Executive Assistant jobs at Goldbelt - 713 jobs

Century Group is partnering with a client that is seeking a Finance Operations Associate to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary of $100,000 to $120,000 per year. Job Responsibilities: Provide executive-level administrative support to senior finance leaders, including calendar coordination, travel planning, and meeting logistics Assist with documentation for bank account setup and credit underwriting, including KYC forms and due diligence materials Track audit and tax engagement fees, review invoices from CPA firms, and coordinate payments with external partners File annual personal property tax returns, monitor assessments, and manage invoice payments Create and maintain organizational tools and trackers to improve workflow efficiency across the finance team Requirements: Ability to work independently and manage tasks with minimal oversight Strong organizational skills and the ability to handle multiple priorities simultaneously High level of accuracy and attention to detail in all aspects of work Excellent communication skills, both written and verbal Proficiency in task tracking tools and document management systems Qualifications: A minimum of 4+ of experience in a fast-paced corporate environment, ideally within finance or legal operations Bachelor's degree preferred; a Paralegal certificate may be considered in lieu of a degree Familiarity with legal and real estate terminology is a plus Willingness to obtain a California Notary Public commission Professional demeanor and ability to handle confidential information with discretion REF #50943 #LI-DD1

We are partnering with a highly respected organization in the construction industry to help them find an Executive Assistant to support the Senior Vice President. Exact compensation may vary based on skills, experience and location. Expected starting base salary $75,000 to $85,000 per year. Location - San Ramon (hybrid schedule with 3 days/week onsite) Responsibilities - Primary responsibility for calendar and contacts management for EVP. Facilitate workflow and assist members, industry affiliates and staff on a routine basis, and in EVP's absence. Update Department Strategic Plan & Goals Tracking, as needed. Coordinate EVP's travel Provide event coordination, including flyers, invitations, agendas, site visits, budget, and audio visual for off-site meetings, as needed. Experience and skills: 5+ years experience assisting Executive level High attention to detail Exceptional organizational skills Exceptional communication skills Strong ability to collaborate effectively with others Analytical and problem-solving skills Ability to thrive in a high-pressure environment REF # 44820 #LI-POST

Century Group is partnering with a client that is seeking a Executive Assistant to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base pay rate of $36.00 to $45.00 per hour. Job Responsibilities: Support three executives, primarily the SVP of Development, with calendar management, scheduling, and travel arrangements. Coordinate deal closings, notarize documents, and manage e-signature workflows. Oversee the SVP's inbox, route communications, and follow up on pending approvals. Organize client meetings, prepare materials, and assist with planning for a major conference in October. Provide general administrative support, including expense reports, meeting minutes, and backup support for the EA team. Requirements: Hold a valid Notary Public commission in the State of California. Demonstrate experience in fast-paced, deadline-driven environments, ideally in finance, private equity, or real estate. Use Microsoft Office Suite proficiently, including light Excel work. Navigate project management tools such as Asana to track tasks and deadlines. Communicate clearly and professionally with internal and external stakeholders. Qualifications: 5+ years of experience as an Executive Assistant or in a similar administrative role. A Bachelor's degree from an accredited institution. Exhibit strong organizational skills, responsiveness, and excellent follow-up. Maintain discretion and confidentiality when handling sensitive information. Prefer experience with Dealpath software and familiarity with deal transaction processes. REF#50775 #ZR

Arrow International is the world's #1 maker of charitable gaming products, from pull tabs and bingo paper to cutting-edge electronic gaming systems. Our products power entertainment in social and gaming venues around the globe, and we're growing fast! We're building a winning culture that's all about teamwork, passion, and innovation. At Arrow, you're not just another employee, you're part of a high-performing team that's redefining fun and giving back to communities. We believe in rewarding your hard work with profit-sharing, 401(k) matching, great benefits, and paid time off including a bonus week every July! If you're looking for a career that's exciting, meaningful, and full of opportunity, Arrow is the place to be. Executive Assistant We are seeking an Executive Assistant to support the executive leadership team. This role is critical to the day-to-day execution of executive operations, handling tactical support, managing details, and serving as a trusted liaison to ensure leadership priorities move forward smoothly and efficiently. The Executive Assistant will operate in a fast-paced, highly confidential environment and must be comfortable supporting multiple executives, managing competing priorities, and acting as a central point of coordination across the organization. This is an in-office position, and we are only considering candidates local to the Cleveland area. Key Responsibilities * Executive Team Support Provide high-level administrative and tactical support to our executives, including calendar management, scheduling, follow-ups, and coordination of daily priorities. * Calendar & Meeting Management Manage complex and constantly changing calendars for executives. Prioritize conflicting appointments using sound judgment to streamline daily, weekly, and recurring meetings. * Travel & Logistics Coordinate domestic and international travel, including flights, hotels, ground transportation, itineraries, and meeting logistics for executives. * Communication & Liaison Role Serve as a liaison between executives, their teams, internal departments, and external partners. Act as a gatekeeper and bridge for smooth communication, directing correspondence and resolving or escalating inquiries as appropriate. * Meeting & Event Coordination Arrange and support executive and leadership meetings on and off-site. Prepare agendas and materials, take meeting notes, manage logistics, and facilitate meeting technology (Teams/WebEx) to support both in-person and remote attendees. * Operational Follow-Through Track requests, action items, and commitments from leadership. Proactively initiate follow-up to ensure timely completion of priorities, including onboarding support and coordination with administrative peers. * Presentation & Document Support Assist with the preparation, editing, and distribution of presentations, reports, and other materials supporting strategic and enterprise priorities. * Expense & Administrative Management Manage executive expense reports and ensure timely submission and approval. Support other administrative processes as needed. * Confidentiality & Professionalism Maintain strict confidentiality and exercise discretion when handling sensitive employee, client, and company information. * Process Improvement & Tools Continuously learn and leverage software tools to improve efficiency, organization, and outcomes across executive operations. Requirements Bachelor's degree required. 7+ years of experience providing executive-level administrative support to senior leaders (C-suite or VP level). Proven experience supporting executives in a fast-paced, deadline-driven environment. Strong organizational, prioritization, and problem-solving skills. Excellent written and verbal communication skills. High degree of professionalism, discretion, and sound judgment. Proactive, adaptable, and comfortable managing shifting priorities. Strong proficiency with Microsoft Office, calendar systems, and collaboration tools. Diversity and Inclusion Statement At Arrow International, we are committed to fostering a diverse and inclusive workplace where all individuals are valued and respected. We believe that embracing our differences makes us stronger, more innovative, and better positioned to serve our communities. We are proud to be an equal opportunity employer and strive to create an environment where everyone feels welcome, supported, and empowered to succeed. Equal Opportunity Statement Arrow International is an equal opportunity employer. We recruit, hire, train, and promote individuals in all job titles without regard to race, color, ancestry, national origin, gender identity or expression, sexual orientation, marital status, religion, age, results of genetic testing, veteran status, or physical or mental disability, except where such disability prevents performance of essential job functions and cannot be reasonably accommodated in accordance with applicable laws. Americans with Disabilities Act (ADA) Statement Arrow International is committed to complying with the spirit and requirements of the Americans with Disabilities Act (ADA). If you require a reasonable accommodation to complete an application, participate in the interview process, undergo any pre-employment testing, or otherwise take part in the employee selection process, please contact us at *********************************. #INDCA

Century Group is partnering with a client that is seeking a Executive Assistant to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary of $90,000 to $130,000 per year. Job Responsibilities: Support four executives including the owner, President, CFO, and one additional leader Manage complex calendars, schedule meetings, and coordinate logistics across departments Book domestic and international travel arrangements with attention to detail and preferences Handle high-volume communications and ensure timely follow-up on behalf of executives Maintain confidentiality while managing sensitive information and executive priorities Requirements: Demonstrate confidence and professionalism when interacting with high-net-worth individuals Communicate assertively and effectively in high-pressure environments Adapt quickly to changing priorities and executive demands Solve problems independently and take initiative without hesitation Maintain discretion and poise while handling confidential matters Qualifications: A Bachelor's degree or equivalent experience in business administration or a related field Show proficiency in Microsoft Word and Excel for document and schedule management Accumulate experience supporting senior-level executives in fast-paced settings Apply strong organizational skills to manage multiple tasks and deadlines Exhibit excellent verbal and written communication skills REF#50874 #LI-DD1

The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/ Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operat Executive Assistant, Executive, Assistant, Support, Manufacturing, Business Services, Corporate

Job Summary/Overview The Executive Assistant provides high-level, proactive administrative and operational support to three senior executives: the CHRO, General Counsel/Corporate Secretary, and CFO. This role is responsible for ensuring the efficient and seamless operation of executive functions that support people strategy, governance and compliance, corporate development, and financial leadership. The Executive Assistant serves as a trusted partner, managing complex calendars, confidential information, board level materials, and cross functional coordination while exercising sound judgment, discretion, and diplomacy. The role requires exceptional organizational skills, executive presence, and the ability to navigate competing priorities in a fast paced, highly confidential environment. Essential Duties and Responsibilities Provide comprehensive administrative support to three senior executives, including complex calendar management, travel coordination, and expense reporting. Serve as a gatekeeper for executive communications, prioritizing, monitoring, and responding to emails, calls, and correspondence with professionalism and discretion. Coordinate domestic and international travel arrangements, including itineraries, accommodations, and meeting logistics. Assist with corporate governance and legal documentation, ensuring accuracy, confidentiality, and timely distribution. Conduct research, collect, and analyze data to support executive decision making and strategic initiatives. Coordinate and support project based initiatives across Human Resources, Legal, Finance, and Corporate Development. Liaise effectively with internal stakeholders at all organizational levels and maintain strong working relationships with external partners, vendors, and advisors. Assist with anything related Investor Relations, screen emails and calls, take and deliver accurate messages to appropriate staff, conference prep, trip logistics etc. Maintain databases, filing systems, and document management practices with a strong focus on confidentiality and compliance. Receive and interact professionally with visitors and handle sensitive interactions with discretion. Partners with other assistants on C-level executive matters. Perform additional duties and special projects as assigned. Knowledge, Skills, Competencies, and Abilities Demonstrates exceptional professionalism, discretion, and confidentiality, particularly when supporting HR, Legal, and Finance leadership. Advanced proficiency in PowerPoint, Excel, Word, and Outlook; experience creating executive and board level materials. Strong analytical, reasoning, and critical thinking abilities. Excellent written and verbal communication skills with executive presence. Highly organized with strong time management, prioritization, and multitasking capabilities. Strong interpersonal skills and the ability to build trusted relationships across the organization. Adaptable and proactive in a dynamic, fast changing business environment. Demonstrated ability to manage competing priorities with poise and sound judgment. Service oriented mindset with a continuous improvement approach. Required Qualifications Bachelor's degree (B.A.) or an equivalent combination of education, industry certifications, and experience. 10+ years of experience as an Executive Assistant or Senior Administrative Professional supporting senior leadership, preferably in HR, Legal, Finance, or Corporate environments. Experience supporting multiple executives simultaneously. Active North Carolina Notary Public certification (or ability to obtain promptly). About Columbus McKinnon: Columbus McKinnon is a leading worldwide designer, manufacturer and marketer of intelligent motion solutions that move the world forward and improve lives by efficiently and ergonomically moving, lifting, positioning and securing materials. Key products include hoists, crane components, precision conveyor systems, rigging tools, light rail workstations and digital power and motion control systems. We are focused on commercial and industrial applications that require the safety and quality provided by our superior design and engineering know-how. Columbus McKinnon is a publicly traded company that has been in business for almost 150 years - proud of our heritage, where we come from, and where we're going. As Columbus McKinnon grows globally, so does our need for driven and inspired employees. Join our winning team! Columbus McKinnon Corporation promotes a diverse and inclusive workforce and is an Equal Opportunity Employer that does not discriminate against employees or applicants for employment on the basis of race, color, national origin, ancestry, age, religion, sex, gender, gender identity, gender expression, sexual orientation, physical or mental disability, medical condition, genetic information, military or veteran status, marital status, or any other Federal or State legally-protected classes. We also value the safety of all associates and work hard to maintain a Drug Free Workplace. Nearest Major Market: Charlotte

The Administrative Coordinator is responsible for a collection of responsibilities which must take place. These responsibilities may in fact be shared amongst Administrative Coordinators and each coordinator should be cross trained and conversant on Coordinator, Administrative, Processor, Support, Business Services, Payroll, Manufacturing, Management

Century Group is partnering with a client that is seeking an Executive Administrator to join their team. Exact compensation may vary based on skills, experience, and location. Expected starting base salary of $90,000 to $110,000 per year. Job Responsibilities: Manage and maintain executive calendars, including scheduling meetings and coordinating appointments. Organize domestic and international travel arrangements, ensuring accurate itineraries and accommodations. Prepare, edit, and format reports, presentations, and correspondence as needed. Handle confidential information with discretion and maintain accurate records and contact lists. Coordinate special projects and liaise with internal teams and external vendors to meet deadlines. Requirements: Proficiency in Microsoft Office Suite and other productivity tools for scheduling and document preparation. Strong organizational and time-management skills to handle multiple priorities effectively. Excellent written and verbal communication skills for professional correspondence. Ability to work independently while maintaining accuracy and attention to detail. Comfortable managing sensitive information with integrity and confidentiality. Qualifications: Proven experience in executive support or administrative roles with increasing responsibility. A Bachelor's degree in Business Administration or a related field. Demonstrated ability to manage complex calendars and travel logistics. Strong interpersonal skills for working with senior leadership and external partners. Familiarity with expense reporting and budgeting processes. REF #51563 #LI-DD1

Type: Temporary Job #47204 Salary: $30.00 Job Overview - Executive Assistant Floater (Temp to Perm): Compensation: $30/hour Schedule: Monday to Friday (In-Office) Atlantic Group is hiring an Executive Assistant Floater (Temp to Perm) in New York, NY, for our client. In this temp-to-perm role, you'll support senior executives across departments by managing complex calendars, coordinating meetings, and handling confidential communication with internal and external stakeholders. This opportunity is ideal for proactive executive assistants with strong Microsoft Office skills who thrive in fast-paced financial or corporate environments. Responsibilities as the Executive Assistant Floater: Calendar & Meeting Management: Coordinate complex schedules for C-level executives, ensuring seamless internal and external meeting logistics. Executive Communications: Draft and manage correspondence with clients, investors, and stakeholders on behalf of the executive team. Document & Presentation Support: Prepare presentations, spreadsheets, and reports for executive review and decision-making. Travel & Logistics: Arrange business travel and develop detailed itineraries for trips and events. Expense & Vendor Management: Process expense reports, vendor invoices, and payments with accuracy and timeliness. Qualifications for the Executive Assistant Floater: Education: Bachelor's degree in business, communications, or a related field preferred. Experience: 3+ years providing executive support to C-level leaders (CEO, Managing Partner, CFO) in finance, investment management, or similarly fast-paced corporate environments. Technical Skills: Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) with a high level of digital literacy. Skills & Attributes: Highly organized and detail-oriented professional with strong communication skills, a proactive mindset, and a proven ability to manage shifting priorities in a fast-paced environment. Application Notice: Qualified candidates will be contacted within 2 business days of application. If an applicant does not meet the above criteria, Atlantic Group will keep your resume on file for future opportunities and may contact you for further discussion. Your Name: Email Address: Phone Number: Upload Resume File: Upload Resume File: ... Attach a resume file. Accepted file types are DOC, DOCX, PDF, HTML, and TXT. By submitting this application, you give us permission to store your personal information, and use it in the consideration of your fitness for the position, including sharing it with the hiring firm. By submitting this application, you agree to our Terms of Service. People looking for jobs should not put anything here. We are uploading your application. It may take a few moments to read your resume. Please wait!

The Administrative Assistant will be responsible for performing a wide range of duties including providing support to senior level management, performing Human Resources administrative tasks and operations support to sustain the efficient operation of the Burlingame site. The following reflects management's definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign or reassign duties and responsibilities to this job at any time due to reasonable accommodation or other reasons. Support Senior level management with scheduling meetings, domestic and international travel arrangements, expense reports, and written correspondence. Contribute to team objectives by assisting departments with projects and tasks. Sort and distribute all incoming and outgoing correspondence. HR Administrative functions; onboarding (new hire orientation and paperwork), scheduling interviews, greet candidates upon arrival and roll out HR related initiatives. Establish, organize and manage the maintenance of office records, ensuring complete accuracy and confidentiality Responsible for ordering and maintaining all supplies and food for office. Collaborate with Facilities Manager to maintain office equipment and space. Proactively support office needs. Minimal Qualifications: Bachelor's degree or 2 years equivalent experience. Proficiency in Microsoft Excel, Word, PowerPoint, Outlook. Preferred Qualifications: Ability to work independently on a broad variety of projects. Strong communication of the English language, including reading comprehension, oral and written communication skills. Ability to establish and foster healthy working relationships. Strong level of influence and negotiation skills. Ability to deliver effective results, meet tight deadlines and targets. Possess good judgment and decision-making skills. Experience with basic Human Resources administrative tasks, including but not limited to on-boarding. Must successfully handle highly confidential information. Physical/Mental Requirements: While performing the duties of this job, the employee is frequently required to do the following: Sitting, using a computer Lifting 5-10 lbs. occasionally Work Environment: Office Setting 100% No travel Required experience: supporting Senior Level management: 2 years

Job Schedule Store Support Center Job ID 73218 Post Date 01/06/2026 Apply Save Job Lease Administration Coordinator This position is based in Atlanta, GA in our Galleria office and is hybrid role. Applicants in CA, CO, DC, HI, IL, MD, MA, MN, NJ, NY, RI, VT, and WA are not eligible for this posting. Lease Administration Coordinator You'll never be bored in this role - and that's a good thing! This administrative role will support the timely processing of Aaron's corporate real estate portfolio; including but not limited to common area maintenance, real estate tax, and property insurance reconciliations and reimbursements. Primary duties will include processing external communications, requesting calculation backup for reconciliations and reimbursement payments, corresponding with landlords and property managers for retail properties within the portfolio. The Details What You Need: Knowledge with accounting ledgers, real estate tax assessments, leasing practices and lease language. Preferred candidates will have a minimum of 1-2 years' experience in commercial real estate including but not limited to lease administration, accounting and property management fields with experience in either (or both) the landlord and tenant sectors. Associate or bachelor's degree in business, accounting, real estate, finance, or similar field preferred. What You'll Do: Request supporting backup for common area, insurance and real estate tax reconciliations. invoices, statements, other correspondence from issuing parties as requested by the Lease Administrator. Add received common area, insurance and real estate tax reconciliation billings from Landlords to ImageNow and SharePoint for tracking and processing by the Lease Administrator. Ensure all urgent matters and defaults are routed accordingly and logged into ImageNow and SharePoint/Lucernex for tracking and processing. Process requests for Gross Sales Reporting and Financial Statements. Handles requests from Landlords for Estoppel and SNDA documents. Coordinate the compilation of supporting documentation and facilitates communication between the Landlord, Lease Administrator and internal Legal group. Process and review all requests by Landlords for Certificates of Insurance. Responsible for the handling and routing of physical mail to the Real Estate Department, as well as the electronic handling and routing of electronic mail via Outlook. Route administrative requests via the proper channels in a timely manner. Other duties as assigned. Additional Requirements: Excellent analytical research, communication, organizational and time-management skills. Proactive team player who can support a large team in a fast-paced, time-sensitive environment. Sound business judgment and ability to deal with ambiguity. Accurate and proficient data entry abilities. Proficiency in computer information systems and an intuitive understanding of Microsoft Office. Proven superior analytical skills and strong attention to detail. Aaron's Total Rewards Our team members are our greatest asset. As an expression of our appreciation, Aaron's is proud to offer outstanding career training, competitive performance incentives, excellent advancement opportunities, and a distinctive benefits package which includes: Paid time off, including vacation days, sick days, and holidays Medical, dental and vision insurance 401(k) plan with contribution matching Note that the pay range provided above is the lowest to highest rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law. Benefits vary based on PT or FT employment status.

Lease Administration Coordinator. This position is based in Atlanta, GA in our Galleria office and is hybrid role. Applicants in CA, CO, DC, HI, IL, MD, MA, MN, NJ, NY, RI, VT, and WA are not eligible for this posting. Lease Administration Coordinato Lease, Coordinator, Real Estate, Processing, Accounting, Retail, Property Management

This position is based in Atlanta, GA in our Galleria office and is hybrid role. _Applicants in CA, CO, DC, HI, IL, MD, MA, MN, NJ, NY, RI, VT, and WA are not eligible for this posting._ **Lease Administration Coordinator** You'll never be bored in this role - and that's a good thing! This administrative role will support the timely processing of Aaron's corporate real estate portfolio; including but not limited to common area maintenance, real estate tax, and property insurance reconciliations and reimbursements. Primary duties will include processing external communications, requesting calculation backup for reconciliations and reimbursement payments, corresponding with landlords and property managers for retail properties within the portfolio. **The Details** **What You Need:** + Knowledge with accounting ledgers, real estate tax assessments, leasing practices and lease language. + Preferred candidates will have a minimum of 1-2 years' experience in commercial real estate including but not limited to lease administration, accounting and property management fields with experience in either (or both) the landlord and tenant sectors. + Associate or bachelor's degree in business, accounting, real estate, finance, or similar field preferred. **What You'll Do:** + Request supporting backup for common area, insurance and real estate tax reconciliations. invoices, statements, other correspondence from issuing parties as requested by the Lease Administrator. + Add received common area, insurance and real estate tax reconciliation billings from Landlords to ImageNow and SharePoint for tracking and processing by the Lease Administrator. + Ensure all urgent matters and defaults are routed accordingly and logged into ImageNow and SharePoint/Lucernex for tracking and processing. + Process requests for Gross Sales Reporting and Financial Statements. + Handles requests from Landlords for Estoppel and SNDA documents. Coordinate the compilation of supporting documentation and facilitates communication between the Landlord, Lease Administrator and internal Legal group. + Process and review all requests by Landlords for Certificates of Insurance. + Responsible for the handling and routing of physical mail to the Real Estate Department, as well as the electronic handling and routing of electronic mail via Outlook. + Route administrative requests via the proper channels in a timely manner. + Other duties as assigned. **Additional Requirements:** + Excellent analytical research, communication, organizational and time-management skills. + Proactive team player who can support a large team in a fast-paced, time-sensitive environment. + Sound business judgment and ability to deal with ambiguity. + Accurate and proficient data entry abilities. + Proficiency in computer information systems and an intuitive understanding of Microsoft Office. + Proven superior analytical skills and strong attention to detail. **Aaron's Total Rewards** Our team members are our greatest asset. As an expression of our appreciation, Aaron's is proud to offer outstanding career training, competitive performance incentives, excellent advancement opportunities, and a distinctive benefits package which includes**: + Paid time off, including vacation days, sick days, and holidays + Medical, dental and vision insurance + 401(k) plan with contribution matching _*Note that the pay range provided above is the lowest to highest rate we in good faith believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the salary range will be based on several factors including, but limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, any collective bargaining agreements, and business or organizational needs. Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, or any other form of compensation that are allocable to a particular employee remains in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law._ _**Benefits vary based on PT or FT employment status._

American Fabrication is an Employee-Owned company and has openings for new team members! We are currently recruiting for an Administrative Assistant who can assist project managers and estimators, must be able to type 40 WPM, Proficient in Office Products, specifically Microsoft Excel worksheets, has experience in accounts payable, accounts receivable, QuickBooks, and payroll. Prepare and send out Invoices. Building and Maintaining worksheets and Data, protect confidential information, good communication skills and able to help assist our managers meet deadlines. Standard shifts include Monday through Thursday and half day on Friday. Compensation is based upon your level of experience and qualifications. Ideal candidates will have a valid driver's license, pass a preemployment drug screening, and demonstrate aptitude through skills testing. Additional benefits include Health Insurance, Paid Leave, 401k retirement plan with employer match, and ESOP benefits. Visit AMFAB.US to learn more about this exciting career opportunity! If interested go to our careers section and complete an online application and attach current resume. Equal Opportunity Employer, including disabled and veterans.

*** An active Public Trust or the ability to obtain a Public Trust is required for consideration. *** The Administrative Assistant, DEO Executive Support, provides high-level administrative, executive, and travel support to the CDC Division of Emergency Operations (DEO) Director, Deputy Director, and branch leadership. This role is responsible for managing complex domestic and international travel, executive calendars, financial and procurement systems, and time-sensitive administrative operations in a fast-paced federal environment. This position supports a government contract and is restricted to U.S. citizens or legal permanent residents. Documentation is required. This is a mission-critical role that requires independent judgment, discretion, and the ability to resolve issues in real time while supporting senior leadership. Work Schedule & Location This position is required to be on-site at the CDC DEO location in Atlanta, GA, five days per week during core program hours. Remote or hybrid work is not permitted due to the need for direct, real-time support to DEO leadership and the time-sensitive nature of executive travel and administrative functions. Compensation & Benefits: Estimated Starting Salary Range for Administrative Assistant, Executive Support: $65,000 - $67,000 Pay commensurate with experience. Full-time benefits include Medical, Dental, Vision, 401K, and other possible benefits as provided. Benefits are subject to change with or without notice. Administrative Assistant, Executive Support Responsibilities Include: Executive Travel & Operations Process all domestic travel authorizations and vouchers through ConcurGov for DEO leadership and staff Submit and manage international travel requests through the Global Travel System (GTS) Provide real-time troubleshooting and resolution of travel issues, including overseas travel disruptions Coordinate and manage travel for the DEO Director and Deputy Director, who travel 3-5 times per month Provide travel guidance and coordination to branch leads and employees traveling internationally Leadership & Calendar Management Maintain and manage the DEO Director's calendar Schedule meetings, briefings, and leadership engagements Coordinate logistics for leadership and branch meetings Support branch leads with scheduling and administrative needs Financial & Administrative Systems Process and track Undelivered Obligations (UDO) and support quarterly financial reviews Submit and manage CCPS purchase card orders Process and track training requests through the Vendor Supplied Training System (VSTS) Generate administrative, financial, and operational reports as required Administrative Support Prepare correspondence, reports, and internal documentation Maintain electronic and physical filing systems Coordinate meetings and prepare materials Provide high-level administrative support to DEO leadership and staff Handle sensitive information with discretion and professionalism Administrative Assistant, Executive Support Experience, Education, Skills, Abilities requested: Associate's degree required; Bachelor's degree preferred Minimum 4 years of administrative or executive support experience, preferably in a federal, government contracting, or high-volume environment Demonstrated experience supporting senior leadership Hands-on experience with federal systems, including: ConcurGov Global Travel System (GTS) CCPS or government purchase card systems UDO tracking or financial reconciliation Vendor Supplied Training System (VSTS) Strong ability to manage multiple priorities, deadlines, and urgent requests Ability to work independently and resolve problems without constant supervision Excellent written and verbal communication skills Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) Must pass the pre-employment qualifications of Cherokee Federal Company Information: Cherokee Nation Integrated Health (CNIH) is a part of Cherokee Federal - the division of tribally owned federal contracting companies owned by Cherokee Nation Businesses. As a trusted partner for more than 60 federal clients, Cherokee Federal LLCs are focused on building a brighter future, solving complex challenges, and serving the government's mission with compassion and heart. To learn more about CNIH, visit cherokee-federal.com. #CherokeeFederal #LI-SH1 Cherokee Federal is a military-friendly employer. Veterans and active military transitioning to civilian status are encouraged to apply. Similar searchable job titles: Executive Administrative Assistant Executive Travel Coordinator Federal Program Administrative Specialist Operations and Travel Administrator Executive Support Specialist Keywords: Executive Support Federal Travel Administration ConcurGov Global Travel System (GTS) Government Travel Executive Calendar Management UDO CCPS Program Operations Administrative Operations Legal Disclaimer: All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law. Many of our job openings require access to government buildings or military installations.

Executive Travel & Operations. Process all domestic travel authorizations and vouchers through Concur. Gov for DEO leadership and staff. Submit and manage international travel requests through the Global Travel System (GTS) Provide real-time troublesh Administrative Assistant, Travel, Administrative, Coordinator, Support, Assistant

We are seeking a dedicated Receptionist/Administrative Assistant to join our team. The successful candidate will serve as the first point of contact for visitors and callers, providing a welcoming and professional environment. They are responsible for managing front-desk operations, handling communications, maintaining administrative records, and supporting various office functions. This role ensures the smooth and efficient operation of daily office activities by coordinating mail, supplies, and administrative tasks across departments, while also performing additional duties as assigned by management. Key Responsibilities: Welcome visitors by greeting them in person or on the telephone, answering or referring to inquiries. Ensure all voicemail messages to the main office number are taken and directed to staff members. Administrating Visitor Logbook. Ensure that the reception area is kept tidy. Prepare and coordinate and distribute mail, faxes, and packages. Prepare, send, and file Purchase Orders as per request given. Liaise with office suppliers for stationery and cleaning products orders. Maintain pantry supplies and ensure that they are well stocked. Provide support in administrative activities for all departments. Perform additional job duties as assigned by management. Profile Qualifications & Experience: Education: Minimum of 1 year experience in the field. High School Diploma Knowledge & Skills: Excellent Computer Skills with MS Office, Adobe, Outlook. Knowledge of ISO guidelines is a plus. Personal Attributes: Accountability - Takes personal responsibility for the quality and timeliness of work. Attention to details - Diligently attends to details pursues quality in accomplishing tasks. Data Analysis and Problem Solving - Demonstrates the ability to analyze and understand data and information quickly. Task Management - Effectively manages tasks by appropriately focusing on the critical priorities. Adaptability to changing conditions - Adapts to changing business needs, conditions, and work responsibilities. Collaboration - Works efficiently and inclusively with a range of people, both within and outside of the organization. Fluency in English (additional languages a plus) Position location Country USA Location Houston, TX Candidate criteria Minimum level of education required A-levels / Grade 12 Qualification High school Minimum level of experience required Less than 2 years

Bering Straits Professional Services (BSPS). a company within the BSNC family, is currently seeking a qualified Administrative Assistant for employment at DLA Weapons Support (Richmond, VA). This individual will assist the Equal Employment Opportunit Administrative Assistant, Administrative, Microsoft, Monitoring, Assistant, Operations, Manufacturing