Grant manager job description
Updated March 14, 2024
9 min read
Find better candidates in less time
Post a job on Zippia and take the best from over 7 million monthly job seekers.
Example grant manager requirements on a job description
Grant manager requirements can be divided into technical requirements and required soft skills. The lists below show the most common requirements included in grant manager job postings.
Sample grant manager requirements
- Minimum of a Bachelor's degree in a related field
- At least 3 years of experience in grant management
- Ability to write and submit grant proposals on time
- Proficient in grant tracking and reporting
- Knowledge of federal, state and local grant regulations
Sample required grant manager soft skills
- Excellent communication skills, both written and verbal
- Strong organizational and time-management skills
- Ability to work independently and as part of a team
- Detail-oriented and able to produce accurate work
- Strong problem-solving and critical thinking skills
Grant manager job description example 1
Family Health Centers of San Diego grant manager job description
For over 50 years, Family Health Centers of San Diego (FHCSD) has provided affordable, high-quality health care and supportive services to all San Diegans. With more than 2,500 employees spread throughout more than 50 sites around the county, FHCSD is proud of the diversity of its staff as a reflection of the communities it serves.
The reward of working at FHCSD is more than a paycheck and excellent benefits; it is the impact and contribution to the San Diego community that employees value most. If you are passionate about improving the overall health and livelihood of your community, FHCSD is looking for people like you.
Family Health Centers of San Diego (FHCSD) is looking for an Accounting Manager to work under the direction of the Controller. The Accounting Manager directs and coordinates the daily activities of the grants accountants. Ensures prompt and accurate recording of revenues and expenses of the various grants and contracts. The incumbent will ensure compliance with grant terms and conditions and with applicable government regulations.
Responsibilities:
Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.Ensures prompt preparation and submission of invoices and collection of grants receivables.Ensures prompt preparation and submission of monthly grant financial reports to program directors and managers. Maintains files of all grants, contracts, notice of grant awards, revisions to grants, and other related documents. Manages all activities relating to grants and contracts including supervision of grant accountants. Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.Prepares monthly federal funds draws including preparation of documentation/schedule supporting wire draw. Prepares quarterly Federal Financial Report (FFR). Prepares the annual BPHC Single Grant Application and RW Part C Cost Report and Application.Provides grants budget and information for the annual corporate budget. Provides/ensures staff receive all new hire and annual trainings on time.Reviews monthly salary allocation, fringe benefit charges, indirect cost calculation and revenue recognition of grant accounts. Reviews utilization of grant funds and ensures compliance with grant requirements and government regulations. Serves as principal liaison between accounting department and program directors and managers, and grant writers and coordinates information flow.Performs other duties as assigned.
Requirements:
Bachelor's degree in accounting Ability to meet deadlines and work under stress.Five years of experience in grants and contracts accounting, budgeting and reporting.Intimate knowledge of federal regulations relating to grants including OMB Circulars A-122 and A-133.Proficiency in Excel and PC
Must meet organized driving requirements.
Rewards:
Job type: Regular Full Time Competitive Salary with Excellent Benefits
Retirement Plan with Employer Match Paid Time Off, Extended Sick Leave and Paid Holidays Medical/Dental/Vision/FSA/Life Insurance Employee Discounts and Wellness Programs
FHCSD was founded by community activists working towards a common goal: caring, affordable, high-quality medical care for all. We are proud to continue this mission today as we provide accessible services to over 210,000 patients across San Diego County. The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
The reward of working at FHCSD is more than a paycheck and excellent benefits; it is the impact and contribution to the San Diego community that employees value most. If you are passionate about improving the overall health and livelihood of your community, FHCSD is looking for people like you.
Family Health Centers of San Diego (FHCSD) is looking for an Accounting Manager to work under the direction of the Controller. The Accounting Manager directs and coordinates the daily activities of the grants accountants. Ensures prompt and accurate recording of revenues and expenses of the various grants and contracts. The incumbent will ensure compliance with grant terms and conditions and with applicable government regulations.
Responsibilities:
Builds positive relationships, inspires others to perform at a higher level, prepares career development plans and retains an accountable workforce.Coaches and counsels staff and administers appropriate disciplinary action in a timely manner.Ensures prompt preparation and submission of invoices and collection of grants receivables.Ensures prompt preparation and submission of monthly grant financial reports to program directors and managers. Maintains files of all grants, contracts, notice of grant awards, revisions to grants, and other related documents. Manages all activities relating to grants and contracts including supervision of grant accountants. Participates in continuous improvement activities and ensures appropriate Lean tools (i.e., 5S, A3) are deployed and results are evaluated and/or measured.Prepares monthly federal funds draws including preparation of documentation/schedule supporting wire draw. Prepares quarterly Federal Financial Report (FFR). Prepares the annual BPHC Single Grant Application and RW Part C Cost Report and Application.Provides grants budget and information for the annual corporate budget. Provides/ensures staff receive all new hire and annual trainings on time.Reviews monthly salary allocation, fringe benefit charges, indirect cost calculation and revenue recognition of grant accounts. Reviews utilization of grant funds and ensures compliance with grant requirements and government regulations. Serves as principal liaison between accounting department and program directors and managers, and grant writers and coordinates information flow.Performs other duties as assigned.
Requirements:
Bachelor's degree in accounting Ability to meet deadlines and work under stress.Five years of experience in grants and contracts accounting, budgeting and reporting.Intimate knowledge of federal regulations relating to grants including OMB Circulars A-122 and A-133.Proficiency in Excel and PC
Must meet organized driving requirements.
Rewards:
Job type: Regular Full Time Competitive Salary with Excellent Benefits
Retirement Plan with Employer Match Paid Time Off, Extended Sick Leave and Paid Holidays Medical/Dental/Vision/FSA/Life Insurance Employee Discounts and Wellness Programs
FHCSD was founded by community activists working towards a common goal: caring, affordable, high-quality medical care for all. We are proud to continue this mission today as we provide accessible services to over 210,000 patients across San Diego County. The successful candidate will have a demonstrated commitment to community medicine and providing culturally competent care to the medically underserved.
Post a job for free, promote it for a fee
Grant manager job description example 2
KIPP Austin Public Schools grant manager job description
The Opportunity
The Grants Manager of KIPP Texas Public Schools will be responsible for (1) writing and submitting grant applications to current and lapsed supporters; (2) writing interim and final reports to funders, and (3) researching new corporate and foundation prospects. The Grants Manager will assist with grant management to ensure that grants goals are achieved. The Grants Manager will also assist the Development team by supporting fundraising and donor cultivation events and providing support when needed. This role furthers the mission of KIPP Texas Public Schools by helping seek financial donations that provide funding to offset KIPP's annual operating budget and position KIPP Texas Public Schools for future growth.
Key Responsibilities
Acquire and maintain sound knowledge and understanding of KIPP Texas Public Schools in order to effectively articulate our mission, vision, and impact to current and prospective donors and funding agencies.
Manage a portfolio of donors, funding agencies, and prospects using a moves management system to identify, qualify, cultivate, solicit, and build relationships with donors and prospects. Based on the needs of the region, this may include stewardship opportunities.
Maintain proactive working relationships with other internal departments, and, in the event that problems arise with grants, lead troubleshooting efforts and bring in relevant team members to assist with solutions.
Lead project management of grants though their full life cycle and serve as organizational subject matter expert.
Manage fiscal compliance; working closely with finance team and program budget managers regarding grant restrictions, expense tracking and spending, and documentation.
Adhere to grant timeline and calendar to ensure grant compliance and to maximize funding opportunities. This includes communicating upcoming deadlines, responsibilities, and follow-through to ultimately ensure all stakeholders meet deadlines and fulfill their responsibilities for specific grant applications and reports, recognizing that each will need lead time and context.
Develop strategies for donors to effectively move through a meaningful cycle of giving. This includes coordination with the Chief Advancement Officer, Deputy Chief of Development, Director of Grants, and regional development teams to execute strategy and correlate organization needs to donor interest and capacity.
The Grants Manager of KIPP Texas Public Schools will be responsible for (1) writing and submitting grant applications to current and lapsed supporters; (2) writing interim and final reports to funders, and (3) researching new corporate and foundation prospects. The Grants Manager will assist with grant management to ensure that grants goals are achieved. The Grants Manager will also assist the Development team by supporting fundraising and donor cultivation events and providing support when needed. This role furthers the mission of KIPP Texas Public Schools by helping seek financial donations that provide funding to offset KIPP's annual operating budget and position KIPP Texas Public Schools for future growth.
Key Responsibilities
Acquire and maintain sound knowledge and understanding of KIPP Texas Public Schools in order to effectively articulate our mission, vision, and impact to current and prospective donors and funding agencies.
Manage a portfolio of donors, funding agencies, and prospects using a moves management system to identify, qualify, cultivate, solicit, and build relationships with donors and prospects. Based on the needs of the region, this may include stewardship opportunities.
Maintain proactive working relationships with other internal departments, and, in the event that problems arise with grants, lead troubleshooting efforts and bring in relevant team members to assist with solutions.
Lead project management of grants though their full life cycle and serve as organizational subject matter expert.
Manage fiscal compliance; working closely with finance team and program budget managers regarding grant restrictions, expense tracking and spending, and documentation.
Adhere to grant timeline and calendar to ensure grant compliance and to maximize funding opportunities. This includes communicating upcoming deadlines, responsibilities, and follow-through to ultimately ensure all stakeholders meet deadlines and fulfill their responsibilities for specific grant applications and reports, recognizing that each will need lead time and context.
Develop strategies for donors to effectively move through a meaningful cycle of giving. This includes coordination with the Chief Advancement Officer, Deputy Chief of Development, Director of Grants, and regional development teams to execute strategy and correlate organization needs to donor interest and capacity.
Dealing with hard-to-fill positions? Let us help.
Grant manager job description example 3
Community Action Corporation of South Texas grant manager job description
The Grants Manager supports the administration and management of the ECI grants portfolio pre and post award. This position will participate in all aspects of grant administration to ensure the smooth implementation of grants pre and post award. This position is responsible for the grant application process and the monthly monitoring for progress across fiscal, compliance, programmatic deliverables, and operational aspects of grants. The Grants Manager will execute complex duties with a high degree of independence.
Primary Responsibilities
For grant applications - pre-award
1. Gathers information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.2. Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development under the direction of the ECI Program Director.3. Prepares early drafts of grants and budgets and facilitates meetings with senior leadership for grant and budget review and comment.4. Prepares the final grant submission, including the budget, narrative and required forms and attachments. Submits grant proposal into all major systems.
Post award
1. Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.2. Coordinates all grant kickoff activities and coordinates grant start up tasks across multiple departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, and communicating with key internal and external partners.3. Monitors the status of all assigned grants monthly, including conducting monthly reviews of assigned awards to monitor expense and income trends.4. Works with the Grants Accountant to monitor the budget for overall health and alignment with program plans and supports the accurate submission of invoices and reports.5. Works with the ECI and Accounting staff to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.6. Works with the program staff to identify and document implementation progress and/or roadblocks and supports the timely submission of required grant communications and program reports, plans for site visits, etc.
7. Works with other departments such as IT and HR to collect data, feedback, and impact of grant for analysis, operational implications, communications, and contributes to agency reports and dashboards as needed.
8. Coordinates grant fiscal year end process including supporting planning, problem solving to ensure execution of all deliverables including reporting, prepares carryforward requests as needed, coordinates with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.
Year round
1. As directed by the ECI Program Director, trains and coaches program managers and team leaders as needed on how to effectively manage grants.
2. Develops and maintains dashboards, databases and files to house information on grant status and trends, deliverables and reporting schedules to facilitate project management and communication.
3. Develops and assembles programmatic and financial information for the annual reports.
4. Develops and assembles needs assessment information annually for use in grants to support ECI’s strategic priorities.
5. Participates in the development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
6. Participates in communications, planning, and analysis on the grants portfolio for ECI as needed.
7. Researches and identifies additional funding opportunities to support expanded services for children with disabilities and increased professional development opportunities for staff.
Work Experience
3 years of experience in the development, implementation or evaluation of business development plans; applicable coursework may be substituted. Working knowledge of federal and state regulations regarding fiscal management or early childhood intervention programs preferred. Strong project management and communication skills required with the ability to frame complex situations and present options. Ability to exercise independent judgment to plan and prioritize a diverse workload and manage and track multiple projects and deadlines simultaneously.
Education/Certifications/Licensure
BS/BA in a field related to administration, finance or human services is required. Master's Degree in management, finance, accounting, public administration, or other related field is preferred.
Skills
Strong attention to detail, oral and written communication skills, meeting-facilitation skills. Excellent data gathering skills with strong data analysis and budget analysis skills. Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and staff. Strong organizational, prioritization, and project management skills.
Primary Responsibilities
For grant applications - pre-award
1. Gathers information for proposals including organizational capacity, statistical and qualitative data, potential sources of funds, partners and staff and other information to support the grant proposal idea.2. Maintains strong working knowledge of organization priorities, convenes and facilitates meetings with key stakeholders for concept development on priority topic areas, coordinates resources for proposal development under the direction of the ECI Program Director.3. Prepares early drafts of grants and budgets and facilitates meetings with senior leadership for grant and budget review and comment.4. Prepares the final grant submission, including the budget, narrative and required forms and attachments. Submits grant proposal into all major systems.
Post award
1. Reviews all awarded grants and sub-awards and supports implementation for the full grant lifecycle.2. Coordinates all grant kickoff activities and coordinates grant start up tasks across multiple departments including planning meetings, fiscal budget set up, agreement development, assembling appropriate staffing, and communicating with key internal and external partners.3. Monitors the status of all assigned grants monthly, including conducting monthly reviews of assigned awards to monitor expense and income trends.4. Works with the Grants Accountant to monitor the budget for overall health and alignment with program plans and supports the accurate submission of invoices and reports.5. Works with the ECI and Accounting staff to ensure compliance with agency requirements regarding purchasing regulations, equipment inventory, and closing documents.6. Works with the program staff to identify and document implementation progress and/or roadblocks and supports the timely submission of required grant communications and program reports, plans for site visits, etc.
7. Works with other departments such as IT and HR to collect data, feedback, and impact of grant for analysis, operational implications, communications, and contributes to agency reports and dashboards as needed.
8. Coordinates grant fiscal year end process including supporting planning, problem solving to ensure execution of all deliverables including reporting, prepares carryforward requests as needed, coordinates with Grant Accountants and Compliance Officer for spend down, close out, and documentation requirements.
Year round
1. As directed by the ECI Program Director, trains and coaches program managers and team leaders as needed on how to effectively manage grants.
2. Develops and maintains dashboards, databases and files to house information on grant status and trends, deliverables and reporting schedules to facilitate project management and communication.
3. Develops and assembles programmatic and financial information for the annual reports.
4. Develops and assembles needs assessment information annually for use in grants to support ECI’s strategic priorities.
5. Participates in the development of policies, procedures, tools, and communications for grants administration and trains staff as needed.
6. Participates in communications, planning, and analysis on the grants portfolio for ECI as needed.
7. Researches and identifies additional funding opportunities to support expanded services for children with disabilities and increased professional development opportunities for staff.
Work Experience
3 years of experience in the development, implementation or evaluation of business development plans; applicable coursework may be substituted. Working knowledge of federal and state regulations regarding fiscal management or early childhood intervention programs preferred. Strong project management and communication skills required with the ability to frame complex situations and present options. Ability to exercise independent judgment to plan and prioritize a diverse workload and manage and track multiple projects and deadlines simultaneously.
Education/Certifications/Licensure
BS/BA in a field related to administration, finance or human services is required. Master's Degree in management, finance, accounting, public administration, or other related field is preferred.
Skills
Strong attention to detail, oral and written communication skills, meeting-facilitation skills. Excellent data gathering skills with strong data analysis and budget analysis skills. Ability to develop and sustain working partnerships with funders, partner organizations, auditors, and staff. Strong organizational, prioritization, and project management skills.
Start connecting with qualified job seekers
Resources for employers posting grant manager jobs
Average cost of hiring
Recruitment statistics
How to write a job description
Examples of work conditions
Grant manager job description FAQs
Ready to start hiring?
Updated March 14, 2024
Updated March 14, 2024