Grant coordinator job description

Market Range: 08

Hiring Salary: $21.28/ Hourly

JOB SUMMARY/ESSENTIAL JOB FUNCTIONS:

Under the direction of the Grants Administrator, this position supports the grants and contracts administrative and financial functions for the Department of Pediatrics. This position's primary responsibilities include but are not limited to; assisting with preparation and management of proposals, submitting and tracking sub-award agreements, monitoring post-award activities, coordinating compliance with grant reporting, submitting reports to funding agencies, maintaining grant and contract files for audit purposes, and assisting with electronic reconciliations of ledgers.

DUTIES AND RESPONSIBILITIES:

* Assists faculty in preparation of grant proposals by reviewing guidelines and budgets to ensure compliance; works closely with office of sponsored programs, principal investigators, and subcontractors on research contracts.
* Organizes and prioritizes timing of various submissions to ensure all deadlines are met.
* Coordinates with PI to review grant guidelines, deadlines, needed forms, information and prepare grant documents.
* Maintains current knowledge on all new NIH procedures for submission
* Uploads proposals and reviews grants to ensure all requirements are met and all appropriate documentation are included.
* Assists with updating and editing pertinent research documents.
* Implements grant budgets upon being awarded.
* Assists PIs with budgets and monthly expenditure reports for federal, foundation, and privately sponsored grants and contracts, preparation of progress and final reports.
* Processes and routes grant agreements for approval.
* Assists with reconciliation of the monthly electronic ledgers for compliance.
* Responds to special requests from internal or external stakeholders (e.g. sponsors) on matters relating to the department's grant operations.
* Other duties as assigned.

MINIMUM REQUIREMENTS:

EDUCATION: Bachelor's Degree in Public or Business Administration, Financial Management, or related field of study and one (1) year of related accounting/administrative experience, preferably in an academic or health care setting; OR a combination of related college course work in an academic or business setting to equal nine (9) years. Coursework in bookkeeping or accounting preferred. Ability to manage time and work on multiple projects simultaneously. Ability to think and work independently as well as collaboratively. Demonstrates effective listening, oral and written communication skills. Ability to read and proof documents for accuracy. Demonstrated experience in accounting, management, financial standards, fiscal policies and procedures. Knowledge of federal guidelines for grant proposal submissions. Excellent organizational skills (TRANSCRIPT REQUIRED)

Do you have a passion for public health in the State of Maine? Medical Care Development, Inc. (MCD), a non-profit public health services organization is accepting applications for a Grant Management Coordinator to join our team.

The Grant Management Coordinator position is a full-time, 40 hour per week position that is eligible for MCD's benefit package. This position will be supported by Maine CDC's Chronic Disease Prevention and Control Program, with primary responsibilities of managing the fiscal components of the contracts/grants primarily for Maine's Initiative to enhance Community Health Workers for COVID Response and Resilient Communities grant, but may provide technical assistance to complimentary Chronic Disease program grant/contract fiscal needs. This person will assist the Department with fiscal oversight of funding received through the US CDC Community Health Workers for COVID Response and Resilient Communities (CCR) CDC-RFA-DP21-2109 grant.
Essential Job Functions:
* Meet with program to compile appropriate reports, materials, and data in order to assist in drafting budget documents for grant application.
* Draft contracts for public health services and work closely with program staff to obtain applicable information, data, and reports to assist in development of request for proposals for Chronic Disease Program.
* Work with the Division of Contract Management (DCM) to ensure effective implementation of contracts.
* Develop and review budgets for grants applications for accuracy and completeness.
* Monitor grant budget balance for inconsistences to inform and support Sr. Health Program Manager resolve issues
* Assist with training of program staff for contracting, and grant applications.
* Budget development
* Ensure invoice tracking and contract management for all agreements

Qualifications, Skills and Experience:

A combination of 5 years of education (Bachelor's degree) and/or experience in public administration, business, public health, or non-profit management.

Preferred candidates will also have:
* Excellent oral and written communication skills.
* Knowledge and experience with procurement process, drafting, request for proposals, drafting contracts, and familiarity with the State Accounting System - Advantage.
* Knowledge of and experience with federal grant applications, grant writing, and grant management.
* Knowledge of and experience with budgets and invoice tracking
* Demonstrated skill in budget development and monitoring of expenditures.
* Knowledge and experience with training others in fiscal processes.
* Ability to establish and maintain effective working relationships with a diverse group of internal and external partners.
* Proficient computer skills using MS Office, including Word and Excel.

Successful applicants will be a creative thinker, energetic, self-starter who enjoys new challenges and are able to function comfortably in a fast paced team environment or independently and relate well to co-workers, customers, organizations, and the public.

This position offers a career path to growth and development within the organization. MCD deeply values diversity, inclusiveness, empowerment, and collaboration.

Position: Professional level Location: Augusta, Maine Projected start date: Immediately

Application Requirements
NOTE: All applicants must be authorized to work in the United States.

MCD requires all employees to be fully vaccinated as a condition of employment, unless entitled to a medical or religious exemption. All offers of employment are contingent upon satisfaction of this requirement, and you will be required to show proof that you are fully vaccinated or have a valid religious or medical reason not to be vaccinated. Please do not provide information about whether you are seeking an exemption from the vaccination requirement unless and until you receive a conditional offer of employment from MCD.

To apply, please submit the following:
* A cover letter and resume
* Your salary expectations
* Three professional references
* Two writing samples (This is to assess the writing style of the candidate)

Position is open until filled. Please ensure to send all of the requested information to be considered. No phone calls please.

Medical Care Development, Inc. is an Equal Opportunity Organization. Please reference position MCDPH-268 when submitting your application.

Job Type: Full-time

Pay: $55,000.00 per year

Benefits:
* 401(k)
* Dental insurance
* Health insurance
* Paid time off
* Vision insurance
Schedule:
* 8 hour shift
* Monday to Friday

COVID-19 considerations:
Employees must be fully vaccinated

Ability to commute/relocate:
* Augusta, ME: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

Works in conjunction with Manager, Research Administration to coordinate research grant and contract submissions for the Hawaii region. Negotiates and coordinates legal agreements with universities, pharmaceutical companies, and foundations. Assists in identifying the areas of inefficiency, over/underutilization of staff, and cost effective achievement of goals. Responsible for providing management oversight, supervision, advice and counsel the Research Assistants.
Essential Responsibilities:

+ Coordinates and manages process of proposal preparation and submission. Develops (with principal investigators) timelines and provides reminders of approaching deadlines. Works with clerical staff, project staff, other KP employees, and individuals at other institutions to accomplish work required.

+ Develops grants and applications for research funding. Drafts reports as appropriate for review and approval by Manager, Research Administration or designee.

+ Drafts correspondence under direction of Manager, Research Administration.

+ Assists in the development, justification and monitoring of budgets for HPMG, KFH, and outside funded projects.

+ Acts as liaison to administrative offices of federal, state and private funding agencies for development of subcontract arrangements and submission of contract deliverables.

+ Edits, negotiates, and prepares legal agreements between Kaiser Permanente and universities, pharmaceutical companies, research institutes, and foundations. Ensures appropriate organizational review and authorized signatures.

+ Provides consultation to physicians at Hawaii Region medical facilities regarding research proposal development, submission and execution.

+ Reviews, coordinates, and submits all externally-funded research proposals to the appropriate funding agencies.

+ Develops budgets and justifications.

+ Monitors project progress, and contract periods and terms.

+ Ensures adherence to governmental regulations governing the administration of grants and contracts.

+ Hires, trains, supervises, counsels, disciplines, and terminates assigned staff as appropriate.

Basic Qualifications:

Experience

+ Minimum five (5) years of experience in research administration required.

+ Minimum two (2) years of experience coordinating complex activities involving multiple individuals and organizational units.

+ Minimum two (2) years of experience in PHS-398 NIH grant submission coordination and institutional review board submissions through several institutions.

+ Minimum one (1) year of supervision or project management.

Education

+ Bachelor's degree in business administration, public health or related field, OR four (4) years of experience in a directly related field.

License, Certification, Registration

+ N/A

Additional Requirements:

+ Able to interpret and apply federal regulations and organizational policies and procedures relative to the administration of research activities.

+ Proficient in word processing, spreadsheet, and database program.

+ Requires excellent personnel management and interpersonal skills.

+ Must be able to work in a Labor/Management Partnership environment.

+ Working knowledge of the healthcare industry.

+ Research grant and research report production coordination experience.

Preferred Qualifications:

+ Masters degree.

COMPANY: KAISER

TITLE: Research Grant Coordinator

LOCATION: Honolulu, Hawaii

REQNUMBER: 951771

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.