Administrative Assistant jobs at Gracepoint Wellness

Reporting Structure will report directly to our Strategic Account Executive. The Work The Executive Administrative Assistant for the Strategic Account Executive helps to facilitate a smooth and efficient operation of the Client Results team by performing a variety of clerical and administrative tasks. This role requires a highly organized, proactive, and adaptable individual who can prioritize tasks, handle multiple responsibilities, and contribute to a positive and collaborative work environment. The Executive Administrative Assistant is an exempt role based in Jacksonville, FL and will report to the Strategic Account Executive. Key Responsibilities will include: Assist with team huddles, Bullhorn workflow documentation, etc. Assist with arranging interviews, coordinating schedules with clients and candidates. Prepare various reports detailing the administrative information handled by the position. Provide program support as needed such as reporting, tracking, updates, etc. Manage internal and external communications, including phone calls, emails, and mail, maintaining the 24-hour rule. Draft, proofread, and edit documents such as presentations, reports and emails. Serve as the primary contact for the Strategic Account Executive to client(s) and internal stakeholders while they are traveling or out of the office. Coordinate and schedule travel, meetings, and appointments. Update and maintain calendars and schedules. Assist in managing client relationships by responding to inquiries, coordinating meetings, and facilitating communication between assigned Account Executives and clients. Support Strategic Account Executive with “Rad Genny” and client-related gifting efforts. Partner with Strategic Account Executive, Delivery and HR to plan and execute go-live projects. Attend, coordinate and collaborate with the Quality & Experience department regarding client and consultant events, onsite events and virtual events. Maintain and update Bullhorn as needed ensuring accuracy of information, activities and contacts. Track, verify, and audit documents and information including but not limited to Weekly Status Reports, Hour Reports, Statement of Work (SOW), etc. Exercise discretion and sound judgment with sensitive information, maintaining confidentiality with proprietary information. Create and maintain filing systems, both electronic and physical, and spreadsheets for reporting. Performs other related duties as assigned. We're Looking for Someone Who: Exceptional oral and written communication skills Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks. Ability to analyze information, make objective decisions, and solve problems. Strong attention to detail and ability to identify errors, inconsistencies or opportunities for improvement. Strong proficiency in MS Excel and other spreadsheet solutions. Proficient in MS Office (Outlook, Excel, MS Word, and MS PowerPoint, in particular). Impeccable attention to detail with a resourceful mindset. Proactive approach to situations and problem solving. Ability to anticipate needs and think quickly. Aptitude for numbers and exceptional commitment to accuracy. Outstanding time management skills with the ability to multi-task and prioritize workloads. Strong organizational skills. Friendly and outgoing personality with a desire and willingness to serve. Required Education and Work Experience: Bachelor's degree or equivalent experience required. Proven experience as an execu&ve administra&ve assistant or similar role, preferably in a sales or business environment required Proficient in Microsoi Office Suite (Word, Excel, PowerPoint, Outlook) Experience with Bullhorn and/or other Applicant Tracking System (ATS) preferred. CompensaIon Competitive base salary and bonus. Generous incentive program. Generous health benefits. Generous vacation, holiday and family leave policies. iMethods is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law.

The Orlando Health Women's Institute is a comprehensive healthcare provider focused on addressing the unique medical needs of women at every stage of life. Located within the Orlando Health system, the institute offers a full spectrum of services, including gynecology, obstetrics, reproductive endocrinology, and maternal-fetal medicine. It also specializes in complex areas like gynecologic oncology, urogynecology, breast health, and menopause management. The institute is dedicated to providing personalized, patient-centered care through advanced diagnostic tools, minimally invasive surgeries, and cutting-edge treatments. With a multidisciplinary team of experts, the Women's Institute emphasizes wellness, preventative care, and the latest medical advancements to ensure the highest quality of care. Whether for routine health screenings or specialized treatment, the Orlando Health Women's Institute is a trusted resource for women's healthcare in Central Florida. Orlando Health | Choose Well Performs advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, skill, and knowledge of organization policies and practices for a Vice President or Senior Vice President. Orlando Health offers a great benefits package that includes: Medical, Dental, Vison 403(b) Retirment Savings Plan Health Savings Account (HSA) Flexible Spending Account (FSA) Paid Time Off (Up to 5 weeks to start) Life Insurance Extended Leave Plan (ELP) Family Care (child care, elder care, pet care) Paid Parental Leave Pet Insurance Car Insurance 100% PAID Tuition as well as tuition reimbursment & monthly payments to help pay down any graduated school debt ALL benefits start day one Department: Womens Services Status: Full Time Shift: Days Hours: 8:00am-4:30pm, Monday-Friday No Weekends, No Holidays Responsibilities Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops Qualifications Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Education/Training • Associate's Degree. • Two (2) years of prior customer service, administrative or secretarial experience may substitute for the Associate's degree (in addition to the requirements listed in the Experience section). • Highly proficient in word processing, spreadsheet, presentation and/or database software, preferably Microsoft Office-based products (Word, Excel, PowerPoint, Access). Licensure/Certification None Experience Five (5) years of customer service, administrative, secretarial or related experience. Essential Functions • Plans and carries out administrative functions requiring considerable knowledge of the organization. • Performs significant administrative duties with multiple priorities and tasks. • Composes and types routine and non-routine correspondence, reports, special projects, technical papers, etc. • Creates, prepares and coordinates presentations, including charts, graphs, etc. • Creates and maintains databases and spreadsheets. • Organizes meetings including distributing materials, arranging for refreshments, transcribing minutes and making travel arrangements if necessary. • Has significant contact with senior management, board members, and various external contacts. • Has access to confidential employee, management and organization data. • Organizes and expedites flow of work through Vice President's or Senior Vice President's office. • Answers phone calls, routes callers, takes messages and resolves routine and some complex inquiries. Screens calls and visitors. • Operates copy machine and fax machine. Distributes incoming mail. Orders supplies. Establishes and maintains files and records on an ongoing basis. • Conducts research, data collection, and some analysis of information. • Schedules and maintains calendar of appointments, meetings and travel itineraries and coordinates related arrangements. • Responds to callers, correspondence and visitors not requiring Vice President's or Senior Vice President's attention. • Utilizes significant discretion in varied areas. • Coordinates special events. • Prepares, monitors, or assists with the preparation of various budgets. • Provides work direction to other clerical personnel within the department. • Maintains reasonably regular, punctual attendance consistent with Orlando Health policies, the ADA, FMLA and other federal, state and local standards. • Maintains compliance with all Orlando Health policies and procedures. Other Related Functions • Maintains established departmental policies and procedures. • Prioritizes workload to manage multiple priorities. • Enhances professional growth and development through participation in educational programs, current literature, and workshops

Job Details 1700 EDUCATION AVE - PUNTA GORDA, FL Part Time High School $17.00 - $18.50 Hourly Negligible Day Admin - ClericalDescription Under the management of the Director of Adult Community Services Employee serves as initial point of contact between the public and the staff of the CBHC Community based Programs, including but not limited to; TFC, Adult Case Management, Dietary, and S.H.A.R.E. Spot. Employee assists in relations with the caregivers, clients, and personnel Administers the office during business hours; and facilitates caregiver billing, stipends, and other necessary financial functions including maintaining the cash drawers for TFC and Dietary Programs. Employee must have excellent organizational skills. Ability to assume responsibility with minimum supervision. Ability to remain calm in crisis situations. Writing skills with the ability to produce articulate and professional documents as assigned. Ability to deal professionally, courteously and efficiently with consumers and other persons. Maintains medical records of patients served in TFC/Adult OP CM programs. Position primarily entails work with adult caregivers and chronically mentally ill adults over the age of 18. Will complete AHCA & AFCH Provider Core Training within six (6) months of employment. Benefits Full-time Dental, vision, health, and life insurance. Employee Assistance Program (EAP). Employer sponsored contribution to Health Savings Account (HSA), with qualifying insurance plan. Paid Time Off (PTO). 11 paid holidays. Must meet eligibility requirements 403b Retirement Plan, with 9% employer contribution for those who meet eligibility requirements. Tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligible, and Health Resources and Services Administration (HRSA) loan repayment eligible for qualifying staff Qualifications High School diploma. Two (2) years administrative/clerical experience. Must have management and organizational skills. Be computer literate with billing background. Be able to type 40 correct words per minute. Have knowledge of medical/behavioral health terminology. Able to communicate knowledgeably with medical professionals. Ability to perform repetitive tasks. Ability to sit or stand for extended periods. Ability to safely operate a motor vehicle in all driving conditions. Ability to lift up to 10 pounds. Must maintain high standards of ethical and professional conduct, while adhering to agency policies and procedures. Ability to use a computer. Attention to detail. Ability to work independently and as part of a team, in collaboration with other community partners. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Strong oral and written communication skills. Ability to manage stressful situations and display appropriate work demeanor and boundaries. Ability to demonstrate excellent customer service.

The Admin Assistant 2 is intermediate clerical and related administrative work reporting to a responsible manager. Employees in this position perform a variety of intermediate clerical, administrative and special projects for a managers. Employees utilize a variety of office skills and judgment in relieving the managers of administrative details. General supervision is received from a manager who reviews work for satisfactory performance of clerical and administrative duties and for attainment of desired goals and objectives. Estimated pay range for this position is $18.87 - $22.83 / hour depending on experience. Degrees: * High School Diploma, Certification, GED, Training or Experience Additional Qualifications: * Clerical/administrative experience. * Intermediate computer knowledge, to include knowledge of MS Office Tools and Internet. * Ability to operate office equipment: copiers, fax machines, printers * Work requires written and verbal communication skills. * General knowledge of company policies, practices and operations. * Must be able to maintain confidentiality. Minimum Required Experience: 1 Year

GENERAL DESCRIPTION Provide short term and long-term production scheduling for the plant. WHY WORK FOR US? At Wells, we empower our team members to deliver an exceptional client experience. Our employees are talented problem solvers that shine in preconstruction, engineering, operations, and project management. They bring innovative solutions that yield outstanding results. In the design and construction industry, we focus on honesty and hard work to build trust that lasts beyond individual projects. Our team is consistently working to improve building processes and raise industry standards. We meet our partners' needs through collaborative efforts that ensure safe and certain results, reducing risks along the way. Together, we help businesses and individuals succeed and change our communities for the better. WHAT WE HAVE TO OFFER Wells values our employees and is committed to providing a competitive and comprehensive benefits package. Please note that the benefits listed here are for non-union employees. Benefits for union employees are covered under separate collective bargaining agreements which can be obtained through their union business agent or their HR representative. Health, dental and vision insurance Paid premiums for short- and long-term disability, and life insurance Wellness Incentives Paid holidays Flex spending for medical and daycare Health savings account (HSA) 401(k) plan with profit sharing Access to Nice Healthcare Employee Assistance Program Paid Time Off (PTO) Wishbone Pet Insurance Critical Illness Benefit Plan Accident Insurance Plan Voluntary Hospital Indemnity Plan Other benefits include Health and Family Care leave for both union and non-union employees. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES Work with Sales, PM, Engineering and Production to create appropriate production schedule. Make appropriate schedule adjustments based on updated job schedule information. Build pour schedules to best optimize production practices and meet delivery deadlines Maintain a professional relationship with the drafting department and assist them with pour tickets. Work with the Yard/finishing manager to best optimize storage capabilities Work for this position is done in Excel for over 90% of the job; one must be proficient. EDUCATION, SKILLS, AND ABILITIES REQUIRED High School Diploma or GED Experience with Microsoft Office, must be proficient in Excel. Ability to manage multiple projects at one time. Ability to train and coach other employees when necessary. Must be able to solve problems quickly and efficiently. Must have interpersonal communication skills to interact with co-workers, supervisors, and managers. Must be able to solve problems quickly and efficiently. Ability to work with others to get the project completed efficiently and work independently when needed. Understand and accept changes that are implemented to become Best in Class. PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS Ability to sit or stand for extended periods of time Manual dexterity and hand-eye coordination for typing, filing, and using office equipment Visual acuity and ability to read small print Hearing acuity and ability to communicate effectively with others Ability to lift and move office supplies and equipment Mobility and ability to move around the office as needed WORKING CONDITIONS Low risk of exposure to unusual elements. Low risk of safety precautions. General Office Environment This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor. Wells is an Equal Opportunity Employer, including Veterans and Individuals with Disabilities. Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.

About Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you!

Job DescriptionAbout Us: Do you enjoy connecting with people? Are you the kind of person who loves making someone's day? Would you thrive in a positive, growth-focused environment where your work truly matters? If you said yes , you might be the perfect fit for our team! We're Berman Physical Therapy, a rapidly growing clinic in Naples, FL that specializes in helping people move better so they can avoid surgery and pain pills! Our unique culture is built on passion, positivity, and purpose, and our team is the reason our patients keep coming back and telling their friends. Check us out at **************** to learn more. About This Role: We're looking for an enthusiastic, people-loving Administrative Assistant to help us create a world-class client experience from the very first phone call to the final follow-up. Your mission is simple but powerful: help clients feel seen, supported, and excited to come back. You'll be the first impression for many clients and play a key role in keeping our schedule full, our clients happy, and our reputation growing. You're a great fit if: You're energized by talking to people and making genuine connections You can confidently handle conversations around pricing and scheduling You're organized, proactive, and detail-oriented You want to be part of a fun, mission-driven team that truly changes lives Core Responsibilities: ✅ Create an exceptional front desk experience that feels more like a boutique concierge service than a traditional medical office ✅ Handle inbound calls, schedule appointments, and follow up with leads ✅ Communicate value clearly, overcome objections, and build rapport with new and returning clients ✅ Keep the schedule optimized for efficiency and client satisfaction ✅ Maintain clean records: check-ins, payments, reconciliations, voicemails, and emails ✅ Encourage reviews, testimonials, and word-of-mouth referrals through relationship-building ✅ Support marketing and client retention efforts with thoughtful touches and follow-through ✅ Anticipate client needs and exceed expectations whenever possible What We Value: 💙 Connect Emotionally - Build real relationships, not robotic transactions 🌟 Create a WOW Experience - Go above and beyond for clients at every opportunity 🏠 Create a Family Environment - Make every person feel welcome, supported, and part of our community Compensation & Perks: 💰 $20-$25/hour based on experience 🌴 10 days paid vacation in your first year 🎄 Optional paid week off between Christmas & New Year's 📈 Growth opportunities within the company 🤝 A positive, family-like team culture that you'll actually enjoy being part of Ready to Apply? We're looking for someone who wants more than just a job-you want to be part of something meaningful. Click Apply Now and tell us why you'd be a great fit. We can't wait to meet you! Powered by JazzHR wil Sw00PiV

Moorings Park is looking for an Administrative Assistant in the Facilities Department. The Administrative Assistant assists in providing office and administrative services support to the community management team. Position is responsible for word processing, maintaining community policies and forms, ordering of supplies, and maintaining administrative work areas. Contributions: Completes word processing requests for management team. Track assignments, coordinate monthly meetings to include distribution of agendas and presentations and maintain record of meeting minutes Maintains and scans all resident file information Prepares correspondence and reports, maintains files, sets appointment/meetings, screens phone calls, greets visitors, and sorts and distributes mail. Maintains and coordinates calendar. Maintains administrative office areas to include but not limited to copy room, mail room, office supply room, common computer location and other administrative designation areas. Reports office equipment repairs to supervisor. Complies with applicable federal, state and local laws, rules, and regulations; maintains knowledge of and follows all company policies and procedures. Job Requirements: Excellent oral and written communication skills in the English language required During emergencies or natural disasters may be required to be on duty for the duration of the disaster. High School Diploma or equivalent required; Associate degree preferred Two to Three years applicable experience Certification in Microsoft office or equivalent experience preferred Moorings Park Communities, a renowned Life Plan organization includes three unique campuses located in Naples, Florida. We offer Simply the Best workplaces through a culture of compassionate care for both our residents and our partners. Simply the Best Benefits for our partners include: FREE health and dental insurance FREE Telemedicine for medical and behavioral health Vision insurance, company paid life insurance and short-term disability. Generous PTO program HSA with employer contribution Retirement plan with employer match Tuition reimbursement program Wellness program with free access to on-site gym Corporate discounts Employee assistance program Caring executive leadership

Department: 5N OHICU Work Type: Full Time Shift: Shift 1/7:00:00 AM to 3:30:00 PM Minimum to Midpoint Pay Rate:$21.54 - $25.31 / hour Responsible for a variety of coordinative and administrative support functions such as researching information, compiling data, preparing reports, monitoring and tracking of the budget, and coordination of projects/programs. Schedules assigned appointments, greets and directs customers, answers and directs phone calls, coordinates meetings and conferences; prepares correspondence, memoranda, agreements, agendas, contracts, technical charts, tables and other specialized materials, ranging from routine to complex. Establishes office procedures, creates and maintains filing systems. May perform timekeeping duties. Duties may vary by assigned department. Requirements Educational Requirements Degree/Diploma ObtainedProgram of StudyRequired/ Preferredand/or High School Diploma or EquivalentRequired Additional Requirements Education in basic office procedures preferred Experience Requirements Minimum Years RequiredArea of ExperienceRequired/ Preferredand/or1 YearClerical/AdministrativeRequired State of Florida Licensure Requirements LicensesRequired/ Preferredand/or Not Required Certifications/Registration Requirements Certificates/RegistrationsRequired/ Preferredand/or US:FL:Fort Myers

ADMINISTRATIVE ASSISTANT- ADMINISTRATION FLSA: NON-EXEMPT Duties/Responsibilities: * Greet visitors, assess their needs and guide them to the appropriate areas of service. * Answer incoming calls and route them to the relevant departments. * Provide administrative support, including scanning, faxing, and copying. * Assist IT, Training and HR departments with employee badge management. * Assist Executives Assistants when needed. * Record and log employee call-out messages. * Support Human Resources with candidate paperwork. * Act as a liaison between potential candidates and supervisors at clinic locations. * Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms. * Develop and execute media and marketing initiatives via the website, Facebook, Instagram and other communication methods. * Order and keep track of office supplies and kitchen supplies. * Maintain accurate record of transfers and send new badges and new job description to transferred employees. Required Skills/Abilities: * Excellent verbal and written communication skills. * Excellent interpersonal and customer service skills. * Excellent organizational skills and attention to detail. * Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more. * Excellent time management skills with a proven ability to meet deadlines. * Ability to prioritize tasks and to delegate them when appropriate. * Proficient with Microsoft Office Suite, Canva and related software. * Perform additional tasks as needed to support the centers. Education and Experience: * High School Diploma or equivalent. * At least two years related experience preferred. Physical Requirements: * Prolonged periods of sitting at a desk and working on a computer. * Must be able to lift up to 30 pounds at times. * Must be able to travel to various center locations as required.

ADMINISTRATIVE ASSISTANT- ADMINISTRATION FLSA: NON-EXEMPT Duties/Responsibilities: Greet visitors, assess their needs and guide them to the appropriate areas of service. Answer incoming calls and route them to the relevant departments. Provide administrative support, including scanning, faxing, and copying. Assist IT, Training and HR departments with employee badge management. Assist Executives Assistants when needed. Record and log employee call-out messages. Support Human Resources with candidate paperwork. Act as a liaison between potential candidates and supervisors at clinic locations. Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms. Develop and execute media and marketing initiatives via the website, Facebook, Instagram and other communication methods. Order and keep track of office supplies and kitchen supplies. Maintain accurate record of transfers and send new badges and new job description to transferred employees. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more. Excellent time management skills with a proven ability to meet deadlines. Ability to prioritize tasks and to delegate them when appropriate. Proficient with Microsoft Office Suite, Canva and related software. Perform additional tasks as needed to support the centers. Education and Experience: High School Diploma or equivalent. At least two years related experience preferred. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Must be able to lift up to 30 pounds at times. Must be able to travel to various center locations as required. Job Posted by ApplicantPro

Job Details Clearwater Office - Clearwater, FL Full Time High School $16.00 - $16.00 HourlyDescription ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Answers and screens telephone calls ensuring accurate messages are taken. 2. Enters and updates information in relevant computer data bases for assigned program(s). 3. Maintains various schedules and calendars. 4. Reads and routes incoming mail. 5. Composes and types routine correspondence and dictation. 6. Manage, prepare and maintain all accounts payable for the office. 7. Organizes and maintains client records. 8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures. 9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes. 10. Completes all billing procedures as assigned and distributes to appropriate person. 11. Orders and maintains office supplies, and arranges for equipment maintenance. 12. Maintains petty cash drawer including distribution and accounting. 13. Maintains personnel files and other employee related documents. 14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc. 15. Collects/receives, processes and submits all cash received at the office. 16. Assist in the preparation and completion of reports, budgets, and other required reports. Qualifications EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience.

Job Details Headquarters - Gainesville, FL Full Time 2 Year Degree $15.00 - $16.50 Hourly DayDescription The Administrative Assistant for Legal is responsible for performing Diligent Searches for absent or missing parents in dependency cases pursuant to Florida statutes and DCF operating procedures, which includes documents searches and preparation of affidavits for filing with the court. May also perform and track searches for relatives. All information must be carefully tracked and clearly communicated with case management and/or Children's Legal Services. This person may provide high-level administrative support by conducting research, requesting searches of the Putative Father Registry, preparing statistical reports and agendas, and handling information requests. This position reports to the Chief Legal Officer. ESSENTIAL JOB FUNCTIONS Receives, fulfills, and tracks requests for searches for parents and relatives of children in care from CPI, CLS, and case management staff. Provides notices of initiation of search, status of search, and final affidavits of diligent search for court as needed. Searches for parents and relatives on various databases including Accurint, CCIS, and others. Utilizes both public and private record locator systems in efforts to retrieve current information. Requests and obtains certification from the Florida Department of Health's Bureau of Vital Statistics for Putative Father Registry Searches to document whether prospective fathers have registered or not. Completes all search efforts in FSFN and completes a diligent search tracker for all active, closed, and putative father requests. Prepares and mails letters or sends faxes as needed to various agencies and authorities to pursue whereabouts of missing parents. Communicates by phone with parties revealed through the search who may have knowledge of whereabouts of missing parents or relatives and documents such communications. Notifies CLS when missing parents have been located so that service may be attempted. Performs functions under strict timeframes that are often of short duration. Maintains tracking system for diligent search and putative father registry search requests. Provides other high-level administrative support as directed by supervisor. Manages conflicts, dealing appropriately in difficult situations. Supports the supervisor with preparation of reports and general tasks daily. Performs typing, data entry, or other clerical tasks as needed. Uses “to-do” lists or other tools to manage time, and manage multiple, pressing job demands. Prepares in advance for situations (i.e., develops mental plans, visualizes situations, rehearses presentations). Uses data to inform practice and implements results-based best practices. Makes photocopies and faxes material as requested. Identifies and understands what resources are available and builds and maintains effective working relationships with a network of systems. Understands and appreciates different views, expertise, and experience of others; understands the perspectives and limitations of other individuals and systems. Understands and reflects upon own values, cultural/personal style, familial background and how each may impact others. Fits pieces of information into a coherent whole and provides backup to departments as needed and/or assists with special projects. Participates in the quality improvement process. Displays understanding of, and sensitivity to, service population's cultural and socioeconomic characteristics. Performs other related job duties as assigned. The position may involve acquiring, accessing, using, and safeguarding Protected Health Information according to applicable law and agency Policies and Procedures for Protected Health Information. Qualifications Education and Experience: Associate's degree in related field or equivalent preferred; two (2) years of relevant experience; or an equivalent combination of education and experience. Special Qualifications: Possession of a valid, State of Florida driver's license to operate the motor vehicle operated. Requirement exists at the time of hire and as a condition of continued employment. Knowledge, Skills and Abilities: Knowledge of filing systems with the ability to maintain diverse types of filing systems. Knowledge of the service population's cultural and socioeconomic characteristics. Knowledge of Microsoft Office programs. Knowledge of Department operations, policies, and procedures. Knowledge of modern office standards, policies, and procedures. Skill in time management and organization. Skill in the use of computers and software applications related to the essential functions of the job. Skill in effective communication, both orally and in writing. Skill in the use of various types of office equipment (e.g., copier, fax, multi-line telephone system). Strong analytical and problem-solving skills. Ability to maintain a positive and reliable attitude concerning all aspects of working in a challenging environment, including significant patience and respect for children and families. Ability to demonstrate sensitivity to cultural needs and willingness to serve as a positive member of a working team. Ability to persevere in the face of disappointment, hostility, or adverse conditions; use self-motivation to promote a positive attitude and environment. Ability to prioritize multiple tasks and projects. Ability to work independently with minimal supervision. Ability to establish and maintain effective working relationships with other personnel, system partners, and the public.

Job Details Tallahassee Office - Tallahassee, FL Full Time High School $15.00 - $15.00 HourlyDescription Provides various administrative support functions to program leadership and staff. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 1. Answers and screens telephone calls ensuring accurate messages are taken. 2. Enters and updates information in relevant computer data bases for assigned program(s). 3. Maintains various schedules and calendars. 4. Reads and routes incoming mail. 5. Composes and types routine correspondence and dictation. 6. Manage, prepare and maintain all accounts payable for the office. 7. Organizes and maintains client records. 8. Ensures safety and compliance of physical building to include fire drills, safety assessments, safety reports, and other building and safety issues per Camelot policy and procedures. 9. Prepares outgoing mail and correspondence including but not limited to e-mail and faxes. 10. Completes all billing procedures as assigned and distributes to appropriate person. 11. Orders and maintains office supplies, and arranges for equipment maintenance. 12. Maintains petty cash drawer including distribution and accounting. 13. Maintains personnel files and other employee related documents. 14. Collect timesheets and transfer information to summary sheets and maintain records of all timesheets, leave requests, etc. 15. Collects/receives, processes and submits all cash received at the office. 16. Assist in the preparation and completion of reports, budgets, and other required reports. Qualifications EDUCATION and/or EXPERIENCE High school diploma or general education degree (GED); minimum of one year previous administrative or secretarial office experience. CERTIFICATES, LICENSES, REGISTRATIONS This position requires the following credentials. Valid Drivers License Valid auto Insurance OTHER QUALIFICATIONS This position requires the following additional qualifications. Through computer skills including knowledge of Microsoft Office products Ability to handle confidential information Organizational Skills Communication Skills

The Administrative Assistant applies professional, histology, and administrative secretarial expertise, exercising initiative and proficient organizational skills to perform a variety of secretarial duties in support of pathologists, laboratory staff, physicians, patients, and administrators. In conjunction with administrative duties, this position assists in the oversight of the Histology Laboratories Quality Assurance Program; those responsibilities include evaluating/implementing patient safety initiatives, regulatory and accreditation compliance, risk management, and performance improvement. Works with other ancillary and patient care departments to develop plans and policies for improved quality outcomes throughout all phases of testing. Coordinates and prepares reports for the department heads and performs activities that promote compliance within the laboratory and point of care testing sites. Facilitates a quarterly assurance program for the laboratory. Responsibilities: * Ensures accuracy and completeness of all documents including tests ordered; slide/block send-outs; consult cases and patient case reports. * Prioritizes heavy work and phone volumes according to departmental demands, performs duties independently, and demonstrates good judgment in handling difficult or critical situations that may involve patients. * Must have excellent written and oral communication skills. Experience in medical terminology and customer service. * Ensures that all requests submitted through the Riverchase Dermatology Lab Ticket Portal are attended to and completed. These requests may include report amendments; report requests; diagnosis inquiries; slide/block requests; consultation requests or testing procedures. * Proficiency with integrated computer software applications; internet/intranet communications; document preparation, storage, and retrieval, with emphasis on electronic recordkeeping and customer service. * Performs inventory of all office supplies monthly and orders appropriately to meet departmental needs. * Oversight with the management of the labs tab in EMA, ensuring all errors are resolved in the queue by COB daily. * Reviews all laboratory quality occurrence data; provides reports and graphical data to department management, clients, and customers. Prepares quality reports to include specific monitors as defined by the laboratory Administrator. * Assists in managing the laboratory proficiency testing program and tracks expectations. Monitors results and initiates corrective actions as needed. * Coordinate quality assurance communications with point-of-care (POC) testing program throughout the clinic to include evaluation of policy development and implementation/monitoring of quality control. * Prepares, implements, and initiates a review of laboratory policy and procedures, performing literature searches as needed to promote compliance with regulatory agency requirements. Monitors Laboratory Services policies and procedures for review and sign-off of all policies. * Coordinate activities associated with the preparation for Laboratory and Clinical surveys for everyday readiness. Facilitates follow-up for any deficiencies cited. * Prepares presentations for committee meetings and educational programs. Facilitates discussions with staff and leaders in developing strategy and action plans for programs/projects. * Assists in maintaining a safe environment within the Laboratory, following all policies and procedures for safety, hazardous materials, security, and emergency preparedness. Other * Adjusts work schedule to comply with provider's schedules and workload. * Responsible to remain familiar with standard concepts, practices, and procedures within the field of dermatology and histology. * Assists with other duties as assigned and requested. * Promotes a positive work environment and contributes to a dynamic, team-focused work unit that actively helps one another to achieve optimal department results. * Collaborates with all members of the patient care team by actively communicating and reporting pertinent patient care information and data in a comprehensive manner. * Teaches students, clinical staff, new employees, and others as assigned by the Laboratory Manager. * Monitors Competency assessment completion. * Analyzes and responds to client complaints, unusual incident reports, and risk management inquiries. Our Benefits Include: * 401(k) * Life insurance * Generous paid time off * Medical, Dental, & Vision Insurance * Employee discounts on services and products

Job Details FL Corporate Support - Tampa, FL Practice SupportDescription Job Purpose: The primary purpose and function of the Fee Schedule Administrator is to organize and maintain all insurance fee schedules, ensuring they are loaded into the Practice Management System in a timely manner. The Fee Schedule Administrator is responsible for maintaining insurance alerts, addressing limitations and exclusions for proper billing. The Fee Schedule Administrator must understand the impact fees and alerts entered into the system have on operations and other departments within the Support Office. Duties and Responsibilities: Ensure that company-wide insurance receivables are maximized through proper fee schedule interpretation. Identify and load insurance fee schedule limitations and exclusions in the Practice Management System for proper billing purposes. Maintain all accepted insurances plans, archive old, discontinued or unused insurance plans. Accurately load and maintain all fee schedules and plan alerts in the Practice Management System, ensuring fees are current and active for relevant effective dates. Distribute all insurance plan and fee schedule updates to the dental offices in a timely manner. Archive deactivated fee schedules. Coast Dental strives for 100% accuracy, but 98% is the minimum standard accepted. Ensure fees are being paid at the negotiated rate. Provide support to dental practices, responding to office inquiries regarding fees, insurance filing and portal access. Create and maintain all insurance CDT procedures, explosion, and product codes in our Practice Management System. Create promotional codes, as requested by the Senior Leadership Team. Work closely with the practices in protecting the assets of Coast Dental by properly training the offices when errors are made and how to correct them. Work to eliminate linkage errors through education and training. Utilize various communication methods, both on and offline, to contact insurance carriers regarding portal access issues and portal functionality issues. Reset passwords and manage user accounts for insurance carrier websites per office requests. Read and analyze explanation of benefits and make proper adjustments according to Coast Dental processing criteria. Perform other duties, as assigned. Knowledge, Skills and Abilities: Ability to organize large amounts of data including plan documents, directories, spreadsheets, and files. Proficient in Microsoft Office, with an emphasis on MS Excel and the ability to use formulas such as lookups, conditional statements, and data modeling. Demonstrates attention to detail, multi-task, ability to handle sensitive information and main strict confidentiality. Oral Communication- Listens and gets clarification; Responds well to questions. Maintains constant and open communication with all parties involved in each issue. Written Communication- Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information. Problem Solving- Identifies problems in a timely manner; Gathers and analyzes information skillfully. Teamwork- Balances team and individual responsibility; Contributes to building a positive team spirit. Professionalism- Accepts responsibility for own actions; Follows through on commitments. Qualifications Detailed experience with insurance company pricing, underwriting or medical/dental billing and coding. Dental office or dental experience is preferred.

Provides support and management to clinical staff and clients within the Children's Inpatient Services for the Children's Emergency Stabilization facility. Reports to and functions under the direction, instruction, and supervision of the program administrator. This is an entry-level role in behavioral and psychiatric care. AVAILABLE OPENINGS FULL TIME 1:00 PM-9:30 PM PRN (Per Diem) QUALIFICATIONS: Minimum of a high school diploma or general education degree (GED). Must be able to type 35 wpm, read, write, comprehend verbal and written instructions, file alphabetically, and use office machines. Ability to communicate effectively with, provide information to, and respond to questions from employees, clients, visitors, and all outside providers. PHYSICAL DEMANDS: Abilities in reaching, bending, talking, fingering, sitting, carrying, standing, grasping, fine hand coordination, hearing, reading and writing, and remaining calm under stress. Ability to reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, or crawl. Specific vision abilities include close, distance, color, peripheral, depth perception, and the ability to adjust focus. Must be capable of lifting 10 pounds of dead weight alone. WORK ENVIRONMENT: General climate-controlled health care setting. Most work is completed while seated at a desk using standard office equipment. Interface with patients in an outpatient or acute care inpatient environment. Fast-paced. Multi-tasking requires above-average time management skills. Team approach. FUNCTIONAL RESPONSIBILITIES INCLUDE: Complete documentation and/or data entry per program requirements. Professional and courteous communication with patients, staff, and outside providers. Assess initial client needs upon contact with the agency and route them appropriately. Maintain organization in a fast-paced environment. Maintain general knowledge of agency services available for clients. Effectively manage the flow of the work area. Other duties as needed per program requirements. Meets deadlines, requirements, and expectations as established by the supervisor, agency, and department. Completes administrative functions and data entry timely and accurate. CUSTOMER SERVICE RESPONSIBILITIES INCLUDE: Provides exceptional customer service in all communications and interactions with staff, the general public. Maintains confidentiality and remains calm under stress. Assists staff with support in all areas of functional responsibility in a courteous, supportive manner. Maintains and exhibits servant leadership qualities and exceeds customers' expectations. Various Openings

Job Description Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Join a supportive team at Coastal Orthopedics and help make a real difference in patient care. At Coastal Orthopedics, we are dedicated to providing top-tier care while fostering a collaborative and growth-oriented environment. As a Healthcare Administrative Assistant/Surgery Scheduler, you'll work directly with our patients, playing a vital role in ensuring a seamless and compassionate experience. Why You'll Love Working Here: Team-Centric Environment: Work closely with our physicians and clinic team to provide excellent patient care. Professional Growth: Benefit from ongoing opportunities for skill development and career advancement. Work-Life Balance: Enjoy a structured yet supportive work schedule with full benefits. State-of-the-Art Facilities: Be a part of a practice using the latest technology and equipment in orthopedic care. What You'll Do: Timely and accurately completes assigned tasks which include: triaging of incoming calls, working task logs, scheduling appointments (surgical procedures, pre-operative testing, physical therapy and imaging), handling medication refill request and performing other administrative duties as assigned. Coordinates all aspects of surgery scheduling to include pre-operative testing, cardiac/medical clearances, patient education, equipment needs and post-operative care. Works closely with the insurance department to ensure proper authorization is obtained. Arranges transportation and interpretation services for patients, when appropriate. Facilitates the coordination of care with outside referring physicians, ASC's, hospitals, pharmacies, laboratories, physical therapy centers, skilled nursing facilities, home health agencies, imaging centers and supply vendors. Properly routes all diagnostic test results, medication requests and other pertinent patient information to the physician in a timely, accurate manner utilizing the PAQ. Urgent results requiring immediate attention need handled accordingly. Calls in medication requests and refills to the pharmacies as needed paying close attention to name, dosage and SIG. Obtains authorization for the prescription, as needed. Communicates with the front office staff on medication requests and patient pick-ups. What Your Qualifications Should Be: Bachelors degree or equivalent experience preferred. CPR certification (or ability to obtain within three months of hire). Experience with EHR systems (NextGen preferred) and knowledge of basic surgical techniques. What Your Benefits Look Like: Competitive compensation with full-time benefits. Opportunities for professional development and continued education. Comprehensive medical, dental, and vision coverage, plus retirement savings plans. Ready to help make a difference in patient care? Apply today and join Coastal Orthopedics, where every role plays a crucial part in our mission! Coastal Orthopedics is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.