Administrative Assistant jobs at Grand Canyon University - 5550 jobs

A prestigious educational institution in Atlanta is seeking a proctor for nursing student exams to ensure academic integrity. The role involves performing basic office administrative tasks, maintaining records, and providing support during examinations. Candidates must possess a high school diploma or equivalent, with a commitment to fostering a fair testing environment. This position is strictly in-person, with no remote options available. Emory University values diversity and is an equal opportunity employer. #J-18808-Ljbffr

IS FOR THE 2025-2026 SCHOOL YEAR Compensation package for administrative assistants starts at $30,000 Primary Purpose: To assist the Executive Director in the daily functions of their department, so that they can devote maximum attention to the operation of their department. Qualifications: Education/Certification/Experience: High School Diploma or GED required Bilingual (English/Spanish) preferred Special Knowledge/Skills: 2+ years of experience as an office manager, administrative assistant or secretary preferred • Knowledge of secretarial practices, office machines, and record keeping. • Willingness to perform simple and routine tasks. • Ability to interpret, apply, and explain instructions given orally and in writing. • Ability to plan and organize work effectively. • Ability to keep information confidential and maintain an ethical attitude. • Ability to apply basic grammatical rules. • Ability to work under pressure and meet short deadlines. • Ability to set priorities. • Ability to learn and apply procedures. • Ability to work flexible hours or shifts. • Ability to recognize and report hazards and apply safe work methods. • Possess physical and mental stamina commensurate with the responsibilities of the position. Major Responsibilities and Duties: •Processes all incoming and outgoing mail.•Assesses need, orders and maintains supplies, materials, and equipment needed.•Performs any bookkeeping tasks associated with the specific position.•Maintains regular filing systems and searches files for specific information.•Prepares correspondence and reports as instructed.•Maintains a schedule of appointments, makes arrangements for conferences and schedules interviews.•Greets visitors and ascertains nature of business.•Utilizes office technology and automation to complete tasks and operates office machines such as word processor, calculator, etc.•Makes necessary arrangements for meetings including date, location, and time; contacting those who need to attend; and sees that all materials are prepared on matters to be discussed.•Accepts responsibilities for making office reports and supervising the office operations.•Makes routine decisions in accordance with established policies and procedures.•Makes travel arrangements for respective Executive Director.•Maintains financial records, prepares necessary purchase orders, professional leave forms, and travel reimbursements.•Interacts and answers questions professionally and appropriately with the public and district staff in person and on the telephone.

• The College of Arts, Sciences and Education seeks applicants for a Secretary Level 2. * This position will support the delivery of academic functions within the college and provide primary support in the Social Work Department. will follow established college/departmental policies and procedures. The anticipated start date of this position is November 2025. However, this is an estimated date and can be revised if needed. Position Type: Staff Required Education: • Satisfactory completion of two years college or equivalent such as military technical training or business/technical schooling. The requirements listed above are representative of the knowledge, skill, and/or ability required. Any equivalent combination of education, training, and experience which provides the required knowledge, skills, and abilities may be considered. Equivalency for education is two years of work experience equals one year of education. Required Work Experience: • Two years full-time secretarial work experience to include bookkeeping, supervisory responsibility, and public contact. Required Licenses and Certifications: Physical Demands: Office Environment Moving Reaching Twisting Repetitive movement Additional Education/Experiences to be Considered: • Two years of college education (48 credits). Higher education work experience. Prior experience with Concur (travel software), Banner self-service and Banner INB. Essential Duties/Responsibilities: • Answer or refer inquiries from students, faculty, staff, and the general public regarding established policies and procedures. Assist students with registration, drops, and adds. Coordinate special college/departmental functions such as recruitment activities, graduation, meetings, conference, workshops, seminars, athletic and fundraising events by scheduling facilities, preparing agendas, and arranging for services and equipment. Establish and maintain filing and record keeping systems. Independently answer routine correspondence. Draft non-routine correspondence for review and approval of supervisor. Input, retrieve, download and output information utilizing a computer to access various software programs and systems. Interview, hire, train and direct student employees. Cultivate an environment of belonging that values, respects, supports, and celebrates individual similarities and differences, allowing students, faculty, and staff to thrive authentically. Train and direct lower-level non-bargaining unit clerical employees. Perform bookkeeping, record keeping, calculations for employee assignments, faculty load report, departmental budget expenditures, encumbrances, balances and reconciliations, and deposits. Plan expenses and monitor travel budget for staff, faculty and teams. Prepare and maintain information for such documents as correspondence, memos, reports, etc. using computer software such as word processing, spreadsheet, database and file management. Perform any/all duties as defined in the Secretary, level one position description. Coordinate activities with other departments, Research information as background for incoming and outgoing communications. Train clerical bargaining unit members in the characteristic duties. Perform duties related to auditing student scholastic records, checking graduation applications, determining honor status. Verify scheduling of course offerings, classrooms, and laboratories. Support, promote, and develop university student enrollment and retention initiatives. Any other duties assigned within the position classification area. Marginal Duties/Responsibilities: • Attend meetings and conferences in absence of the supervisor. Provide back-up assistance for other clerical positions and perform routine office support duties. Carry out supervisory responsibilities in accordance with University policies and applicable laws. Maintain the confidentiality of designated information. Reports to immediate supervisor. Train and direct non-bargaining unit clerical employees. Skills and Abilities: • Communicate effectively with a variety of students, faculty, staff, and visitors in a variety of situations. Input, retrieve, download, merge and output information from software programs and systems. Interpret student problems and direct students to the proper resource. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Operate a variety of office machines and equipment such as computer, facsimile, multi line telephone, copier. Perform basic mathematical operations with accuracy. Plan, organize and make sound judgements and decisions. Supervise, direct and train others in the performance of the characteristic duties. Use computer software such as word processing, spreadsheets, and databases. Utilize the rules of proper grammar, correct spelling, punctuation and correct arrangement or information. Required Documents: Cover Letter Resume Unofficial Transcript 1 Optional Documents: Special Instructions to Applicants: • Unofficial Transcript 1 (REQUIRED): Applicants must attach a copy of unofficial transcript of any completed college coursework or attained a degree if applicable. If you do not have a transcript, please write a justification explaining how your work experience is equivalent to the required education and attach that justification in lieu of the transcript. * Transcript must include: Institution name, applicant name, date degree attained, degree awarded. Finalist will be required to submit an official transcript. Initial Application Review Date: November 10, 2025 Open Until Position is Filled?: Yes Posting Close Date: EEO Statement: Ferris State University, an Affirmative Action/Equal Opportunity employer, is committed to enhancing equity, inclusion, and diversity within its community. Ferris offers employment opportunities to qualified candidates seeking careers in a student-focused environment that values opportunity, collaboration, diversity and educational excellence. Learn more about the Ferris Mission and community atferris.edu. The University actively seeks applications from women, minorities, individuals with disabilities, veterans, and other underrepresented groups. For more information on the University's Policy on Non-Discrimination, visit:Ferris Non-Discrimination Statement. Click here to learn more about working at FSU and KCAD.

The National Board of Osteopathic Medical Examiners (NBOME) is seeking a dynamic and experienced Administrative Assistant to support the Professional Development Initiatives and Communications Division with Core Competency Capstone for DOs (C3DO) and other administrative needs. Hybrid Work Schedule: Two days remote (Monday & Friday) and three days onsite work (Tuesday through Thursday). Responsibilities Administrative support for C3DO, including but not limited to: Monitoring of the pilot schedules Maintenance of program management files and of secure file sharing site for C3DO participants Maintenance of the C3DO email inbox Other duties as assigned by Supervisor or Senior Leadership staff Meeting Support Responsible for support of team meetings, committee meetings, and workshops, assisting with meeting scheduling, as needed. Communication with invitees, staff, and vendors; Adherence to meeting support checklist; Meeting minutes; Attendance at meetings and related events; may include evenings and weekends. Qualifications: High School Diploma or equivalent Minimum 1 year experience in administrative support roles. Experience with Zoom or Microsoft Teams preferred Intermediate proficiency with Microsoft Outlook, Excel, PowerPoint, Word, SharePoint Strong time management and organizational skills Strong written and oral communication skills

Classified - School Nutrition/Food Services/School Nutrition Services Assistant Date Available: 11/03/2025 Fair Labor Standards Act Classification: Non-Exempt 10 month Classification: Continuing Time Basis: Part-Time Position Type: Classified Benefits: Pro-Rated Starting Salary: $16.34 per hour Pay Grade: SNSW GCS Salary Schedules Attachment(s): SNS Assistant

Classified - School Nutrition/Food Services/School Nutrition Services Assistant Date Available: 10/20/2025 Fair Labor Standards Act Classification: Non-Exempt 10 month Classification: Continuing Time Basis: Part-Time Position Type: Classified Benefits: Pro-Rated Starting Salary: $16.34 per hour Pay Grade: SNSW GCS Salary Schedules Attachment(s): SNS Assistant

The Washington Square Health Foundation has an immediate opening for a Program Assistant. The Washington Square Health Foundation, Inc. grants funds in order to promote and maintain access to adequate healthcare for all people in the Chicagoland area regardless of race, sex, creed or financial need. The Foundation meets this goal through its grants for medical and nursing education, medical research and direct healthcare services. The Program Assistant position provides both administrative and professional support to the Executive Director. The Program Assistant interfaces with the Public, Venders, Grantees and Board Members and reports directly to the Executive Director. The position requires excellent written and verbal communication skills, as well as knowledge of Microsoft Office, including Word, Excel, PowerPoint, and Outlook. Knowledge of not-for-profits and the not-for-profit Chicagoland scene, especially health care, is a plus. In addition, knowledge of Blackbaud or other grant management programs is a definite plus. Requirements: The successful candidate will have a college degree (BA) or equivalent life experience in an applicable field, plus at least one year of relevant work experience. Competitive salary and benefits are available. Responsibilities: Under the direct supervision of the Executive Director, the Program Assistant: Maintains office and grant files, including digital database, as well as document retention program. Insures accurate and speedy retrieval of Foundation documents; Answers general phone and email inquires; Maintains office calendar, including the Executive Director's; Prepares all checks for signatures, maintains bank balances, and runs financial reports; Initial review of all invoices for payment; Monitors office communications via email, phone, and correspondence; Maintains Foundation website; Prepares documents for Board and Committee Meetings; Represents the Foundation at designated professional meetings; Prepares all grant documents and insures monitoring of receipt of grant documents and disbursement of funds; Answers initial grant inquiries and/or forwards more complex inquiries to the Executive Director; Is responsible for a portfolio of specific grant requests; including, initial recommendation, site visits, and evaluations; Is privy to and maintains confidential Foundation information; and Any other projects as may be assigned from time to time by the Executive Director. Next Position: Program Associate.

The Department of International Health is seeking a Research Project Assistant for The Center for Indigenous Health (CIH). The Research Project Assistant provides entry-level administrative support for a research project. Will assist with tasks that may include community outreach, data collection, sample collection, laboratory work, and/or field work. Collects and/or organizes data through implementation of research procedures and understanding of research goals. Specific Duties & Responsibilities Assist with collection and organization of data per study requirements, e.g. participant interviews, administer questionnaires, conduct background research, etc. Assist with setup of tools and procedures for data collection and study processes. Enter data into the database. Run routine queries of the data. Perform basic literature searches. Other duties as assigned. In addition to the duties described above Conducting clinical research procedures (screening, informed consent, questionnaires, specimen collection, and sample processing). Collecting, coding, entering, and maintaining data and ensuring accuracy and organization of case files. Serving as the primary contact for study participants, including scheduling, escorting, providing follow-up, and transportation as needed. Traveling regularly to community-based trainings, JHU worksites, and fulfilling other Center-wide programmatic duties as needed. Must be comfortable collecting saliva, urine, or blood samples from participants. Minimum Qualifications High school diploma or graduation equivalent. Six months of work experience. Additional education may substitute for required experience, and additional related experience may substitute for required education beyond a high school diploma/graduation equivalent, to the extent permitted by the JHU equivalency formula. Preferred Qualifications Native language speaker. Ability to translate technical medical terminology and concepts into relatable language and examples. Knowledge of local geography and culture, prior work experience in this community. Prior research experience. Proficiency in the use of computers, including software applications, databases, spreadsheets, and Word Processing. Excellent organizational and time management skills. Independent and self-motivated. Highly organized and detail oriented. Ability to manage multiple and competing priorities. Excellent oral and written communication skills. Demonstrated strong, positive interpersonal skills. Ability to communicate effectively across disciplines and within a variety of cultures. Technical Skills & Expected Level of Proficiency Analytical Skills - Awareness Data Entry - Awareness Electronic Office Tools - Awareness Information Gathering - Awareness Interpersonal Skills - Awareness Oral and Written Communications - Awareness Organizational Skills - Awareness Research and Analytical Skills - Awareness The core technical skills listed are most essential; additional technical skills may be required based on specific division or department needs. Classified Title: Research Project Assistant Role/Level/Range: ACRO40/E/02/CB Starting Salary Range: $15.40 - $23.25 HRLY (Commensurate w/exp.) Employee group: Full Time Schedule: Monday to Friday 8:00 AM - 4:30 PM FLSA Status:Non-Exempt Location: JHU - Arizona Department name: Center for Indigenous Health Personnel area: School of Public Health Total Rewards The referenced base salary range represents the low and high end of Johns Hopkins University's salary range for this position. Not all candidates will be eligible for the upper end of the salary range. Exact salary will ultimately depend on multiple factors, which may include the successful candidate's geographic location, skills, work experience, market conditions, education/training and other qualifications. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: benefits-worklife/. Education and Experience Equivalency Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines: JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. Applicants Completing Studies Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date. Background Checks The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function. Diversity and Inclusion The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. EEOis the Law Accommodation Information If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at . For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit . Vaccine Requirements Johns Hopkins University requires all faculty, staff, and students to receive the seasonal flu vaccine. Exceptions to the flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. The following additional provisions may apply, depending upon campus. Your recruiter will advise accordingly. The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Role- Purchase Executive Salary- 4.5 lpa to 6 lpa Disability- Locomotor disability, Vision impaired (50%), Hard of hearing (50%) Experience- Essential Excel expertise Basic commercial knowledge Desired Previous purchase experience SAP/ERP exposure Functional Competencies Basic commercial knowledge Conversant with Excel, Word, SAP Behavioral Competencies Communication skills (written and verbal) for coordination with internal and external stakeholders Time management skills Additional Requirements Document Details Written By Date 05/April/2021 Validated By Date Approved By Date Roles & Responsibilities PR to PO or any manual POs. Also, ensure timely release of manual POs from releasing authority (ZPR50).  Ensure commitments from vendors on on-time deliveries once POs are raised or any deviations to the supplies to be escalated  Ensure and maintain on-time Price Change (PIR) and Purchase related planning master data (PM Ordering System) as per stated guidelines in Asian Paints Quality Systems (APQS)  Ensure vendor's portal or boardwalk usage compliance and co-ordination with IT if any issue  Support Manager-Purchase for the quarterly Packing Material costing work by preparing/updating base files. Also, prepare MIS whenever sought by function  Servicing the consumption plans and also ensuring maintaining exact pre-determined inventory levels. Review plan coverages regularly and escalate issues pro-actively  Quality rejection handling and CAPA closures in SAP as guided by Manager  Maintain system hygiene by updating the correct master data like vendor master, , valid open POs in the system  On-time generation of monthly reports such as Vendor Performance Also, ensure the correctness of the reports.  Co-ordinate with suppliers, shared services (SSC), taxation for payment, Finance, waybill related issues, detention related issues. Ensure prompt response to the stakeholders on queries sought by stakeholders.  Ensure on-time actions on quarterly slow-moving report, dead-reg & dead-mat. Also, on-time disposal of rejected stock with help of manager, plant and vendor.  Ensure 100% compliance to the purchase related APQS processes in terms of following activities as stated in process and ensure data capture in QRs as per APQS. If any issue in understanding or scope for improvement to be discussed with Manager.  Ensure timely raising of debit /credit notes to the vendor based on the quality rejections or any other issue highlighted by the plants / vendors etc.  Actively participate and complete assigned projects. Qualifications Essential Graduate Desired Commercial graduate Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Billing Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Prepare picking list and share with dispatch team 2. Prepare invoices for customer 3. Prepare report for billing as per management requirement 4. Ensure accounts teams has all up to date data Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Open Requirements for Person with Disability Role- Purchase Executive Work Mode- Work from Office Interview Mode- Walk in Interview Ctc- 4-6LPA Disability Type- Locomotor Disability, Low Vision, Hard of Hearing, Dwarfism, Muscular Dystrophy, Blood Disorder Job Description- 1. Regular purchase supply of products/materials. 2. Track and record orders. 3. Receive orders and document arrivals. 4. Manage supply base. 5. Continuous & timely follow-ups with vendors for their pending materials as per purchase order, similarly follow-ups for their payments & compliance like vendor code, vendor registration & Vat certificates etc. 6. Material & Purchase requisition with proper justifications along with correct supportive points (Budget, Material code, WBS & Plant code). Qualifications Diploma and B.E Additional Information All your information will be kept confidential according to EEO guidelines.

Athletics/Activities/Before/After School

The Department of Kinesiology is seeking an Administrative Support Assistant to provide highly complex administrative and clerical support to the Department Chair, faculty, staff, and students. Working independently under general supervision, this position serves as the department's front-line administrative contact and plays a vital role in supporting daily operations, student services, and departmental communications. Key Responsibilities * Serve as the front-line receptionist for the department, responding to phone, email, and in-person inquiries * Provide administrative support to the Department Chair, faculty, staff, and students, including scheduling, correspondence, and event support * Maintain student records, advisement lists, and process academic forms such as course substitutions, change of major requests, and petitions * Assist students with advising-related processes, registration questions, and Registrar procedures * Support orientation activities and coordinate advisor assignments and reassignments * Update and maintain the department website and social media platforms * Prepare and distribute department communications, flyers, newsletters, and promotional materials * Supervise and provide work direction to student assistants Knowledge, Skills & Abilities * Ability to communicate with constituents in a professional and respectful manner * Thorough knowledge of office methods, procedures and practices, English grammar, business writing, punctuation and spelling * Ability to compose and appropriately format correspondence and reports * Working knowledge of computer applications such as MS Word, Excel, Adobe, PowerPoint, File Maker Pro and Internet tools * Working knowledge of campus CMS systems, OnBase, DocuSign, OU Campus, etc. (Training available) * Ability to perform standard arithmetic functions of transactional nature, including tracking and comparing data * Ability to learn, interpret independently, and apply a variety of complex policies and procedures * Ability to identify deviations from applicable policies * Ability to perform accurately in a detail-oriented environment * Ability to handle multiple work priorities, organize and plan work and projects * Ability to maintain confidentiality and appropriately handle sensitive communications with employees and external agencies * Strong oral communication skills. Must possess excellent customer service and public relations skills Required Qualifications * Completion of a high school program or its equivalent * One (1) year of experience in an office environment Preferred Qualifications * Associate degree or equivalent * Three (3) years of related office work experience Compensation Classification: Administrative Support Assistant II Anticipated Hiring Range: $4,095/month - $4,433/month (Step 8 - Step 12) CSU Salary Range: $3,565/month - $5,092/month (Step 1 - Step 20) San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary. Application Procedure Click Apply Now to complete the SJSU Online Employment Application and attach the following documents: * Resume * Letter of Interest All applicants must apply within the specified application period: January 13, 2026 through January 27, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university. Contact Information University Personnel ************* ************ CSU Vaccination Policy The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at ****************************************************** and questions may be sent to *************. Additional Information Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis. The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire. SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS) All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity. Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at **************************************************************** The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at ************ or by email at ************************. Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at ******************************************************************* The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at ************ or by email at **********************. Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director. Equal Employment Statement San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Advertised: Jan 13 2026 Pacific Standard Time Applications close:

Please Note: Review of applications will begin on January 27, 2026. This position serves as the primary point of contact for the Education Administrative Support Office in the College of Letters, Arts, and Social Sciences (CLASS). It covers a wide range of administrative, clerical, and general office support with varying levels of complexity. This position provides front-line customer service and operational support for the Education Administrative Support Office and serves as the primary point of contact for visitors, students, faculty, and staff. This role oversees daily office operations; coordinates routine administrative processes; and ensures accurate tracking and documentation of college activities. The position supports academic departments through tasks such as syllabus collection, faculty office hour posting, scholarship tracking, procurement card oversight, room scheduling, and permit distribution. This position also assists with purchasing, facilities requests, and maintaining college directories, while providing responsive support for special projects and other duties as assigned. Responsibilities General Administrative Support * Answers main phone line screen, take messages and direct callers to the appropriate personnel. * Greet all guests and visitors to the office and provides assistance as needed, such as but not limited to opening classrooms for instructors, directing students to their classrooms and assist guests with navigating the campus for services. * Distribute mail and packages daily; sends delivery notifications to appropriate personnel. * Purchases Office Supplies: purchase, maintain inventory and track fund balance according to University policy and procedures. * Submit work order requests with Facilities Operations. * Submit print orders to Duplicating Services as directed. * Maintain College Master Directory and update in all public facing locations virtual or physical. * Submit key requests, track and notify requester of status. Administrative Duties * Collects and renames Courses Syllabi for all Ed departments (Every Semester). * Collects and posts Faculty Office Hours. * Sends Grading Reminders (Every Semester). * Track CEAS Scholarship(s). * Serve as procurement card steward by monitoring card usage, ensuring compliance with campus and CSU policies. * Executes, per policy, Non-Academic rooming requests. * Distributes annual staff parking permits and faculty academic term permits, maintains accurate list of Faculty and Staff that receive parking permits and addresses any missing parking permit. Submits parking permit requests with Parking Services for college events/meetings. Minimum Qualifications * Entry to this classification requires fundamental written and oral communication skills, including a sound foundation in English grammar, spelling, and punctuation. * An ability to understand standard office procedures. * An ability to operate standard office equipment. * An ability to learn office technology systems. * An ability to perform basic mathematical calculations. * Typing and keyboard skills. * These entry qualifications would normally be obtained through completion of a high school program or its equivalent and some experience in an office environment. Required Qualifications * Strong interpersonal, professional, and customer service skills. * Strong written and oral communication skills. * Highly organized and detail-oriented both in a physical and virtual environment. * Ability to follow-up, prioritize and manage workload effectively and efficiently. * Strong computer skills with intermediate computer knowledge base and typing ability. (e.g., scanning, email, virtual environments, and file management in a virtual setting). * Proficient in the following programs: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google, Outlook calendars and various web browsers. * Knowledge of the following programs: SharePoint, Oracle, Survey Monkey and Publisher. * Knowledge in the use of the following types of equipment: copy machines, scanners, fax machines, computer PC and MAC platforms, USB drives, multiple line phone systems. * Ability to interpret and follow instruction and policy guidelines. * Ability to perform mathematical calculations with speed and accuracy. * Demonstrated ability to maintain reliable and punctual attendance for front-desk operations. Preferred Skills and Knowledge * 2-4 years of experience in administrative or office environments preferably in a higher education setting. * 1-4 years of experience in a customer service/call center setting. * Ability to proof and add graphics to documents. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal State, East Bay provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. The CSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jan 12 2026 Pacific Standard Time Applications close:

(High School Secretary/Special Education Data Entry Secretary (Full Time/205 Days) Qualifications: * High School Diploma * Candidate should possess good computer skills with experience in word processing, data entry, and student record keeping * Excellent communication skills, time management skills, and strong organizational skills are required * General secretarial skills * Candidates should be flexible, detail oriented, and possess strong interpersonal skills Responsibilities: * Serves as the secretary to the principal in the handling of material acquisition, receipts and disbursements, and record keeping Salary: Commensurate with experience Starting Date: To be determined Last Day for Completed Application Process: October 24, 2025 or until position is filled Contact: Submit online application, letter of interest, resume, and three (3) letters of recommendation to: ********************** Equal Opportunity North Putnam Community School Corporation does not unlawfully discriminate on the basis of age, race, religion, national origin, gender, or disability in admission or access to, or treatment or employment in, its educational programs or activities.

Duties & Responsibilities: Work within Peoplesoft Purchasing database. Scan and file open purchase orders Receive service purchase order/delivery notes and record on spreadsheet. Match incomplete delivery notes. Maintain Plant Hire spreadsheet monthly and distribute to Managers for approvals. Maintain Base stationary cupboard and order accordingly. Deal with all purchasing mail. Check faxes from fax machine and distribute accordingly. Coordinate utility Invoices for Base and Branches. Filing. Archiving. Assist Senior Materials Administrator with tasks as required. Assist Purchasing Co-ordinator with invoice anomalies. General The list of job duties is not exclusive or exhaustive and the post holder will be required to undertake tasks that may reasonably be expected within the scope of the post. Assist with any other duties as and when required. Undertake specific projects as instructed by management. Safety Ensure that the Safety policies and procedures are understood and adhered to so far as is reasonably practicable in order to ensure a safe working environment. Other Carry out work in accordance with the Company Health, Safety, Environmental and Quality Systems. Perform the assigned tasks with due diligence regarding the Integrated Management Systems on the Company. Eliminate waste of whatever form, to suggest the use of more environmentally friendly substances and practices and contribute to the continuous improvement of the environment.

UNIVERSITY OF ILLINOIS URBANA-CHAMPAIGN School of Information Sciences The Center for Children's Books Editorial Assistant The School of Information Sciences at the University of Illinois invites applications from qualified individuals for a 50% part-time Editorial Assistant in the Center for Children's Books. The iSchool at Illinois makes a meaningful difference in the lives of individuals through teaching, research, and public engagement. Our mission is to lead the way in understanding the use of information in science, culture, society, commerce, and the diverse activities of our daily lives. We engage in inclusive community partnerships, working beyond geographic boundaries to benefit the social good. We believe in the power of information to change the world. For more information about iSchool, visit ****************************** JOB SUMMARY The School of Information Sciences is hiring a part-time Civil Service staff (.5 FTE) to join the Center for Children's Books as the Editorial Assistant to The Bulletin of the Center for Children's Books. The Editorial Assistant is a member of the Center staff and will work closely with the Editor of The Bulletin, managing editorial activities including tracking books and manuscripts, fact-checking, proofreading, and indexing; offering digital support; and communicating with publishers. SPECIFIC DUTIES AND RESPONSIBILITIES COPY EDITING (50%) * Fact-check and proofread all submitted book reviews. * Format and maintain consistent style across all print and digital content for the Bulletin of the Center for Children's Books * Index all print and digital content for the Bulletin of the Center for Children's Books WEB CONTENT (20%) * Maintain editorial calendar, track deadlines, schedule meetings, and handle correspondence. * Maintain and update website and social media. COLLABORATIVE AND ADMINISTRATIVE WORK (25%) * Manage files and digital content in multiple software programs. * Communicate with editor, reviewers, and publishers to ensure workflow, consistency, and deadlines. * Collaborate with staff of the Center for Children's Books and campus libraries. * Plan and execute Center for Children's Book book sales, in collaboration with editor and other staff. OTHER (5%) * Duties to support the Bulletin and Center for Children's Books, as assigned. ADDITIONAL PHYSICAL DEMANDS Minimum Qualifications Per SUCSS qualifications: 1. High school graduation or equivalent 2. Any one or any combination of the following, totaling one (1) year (12 months), from the categories below: 1. experience in editorial and proofreading work 2. college course work, preferably in journalism, and/or communications, English, public relations or a closely related field § 30 semester hours equals six (6) months § 60 semester hours or an Associate's degree equals one (1) year (12 months) Preferred Qualifications * Bachelor's degree in English, Journalism, Communications, or related field * Two years of professional copy editing or proofreading experience Knowledge, Skills and Abilities * Knowledge of Library of Congress subject headings and genre/form terms * Familiarity with the publishing industry * Familiarity with children's and young literature * Command of grammar and style guides (e.g., AP, Chicago) * Knowledge and familiarity within digital file management systems (e.g., FileMaker Pro and Microsoft Access) * Knowledge and familiarity in Microsoft Office Suite, Google Drive, Box and other relevant software * Ability to manage multiple tasks, prioritize work, and meet deadlines. * Strong attention to detail and excellent organizational skills * Excellent written and verbal communication. * Strong organizational and communication skills, the ability to work independently, and knowledge of children's and young adult literature. APPOINTMENT INFORMATION This is a 50% Part-time Civil Service Editorial Assistant position, appointed on a 12-month basis. The expected start date is as soon as possible after the search close date. This is a bargained position and as such, the salary is driven by the collective bargaining agreement. The budgeted salary range for the position is $32,000 to $40,000. Salary is competitive and commensurate with qualifications and experience, while also considering internal equity. Hybrid work options may be available for this position after an initial training period, but with the requirement that onsite availability may be needed at any time with short notice. Out-of-state candidates must establish Illinois residency within 180 calendar days of the start date for this position. Illinois residency requires proof of a valid Illinois Driver's License or state of Illinois ID Card. Failure to produce the required documentation within 180 calendar days will result in immediate termination of employment. Work authorization is not available for this position. For more information on Civil Service classifications, please visit the SUCSS web site at ************************************************************ APPLICATION PROCEDURES & DEADLINE INFORMATION Applications must be received by 6:00 pm (Central Time) on February 4th, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting, and upload your cover letter, resume (months and years of employment must be included), and names and contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experiences. Interviews may occur before the close date; however, all applications received by the close date will receive full consideration. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through ************************* will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information regarding this specific position, please email ***********************. For questions regarding the application system, please contact ************. The University of Illinois offers a very competitive benefits portfolio, depending on the position. Click for a complete list of Employee Benefits. The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify. Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Requests may be submitted through the reasonable accommodations portal, or by contacting the Accessibility & Accommodations Division of the Office for Access and Equity at ************, or by emailing accessibility@illinois.edu.

Transportation/Administrative Assistant-240 Calendar Attachment(s): Admin Asst - Production-Invt Specialist.docx

Student Nutrition/Secretary Job Title: Administrative Assistant to Director Reports to: Director of Student Nutrition Services Date Revised: 07/10/2017 Dept. /School: Student Nutrition Services Primary Purpose: To provide clerical services to the Director of Student Nutrition Services, answer phones, receive visitors, assist in the processing of National School Lunch applications, and assist in counting & claiming for special programs (ACE, JDC). Qualifications: Education/Certification: High school diploma or GED required Special Knowledge/Skills: Effective organizational, communication, and interpersonal skills Ability to work as a team member and willingness to cross-train with other office staff. Ability to operate computer and readily learn computer software package. Knowledge of Microsoft Office, Word, Excel, Access, Powerpoint Software. Proficient skills using computer keyboard and file maintenance Proficiency in use of calculator and office machines. Experience: Two years progressively responsible, diversified clerical office experience Major Responsibilities and Duties: Cafeteria Management and Food Preparation 1. General Office: Answer incoming calls, receive visitors, maintain all files, records, correspondence, meeting agenda, interacts with the public, nutrition staff, and LISD administration staff. 2. Attend annual training given by the Texas Department of Agriculture through the Education Service Centers each summer during Summer Workshop for Eligibility and Application Processing. Must annually read the sections of the Administrators Reference Manual on ******************** 3. Coordinate the Processing of Free/Reduced meal applications. Prioritize the processing of Free/Reduced applications, maintain direct certification list, maintain ACE list, maintain homeless list, maintain migrant list. 4. Investigate inconsistent and questionable meal applications and resolve issues within the allocated time frame. Review incomplete meal applications and contact parents, principals, campus secretaries to obtain information to complete them. Process all applications as per USDA regulations. 5. Submit media release at the beginning of the year. 6. Responsible for coordination between administration, principals and SNS office as to the collection of free/reduced meal applications. 7. Responsible for printing and mailing parent approval letters to all eligible households. Lufkin Independent School District Administrative Assistant to Director HR Services 8. Maintain proper free and reduced records necessary for auditing. 9. Organize the verification process. Maintain all records, letters, and responses from parents in response to the verification process. 10. Answer incoming calls; screen and route phone calls and mail. 11. Maintain confidentiality of employees and families. 12. Receive, sort, and distribute mail and other documents to department staff members. 13. Maintain organized filing system. 14. Payroll: Assist with payroll completing bi-weekly payroll for cafeteria substitutes and warehouse staff, summer feeding staff; monthly payroll for office staff in the absence of the assigned payroll person. 15. Work as a team member with all office, warehouse, and campus nutrition staff. 16. Collection of charges on student and adult accounts. 17. Assist as needed with processing of travel requests and travel vouchers. 18. Assist with purchase requisitions in the absence of the designated accounts payable person. 19. Assist in training. 20. Must complete CEUs as required by USDA annually 21. Interpret English to Spanish and Spanish to English as needed for potential applicants for employment, application for the lunch program, and for current employees with limited English proficiency. Also, in the event that an employee disciplinary action is needed, you may be called on to interpret or translate written documentation. 22. Aid in interviewing non-English speaking applicants for employment. Other 23. All other duties as assigned. Customer Care Skills 24. Provide professional communication with students, parents, community members, staff, and other professionals at all times. 25. Use proper phone etiquette at all times, speaking slowly and clearly. Take reliable messages, and route to the appropriate staff. 26. Ensure superior customer care skills are used via eye contact, facial expressions, voice inflections, body language, and an attitude of “going the extra mile” for others. 27. Ensure all requests for information are dealt with in an appropriate timeframe. 28. Create and maintain a welcoming, service-oriented environment toward all internal and external customers. Lufkin Independent School District Administrative Assistant to Director HR Services Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Computer, 10-key calculator, copy machine, fax machine and multi-line telephone. Ability to operate computer and readily learn computer software package. Knowledge of Microsoft Office 2010 Word, Excel, Access, PowerPoint Software. LISD computer software. Posture: Prolonged standing; frequent kneeling/squatting, bending/stoop, pushing/pulling, and twisting Motion: Repetitive hand motions. Prolonged use of computer Lifting: Frequent moderate lifting and carrying (15-44 pounds) Environment: Office setting; deal with parents, students and personnel daily. Very fast paced and busy environment. Mental Demands: Work with frequent interruptions; maintain emotional control under stress. Must be able to work under very stressful conditions, working with parents as well as staff; must be able to have a good communication with the general public as well as staff. Additional job information: Applying for this posting places your name in a pool of applicants who wish to be considered for this position. All applications will be reviewed. Not all applicats will be interviewed. The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. FMLA regulations require all employers to post the updated FMLA notice. LISD reserves the right to not fill positions if it is determinated by the Superintendent to not be in the best interest of the district. Attachment(s): Administrative Assistant to Director (Application Processing).docx