Microsoft Office programs and Adobe Acrobat. Working knowledge of Google Earth/Maps. Highly organized, self-starter, and detail-oriented with excellent time management and strong attention to detail. Possess strong professional written, verbal, and interpersonal communication skills, including the ability to negotiate, build consensus, and provide solutions to problems. Ability to take direction with ease, including changes to schedule and workflow priorities, and work independently or as a team member. Critical thinking skills to make assessments and provide solutions to problems.

Get started on an exciting career at Element! Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team. About the Role We're looking for a highly skilled and experienced professional to join our team as Coordinator, Vehicle Repair in a 12 month, fixed term position. In this role, you will oversee vehicle repair operations in the field and provide guidance to vehicle repair technicians. You will ensure the timely and efficient repair and maintenance of the fleet while supporting data-driven decisions, compliance, and operational effectiveness. What You'll Do Ensure the timely and efficient repair and maintenance of all LMR vehicles in the field. Respond to client queries and analyze data to make meaningful recommendations to support sound vehicle decisions. Develop and implement maintenance schedules and procedures to maximize vehicle performance and minimize downtime. Maintain and enhance vendor relationships at the field operations level to meet or exceed program performance targets. Provide guidance on the daily operations of the field vehicle repair function within the LMR team. Support and partner with field vehicle repair coordinators by providing guidance, training, and support. Coordinate with internal departments to prioritize and schedule vehicle repairs based on operational needs. Collaborate with vendors and suppliers to source cost effective parts and equipment. Monitor and analyze repair data to identify trends, performance issues, and areas for improvement and make recommendations to leadership. Maintain accurate records of repairs, parts inventory, and maintenance history for the LMR fleet. Basic Qualifications High school diploma or equivalent required Proven experience in vehicle repair and maintenance with a focus on fleet management. Minimum of intermediate level proficiency with Excel and other Microsoft applications. Valid driver's license Proficient in spoken and written English Preferred Qualifications Education: College/University degree preferred. ASE certifications Experience supporting people in cross functional settings is preferred. Strong leadership skills with the ability to motivate and mentor a team. Excellent technical knowledge of vehicle systems, diagnostics, and repair tools. Ability to analyze repair data to identify opportunities for improved efficiency and cost savings. Location: US Remote The hiring base salary range for this position is $60,400 - $83,100 annually. Actual compensation within this range will be dependent upon the individual's knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location. What's in it for You * A culture of innovation, empowerment, decision-making, and accountability * Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness * Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays) Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended. Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request.Should you require an accommodation with our hiring process please send an email to or call . Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rsum and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people. Know Your Rights: Workplace discrimination is illegal

The Insurance Retirement Investment Services (IRIS) Coordinator position requires supporting the advisor in all tasks and responsibilities related to income generating activities. The coordinator is responsible for providing administrative support to the licensed (IRIS) Financial Representative and administers the IRIS Financial Services marketing plan. Responsible for performing a broad variety of IRIS services such answering questions regarding Credit Union's products and services for members/non-members. Also responsible for cross-selling credit union services and assists or refers members/non-members with any questions or concerns that arise. Ensures that appointments are set up and confirmed for designated Financial Representative including share certificates maturing and annuities coming out of surrender. Job Qualifications EDUCATION/CERTIFICATION: High school diploma or equivalent. Ability to complete LPL Career Academy within one (1) year of employment. EXPERIENCE REQUIRED: One (1) year of financial institution experience or three (3) years of customer service experience. FirstLight Federal Credit Union is proud to be an Equal Opportunity workplace and an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Scan QR Code for information.

The Trust Coordinator is responsible for administrative support for Account Managers/Trust Officers, maintaining all account files for compliance and audit and a variety of administrative and clerical support duties. Essential Functions * Follow established and defined policies and procedures requiring sound reasoning, judgment and initiative * Coordinate account documentation, including establishing, maintaining, and closing accounts on the trust accounting system * Coordinate documentation and communication with Trust Operations * Verify and/or process transactions, as directed * Initiate specific transactions , as directed * Identify/resolve daily account/administrative issues * Assist with special projects, seminars, and special events * Ensure total document and data integrity * Organize and file correspondence and documentation * Manage personal workload/workflow * Originate and type correspondence/documentation * Answer the telephone * Identify and resolve customer/operational issues * Assist customers, as needed * Partner with Trust personnel and operational staff * Generate customer documents and agreements, as directed * Input new account system information * Monitor overdrafts and excess cash balances in Trust Accounts * Monitor the timely processing of transfers when opening/closing accounts * Process distributions requests and bill payments for clients, as directed * Check previous days operational transactions * Monitor receipt of new account assets and money * Monitor receipt of closing account assets and money * Update current client system information to operations * Deposit/post all transactions * Provide assistance/training to other personnel * Contribute to various committees (as requested) * Perform Committee Secretary duties (as assigned) * Monitor and reconcile daily balance sheets, including those that come from outside record keepers * Coordinate and monitor all incoming rollovers into designated plan * Provide administrative support for all Account Managers/Trust Officers * Assist with audits and special projects as needed * Recommend improvements to procedures * Provide appropriate customer service levels * Minimizing departmental non-payroll costs * Maximize technology tools available * Ensure accuracy of financial data * Communicate problems or areas requiring attention to manager Additional Essential Functions * Ensure compliance with Northwest's policies and procedures, and Federal/State regulations * Navigate Microsoft Office Software, computer applications, and software specific to the department in order to maximize technology tools and gain efficiency * Work as part of a team * Work with on-site equipment QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred Education High School Diplomaor equivalent Preferred Work Experience 3 - 5 yearscustomer service experience and Trust experience General Employee Knowledge, Skills, and Abilities * Ability to establish effective working relationships among team members and participate in solving problems and making decisions * Ability to present and express ideas and information clearly and concisely in a manner appropriate to the audience, whether oral or written * Ability to actively listen to what others are saying to achieve understanding, sharing information with others and facilitating the open exchange of ideas and information * Ability to establish courses of action for self to accomplish specific goals, develop and use tracking systems for monitoring own work progress, and effectively use resources such as time and information * Ability to make right decisions based on perceptive and analytical processes, practicing good judgment in gray areas Additional Knowledge, Skills and Abilities Ability to work with PC's, word processing and spreadsheets Skill in telephone etiquette Clerical aptitude The pay range for this position is generally $21.60 - $24.50 per hour. Actual pay is based on various factors including but not limited to the successful candidate's experience, skills, and knowledge. Additional bonus earning opportunities and benefits are also available. Northwest is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

Part of the of Insurance Retirement Investment Services (IRIS) team and provides coverage to various engagement centers throughout the city. The Insurance Retirement Investment Services (IRIS) Coordinator position requires supporting the advisor in all tasks and responsibilities related to income generating activities. The coordinator is responsible for providing administrative support to the licensed (IRIS) Financial Representative and administers the IRIS Financial Services marketing plan. Responsible for performing a broad variety of IRIS services such answering questions regarding Credit Union's products and services for members/non-members. Also responsible for cross-selling credit union services and assists or refers members/non-members with any questions or concerns that arise. Ensures that appointments are set up and confirmed for designated Financial Representative including share certificates maturing and annuities coming out of surrender. Job Qualifications EDUCATION/CERTIFICATION: High school diploma or equivalent. Ability to complete LPL Career Academy within one (1) year of employment. EXPERIENCE REQUIRED: One (1) year of financial institution experience or three (3) years of customer service experience. FirstLight Federal Credit Union is proud to be an Equal Opportunity workplace and an Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. Scan QR Code for information.

As the Front Desk Coordinator at our Seligman Investments office in Menlo Park, you will be the primary greeter and administrative hub, responsible for creating a welcoming first impression, managing visitor flow, handling communications (calls, emails, mail), coordinator for conference rooms, providing general office support like supply management and data entry, ensuring smooth daily operations and a positive experience for clients and staff. Key Responsibilities Visitor & Client Interaction: Greeting guests, verifying credentials, directing visitors, and ensuring comfort. Communication Management: Answering, screening, and forwarding calls; managing emails, correspondence, and deliveries. Scheduling & Logistics: Booking meetings, managing calendars, and coordinating conference room usage. Administrative Support: Data entry, filing, preparing expenses, and handling overflow tasks. Office Maintenance: Keeping the reception and office area tidy, stocked, and organized; coordinating office repairs. This is an onsite role where you will work 5 days per week from our offices in Menlo Park. Required Qualifications Education: High School Diploma or GED (required); Associate's/bachelor's degree in hospitality or admin is a plus. Experience: Previous roles in reception, customer service, or office administration are highly valued. Communication: Excellent verbal and written skills; professional, friendly, and courteous demeanor. Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook), scheduling software, phone systems, printers, etc.. Organizational Skills: Strong time management, multitasking, attention to detail, and ability to prioritize tasks. Problem-Solving: Ability to handle issues calmly and professionally. Core Qualities: Reliability, punctuality, customer-focused approach, and ability to work under pressure. Preferred Qualifications Excellent communication & customer service. Strong organization, multitasking, and time management. Professionalism and ability to work under pressure. Proficiency with office software (MS Office). About Our Company We're a diversified financial services leader with more than $1.5 trillion in assets under management, administration and advisement as of 2024. With our team of more than 20,000 people in 20 countries, we advise, manage and protect assets and income of more than 3.5 million individual, small business and institutional clients. We are a longstanding leader in financial planning and advice, a global asset manager and an insurer. Our unwavering focus on our clients and strong financial foundation connects each of our unique businesses - Ameriprise Financial, Columbia Threadneedle Investments and RiverSource Insurance and Annuities. Here, we foster meaningful careers, invest in the future, and make a difference for clients, institutions and communities around the world. Base Pay Salary The estimated base salary for this role is $73,000-$80,000 per year. We have a pay-for-performance compensation philosophy. Your initial total compensation may vary based on job-related knowledge, skills, experience, and geographical work location. In addition, most of our roles are eligible for variable pay in the form of bonus, commissions, and/or long-term incentives depending on the role. We also have a competitive and comprehensive benefits program that supports all aspects of your health and well-being, including but not limited to vacation time, sick time, 401(k), and health, dental and life insurances. Ameriprise Financial is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, genetic information, age, sexual orientation, citizenship, gender identity, disability, veteran status, marital status, family status or any other basis prohibited by law. Full-Time/Part-Time Full time Exempt/Non-Exempt Non-Exempt Job Family Group Business Support & Operations Line of Business AMINV US Asset Management

Financial Markets | Front Office Support, Middle Office | Vice President | NYC About ING: In Americas, ING's Wholesale Banking division offers a broad range of innovative financial products and services to domestic and international corporate and institutional clients. When you come to work at ING, you're joining a team where individuality isn't just accepted, it's encouraged. We've built a culture that's fun, friendly and supportive - it's the kind of place where you can be yourself and make the most of whatever you have to offer. We give people the freedom to take risks, think differently, take ownership of their work, and make great things happen. We're here to help you get ahead. And with our global network, there's plenty of scope to take your career in new directions, perhaps even ones you've never considered. ING Americas follows a hybrid work model, allowing for in-office / work from home flexibility. Hybrid work arrangements vary based on business area. Sound like the kind of place you'd feel at home? We'd love to hear from you. About the position: Front Office Support (FOS) sits within Financial Markets and supports both Sales and Trading. FOS supports various Sales and Trading teams within ING Financial Markets LLC and ING Capital Markets LLC and is seen as primary contact between FM and the wider Support function. Partners include, among others: Legal/Credit Risk/Compliance, Operations, GSO/Outsourced Providers, and other key FM-departments within Wholesale Banking offices in Amsterdam, London and Singapore. About the department: Over time, tasks have shifted from operational and risk-oriented departments to the front office (FO). This has created additional strain on front office staff and detracts from their commercial responsibilities like client prospecting, soliciting business, etc. ING Financial Services LLC is seeking a Vice President to lead the Front Office Support team for Financial Markets in New York City. In this job, you will assist in the coverage of new and existing ING relationships in the Americas. Role is specific to one or more business areas depending on candidate's background and expertise (see below for Main Responsibilities). You will work as a player/coach of the Front Office Support/Middle Office team and will report to the Head of FM NY Business Management. Responsibilities: The primary role is to assist with non-execution roles for the trading function. Secondary role is to support the FM Business Manager with implementation and enhancements of key strategic goals. Trading Support - End to end support across trade lifecycles and post trade event management through to maturity. System and Product Support - Using in depth knowledge of detailed trade flows across all FM products and platforms. In certain circumstances, trade support requires the booking and amendment of trades within the periodic lifecycle of a trade. This also includes exception handling processes, intercompany booking flow and any other necessary adjustments within the trading platforms. The successful candidate will train across specific deal capture platforms related to specific products and work to understand the end-to-end trade flow process from pricing and execution through to settlement and reconciliation. Trade Support Coverage: Credit Trading, Rates, FX/MM, GSF, and Commodities. FO Systems Covered: Bloomberg, Murex, Anvil, Sophis, Summit, PEGA and Vantage Main Duties and Responsibilities of Role: Act as a liaison on behalf of FM Front office towards all second line and outsourced support teams, developing a strong knowledge of necessary processes to drive operational excellence and achieve positive outcomes. Lifecycle trade management across equities, fixed income, and derivatives (listed and OTC). Exception handling across FO platforms, booking logic. Drive process improvement initiatives and support regulatory reporting requirements (e.g., FINRA, Dodd-Frank, EMIR, MiFID II). Business management/Project support where required, examples being system migration, new regulation, process enhancements, trade floor migration etc Ad-hoc Support: Outside of day-to-day activities FOS are also required to provide additional ad-hoc support using extensive knowledge of end to end process flows, systems, operations and their position within the FM network. Examples (but not limited to): Regulatory and Administrative Support - Providing strategic liaison and administrative support for the business across both onboarding and maintenance of clients, brokers, market counterparts, CCP's etc. Provide link between eCommerce infrastructure, our client base, and the business. Assist with legal documentation related to client relationship, regulatory or specific documentation related to individual products. Qualification/Education: Bachelor's degree, 5+ of experience in Trade Support, FM Support, or prior experience with BD/SD supporting derivatives. Series 7 and 63 required Background in Financial Services Support to trading / sales desk Understanding of financial markets and regulatory requirements Result orientated with the ability to work under pressure and adapt quickly in fast paced environments or when there are challenging deadlines to meet Planning and organisation skills to complement attention to detail Analytical and problem-solving skills Self-starter who takes initiative Excellent client (internal/external) interaction skills Ability to work with speed and accuracy (Excel skills desirable) We offer you An exciting position within a dynamic Support function as part of a wider FM organisation. A dynamic international working environment with innovative colleagues supporting your endeavours (Dealing room based in New York) A progressive and agile way of working, where new ideas are valued ahead of convention Furthermore, you can count on a range of opportunities to invest in your personal and professional growth with: The possibility to grow within an international organization The possibility to participate in courses and trainings Salary Range: $140,000-$180,000 In addition to comprehensive health benefits, a generous 401k savings plan, and competitive PTO, ING provides a broad array of benefits including adoption, surrogacy, and fertility services; student debt assistance; and subsidies for expenses associated with commuting and fitness. ING is a committed equal opportunity employer. We welcome applicants of diverse backgrounds and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law. We celebrate these differences and rely upon your unique perspective to innovate and seize new opportunities. Come as you are. ING Bank does not have a commercial banking license in the U.S. and therefore not permitted to conduct a commercial banking business in the U.S. Through its wholly owned subsidiary ING Financial Services LLC, and its affiliates, it offers a full array of wholesale products such as commercial lending and a full range of FM products and services.

Financial Markets | Front Office Support, Middle Office | Vice President | NYC In Americas, ING's Wholesale Banking division offers a broad range of innovative financial products and services to domestic and international corporate and institutional clients. When you come to work at ING, you're joining a team where individuality isn't just accepted, it's encouraged. We've built a culture that's fun, friendly and supportive - it's the kind of place where you can be yourself and make the most of whatever you have to offer. We give people the freedom to take risks, think differently, take ownership of their work, and make great things happen. We're here to help you get ahead. And with our global network, there's plenty of scope to take your career in new directions, perhaps even ones you've never considered. ING Americas follows a hybrid work model, allowing for in-office / work from home flexibility. Hybrid work arrangements vary based on business area. Sound like the kind of place you'd feel at home? We'd love to hear from you. About the position: Front Office Support (FOS) sits within Financial Markets and supports both Sales and Trading. FOS supports various Sales and Trading teams within ING Financial Markets LLC and ING Capital Markets LLC and is seen as primary contact between FM and the wider Support function. Partners include, among others: Legal/Credit Risk/Compliance, Operations, GSO/Outsourced Providers, and other key FM-departments within Wholesale Banking offices in Amsterdam, London and Singapore. About the department: Over time, tasks have shifted from operational and risk-oriented departments to the front office (FO). This has created additional strain on front office staff and detracts from their commercial responsibilities like client prospecting, soliciting business, etc. ING Financial Services LLC is seeking a Vice President to lead the Front Office Support team for Financial Markets in New York City. In this job, you will assist in the coverage of new and existing ING relationships in the Americas. Role is specific to one or more business areas depending on candidate's background and expertise (see below for Main Responsibilities). You will work as a player/coach of the Front Office Support/Middle Office team and will report to the Head of FM NY Business Management. Responsibilities: The primary role is to assist with non-execution roles for the trading function. Secondary role is to support the FM Business Manager with implementation and enhancements of key strategic goals. Trading Support - End to end support across trade lifecycles and post trade event management through to maturity. System and Product Support - Using in depth knowledge of detailed trade flows across all FM products and platforms. In certain circumstances, trade support requires the booking and amendment of trades within the periodic lifecycle of a trade. This also includes exception handling processes, intercompany booking flow and any other necessary adjustments within the trading platforms. The successful candidate will train across specific deal capture platforms related to specific products and work to understand the end-to-end trade flow process from pricing and execution through to settlement and reconciliation. Trade Support Coverage: Credit Trading, Rates, FX/MM, GSF, and Commodities. FO Systems Covered: Bloomberg, Murex, Anvil, Sophis, Summit, PEGA and Vantage Main Duties and Responsibilities of Role: * Act as a liaison on behalf of FM Front office towards all second line and outsourced support teams, developing a strong knowledge of necessary processes to drive operational excellence and achieve positive outcomes. * Lifecycle trade management across equities, fixed income, and derivatives (listed and OTC). * Exception handling across FO platforms, booking logic. * Drive process improvement initiatives and support regulatory reporting requirements (e.g., FINRA, Dodd-Frank, EMIR, MiFID II). * Business management/Project support where required, examples being system migration, new regulation, process enhancements, trade floor migration etc Ad-hoc Support: * Outside of day-to-day activities FOS are also required to provide additional ad-hoc support using extensive knowledge of end to end process flows, systems, operations and their position within the FM network. * Examples (but not limited to): * Regulatory and Administrative Support - Providing strategic liaison and administrative support for the business across both onboarding and maintenance of clients, brokers, market counterparts, CCP's etc. * Provide link between eCommerce infrastructure, our client base, and the business. Assist with legal documentation related to client relationship, regulatory or specific documentation related to individual products. Qualification/Education: * Bachelor's degree, 5+ of experience in Trade Support, FM Support, or prior experience with BD/SD supporting derivatives. * Series 7 and 63 required * Background in Financial Services Support to trading / sales desk Understanding of financial markets and regulatory requirements * Result orientated with the ability to work under pressure and adapt quickly in fast paced environments or when there are challenging deadlines to meet * Planning and organisation skills to complement attention to detail * Analytical and problem-solving skills * Self-starter who takes initiative * Excellent client (internal/external) interaction skills * Ability to work with speed and accuracy (Excel skills desirable) We offer you * An exciting position within a dynamic Support function as part of a wider FM organisation. * A dynamic international working environment with innovative colleagues supporting your endeavours (Dealing room based in New York) * A progressive and agile way of working, where new ideas are valued ahead of convention Furthermore, you can count on a range of opportunities to invest in your personal and professional growth with: * The possibility to grow within an international organization * The possibility to participate in courses and trainings Salary Range: $140,000-$180,000 In addition to comprehensive health benefits, a generous 401k savings plan, and competitive PTO, ING provides a broad array of benefits including adoption, surrogacy, and fertility services; student debt assistance; and subsidies for expenses associated with commuting and fitness. ING is a committed equal opportunity employer. We welcome applicants of diverse backgrounds and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law. We celebrate these differences and rely upon your unique perspective to innovate and seize new opportunities. Come as you are. ING Bank does not have a commercial banking license in the U.S. and therefore not permitted to conduct a commercial banking business in the U.S. Through its wholly owned subsidiary ING Financial Services LLC, and its affiliates, it offers a full array of wholesale products such as commercial lending and a full range of FM products and services.

Financial Markets | Front Office Support, Middle Office | Vice President | NYC In Americas, ING's Wholesale Banking division offers a broad range of innovative financial products and services to domestic and international corporate and institutional clients. When you come to work at ING, you're joining a team where individuality isn't just accepted, it's encouraged. We've built a culture that's fun, friendly and supportive - it's the kind of place where you can be yourself and make the most of whatever you have to offer. We give people the freedom to take risks, think differently, take ownership of their work, and make great things happen. We're here to help you get ahead. And with our global network, there's plenty of scope to take your career in new directions, perhaps even ones you've never considered. ING Americas follows a hybrid work model, allowing for in-office / work from home flexibility. Hybrid work arrangements vary based on business area. Sound like the kind of place you'd feel at home? We'd love to hear from you. About the position: Front Office Support (FOS) sits within Financial Markets and supports both Sales and Trading. FOS supports various Sales and Trading teams within ING Financial Markets LLC and ING Capital Markets LLC and is seen as primary contact between FM and the wider Support function. Partners include, among others: Legal/Credit Risk/Compliance, Operations, GSO/Outsourced Providers, and other key FM-departments within Wholesale Banking offices in Amsterdam, London and Singapore. About the department: Over time, tasks have shifted from operational and risk-oriented departments to the front office (FO). This has created additional strain on front office staff and detracts from their commercial responsibilities like client prospecting, soliciting business, etc. ING Financial Services LLC is seeking a Vice President to lead the Front Office Support team for Financial Markets in New York City. In this job, you will assist in the coverage of new and existing ING relationships in the Americas. Role is specific to one or more business areas depending on candidate's background and expertise (see below for Main Responsibilities). You will work as a player/coach of the Front Office Support/Middle Office team and will report to the Head of FM NY Business Management. Responsibilities: The primary role is to assist with non-execution roles for the trading function. Secondary role is to support the FM Business Manager with implementation and enhancements of key strategic goals. Trading Support - End to end support across trade lifecycles and post trade event management through to maturity. System and Product Support - Using in depth knowledge of detailed trade flows across all FM products and platforms. In certain circumstances, trade support requires the booking and amendment of trades within the periodic lifecycle of a trade. This also includes exception handling processes, intercompany booking flow and any other necessary adjustments within the trading platforms. The successful candidate will train across specific deal capture platforms related to specific products and work to understand the end-to-end trade flow process from pricing and execution through to settlement and reconciliation. Trade Support Coverage: Credit Trading, Rates, FX/MM, GSF, and Commodities. FO Systems Covered: Bloomberg, Murex, Anvil, Sophis, Summit, PEGA and Vantage Main Duties and Responsibilities of Role: Act as a liaison on behalf of FM Front office towards all second line and outsourced support teams, developing a strong knowledge of necessary processes to drive operational excellence and achieve positive outcomes. Lifecycle trade management across equities, fixed income, and derivatives (listed and OTC). Exception handling across FO platforms, booking logic. Drive process improvement initiatives and support regulatory reporting requirements (e.g., FINRA, Dodd-Frank, EMIR, MiFID II). Business management/Project support where required, examples being system migration, new regulation, process enhancements, trade floor migration etc Ad-hoc Support: Outside of day-to-day activities FOS are also required to provide additional ad-hoc support using extensive knowledge of end to end process flows, systems, operations and their position within the FM network. Examples (but not limited to): Regulatory and Administrative Support - Providing strategic liaison and administrative support for the business across both onboarding and maintenance of clients, brokers, market counterparts, CCP's etc. Provide link between eCommerce infrastructure, our client base, and the business. Assist with legal documentation related to client relationship, regulatory or specific documentation related to individual products. Qualification/Education: Bachelor's degree, 5+ of experience in Trade Support, FM Support, or prior experience with BD/SD supporting derivatives. Series 7 and 63 required Background in Financial Services Support to trading / sales desk Understanding of financial markets and regulatory requirements Result orientated with the ability to work under pressure and adapt quickly in fast paced environments or when there are challenging deadlines to meet Planning and organisation skills to complement attention to detail Analytical and problem-solving skills Self-starter who takes initiative Excellent client (internal/external) interaction skills Ability to work with speed and accuracy (Excel skills desirable) We offer you An exciting position within a dynamic Support function as part of a wider FM organisation. A dynamic international working environment with innovative colleagues supporting your endeavours (Dealing room based in New York) A progressive and agile way of working, where new ideas are valued ahead of convention Furthermore, you can count on a range of opportunities to invest in your personal and professional growth with: The possibility to grow within an international organization The possibility to participate in courses and trainings Salary Range: $140,000-$180,000 In addition to comprehensive health benefits, a generous 401k savings plan, and competitive PTO, ING provides a broad array of benefits including adoption, surrogacy, and fertility services; student debt assistance; and subsidies for expenses associated with commuting and fitness. ING is a committed equal opportunity employer. We welcome applicants of diverse backgrounds and hire without regard to color, gender, religion, national origin, citizenship, disability, age, sexual orientation, or any other characteristic protected by law. We celebrate these differences and rely upon your unique perspective to innovate and seize new opportunities. Come as you are. ING Bank does not have a commercial banking license in the U.S. and therefore not permitted to conduct a commercial banking business in the U.S. Through its wholly owned subsidiary ING Financial Services LLC, and its affiliates, it offers a full array of wholesale products such as commercial lending and a full range of FM products and services.

Hand & Stone Massage and Facial Spa is a national franchise specializing in massage, facials, and hair removal, with more than 500 locations across the U.S. and Canada. As a leader in membership-based spa services, we pride ourselves on exceptional guest experience and a supportive team culture. Our Hand & Stone location by The Domain is seeking a Front Desk Associate to join our team. This role is the heartbeat of the spa-your energy and customer service will shape every guest's experience from the moment they walk in. If friends describe you as the “energetic one,” or if you're motivated by goals, teamwork, and personal success, you'll fit right in. We can teach you the spa industry; what we need from you is your enthusiasm, professionalism, and people skills. We understand busy schedules, so we offer flexible shifts and a stable, welcoming environment. Whether you want full-time or part-time, we're happy to explore a schedule that works for you. Responsibilities: Achieve membership sales goals Learn our service menu (training provided!) Deliver exceptional customer service and build lasting client relationships Communicate promotions, service options, and benefits Maintain spa cleanliness and presentation standards Bring a positive, upbeat attitude to each shift Answer phones, schedule appointments, and assist with administrative tasks Support the team with additional duties as needed What's in it for you? Competitive Pay: Hourly wages plus commissions Fun Incentives: Sales contests and performance challenges Career Growth: Opportunities for rapid advancement, including management Continuous Training: We invest in your development Flexible Scheduling: Options that fit your lifestyle Supportive Environment: Professional, positive, and team-oriented Employee Discounts: On products, services, and gift cards Qualifications: High school diploma or equivalent At least 18 years old Strong organizational skills and attention to detail A reliable team player who can also work independently Benefits: Medical, Dental, and Vision 401(k) Supplemental Insurance Paid Vacation Free Training Discounts on services and products Flexible schedules Supportive, energetic team culture Competitive wages with multiple pathways for increased pay Compensation: $12.00 - $16.00 per hour At Hand and Stone, Opportunity Knocks. Over 450 locations open across the U.S. We have opportunities for Massage Therapists, Estheticians, Spa Managers and Spa Associates at all stages of their careers. Full Time, Part Time…we can provide the perfect fit with FLEXIBLE schedules. Hand & Stone's focus is on creating an experience that exceeds our guests' expectations. We treat every guest & employee with respect. We know if you have happy employees, you will have happy clients. Become part of the team and you'll see that for yourself. I acknowledge that I am applying for employment with an independently owned and operated Hand and Stone franchisee, a separate company and employer from Hand and Stone Franchise Corp. and any of its affiliates or subsidiaries. I understand that each independent franchisee is solely responsible for all decisions relating to employees including and without limitation hiring and termination, benefits, compensation, day to day activities, and terms or conditions of employment. Hand and Stone Franchise Corp. does not accept, review or store my application. Any questions about my application or the hiring process must be directed to the locally owned and operated Hand and Stone franchisee.

The Lock Desk Specialist will provide daily, weekly, and monthly reporting support. This position will provide lock desk support as well as maintain and monitor investor sales commitments. This position will also operate and maintain data within the Encompass system, Optimal Blue as well as monitor pipelines. Responsibilities Assist in monitoring the shared inbox for lock desk support. Assist in receiving and handling daily locks within the policies of Bell. Assist in selling the Best Effort loans to various investors. Monitor and maintain Best Efforts pipeline. Review Best Efforts commitments, Best Efforts confirmations and expiring Best Efforts locks. Provide high-quality service to internal customers and investors. Act as liaison between capital markets and mortgage sales/operations staff to communicate system (Encompass and Optimal Blue) enhancements, loan program changes, and answer questions related to loan programs. Become proficient/knowledgeable of all the necessary systems (Encompass and Optimal Blue) used on a daily basis. Follow policies and procedures within the areas of investor regulations and secondary marketing. Backup all lock desk duties. Bell Bank Culture, Policy and Accountability Standards: Know by name and face as many customers and employees as possible, calling them by name as often as possible. Know and practice LOCBUTN, our Golden Rules, and Bell Bank Customer Service Standards. Know, understand, and live the company values and bottom line. Conduct activities consistent with established Bell Bank policies, procedures and systems, the Bell Bank Employee Conduct policies, the Bank Secrecy Act and all applicable state and federal laws and regulations. All employees are responsible for information security, including compliance with policies and standards which protect sensitive information. Prompt and reliable attendance. Perform other duties as assigned. Education, Experience, and Other Expectations High school diploma or equivalent education. 1-2 years of customer service experience. Prior experience utilizing Microsoft applications (Excel, Word, Outlook, etc) is required. 1-2 years of mortgage industry and/or loan documentation experience is preferred. Skills and Knowledge Strong math skills. Ability to understand complex situations and use multiple data points to reach logical conclusions. Good written and verbal communication skills with ability to work under pressure. Good organizational skills, detail-oriented with a strong emphasis on accuracy. Basic keyboarding skills.

Our company is looking for a professional Front Desk Receptionist to oversee all receptionist and secretarial duties at our main entrance desk. You will perform a range of duties including answering phone calls, managing the switchboard, and maintaining the office budget. RESPONSIBILITIES: Greet guests and provide them with superb customer service. Ensure the front desk is neat, presentable, and equipped with all the necessary supplies such as pens, forms, and paper. Answer all client questions and incoming calls. Redirect phone calls to the appropriate department and take down messages. Accept all letters and packages, and distribute them to their appropriate departments. Monitor, organize and forward emails. REQUIREMENTS: High school diploma or relevant qualification. A minimum of 2 years of proven experience in a similar role. Good understanding of office administration and basic bookkeeping practices. Superb written and verbal communication skills. Excellent organizational and multi-tasking abilities. Strong knowledge of MS Office programs. BENEFITS: Flexible Schedule. Health & Dental Insurance. Employee Stock Purchase Plan. Profit Sharing/Bonus Scheme. Employee Wellness and 401k plans. Additional Information: Salary: $27.00 Frequency: Per hour Remote Job: Yes Employment Type: Full time.

Front and Back Office Float We are seeking a versatile and detail-oriented individual to join our team to provide coverage for the primary allergy technician with additional responsibilities in the front office and back office. This multifaceted role ensures seamless patient care and efficient office operations, The ideal candidate will possess excellent communication skills, strong organizational abilities, and a commitment to delivering exceptional patient experiences. Key Responsibilities: Front Office Duties: Greet and check in patients, ensuring accurate collection of demographic and insurance information. Review the schedule and verify if HMO patients have a valid authorization and obtain authorization if necessary. Instructs new patients on how to complete their medical history and consents prior to their appointment. Complete medical record requests. Instruct patients about their outstanding balances and collect payment. Schedule appointments, manage patient flow, and handle appointment reminders. Answer phone calls, respond to inquiries, and provide excellent customer service. Process payments, verify insurance coverage, and handle billing-related tasks as needed. Maintain an organized and welcoming reception area. Obtain pre-authorizations as needed for testing and appointments. Medical Assistant Duties (Back Office): Prepare exam rooms by ensuring they are clean and stocked with necessary supplies. Take and document vital signs, patient histories, and medical concerns. Administer allergy injections and documents in the appropriate systems. Assist the providers during procedures and examinations. Administer medications and perform injections under providers supervision. Provide patient education on treatments, medications, and follow-up care. Ensures all sterilization techniques are performed and that sterilization. Equipment works properly, and all compliance logs are kept up to date and are in compliance with all local, state, and federal Guidelines as required. Ensures all patient prescription refill and/or prior authorization requests are completed in a timely manner. Reviews established patient appointments to verify orders testing and labs have been completed and received (if applicable). Adhere to HIPAA regulations and maintain patient confidentiality. Floating Between Clinical Areas: Serve as a flexible resource to support various clinical areas, including allergy shots, general patient care, and procedural support. Step in to assist team members during peak times, staff shortages, or high patient volumes. Provide seamless communication and workflow between departments to maintain operational efficiency. All other duties as assigned by the Practice Administrator and/or Provider(s). The responsibilities defined above are intended to outline those functions typically performed by individuals assigned this job classification. The description of responsibilities is not intended to be inclusive or limit the discretionary authority of supervisors to assign other tasks of a similar level of responsibility for which the individual has demonstrated competency through performance. Qualifications: High school diploma or equivalent (required). Certification as a Medical Assistant 2+ years working in a medical office (required). Proficiency in electronic health records (EHR) and medical office software. Strong interpersonal and communication skills. Ability to multitask, prioritize, and work effectively in a fast-paced environment. Basic knowledge of medical terminology and office procedures. Physical Requirements: Ability to stand, walk, and move around the office and clinical areas for extended periods. Ability to lift and carry up to 25 pounds. Manual dexterity to operate medical instruments and office equipment.

Job Title: Front Office Coordinator Position Type: Full-Time About Revitalize SkinMD: Revitalize SkinMD is a premier medspa in Waco, TX. We offer advanced aesthetic services in a welcoming and luxurious environment, driven by a team of highly skilled professionals who are passionate about client care. As part of the Empower Aesthetics network - backed by Shore Capital Partners - we have access to best-in-class business support, marketing, and operational resources that allow our practice to thrive. Position Overview: We are seeking a bright, outgoing, and highly organized Front Office Coordinator to serve as the welcoming face of our clinic. This role is essential in delivering a five-star experience to clients by ensuring a smooth and professional front desk operation. The ideal candidate is customer-focused, detail-oriented, and confident managing high-volume administrative tasks with grace and efficiency. Prior experience in aesthetics, dermatology, plastic surgery, or medspa settings is a strong plus. This is a great opportunity for someone who thrives in a fast-paced, client-facing environment and enjoys helping people feel supported from the moment they walk through the door. Key Responsibilities: Delivering enthusiastic, 5-star service to every client-on the phone, via email, and in-person Greeting clients, checking them in/out, and managing front-desk flow Scheduling and rescheduling multi-provider appointments efficiently Answering phone calls, voicemails, and email correspondence professionally Re-engaging active and inactive clients with warmth and professionalism Providing general information on services and products offered Supporting a clean, welcoming, and professional lobby and clinic environment Participating in housekeeping duties to maintain the appearance of all rooms and common areas Collaborating with team members to support a positive and productive work culture Maintaining a neat, polished, and professional appearance at all times What We Offer: Comprehensive onboarding and ongoing training Competitive hourly pay Health, dental, and vision insurance 401(k) retirement plan Paid time off (PTO) and paid holidays Supportive, team-oriented work environment Opportunities to grow with a rapidly expanding aesthetics brand Requirements 2+ years of front desk or administrative experience, ideally in a medspa, dermatology, plastic surgery, or salon/spa environment Excellent interpersonal and communication skills Strong multi-tasking, organizational, and time management abilities Experience using scheduling and EMR systems (training provided if needed) Willingness to learn about our services and support the practice in a variety of roles Detail-oriented, proactive, and able to work independently or in a team Flexible schedule and positive, can-do attitude Join Us: If you're passionate about customer service, enjoy working in a beautiful, fast-paced setting, and want to be part of a dynamic, growth-oriented team-we'd love to meet you. Salary Description $15.00 - $18.00 per hour depending on experience

$1,000.00 Sign On Bonus Reports to the Practice Manager and works under the direction of the Clinical Supervisor, Office Supervisor and/or Office Coordinator. Under general supervision and according to established policies and procedures, performs various reception, clerical and patient care duties. Duties include greeting patients, answering the telephone, maintaining physicians' schedules, admitting and discharging patients, collecting payments, entering patient charges and compiling various reports. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs various reception and clerical duties in accordance with established policies and procedures by: * Receiving and greeting patients and visitors in a professional, cheerful manner and providing all reasonable assistance. Checking patients in for their appointments. * Answering the telephone and taking and relaying messages to clinical staff accurately. * Scheduling patients with physician providers and maintaining appointments with physician(s) rotation. * Obtaining demographic and insurance information from the patient and accurately entering the data into the practice management system. * Ensuring that the patient data in the practice management system is accurate by verifying insurance information with patient at each visit and updating patient accounts as needed. * Maintaining patient records, entering charges and posting services performed by the provider. * Entering prescription refills into the electronic medical record and sending them to the appropriate clinical staff for approval. * Scheduling medical testing, procedures, ancillary services and surgeries for patients. * Providing patient with instructions on the prep for scheduled procedure or test and following up with written instructions when appropriate. * Obtaining insurance pre-certification for patient procedures and ancillary tests or completing electronic medical record flow sheet and sending information to the appropriate person. * Paging physician when necessary and sending information regarding call status and imaging assignments daily. * When applicable, entering data into specialty computer programs such as Carelink and Cardionet; ensuring that orders are entered correctly and monitors are sent to patients. * Performing clerical duties including faxing, copying, typing notes and memos. * Ordering office supplies and maintaining adequate inventory of supplies. * Opening and sorting mail daily. Performs basic patient care duties by: * Assisting the physician if necessary. * Escorting patients to exam room in a professional and courteous manner in the absence of clinical staff. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Participating in committees as requested. * Enhancing professional growth and development through in-service meetings and educational programs as approved. * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of one-year related office experience, with medical terminology and coding experience, is preferred. The ability to speak and write Spanish is desired. Knowledge & Skills * Demonstrates high level of interpersonal skills necessary to consistently interact with visitors, clients, and staff members in a professional, courteous manner to project a positive image. * Demonstrates good communication and telephone usage skills to effectively communicate both verbally and in writing to a variety of internal and external contacts. * Requires knowledge of billing and office procedures and proficient typing and computer skills to complete tasks in an accurate and efficient manner. * Demonstrates ability to work in a team environment with other clerical and clinical staff and with physicians. * Requires analytical skills necessary to solve patient problems and interpret data. Working Conditions * Works in a medical office environment. * Flexible work hours. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Beacon Health System is hiring a Full-time day shift Medical Receptionist for our Family & Internal Medicine Department in Battle Creek, MI. Be a Beacon. Make a Difference. At Beacon Health System, every role contributes to a healthier, stronger community. Whether you're supporting care behind the scenes or leading essential services, your work helps advance our mission: to deliver outstanding care, inspire health, and connect with heart. * Medical, Dental, & Vision Insurance through Cigna * Life Insurance * 403(b) Matching Retirement Fund * Competitive Paid Time Off (PTO) * Shift Differentials * Employee Assistance Program (EAP) * Tuition and Certification Reimbursement * Clinical Ladder Program * Local and National Discounts * Beacon Academy Educational Courses * Gym Membership Discount About Beacon Kalamazoo Beacon Kalamazoo provides 24/7 emergency care and a Level II Trauma Center. We deliver care for serious life-threatening injuries/illnesses, and your everyday health needs, including labor and delivery. We offer specialty care for heart/vascular disease, lung and sleep disorders, mental health conditions, and women's health. We offer a wide range of outpatient services, including diagnostic imaging, lab tests, respiratory therapy and rehabilitation therapy services. What You'll Do As an Internal Medicine Medical Receptionist, you will report to the Practice Manager and work under the direction of the Clinical Supervisor, Office Supervisor, and/or Office Coordinator. Under general supervision and according to established policies and procedures, you will perform various reception, clerical, and patient care duties. Duties include greeting patients, answering the telephone, maintaining physicians' schedules, admitting and discharging patients, collecting payments, entering patient charges and compiling various reports. Medical Receptionist Job Responsibilities * Works in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting. * Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information. * Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments. * Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy. * Provides general office and clerical support to assigned area. What You Bring As a Medical Receptionist, you will bring a high level of knowledge and competency in performing nursing support procedures. Your advanced analytical skills are necessary to solve complex problems and make decisions related to patient care. You demonstrate the interpersonal skills necessary to establish and maintain effective working relationships with staff, patients, visitors, physicians and others. You demonstrate the ability to communicate, both verbally and in writing, in a clear and concise manner. Required Qualifications * High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. * Required professional licensure/certification can be used in lieu of education or experience, if applicable. The Beacon Way At Beacon Health System, our approach to care goes beyond clinical excellence because it's built on meaningful connections. Guided by our core values of Trust, Respect, Integrity, and Compassion, we strive to create an environment where patients feel heard, employees feel valued, and innovation thrives. We call this commitment The Beacon Way-a six-point operating system that empowers every team member to lead with purpose, communicate clearly, cultivate talent, embrace performance improvement, leverage innovation, and build greatness through accountability. Whether at the bedside or behind the scenes, everyone at Beacon plays a role in moving health forward.

Works in a customer service capacity providing administrative and clerical support to patients and customers in a medical setting * Greets patients and visitors, checks patients in and out, and obtains necessary documentation. Verifies and enters demographic information. * Obtains and verifies insurance authorizations/precertification. Completes medical record release requests and schedules/confirms patient appointments. * Enters, reviews and submits charges for patient procedures and services daily. Collects co-payments and reconciles all daily reports and deposits for accuracy. * Provides general office and clerical support to assigned area. Education: * High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. * Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

$1,000.00 Sign On Bonus Reports to the Practice Manager and works under the direction of the Clinical Supervisor, Office Supervisor and/or Office Coordinator. Under general supervision and according to established policies and procedures, performs various reception, clerical and patient care duties. Duties include greeting patients, answering the telephone, maintaining physicians' schedules, admitting and discharging patients, collecting payments, entering patient charges and compiling various reports. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs various reception and clerical duties in accordance with established policies and procedures by: * Receiving and greeting patients and visitors in a professional, cheerful manner and providing all reasonable assistance. Checking patients in for their appointments. * Answering the telephone and taking and relaying messages to clinical staff accurately. * Scheduling patients with physician providers and maintaining appointments with physician(s) rotation. * Obtaining demographic and insurance information from the patient and accurately entering the data into the practice management system. * Ensuring that the patient data in the practice management system is accurate by verifying insurance information with patient at each visit and updating patient accounts as needed. * Maintaining patient records, entering charges and posting services performed by the provider. * Entering prescription refills into the electronic medical record and sending them to the appropriate clinical staff for approval. * Scheduling medical testing, procedures, ancillary services and surgeries for patients. * Providing patient with instructions on the prep for scheduled procedure or test and following up with written instructions when appropriate. * Obtaining insurance pre-certification for patient procedures and ancillary tests or completing electronic medical record flow sheet and sending information to the appropriate person. * Paging physician when necessary and sending information regarding call status and imaging assignments daily. * When applicable, entering data into specialty computer programs such as Carelink and Cardionet; ensuring that orders are entered correctly and monitors are sent to patients. * Performing clerical duties including faxing, copying, typing notes and memos. * Ordering office supplies and maintaining adequate inventory of supplies. * Opening and sorting mail daily. Performs basic patient care duties by: * Assisting the physician if necessary. * Escorting patients to exam room in a professional and courteous manner in the absence of clinical staff. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Participating in committees as requested. * Enhancing professional growth and development through in-service meetings and educational programs as approved. * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of one-year related office experience, with medical terminology and coding experience, is preferred. The ability to speak and write Spanish is desired. Knowledge & Skills * Demonstrates high level of interpersonal skills necessary to consistently interact with visitors, clients, and staff members in a professional, courteous manner to project a positive image. * Demonstrates good communication and telephone usage skills to effectively communicate both verbally and in writing to a variety of internal and external contacts. * Requires knowledge of billing and office procedures and proficient typing and computer skills to complete tasks in an accurate and efficient manner. * Demonstrates ability to work in a team environment with other clerical and clinical staff and with physicians. * Requires analytical skills necessary to solve patient problems and interpret data. Working Conditions * Works in a medical office environment. * Flexible work hours. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.

Sign On Bonus $1,000 Reports to the Practice Manager and works under the direction of the Clinical Supervisor, Office Supervisor and/or Office Coordinator. Under general supervision and according to established policies and procedures, performs various reception, clerical and patient care duties. Duties include greeting patients, answering the telephone, maintaining physicians' schedules, admitting and discharging patients, collecting payments, entering patient charges and compiling various reports. MISSION, VALUES and SERVICE GOALS * MISSION: We deliver outstanding care, inspire health, and connect with heart. * VALUES: Trust. Respect. Integrity. Compassion. * SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team. Performs various reception and clerical duties in accordance with established policies and procedures by: * Receiving and greeting patients and visitors in a professional, cheerful manner and providing all reasonable assistance. Checking patients in for their appointments. * Answering the telephone and taking and relaying messages to clinical staff accurately. * Scheduling patients with physician providers and maintaining appointments with physician(s) rotation. * Obtaining demographic and insurance information from the patient and accurately entering the data into the practice management system. * Ensuring that the patient data in the practice management system is accurate by verifying insurance information with patient at each visit and updating patient accounts as needed. * Maintaining patient records, entering charges and posting services performed by the provider. * Entering prescription refills into the electronic medical record and sending them to the appropriate clinical staff for approval. * Scheduling medical testing, procedures, ancillary services and surgeries for patients. * Providing patient with instructions on the prep for scheduled procedure or test and following up with written instructions when appropriate. * Obtaining insurance pre-certification for patient procedures and ancillary tests or completing electronic medical record flow sheet and sending information to the appropriate person. * Paging physician when necessary and sending information regarding call status and imaging assignments daily. * When applicable, entering data into specialty computer programs such as Carelink and Cardionet; ensuring that orders are entered correctly and monitors are sent to patients. * Performing clerical duties including faxing, copying, typing notes and memos. * Ordering office supplies and maintaining adequate inventory of supplies. * Opening and sorting mail daily. Performs basic patient care duties by: * Assisting the physician if necessary. * Escorting patients to exam room in a professional and courteous manner in the absence of clinical staff. Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by: * Participating in committees as requested. * Enhancing professional growth and development through in-service meetings and educational programs as approved. * Completing other job-related duties and projects as assigned. ORGANIZATIONAL RESPONSIBILITIES Associate complies with the following organizational requirements: * Attends and participates in department meetings and is accountable for all information shared. * Completes mandatory education, annual competencies and department specific education within established timeframes. * Completes annual employee health requirements within established timeframes. * Maintains license/certification, registration in good standing throughout fiscal year. * Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department. * Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self. * Adheres to regulatory agency requirements, survey process and compliance. * Complies with established organization and department policies. * Available to work overtime in addition to working additional or other shifts and schedules when required. Commitment to Beacon's six-point Operating System, referred to as The Beacon Way: * Leverage innovation everywhere. * Cultivate human talent. * Embrace performance improvement. * Build greatness through accountability. * Use information to improve and advance. * Communicate clearly and continuously. Education and Experience * The knowledge, skills and abilities as indicated below are acquired through the successful completion of a high school diploma or equivalent is preferred. Must be a minimum of 17 years of age. A minimum of one-year related office experience, with medical terminology and coding experience, is preferred. The ability to speak and write Spanish is desired. Knowledge & Skills * Demonstrates high level of interpersonal skills necessary to consistently interact with visitors, clients, and staff members in a professional, courteous manner to project a positive image. * Demonstrates good communication and telephone usage skills to effectively communicate both verbally and in writing to a variety of internal and external contacts. * Requires knowledge of billing and office procedures and proficient typing and computer skills to complete tasks in an accurate and efficient manner. * Demonstrates ability to work in a team environment with other clerical and clinical staff and with physicians. * Requires analytical skills necessary to solve patient problems and interpret data. Working Conditions * Works in a medical office environment. * Flexible work hours. Physical Demands * Requires the physical ability and stamina to perform the essential functions of the position.