Administrative Professional jobs at Goldbelt

ImmersiveTouch is a fast-growing medical device company transforming surgical planning through virtual and augmented reality (VR/AR) and precision 3D printing. Our technology empowers surgeons to visualize, plan, and rehearse complex procedures using patient-specific 3D models and advanced simulation software. About the Role We're looking for a highly organized and proactive Office Administrative Coordinator to oversee the daily operations of our Chicago headquarters. In this role, you'll help keep our fast-paced startup running efficiently by managing office logistics, coordinating billing and invoicing activities, supporting the sales team, and ensuring a professional and welcoming environment for employees and visitors. Key Responsibilities Serve as the first point of contact for employees, visitors, and vendors. Support the finance and sales teams by preparing and tracking invoices, coordinating with field reps, and ensuring accurate billing documentation. Manage shipping, labeling, and logistics for customer deliveries, trade shows, and internal orders. Maintain office supplies, IT equipment, and inventory, and coordinate vendor purchases. Liaise with building management and maintenance vendors to handle repairs, cleaning, and facility needs. Organize team events, meetings, and travel arrangements. Assist with onboarding and offboarding, ensuring proper workspace setup, badge access, and equipment management. Support administrative tasks such as expense tracking, document organization, and internal communications. Help foster a collaborative and positive office culture by coordinating staff updates, wellness initiatives, and celebrations. What We're Looking For 2 - 4 years of experience in office administration, operations, or business coordination (startup or healthcare/tech experience is a plus). Excellent communication and organizational skills with strong attention to detail. Comfortable managing multiple priorities in a dynamic, fast-moving environment. Proficiency in Microsoft Office Suite; familiarity with accounting or inventory tools preferred. A proactive problem-solver with a “get-it-done” attitude and a passion for teamwork. Why Join Us At ImmersiveTouch, you'll be part of a team that's redefining surgical innovation. This role offers hands-on experience supporting operations, finance, and culture in a high-growth medical device environment. You'll have the opportunity to build efficient systems, streamline workflows, and directly contribute to a mission that improves surgical outcomes for patients worldwide. Compensation and Benefits Salary Range for Position: $50K-$75K per year Medical, Dental and Vision Insurance 401K Savings Plan Paid Company Holidays

Provide administrative support to the Fire Extinguisher Department. Duties include general clerical, purchasing, inventory, and accounting responsibilities and project-based work. Project a professional Company image through in-person and phone interaction. Other duties may be required as assigned by the Extinguisher Sales Manager and/or Operations Managers. ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned. Create and maintain office records, commissions and all sales records for department. Perform basic accounting functions that may include billing, accounts receivable, accounts payable. Review all forms including New Customer Forms, Master Job Sheets (MJS), Purchase Orders, Signed Agreements & E-Contracts for Fire Extinguisher Sales Department and distribute them to necessary personnel. Secure new client numbers from the billing team. Set up new accounts in CRM including ticket frequencies, pricing, documents and opening new tickets if needed. Assign new tickets. Disseminate new leads to Fire Extinguisher Sales Team. Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence. Perform general clerical duties to include but not limited to: photocopying, mailing, filing and scheduling appointments. ADDITIONAL RESPONSIBILITIES Conduct proactive research to identify potential customers, property management companies, networking opportunities, general contractors, and decision makers using online databases, public records, and creative search strategies. Assist with special projects such as market research, competitive analysis, territory planning, list building, and data clean-up. Build, maintain, and organize targeted prospect lists, ensuring accurate contact information and details. Serve as a resourceful problem-solver, able to dig for missing information and track down answers independently. Anticipate team needs by identifying gaps in processes, systems, and data; recommend smarter, faster ways to support the sales pipeline. Develop streamlined systems to track outreach and follow-ups, helping the sales team stay ahead of opportunities. Collaborate closely with Sales Leadership to execute one-off tasks, pilot new initiatives and training, and support division growth as we expand the fire extinguisher business. Take initiative to learn the industry, understanding fire extinguisher compliance, inspection cycles, and common customer needs to better support the team. Work with minimal direction, taking high-level guidance and running with it - able to move projects forward without step-by-step instructions, and ability to prioritize as needed. Think ahead and spot opportunities to simplify workflows, enhance customer communication, and strengthen relationships with key partners both internally and externally. SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities. QUALIFICATIONS To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. High School Diploma or GED is required. 3+ years' administrative experience is required. Experience in a construction field a plus. Proven knowledge of Microsoft Office Software (i.e. Word, and particularly Excel) is required. Ability to think strategically, make sound decisions, and produce accurate and timely results is required. Building positive working relationships with multiple levels of employees and management is required, along with a high level of both written and oral communication a must. Demonstrating integrity and professionalism is required. Demonstrating commitment to company values is required. Excellent organizational skills are required. Ability to follow-up on tasks and assignments in a timely manner is required. Ability to prioritize in a fast-paced multi-task environment is required. Ability to perform basic business mathematical functions is required. Ability to work with minimal supervision is required. Ability to work effectively in a team environment and independently is required. Complying with all operating policies, procedures, executed Plans, and Programs is required. LANGUAGE SKILLS Must have the demonstrated ability to effectively communicate, cooperate, and collaborate with multiple levels of employees, government agencies, customers, vendors and suppliers. PHYSICAL REQUIREMENTS The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is occasionally required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, crouch, and reach with hands and arms. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. The strength rating for this position is classified as light work which entails exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly. This position is an inside position with occasional requirement of eye protection. Operation of a computer, typewriter, visual aid equipment, headphone, telephone, drawing/drafting tools, dictating machine, transcribing machine, hand calculator, mailroom cart, copiers/fax machine are required. Understanding simple math, simple drawings, legal documents, simple memos, and business letters is required. Writing simple memos, summaries, and business letters is required.

Samuel Lawrence Foundation is seeking an articulate and motivated individual who will partner with a small team to make a meaningful impact. Bring your skills to bear on real world problems - this role demands creative thinking, flexibility, and a passion for making a tangible difference. Part-time (afternoons), in person, in a residential office. Our atmosphere is casual, friendly, and interesting. Job Responsibilities: Assist with the day to day office operations Work on environmental issues, explore scientific research, attend meetings, educate elected officials Schedule appointments and conference calls Identify, contact, develop and maintain relationships with community groups, and community members Write letters, research topics, reply to emails Organize and manage donations Maintain an organized Google Drive Assist in the implementation of a CRM Take meeting notes Feed the chickens Required Qualifications: Strong written and verbal communication skills Task-oriented with the ability to manage multiple projects independently Organized Good Technological skills Ability to adapt to changes and challenges Reliable Happy to wear many different hats Experience with AI - Chat, Claude etc.. Desired Qualifications: Science background is helpful Bachelor's degree or advanced degree Pay: $28/hour Along with your resume please share with us your typing WPM, GPA, plus anything else you would like to share.

Part-Time Office & Hospitality Coordinator Schedule: Monday-Friday, 8:00am - 12:00pm PM (25 hours per week) Pay - Rate: $30.00/hr The Part-Time Office & Hospitality Coordinator is responsible for ensuring a seamless, high-quality workplace experience for clients, associates, and guests. This role supports front-of-house operations without a traditional reception desk, including guest registration, conference room coordination, office supply management, vendor coordination, and general facilities support. The ideal candidate brings high energy, exceptional follow-up skills, strong relationship-building abilities, and a “white glove” hospitality mindset. They are comfortable working independently, providing updates to a remote leadership team, and serving as the on-site point of contact for daily office needs. Key Responsibilities Hospitality & Client Experience Deliver a memorable, professional, and welcoming hospitality experience for all clients, guests, and associates. Serve as the primary point of contact for all employee requests and onsite needs. Register and check in guests in coordination with the Security team. Conduct regular check-ins with associates and recap key needs or issues to the client and leadership team. Build strong relationships through proactive communication and dependable follow-up. Front-of-House Operations Manage guest registration and direct inquiries (no traditional reception desk). Answer and route company phone lines as needed. Ensure conference rooms are booked, set, maintained, and reset throughout the day. Office Operations & Administration Maintain general cleanliness and organization of office space, including kitchens, pantries, office supply areas, conference rooms, and shower rooms. Monitor, order, and restock office, pantry, and beverage supplies. Order office lunches on a regular basis. Sort and distribute daily mail. Facilities & Vendor Coordination Collaborate with vendors, building management, engineering, and facilities teams to address maintenance issues and ensure the office remains fully functional. Coordinate repairs, supply orders, and any third-party vendor needs related to office upkeep. Administrative Support Use Outlook and ticketing systems to manage requests, track tasks, and communicate updates. Run end-of-day reports and provide routine updates to remote managers. Assist with any additional reasonable administrative or hospitality-related tasks. Qualifications College degree preferred. Minimum 3 years of Office Coordinator, Receptionist, or Administrative Support experience. At least 2 years of experience in a client-facing corporate environment. Strong written and verbal communication skills (writing sample may be required). High-energy, polished, and hospitality-driven demeanor. Comfortable working independently and staying mobile throughout the space. Proficient with Outlook; experience using ticketing systems. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

PowerStop is the innovative leader in the auto aftermarket brake market. Working for PowerStop means joining a company that is turning the industry on its head. Come be a part of a brand experiencing incredible growth, and know you will have the ability to make an immediate impact as part of our team. We are constantly on the lookout for people to join the PowerStop family who are passionate, results-oriented, and possess the ambition and energy to help us succeed! Ideal candidates also have a love for cars and a desire to learn the industry as well as put a little mud on the tires! We are seeking a proactive and detail-oriented Administrative Assistant to support our Warehouse Operations and Environmental, Health, and Safety (EHS) teams. This role plays a critical part in maintaining smooth day-to-day operations, organizing documentation, coordinating communications, and helping ensure compliance with safety standards. The position is fully onsite at our Hodgkins facility and provides administrative oversight for our Bedford Park location as well. Key Responsibilities: Oversee and coordinate daily office functions, including scheduling, filing systems, and document management Prepare and maintain reports, records, correspondence, and meeting notes Track and update EHS documentation, including safety manuals, training logs, and inspection reports Conduct routine safety inspections and assist with audit preparation Manage inventory and ordering maintenance supplies Support timekeeping processes, including attendance point tracking Assist Warehouse Operations leadership with data entry and administrative recordkeeping Communicate with internal teams and external partners in a professional and timely manner Ensure adherence to confidentiality and company policies Perform document audits and support compliance initiatives Qualifications: High school diploma or equivalent required; associate or bachelor's degree preferred Minimum of 2 years' experience in an administrative or office assistant role, preferably in a warehouse or operations environment Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) Strong written and verbal communication skills Bilingual English/Spanish, preferred but not required Excellent organizational skills and attention to detail Proven ability to multitask, prioritize, and meet deadlines in a fast-paced environment Ability to work independently and maintain confidentiality Familiarity with OSHA standards and safety regulations is preferred Preferred Skills: Experience with office management systems and procedures Understanding of basic HR or finance processes is a plus Strong interpersonal skills and a collaborative approach Work Environment: The role is based in an office setting within a warehouse environment Occasional travel to different facilities or job sites may be required Use of safety equipment and adherence to company safety protocols are required. Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, disability, veteran status, or national origin.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

When it comes to baking, BakeMark has its own secret ingredient: a team of passionate talented employees. For over 100 years, BakeMark has stood for excellence in quality and service, for our customers, our stakeholders and our colleagues. We attribute our success to our colleagues and their contributions towards meeting the needs of our customers and stakeholders. We shall share our values and ways of working. We are passionate about the baking industry. We excel at creating strong partnerships within the company and with our loyal customers. We love to innovate and thrive to manufacture and deliver performing bakery products and world-class customer service. With over 100 years of service to the baking industry, BakeMark is recognized as an industry leader and trusted partner for quality bakery ingredients, products, supplies and service. BakeMark is a manufacturer and distributor with 23 branches conveniently located across the U.S. At BakeMark we appreciate our employees and their families and offer competitive pay and a full suite of benefits: Competitive Compensation Health, Dental, Vision & Life Insurance (Comprehensive healthcare benefits package, with many coverage options at a very low employee cost) 401K (generous retirement benefits) with a Company Match Paid Holidays and Paid Time Off SUMMARY: Under direct supervision, process all incoming orders from Sales force, customers, and BAKEMARK affiliates assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES: Download PSP orders into NDS system after review and correction of ROE Edit List. When necessary, manually enter orders into NDS or PSP system. Reviews and corrects Order File Status Report. Transfers order file for routing. Notify customers or sales reps. of customer item “outs”. Ensures COAs, and Spec Sheets are provided to Customers as necessary. Daily invoicing of credit memos. Credit and Collections Answers telephone and direct calls to appropriate person. Research customer, Sales Rep and BAKEMARK Affiliate inquiries. Back up to Will-Call and other positions as directed by Supervisor. Provide Sales Representative vacation relief. Files documents as directed. Assist Office Supervisor with back-office duties as needed, such as cash handling and NDS data input. Treat all customers both externally and internal with dignity and respect. Adhere to all company policies, procedures and safety rules as stated in the Employee Handbook and otherwise posted or communicated. Other duties will be assigned as needed to meet company goals and objectives. BakeMark is an equal opportunity employer and does not discriminate in hiring or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, gender, sexual orientation, marital status, national origin, ancestry, disability, medical condition, age or any other basis prohibited by law.

Japanese Bilingual Office Administrator A consumer-goods trading company is seeking a qualified Japanese-Bilingual Office Administrator. The position is responsible for general administration, accounting support using QuickBooks, employee benefits coordination, invoice creation assistance, etc. You must be able to come into the office everyday. Essential Duties(Subject to Change) Serve as the primary point of contact for office inquiries, both internal and external, utilizing both English and Japanese. Manage office supplies inventory, place orders, and ensure the office environment is organized and operating efficiently. Handle incoming and outgoing correspondence, including mail, email, and shipments. Maintain accurate and confidential company records, files, and databases. Provide accounting support using QuickBooks, including data entry, bank reconciliation assistance, and expense report processing. Coordinate employee benefits enrollment, changes, and inquiries, serving as a liaison with external benefits providers. Assist with basic HR administrative tasks, such as new hire onboarding paperwork and maintaining personnel files. Perform other duties as assigned by a supervisor or management. Working Hours, Working style Mon-Thu:9:00am - 6:00pm, Fri 10am-6:00pm(OT as needed) Working Location Near Baldwin Park, CA Qualifications Proficiency in both English and Japanese (spoken and written) is required. At least 1-2 years of experience in a related administrative or office support field is required. Proficient in Microsoft Office Suite, especially Excel (e.g., creating spreadsheets, using formulas, and generating reports). Experience with QuickBooks or similar accounting software is highly preferred. Strong communication and relationship-building skills, with a customer-focused mindset. Capable of working independently and managing time effectively. Flexibility to complete tasks as required. Salary/Benefit $25 - $27/hour DOE (during 3 month probation); $28 - $29/hour after probation review. Bonus opportunities based on company performance Medical, Dental, Vision Insurance Paid Holiday Paid Vacation Sick Leave

We are seeking a proactive and organized Administrative Assistant/HR Coordinator to support key HR functions, with a focus on recruiting support, onboarding, monthly training coordination, and employee event planning. This role is ideal for someone who is highly organized, enjoys working with people, managing details, and wants to contribute to a positive and engaging employee experience. This role is designated as a 35-hour-per-week position and is eligible for full-time benefits. Essential Duties/Responsibilities: Schedule interviews and coordinate candidate communications Support recruiting efforts by helping organize and attend career fairs and hiring events Facilitate onboarding logistics, including orientations scheduling, paperwork and system access Coordinate with IT and Marketing to ensure new hires receive their day-one essentials, including uniforms, system access and technology setup Organize and oversee monthly training sessions, including scheduling, materials preparation, and attendance tracking Review Onboarding Survey results for points of concern to be addressed Assists in planning and execution of employee engagement events such as appreciation days, wellness activities and holiday celebrations Assist with general HR administrative tasks as needed Serve as a point of contact for employees' questions relating to onboarding and training Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 2-3 years of experience in an HR support or coordinator role Education: Minimum of a 2-year associate's degree Experience/Skills/Abilities Required: Strong organizational and time management skills Excellent written and verbal communication Proficiency in Microsoft Office Suite; experience with HRIS or ATS system as a plus Ability to handle sensitive information with confidentiality and professionalism Positive attitude and a team-orientated mindset Work Environment/Physical Demands: Typical office environment - moderate noise level. This position regularly requires standing; walking; sitting; use hands; reaching with hands and arms; and talking and/or hearing. Occasional lifting and/or moving up to 25 pounds. We are an equal opportunity employer, dedicated to fostering a diverse and inclusive workplace where everyone is valued and has equal access to opportunities. WE ARE A DRUG FREE WORKPLACE.

Job Title: Administrative Assistant II Duration: 6 months contract with likelihood for extension Compile records, documentation and data necessary for standard reports and prepare for use. May use various application databases to obtain information or run reports as requested. May handle confidential or company sensitive data. Schedule appointments, meeting and use of meeting rooms. Organize and plan meetings and special events as instructed. Assure location and equipment are in order to facilitate a smooth meeting experience. Make travel arrangements as directed and submit expenses for budget and reimbursement within policy guidelines. Compose letters and memoranda from dictation, verbal direction, or from knowledge of the company policy or procedures. Input or type and revise material from rough draft, corrected copy, or previous versions. Read instructions accompanying material, or follow verbal instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Type and revise material such as correspondence, reports, statistical tables, addresses and forms from rough draft, corrected copy, or previous version displayed on screen. Draft responses to correspondence containing routine inquiries. Input items for purchase and accounts payable and assure process transaction to meet deadline requests. May track, monitor, and gather information for department budget(s). Answer phone, provide information to callers, route calls to appropriate persons and place outgoing calls. Obtain office supplies, equipment and services as necessary within authority to effectively and timely respond to operational needs. File documents, records and reports. Locate and attach appropriate file as requested. Open, sort, and distribute incoming mail. May prepare mail for posting and small package distribution. Receive and route deliveries. May provide relief to receptionist as assigned. May lead other administrative support associates. Other Duties as assigned. Skills Ability to use a personal computer and job-related software Excellent communication skills, both written and verbal Ability to work and multi-task in a fast-paced environment Detail-oriented Excellent customer service skills Type 60+ wpm Knowledge of company policies and procedures preferred 5-7 years of experience 6 years of professional administrative experience Education Associates or equivalent experience Associates degree in Business or related field

Our client is a reputable multifamily and mixed-use developer known for delivering some of the most impressive high-rise buildings in Philadelphia! We are seeking a Project Coordinator/Administrator to step into the role of an Executive Assistant to support the VP of Construction and serve as the central coordination hub for the construction team. Position Overview: ✔️ With 2-3 years of experience and an educational background in engineering or architecture, the ideal candidate will operate much like a Project Engineer/Coordinator-highly organized, detail-oriented, and proactive. ✔️ The Executive Assistant will manage the VP's time, priorities, communication, and administrative workflow, with full access to his email, calendar, and meetings, functioning as an extension of his role. ✔️The position requires a hardworking, reliable, driven individual with strong ambition and a desire to grow in the construction industry. ✳️ Given the extensive exposure to leadership, clients, subcontractors, and high-profile projects, this role offers a unique opportunity to fast-track into an Assistant Project Manager or Project Manager role within a few years.

** MUST BE ABLE TO TRAVEL TO 1441 SOUTH AVE, STATEN ISLAND, NY 10314 FULL TIME Jets.com is seeking a highly organized and detail-oriented IN HOUSE Administrative Assistant to support daily operations and help coordinate company-wide projects. This role blends administrative support, project coordination, and light office management. We're looking for someone proactive, reliable, and able to keep tasks and timelines moving. Responsibilities Provide administrative support , including scheduling, follow-ups, and document preparation Coordinate and track projects, tasks, and deadlines across multiple departments Create and maintain organized Excel trackers, reports, and timelines Build clean, professional PowerPoint presentations and summaries Gather updates from teams and prepare weekly dashboards Assist with cross-functional initiatives and ad-hoc projects Manage office operations such as supplies, vendor coordination, deliveries, and guest support Maintain organized digital files, documentation, and structured workflows Support logistics for internal meetings and small office events Handle general administrative and operational tasks as needed Qualifications 1-3 years of administrative, operations, or project coordination experience Strong Excel skills (pivot tables, charts, formulas) Strong PowerPoint and presentation-building skills Excellent organizational and communication abilities Ability to multitask, prioritize, and follow through Comfortable working across multiple teams in a fast-paced environment Professional, dependable, and detail-oriented Compensation for this position is set at $55,000-$70,000, and will be determined according to the candidate's experience and skill level.

Operations Group Administrative Assistant Murphy Company, the Best Choice for Mechanical construction since 1907, is hiring an Operations Group Administrative Assistant for our office in St. Louis, MO Since 1907, Murphy Company has been a leading mechanical contractor in the St. Louis and Denver markets that provides its professionals the environment, opportunities, technology, and tools to experience a rewarding career. Being a company that prides itself on its core values of employee well-being, enduring relationships, and integrity and professionalism, we know it starts with our employees. We strongly believe our people are our most important asset, and we strive every day to make Murphy a great place to work as we build our clients' visions. We Are Looking For Someone Like You As an Administrative Assistant, you will be a vital member of Murphy's Operations team. You will be responsible for administrative support for the department. Providing phone support, maintaining databases, copying, filing, and general administrative duties. As a member of the Administrative Staff, it may be necessary to assist with front desk phone coverage and mail distribution periodically. Your Day-to-Day at Murphy Company Apply for and obtain permits and inspections Route P.O.'s, change orders and contracts Take minutes during Safety PM Meeting and distribute Order office supplies Schedule meetings and conference rooms Utilize the software programs ProCore and SalesForce Download and print drawings as required Assist the Marketing Team as needed New job set up and run various reports Bring Your A-Game! Our ideal candidate should possess the following traits: Hard working Dependable Excellent communication and grammar skills Working knowledge of Microsoft Word and Excel What We Will Bring to the Table A collaborative, family-friendly work environment Knowledge and expertise that has helped us grow and thrive for the last 118 years Competitive pay and an excellent benefits package, including health and life insurance, a robust wellness program, 401(k), and profit sharing. A personal time off plan that rivals our competitors

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

About Us: Headquartered in St. Louis, MO, USA, Afinitas is the global market leader for pipe and precast concrete equipment, forming systems and concrete accessories used to build the world's critical transportation, water and utility infrastructure systems. Afinitas is known for the innovative technologies and services it provides through its trusted HawkeyePedershaab, BFS, New Hampton Metal Fab and other well-known brands, which customers have relied upon for decades. Afinitas is a part of BW Forsyth Partners, LLC, the investment arm of Barry-Wehmiller, a $3 billion organization with nearly 12,000 team members united by a common belief: to use the power of business to build a better world. Job Description: JOB SUMMARY The Executive Assistant & Internal Communications Coordinator will support the needs of a remote based CEO and the HQ executive team, working closely with various functional teams on internal communication development and deployment, industry and company event coordination and execution, and other internal program support. The ideal candidate will have the ability to write and edit professional, polished, error-free communications in a timely fashion, with a keen awareness of audience and purpose. ESSENTIAL FUNCTIONS & RESPONSIBLITIES Manage the monthly creation, translation and distribution of the company newsletter; source stories and develop creative content to illustrate and bring to life company culture and values, along with highlighting People and Culture efforts Ensure the development of clear, concise, compelling, and error-free communications and collateral with an understanding of employee needs and company/culture tone of voice Support the creation, updating and placement of content on the Afinitas intranet site to ensure a simple, clean and engaging experience for team members and leaders Partner with People and IT teams to ensure Brite Sign technology is utilized as a tool to provide branded and timely dissemination of internal communication, creating templates for site focused content and acting as corporate administrator of the software. Manage internal branding program through development, procurement, distribution, and financial tracking of branded collateral Centralize the planning and coordination of Afinitas service and recognition programs to create a highly organized and culturally aligned experience Calendar management for Chief Executive Officer, including maintaining an executive calendar of core business planning and industry events Plan and coordinate key internal and external events for executive leadership team (i.e. customer trips, offsite executive meetings, holiday parties, business update meetings, team building activities) Schedule, book, and coordinate domestic and international travel (including flights, ground transportation, hotels) for Chief Executive Officer Welcome candidates, customers and guests, providing a warm, red-carpet experience Assist in onboarding new team members in the St. Louis office Shipping (FedEx, UPS) of various documents, collateral, marketing materials, IT equipment to support CEO and HQ office needs Field calls and forward requests to appropriate team members where necessary Work closely with other Executive and Administrative Assistants within the organization on collaborative projects Maintain awareness of written/visual communication best practices and ensure development of skillset to implement them when appropriate Note: the duties and responsibilities described above are not exhaustive and additional assignments, duties, or responsibilities may be required with this position. Assignments, duties, and responsibilities may be changed at any time, with or without notice, by Afinitas in its sole discretion. QUALIFICATIONS Associates Degree in Business, Communications, Marketing, English or other related field, preferred Previous executive experience from a similar profession/corporate background 2+ years of related communications support experience Ability to work with confidential materials and quickly build trust among key stakeholders Excellent organizational skills and attention to detail Ability to manage multiple tasks simultaneously and adapt to shifting priorities Positive mindset with a problem solver “can-do” attitude High level of proficiency in MS Office Suite (Outlook, Word, Excel), in addition to Microsoft Teams and SharePoint Strong skills with visual tools like Power Point and/or Canva Must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future WORK ENVIRONMENT This is an office position that spends time in manufacturing facilities. The employee must be able to correctly wear and use any Personal Protective Equipment (PPE) required by the employer when in the manufacturing area. This role requires the ability to lift and move items up to 30 lbs, pack and ship materials, count inventory, stand and walk for long periods of time (up to 10 hours a day during events) At Barry-Wehmiller we recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If your experience is close to what you see listed here, please still consider applying. We know that our differences often can bring about innovation, excellence and meaningful work-therefore, people from all backgrounds are encouraged to apply to our positions. Please let us know if you require reasonable accommodations during the interview process. Barry-Wehmiller is an equal opportunity employer. M/F/D/V This organization uses E-Verify. Applicants may be subject to pre-employment screening which may include drug screening, reference checks, employment verifications, background screening and/or skills assessments. Company: Afinitas

The Executive Assistant / Project Coordinator provides high-level administrative and project management support to executive leadership. This role ensures strategic initiatives and operational projects are executed efficiently by coordinating stakeholders, tracking deliverables, and maintaining alignment across departments. The role acts as a critical liaison between the CEO, internal teams, and external partners while maintaining strict confidentiality and professionalism. Primary / Key Essential Functions and Responsibilities Act as a liaison between the organization's employees and the CEO to ensure alignment and accountability on strategic priorities. Assist in the coordination of day-to-day business activities to ensure efficiency. Help develop and manage projects and initiatives stemming from the CEO across all operational areas of the business. Coordinate timelines, deliverables, and milestones for CEO-led initiatives. Create detailed reports and dashboards to track performance metrics and project progress. Conduct research and compile data for various projects and reports. Maintain and track timelines and keep key stakeholders accountable for their responsibilities Utilize Project management software to optimize processes and ensure timely project execution. Utilize AI-driven tools to enhance data processing and improve operational efficiency, deadlines, and deliverables. Keep CEO up to date on critical timelines and employee task progress Identify and resolve bottlenecks to maintain project momentum. Assist with the planning and execution of meetings and events. Prepare and organize materials for meetings, presentations, and reports. Attend company meetings with or in the place of CEO, taking notes, setting next steps, and following up on the execution of next steps. Assist with other Administrative Duties as Needed. Requirements Education and/or Experience and Qualifications Bachelor's degree in Business Administration, Management, or related field. 3+ years of experience in project coordination, executive support, or strategic operations (C-suite exposure preferred). Strong command of project management tools Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Proficiency in AI-driven tools and data visualization platforms. Proficiency in data analytics tools is a plus. Experience in a manufacturing or beauty environment is a plus. Knowledge, Skills and Abilities Ability to translate executive vision into actionable project plans. Excellent written and verbal communication abilities. Ability to manage multiple priorities in a fast-paced, dynamic environment. Results-driven with excellent organizational skills, follow through, and commitment to quality. Strong attention to detail and accuracy in data handling and reporting. Analytical mindset that uses and interprets data to support informed decision-making. Excellent strategic thinking and problem-solving skills. Excellent presentation and research skills. Quickly adjust to changing priorities and organizational needs High emotional intelligence and situational awareness. Exercises sound judgement, discretion, and reliability.

About Us: VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country. About You: VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: ***************************************** Duties/Responsibilities: Positively represent the company to guests by providing empathetic and friendly customer service at all times Support a schedule among the event coordinator team to man front desks in our Chantilly facility. Manage our event calendar in coordination with managers and event staff Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.) Required Education, Certification, Skills, Capabilities: 2-5 years of experience in customer service role and/or office administration Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment Strong interpersonal and communication skills; attention to detail and strong organizational skills Ability to lift and move items up to 50 pounds Preferred Skills/Experience: Degree in Administration, Hospitality, Marketing, or Business Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) Primary Work Location: Work is to be performed on-site in Arlington, VA, where you will work with the team to select your shifts. Security: Must be a US citizen Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations. To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: *************************** Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************

About Us: VT-ARC, a technical services and applied research company, has built an organizational culture marked by four primary values: Teamwork, Integrity, Excellence, and Service. Integral to our success is our staff s enthusiasm for solving tough problems by working together in teams to get the job done. We foster a culture where every employee s contribution is valued and performed with integrity while maintaining a fun work environment. VT-ARC strives for excellence in all that is done for our clients, and such achievement is recognized through service/merit awards. Moreover, we promote a sense of community larger than VT-ARC alone, where staff and institutional resources can be applied in service to our country. About You: VT-ARC is seeking an organized and energetic individual to help run a US Air Force collaboration center. The Staff Admin will serve as VT-ARC s point of contact for maintaining our collaboration environment, including scheduling events, customer relationship management, front-desk staffing, and inventory management. This individual will be part of a team of event support staff who collaborate to staff our facilities in Chantilly, VA. Check out our recent events on LinkedIn: ***************************************** Duties/Responsibilities: Positively represent the company to guests by providing empathetic and friendly customer service at all times Support a schedule among the event coordinator team to man front desks in our Chantilly facility. Manage our event calendar in coordination with managers and event staff Answer incoming customer calls, emails, and messages regarding service questions and general customer concerns Manage available collaborative environment resources, guest food and beverage inventory, internal office inventory, laptop inventory, and provide basic technical support to meetings (Zoom, Microsoft Teams, etc.) Required Education, Certification, Skills, Capabilities: 2-5 years of experience in customer service role and/or office administration Dependability, flexibility, and ability to rapidly and effectively respond in a fast-paced environment Strong interpersonal and communication skills; attention to detail and strong organizational skills Ability to lift and move items up to 50 pounds Preferred Skills/Experience: Degree in Administration, Hospitality, Marketing, or Business Experience with virtual teleconferencing platforms (Zoom, WebEx, Microsoft Teams) Primary Work Location: Work is to be performed on-site in Chantilly, VA, where you will work with the team to select your shifts. Security: Must be a US citizen Virginia Tech Applied Research Corporation: VT-ARC is a 501(c)(3), non-profit R&D organization affiliated with Virginia Polytechnic Institute and State University (Virginia Tech or VT). Our mission is to provide superior analytic and technology solutions across multiple domains by leveraging Virginia Tech s multidisciplinary research and innovation ecosystem. With unique access to the broad and rich research enterprise found at Virginia Tech, VT-ARC forms multi-disciplinary teams to apply innovative solutions to the real-world problems that strain our social, political, industrial, and economic foundations. To learn more about VT-ARC s Benefits, Perks, Culture & more visit our Careers page: *************************** Virginia Tech Applied Research Corporation is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, gender identity, national origin, disability, or status as a protected veteran. Virginia Tech Applied Research Corporation uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit *****************