Grant accountant job description

At Planned Parenthood of Greater New York (PPGNY), our greatest strengths are the employees who empower every individual with the information, resources, and care they need to live happy, healthy lives.

Picture yourself here: We are a team of trusted health care providers, educators, and fierce advocates committed to advancing equity and improving health outcomes in communities that face systemic barriers to quality, innovative sexual and reproductive health services -- including birth control, pregnancy testing, emergency contraception, cancer screenings, STI testing and treatment, HIV testing and prevention, transgender hormone therapy, wellness exams, crisis counseling, and financial counseling. PPGNY also proudly provides compassionate, nonjudgmental abortion services.

Responsibilities include:Responsible for a portfolio of government grants throughout the grant lifecycle: from award through close out reports Monitors budget vs actual results for each grant and creates forecasts for review with program staff and grants team Meets with program staff on a monthly basis to discuss the progress of deliverables of grants toward successful completion and resolve concerns and discrepancies.Prepares budget analysis and projections for cost-based grants and coordinates with program in meeting objectives for performance-based grants. Prepare monthly/quarterly financial and reimbursement invoices and reports to various funders Prepares budget proposals, modifications and renewal budgets.Establishes audit schedule and coordinates funder audit. Maintain complete and accurate grant files in OneDrivePrepare salary and OTPS allocation changes and submit to Accounting and Payroll and needed Train program staff on proper coding of expenditures so that expenses are correctly tracked against grant budget. Reconcile and close grants on a timely basis

You have:A minimum of 5 years of experience in accounting experience and a solid understanding of grants and cost center reporting Experience working with various government agencies on the Federal, State and NYC level (HHS, DCJS, OVS, NYSDOH, DOHMH)
Compensation:$65,000-$70,000
PPGNY's benefits package includes:
Generous PTO and holiday schedule
Medical, dental and vision coverage options for you and eligible dependents
FSA, HSA, Commuter pre-tax reimbursement funds
Short and Long Term Disability, Free Basic Life and AD&D
401(k) Retirement Plan with Safe Harbor contributions after 1 year of employment
All positions at PPGNY require:
Proof of immunization or immunity to certain communicable diseases (including influenza during the flu season) and testing for tuberculosis. These certifications are required by the NYC DOHMH Health Code, NYSDOH and OSHA.

Planned Parenthood of Greater New York (PPGNY) is a leading provider, educator, and advocate of sexual and reproductive health care in New York State. PPGNY is proud to provide a wide-range of family planning services at our 28 health centers and mobile care units. We care for everyone regardless of their immigration status, zip code or ability to pay. PPGNY's education and outreach programs are backed by medically-accurate, evidence-based information that allows people to make informed decisions about their health and future. As a voice for reproductive freedom, PPGNY supports legislation and policies that ensure all New Yorkers have access to the full range of reproductive health care and education.

At PPGNY, we provide the absolute best care to our patients and our communities through innovative health care delivery and education programming. We care for everyone who walks through our doors regardless of insurance, ability to pay or immigration status. As a leading voice for reproductive freedom, PPGNY fiercely advocates for policies to ensure that all New Yorkers will have access to the full range of reproductive health care services and information.

PPGNY is committed to diversity, equity, and inclusion. We believe we are most impactful when people with a wide range of backgrounds, experiences, and identities come together with common purpose. We encourage candidates from all backgrounds to apply.

Salary Range: $39,785.98 - $46,014.28/Annually

SCOPE OF WORK : Performs accounting duties relative to the reconciliation of various system bank accounts and with the processing, payment, and recording of grant related expenses. This position shall report to the System Controller and shall be located at the Community College System of NH (CCSNH) Chancellor’s Office

ACCOUNTABILITIES:

• Downloads bank transactions into a spreadsheet; prepare journal entries for all incoming and outgoing cash transactions for 8 bank accounts. Distributes spreadsheet, and daily journal entry to each college bursar office, so that funds are applied to the student accounts appropriately.
• Coordinates with college bursars and finance officers to ensure that funds are accurately posted to student accounts and clearing accounts are done in a timely manner.
• Prepares entry for dividends and gains and losses on investments. Keeps controller updated as to status of ACH clearing account balances. Assists with reconciliations each month.
• Prepares and delivers the bank deposit weekly.
• Obtains postage and delivers weekly vendor payments to USPS.
• Processes grant payables starting with requisitions, matching packing slips and/or receiving reports to the invoice and entering in Banner Finance for payment and scanning to BDM for approval.
• Works with vendors to resolve discrepancies and request additional documentation.
• Enters IHRs in Banner finance received from CCSNH Grants employees.
• Calculates payroll transfers from the Grant Personnel Activity Reports submitted to the grant department each pay period.
• Processes and enters grant payroll journal vouchers to transfer payroll expenses.
• Enters grant employee’s payroll salary and benefit amounts to grants payroll projection spreadsheets.
• Processes journal vouchers for accounts payable and cash receipts.
• Other duties as assigned

MINIMUM QUALIFICATIONS:

Education: Bachelor’s degree from a recognized college or technical institute with major study in accounting or business administration. Each additional year of approved formal education may be substituted for one year of required work experience.

Experience: One year of experience in accounting or auditing work. Each additional year of approved work experience may be substituted for one year of required formal education.

License/Certification: Valid driver's license or access to transportation for statewide travel.

RECOMMENDED WORK TRAITS: Knowledge of accounting principles and methods and ability to apply and adapt established methods to accounting transactions. Knowledge of office practices and procedures. Ability to perform detailed work involving written or numerical data and to make arithmetical calculations rapidly and accurately. Ability to establish and maintain effective working relationships with co-workers and the public. Must be willing to maintain appearance appropriate to assigned duties and responsibilities as determined by CCSNH.

DISCLAIMER STATEMENT: The supplemental job description lists typical examples of work and is not intended to include every job duty and responsibility specific to a position. An employee may be required to perform other related duties not listed on the supplemental job description provided that such duties are characteristic of that classification.

Notice of Non-Discrimination: The Community College System of New Hampshire is an equal opportunity employer. The Community College System of NH does not discriminate on the basis on race, creed, color, religion, national or ethnic origin, age, sex, sexual orientation, gender identity and expression, physical or mental disability, genetic information, or law enforcement, or military, veteran, or marital status.

1. Grants:
   • Assist with budgeting and entering the grants into the MDE systems,
   • Ensure that the individuals covered by the grants are preparing monthly PARS forms,
   • Ensure payroll is aligned with the grants,
   • Pull monthly grant expenditures from the general ledger and prepare the monthly draw forms,
   • Assist in preparing journal entries for any amounts which must be reclassified.
   • Assist in maintaining the inventory list for the grants,
   • Work proactively with school leadership, the general accountant and the Executive Director to ensure grants are spent in accordance with approvals and grant audits result in no findings or questioned costs.
   • Reconcile the grant funds received to the grant draws submitted.
2. Assist in the preparation of year-end audit, single audit and various grant audit work papers.
3. Assist with the annual audits, single audits and various grant audits, as needed.
4. Assist in the entry and processing of the semi-monthly payroll.
5. Assist in the upload and reconciliation of the payroll transactions to the various providers, including 401k and cafeteria provider.
6. Assist with the annual insurance renewal process.
7. Perform all other duties, as assigned.

MINIMUM REQUIREMENTS : The minimum qualifications needed to perform the essential functions of the job such as education, experience, competencies, knowledge and skills are listed below.

Qualifications : To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, ability or competence required.

Education and/or Experience: Bachelor’s degree with a concentration in Accounting is preferred. Three to five years of experience in accounting and/or working with grants.

Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to other employees of the organization.

Mathematic Skills: Ability to do simple computations, calculate percentages, and use a calculator.

Reasoning Ability: Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills: Knowledge of Microsoft applications and/or willingness to learn needed computer skills specific to this position. Knowledge of Great Plains and Access is preferred.

Certificates, Licenses, Registrations: N/A

Training: Must participate in and complete annual training, Professional Development, and various other training as deemed appropriate for position.

Other Qualifications: Must pass criminal history records search, physical and drug screen, if required. Excellent communication skills with others in the organization and outside resources, including MDE. Must be self-motivated and possess the ability to manage multiple tasks effectively.

Physical Requirements: The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to communicate and exchange information. The employee is frequently required to walk, and move about within the school. The employee is frequently required to sit, use hands to handle or feel; reach with hands and arms, talk or hear. The employee will occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters in an office environment. The employee routinely uses standard office/classroom equipment such as computers, tablets, smartboards, phones, photocopiers, filing cabinets and fax machines.

Benefits:

Medical

Dental

Vision

Short-Term and Long-Term Disability

Life, Accidental Disability Insurance

401k Retirement w/ Company Match

Paid Time Off

HSA

Great Place to Work

Job Type: Full-time

Salary: $55,000 - $65,000

The contracted days will be 260 days per school year

COVID-19 considerations:
We are following all Executive Orders and Public Acts from the State and County carefully.