Grant writer jobs in New York

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Grants Manager (2 roles)
Arcus Foundation 3.9
Grant writer job in New York, NY
The Arcus Foundation is seeking two positive, energetic, and experienced Grants Managers to join the Grantmaking Effectiveness team. While both Grants Managers will be responsible for the day-to-day management of select international and U.S. programmatic grant portfolios, one of the Manager positions will also focus on institutional portfolios (including memberships and discretionary grants) and other components of grantmaking operations (including managing Arcus' Equivalency Determination process and processing data requests for internal and external stakeholders). This is an exciting opportunity to join a growing department that is dedicated to fostering a dynamic and inclusive team that upholds trust- and values-based practices. About Arcus Foundation Founded in 2000, the Arcus Foundation is a private grantmaking institution dedicated to the idea that people can live in harmony with one another and the natural world. Arcus' work is based on the belief that respect for diversity among peoples and in nature is essential to a positive future for our planet and all its inhabitants. Arcus works with experts and advocates for change to ensure that LGBTQ people and our fellow apes thrive in a world where social and environmental justice are a reality. The Foundation works globally and has offices in New York City and Cambridge, United Kingdom. The Arcus Foundation staff and Board of Directors are a diverse group, reflecting the diversity inherent in the world the Foundation's work supports. The Foundation works globally to support partners in their pursuit of lasting change. The mission is driven by the vision of Arcus' founder, Jon Stryker, and by a shared dedication to the emergent global human rights and conservation movements. With a deep commitment to integrity and humility, the leadership and staff of the Arcus Foundation hold one another accountable for implementing the Arcus mission. This includes practicing shared leadership and recognizing, celebrating, and taking collective ownership of Arcus' success. Because a strong work ethic and responsible decision-making should exist at all levels of leadership, the Arcus Foundation applies fact-based decision-making and encourages all staff to proactively ‘course-correct,' to efficiently manage resources so that the movements Arcus serves will benefit. To learn more, visit ************************ What It's Like to Work at Arcus Foundation Arcus' passionate and diverse staff is comprised of dedicated individuals of varying gender identities, ethnicities, sexual orientations, and abilities, and we aim to prioritize equity and inclusion throughout the organization and encourage meaningful interactions between colleagues. We promote a flexible working environment that allows for work-life balance, with opportunities for hybrid and flexible work schedules. Our newly built NYC office, located in Midtown Manhattan, was designed to be a place we can feel safe, and work effectively and collaboratively, bringing energy, inspiration, commitment, and deep learning to our mission. Position Description The Grants Manager (Manager) is part of the Grantmaking Effectiveness (GME) department, led by the Director, Grantmaking Effectiveness (Director). The department, which also includes two other managers (Grants Manager & Manager, Grantmaking Effectiveness), focuses on grant-related compliance, impact, and learning at the Arcus Foundation. The department has a unique vantage point across the organization: It partners with program teams and collaborates closely with the Finance and Communications teams to facilitate grantmaking processes and achieve foundation goals. The GME department is responsible for implementing the legal, technical, and operational components of all grantmaking portfolios. The team engages across the foundation by leading cross-organization trainings and collaborations and designing systems to interact with grantees, manage the grant lifecycle, aggregate information, analyze data, and share learning and best practices. Working on every grant, the team is a critical partner and respected resource in supporting the management and implementation of program strategies, serving as thought partners and catalysts for innovation. The Grants Manager position manages grantmaking processes, ensuring a high level of due diligence and legal, technical, and operational management for select grant portfolios. It provides deep engagement in grantmaking cyclical activities and planning. The Manager also manages technical assistance to internal and external stakeholders, particularly program staff and grantees, on matters pertaining to compliance with Arcus' grantmaking policies and implementation of related processes and protocols. This role helps to deliver related learning curriculum, including guides, presentations, and manuals, as part of the GME team. They are a key partner and advisor within the foundation to ensure high-quality user experiences and effective processes. Key Responsibilities Grant Compliance and Operations The Grants Manager is responsible for implementing the legal, technical, and operational components of select grantmaking portfolios across the foundation, including grants across the Social Justice Program and Great Apes & Gibbons Program. Additional portfolios may include membership grants and discretionary grantmaking (grants made at the discretion of the Board and CEO). Managing grant compliance and related operations is the core function of the Grants Manager role. Related responsibilities of the role are: Ensuring grants are compliant with IRS and institutional regulations and requirements; Maintaining electronic grant files; Preparing grant information for the foundation's annual audit; Overseeing the execution of grant agreement letters; Conducting legal compliance reviews of LOIs, proposals, and grant reporting; Ensuring grantmaking policies and procedures are consistently applied; and Making recommendations for continued workflow improvement to further efficiency. Meeting these responsibilities requires: Supporting program staff by providing input and guidance on structuring grants and facilitating program team meetings and site visits to deepen competency in program areas; Supporting grantees by providing ongoing technical assistance and updating resources for grant seekers as requested by the Director; Ongoing analysis of grant records and reports, including analyzing grant financial reports and working with program teams and/or grantees if there is a problem or compliance issue, and conducting analysis of grant structure and budgets and recommending action to program staff; and Active engagement in the philanthropic sector to keep current on new regulations and best practices. Grant Technical Assistance The Grants Manager is responsible for resource development and the provision of technical assistance related to grantmaking policies and practices for Arcus' staff and grantees. These responsibilities pertain to the select portfolios for which the Grants Manager assumes core compliance and operational responsibility; however, additional technical assistance provision support may be required. Responsibilities of the role to Arcus' grantmaking are: Internal Participating in training and training material creation in an ongoing manner on the technical aspects of grantmaking for program staff; and Participating in training and training material creation on grantmaking policies and practices for all new Arcus staff. External Providing input on resources for grantseekers to understand the foundation's grantmaking policies and practices; and Providing ongoing technical assistance and training related to both technical and policy aspects of Arcus grantmaking to portfolio-specific grantee partners as well as other grantees as requested. Qualifications and Competencies Required Technical Expertise Significant experience in philanthropy or the nonprofit sector, with a minimum of 5-10 years of grants management involvement, including some experience focused on international grantmaking. Ideally, this experience is in positions of increasing responsibility with cross-functional exposure. Demonstrated knowledge of IRS regulations governing grantmaking in a nonprofit and/or private foundation environment. Mastery of grants management system programs, and in using automated grants systems, databases, and processes; experience using Fluxx is a plus. Data, information, and knowledge management understanding and the ability to follow related processes. Understanding of and commitment to the foundation's program areas, mission, and values, including knowledge of or experience in conservation or social justice, demonstrated through prior work or volunteer experience. Excellent written and verbal communication skills. Must be extremely well organized with great attention to detail. Must enjoy the challenges of taking an ambiguous project vision or goal and translating it into concrete objectives and steps. Experience managing project budgets. Strong project management skills with demonstrated ability to excel in a fast-paced environment with competing priorities, while remaining flexible and proactive. Must possess solid decision-making ability, independence, and initiative, and a strong ability to take guidance and direction. Preferred Technical Expertise Experience working as an administrator of a grants management system (Fluxx is a plus). Knowledge of reporting systems and experience managing system integrations across multiple grant-related platforms. Proven track record in planning and managing learning events or curriculum. Proven track record designing and developing technical assistance resources, including manuals, guides, curriculum, and presentations. Experience managing an in-house Equivalency Determination process. Professional Integrity Exceptional reliability and always exhibits a high degree of professionalism. Ability to maintain confidentiality of information and operate with maximum discretion. Effective stewardship of foundation staff and financial resources. Inclusive Practice Demonstrates sensitivity and respect for cultural values, practices, beliefs, and social experiences of diverse communities; effectively and comfortably engages in a variety of cultural settings. Ability to be effective in a global, multi-cultural, multi-location organization. Positive Partnerships Positively and professionally strengthens the capacity of Arcus' teams and external partners. A confident and team-oriented relationship builder who can communicate and work with people at all levels and backgrounds. Demonstrated ability to build trust and collaboration across departments and teams. Able to represent the foundation to external stakeholders upon request and as authorized. Exceptional team orientation and possession of a facilitative and collaborative style of engaging others in projects. Location and Travel The Grants Manager positions are based out of our New York City office. Relocation assistance may be available for qualified candidates who are authorized to accept employment in the United States. Arcus staff work on a hybrid schedule of three days in-office (Tuesday-Thursday), with the option of working two days remotely. The general office hours are 9:00 a.m.-5:00 p.m. On occasion, you may be asked to travel domestically/internationally for site visits, conferences, and/or foundation gatherings and events approximately 5-10 percent of the time. Applicants must have legal authorization to work in the United States. Compensation The Grants Manager roles are full-time, 40-hour work week, exempt positions with annual salary that ranges from $110,000 to $125,000. In addition to salary, Arcus Foundation offers a robust benefits package that includes: Employer contributed Medical, Vision, and Dental health insurance, which includes trans-inclusive healthcare coverage. Non-elective retirement plan with generous employer contribution and matches. 20 days of Paid Time Off (PTO) each calendar year, increasing to 25 days after your third year and 30 days after your fourth year; 7 sick days, 12 holidays, and 1 floating holiday. 12 weeks of Paid Family Leave. Hybrid work schedule and flexible working practices. The Arcus Foundation is an equal opportunity employer firmly committed to complying with all federal, state, and local equal employment opportunity laws. The Arcus Foundation prohibits discrimination against employees and applicants for employment because of the individual's race or color, religion or creed, immigrant, citizenship or non-citizen status, sex (including pregnancy), national origin, age, sexual orientation, gender identity or expression, intersex status, sexual and reproductive health decisions or decision making (of employees or their dependents), disability, marital status, familial status, domestic partnership status, genetic information or predisposing genetic characteristics, military status, domestic violence victim status, pre-employment arrest record, or any other characteristic protected by law. The Arcus Foundation also considers for employment qualified applicants with criminal histories consistent with federal, state, and local law.
$110k-125k yearly 55d ago
Grants Manager
SBHU
Grant writer job in New York
Required Qualifications (as evidenced by an attached resume)\: Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of full-time administrative or financial experience may be considered. Three (3) years of full-time administrative or financial experience. Experience creating, projecting, and managing budgets in a business environment. Experience preparing financial reports. Advanced experience with using Excel, to include the use of advanced functions and formulas. Preferred Qualifications\: Bachelor's degree (foreign equivalent or higher) in Business Administration, Finance, Accounting, Higher Education Administration or related field. Full-time finance, accounting, grants, and/or budget experience in a higher education environment, healthcare environment, nonprofit, or government agency. Experience with organizational purchasing and employee (and non-employee) reimbursements. Experience researching and resolving budget and compliance issues. Pre-award proposals development/submission experience. Post-award grants management experience. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, procurement, personnel, and/or purchasing policies & procedures. Proficiency in financial systems such as (but not exclusive to) RF Report Center, ERAS, SBU Reporting, SUNY BI, Wolfmart, Concur, Avid, PeopleSoft, my Research etc. Brief Description of Duties\: The Grants Manager reports directly to the Assistant Dean and provides skilled administrative and financial support for the School of Marine and Atmospheric Sciences (SoMAS), primarily focusing on financial and budgetary operations to advance the research mission. This role facilitates grant and financial transactions through university systems and resolves complex research grant issues. Grants Management (pre- and post-award): Pre-Award\: Contribute to and develop complex grant proposal budgets. Coordinate proposal submissions, interpret sponsor guidelines, develop timelines, secure partner documentation (e.g., subcontractor scopes, letters of intent), and ensure timely submission. Assemble all materials in sponsor systems (e.g., Research.Gov, Grants.Gov) and university routing systems (MyResearch), ensuring compliance and error-free acceptance. Identify funding opportunities and train staff/faculty on submission systems. Evaluate processes and provide policy guidance for sponsor requirements. Post-Award\: Monitor grant expenditures, ensure compliance, track faculty/staff effort, assist with budget modifications/renewals, and assess funding changes. Monitor RF reports to manage fund utilization, disencumber funds, ensure recoverable costs are charged, maximize unencumbered funds prior to close-out, and prevent overspending. Resolve administrative/financial obstacles by liaising with various administrative units (Grants Management, Sponsored Programs, Payroll, Procurement). SoMAS Operating Budget Management\: Administer the SoMAS Annual Budget under the Assistant Dean. Track, forecast, and project current and future operational budget changes (State, IFR, SUTRA), aligning allocations with strategic objectives and maintaining fiscal viability. Prepare mid-year/year-end condition reports, track transfers, and perform detailed financial analysis (data mining) of payroll and expenditures. Prepare financial and operational reports, assist Division Heads with analysis (enrollment, tuition revenue, IDC projections), and reconcile faculty start-up funds and Dean's commitments. Recommend budget strategies, streamline processes, ensure compliance with State/Research Foundation/SBU regulations, and review/distribute salary increase files. Track expenses and prepare journal transfers on a quarterly basis, or more often if required to maintain accurate financial records. Procurement, Fees, and Audits Authorize purchasing, travel reimbursements and relocation reimbursements across various funds (State, IFR, SBF, IDC) and ensure expenditures are within budget. Analyze, reconcile, and monitor all-funds incentive revenues to project revenue streams and recommend corrective actions for deficiencies. Approve new revenue accounts, fee structures, and develop cost recovery mechanisms. Provide periodic audits for multimillion-dollar inter-agency agreements. Track Stony Brook Foundation (SBF) activity to ensure gift funds are used according to agreements (e.g., scholarships, endowments). Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes: This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here . Visit our WHY WORK HERE page to learn about the total rewards we offer. #LI-TG1
$56k-77k yearly est. Auto-Apply 5d ago
Grants Manager (Research)
Acquire Talent Partners
Grant writer job in New York
Responsibilities: Pre-Award Grant Management: Collaborate with researchers, principal investigators (PIs), and research administration staff to develop grant proposals in accordance with sponsor guidelines and institutional policies. Provide guidance and support in the preparation of grant budgets, budget justifications, and other required proposal documents. Conduct comprehensive reviews of grant applications to ensure accuracy, completeness, and compliance with funder requirements. Submit grant applications through electronic grant submission portals or other designated platforms, meeting all submission deadlines. Grant Funding Identification and Opportunity Assessment: Identify potential funding opportunities from federal agencies, private foundations, and other sponsors aligned with the institution's research priorities. Work closely with PIs and research teams to assess the feasibility and alignment of funding opportunities with research goals and objectives. Post-Award Grant Administration: Serve as the primary point of contact for grant-related inquiries and communications from funders, collaborators, and internal stakeholders. Coordinate the establishment of grant accounts, budget revisions, and sub-awards in collaboration with finance and research administration teams. Monitor grant expenditures, budget variances, and financial performance, providing regular updates to PIs and senior leadership. Compliance and Reporting: Ensure compliance with all applicable regulations, policies, and procedures governing grant administration, including federal, state, and institutional requirements. Prepare and submit timely and accurate financial reports, progress reports, and other required documentation to funding agencies and sponsors. Facilitate audits and reviews by external auditors and funding agencies, providing support as needed to ensure successful outcomes. Training and Professional Development: Provide training, guidance, and support to PIs, research staff, and administrative colleagues on grant-related matters, policies, and procedures. Stay abreast of changes in grant regulations, policies, and best practices through professional development opportunities, webinars, and conferences. Qualifications: Bachelor's degree in a relevant field (e.g., Business Administration, Public Administration, Health Sciences, etc.). Master's degree preferred. Minimum of 5 years of experience in grants management, sponsored research administration, or related roles in a medical research institution or academic setting. Strong understanding of grant regulations, policies, and procedures, particularly related to federal funding agencies (e.g., NIH, NSF, etc.). Experience with pre-award grant proposal development, budgeting, and submission processes. Proficiency in grant management software and electronic research administration systems (e.g., eRA Commons, Cayuse, etc.). Excellent communication, organizational, and project management skills. Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced research environment. Commitment to the mission and values of the medical research institution.
$56k-77k yearly est. 60d+ ago
Technical Documentation Writer (Software)
Yourcode Recruitment
Grant writer job in New York
Technical Documentation Writer - Software Industry: Financial Technology (Banking Solutions) Contract: 6-12 months (with potential for extension) Are you an experienced Technical Writer or Developer with a passion for documentation and reverse engineering? Do you have a knack for untangling complex systems and making them understandable? If so, we have the perfect opportunity for you. About the Role We are working with a pioneering Software House that provides financial banking solutions for small- to medium-sized banks. Their core system, originally built in the 1970s, has evolved significantly over the last 50 years. However, this evolution has left the technical documentation in dire need of modernization and clarity. As a Technical Documentation Writer, you will: Re-write, organize, and streamline documentation for the entire system. Work closely with developers to understand the nuances of an IBMi Series, RPG-based system. Document "switches" within the software, ensuring clarity on how client-specific configurations impact functionality. Identify and address gaps in existing documentation to reduce errors and improve maintainability. Support developers by creating clear, user-friendly references that assist with adding new features and mitigating potential system failures. What We're Looking For We're seeking a professional who thrives in complexity and brings clarity to chaos. The ideal candidate will have: Essential: Banking industry experience, with familiarity in financial systems or software. Highly Desirable: Experience working with IBMi Series and/or RPG systems. Strong analytical skills to reverse-engineer undocumented systems. Exceptional communication and technical writing skills. A collaborative mindset to engage with developers, engineers, and stakeholders. This role would suit either: A seasoned Technical Writer with a background in legacy systems. A Developer experienced in IBMi Series or RPG who enjoys documentation and creating structure. What's in It for You? Competitive day rate contract position. Flexible working arrangements, including remote options. The chance to make a significant impact on a critical banking platform. Work with a team of talented developers solving real-world challenges for financial institutions. How to Apply If you're ready to tackle a challenging but rewarding project and have the skills to bring clarity to decades of complex systems, we want to hear from you. Apply now with your CV. Technical Documentation Writer - Software Location: Remote / Flexible Contract Industry: Financial Technology (Banking Solutions) Contract: 6-12 months (with potential for extension)
$62k-85k yearly est. 60d+ ago
Grants Manager
Nymc
Grant writer job in Hawthorne, NY
The candidate will report to the Vice President of Research. Incumbent will manage all aspects of ongoing research studies. Attention to detail, self-starter, well organized as well as good communication skills. Applicant must adhere to Patient confidentially. Handling COI, compliance issues for the college researchers, faculty, and others as needed. Hired person would also be managing the patent portfolio for the college. Responsibilities Help investigators develop funding requests and grants. Develop and implement consent forms throughout applicable levels of the college. Ascertaining all levels of conflict of interest are completed. Monitor study metrics and site performance using standard study management tools. Establish research data and work flow plans. Contribute to the development and implementation of SOPs, project-specific procedures, and technical guidance documents. Direct establishment of clinical and analytical study related protocols and documents, as well as research/clinical data analysis. Interface with investigational sites, clinical consultants, and labs. Direct all aspects of research data generation and analysis. Drive internal communication, including timelines, budget and project protocols, progress, and project needs for clinical trials to product teams and senior management. Interface with ORA, IRB and WMC research office. Qualifications To qualify, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Education requirement: Bachelor's degree in biology, mathematics, computer science, natural sciences or related areas. Prior experience: Minimum of two years of related professional experience Licenses or certifications: CITI Technical/Computer skills: Ability to use a combination of validated Electronic Data Capture (EDC) systems and/or other internal or commercial software tools and proven ability to learn and apply new software quickly as projects require Strong IT skills, including excellent knowledge of various software programs and packages including MS Word, Excel, Access Other Skills: Ability to multi-task and meet established deadlines. Ability to work effectively both as part of a project team and independently is essential Excellent oral and written English communication skills. Proven experience using data management systems, tools and processes to support multi-site, multi- mode research studies. Ability to effectively apply knowledge and skills in a highly organized fashion while adhering to required guidelines, SOPs and client expectations. Good organizational and analytical/problem-solving skills with strong attention to detail. Ability to work productively with minimal supervision. Ability to attain, maintain and apply a working knowledge of GCPs and applicable SOPs. Strong customer focus and excellent interpersonal skills. Minimum Salary USD $88,000.00/Yr. Maximum Salary USD $110,000.00/Yr.
$88k-110k yearly Auto-Apply 60d+ ago
Grant Administrator
Urban Dove (Ny
Grant writer job in Islandia, NY
The Grants Administrator at Urban Dove is a Senior Associate position who manages the Urban Dove public and private grants portfolio. The Grants Administrator will oversee the full grant lifecycle-from proposal development and submission to compliance, reporting, and closeout. This role requires strong organizational understanding of nonprofit grant funding, and the ability to manage multiple deadlines and stakeholders. The Grants Administrator works cross-functionally with program, finance, and development teams to support the organization's fundraising and grant compliance efforts. ABOUT THE ORGANIZATION: The Central Office is the non-profit entity that manages the Urban Dove Charter Schools. The CMO provides a wide range of services-including back office functions, accounting, hiring, professional development, data analysis, public relations, advocacy, and more. The CMO is also responsible for providing support structures for the schools and ensuring proper replication of the model as the organization expands. CORE RESPONSIBILITIES: Grant Management & Administration * Maintain a comprehensive grants calendar including deadlines for applications, reports, renewals, and audits. * Prepare and submit timely and accurate grant proposals, reports, and supporting documentation. * Track grant awards, expenditures, and ensure compliance with funder requirements. * Monitor grant budgets and coordinate with finance to ensure accurate financial reporting and invoicing. * Assist in developing grant budgets in coordination with program and finance staff. Compliance & Reporting * Ensure compliance with all federal, state, and private funding regulations and organizational policies. * Maintain accurate and organized grant files and records for audit and reporting purposes. * Collaborate with program staff to gather data and outcomes for narrative reports. * Support post-award activities, including contract review, sub-recipient monitoring (if applicable), and closeout procedures. Research & Prospecting * Research new grant opportunities that align with the organization's strategic priorities. * Maintain a pipeline of prospective funders and application deadlines. * Support development team in identifying and cultivating new grant opportunities. Requirements * Bachelor's Degree required; advanced degree preferred. * Demonstrable success in securing substantial public grants. * Familiarity with grant budgeting, management, and funding cycles. * Self-motivated with the ability to work both independently and collaboratively in a dynamic setting. * Exceptional writing and communication skills. * Strategic and creative thinking capabilities. * Proficiency in handling multiple tasks within tight deadlines. * Professional demeanor. OUR MISSION: Urban Dove energizes, educates, and empowers young people through our network of UD Team Charter Schools serving over-age/under-credited high school students. UD Team's innovative model uses sports, teams, restorative practices and mentoring to create a culture of high expectations and shared responsibility. By instilling our core values of Teamwork, Leadership and Communication, we develop our students into confident young adults ready to reach their full potential. OUR VISION: Urban Dove envisions a world where all children receive the high-quality education and support they need and deserve. Through education, they will acquire the critical skills needed to develop into economically, socially, and emotionally independent adults who are empowered to create a more just and equitable society for future generations. EEOC: Urban Dove provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
$51k-71k yearly est. 43d ago
Grant Coordinator
Columbia University In The City of New York 4.2
Grant writer job in New York
* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: Mon - Fri (9am - 5pm) * Building: Columbia University Medical Center * Salary Range: $64,350 - $64,350 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The incumbent will be responsible for the research administrative coordination and report directly to the Grant Manager within the Department of Surgery. Responsibilities * Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals. * Prepare grant proposals and subcontracts for all sponsored research projects. * Coordinate day‐to‐day activities related to grants and contracts and ensure compliance with internal and external policies and procedures. * Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects. * Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines. * Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion. * Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes. * Coordinate the annual effort reporting compliance and the certification process. * Coordinate quarterly meeting with research Principal Investigators to monitor grant submission. * Assist with post-award activities and project close-out as needed. * Monitor and respond to urgent financial transaction requests. * Perform other departmental administrative duties as assigned. Minimum Qualifications * Bachelor's degree required or equivalent in education and experience. Preferred Qualifications * 2 years of related experience. Other Requirements * Intermediate Microsoft Office. * Good interpersonal skills are highly important. * The ability to take initiative and work independently is required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.
$64.4k-64.4k yearly 27d ago
HUD Grants Fiscal Administrator
Progressive Staffing
Grant writer job in Buffalo, NY
HUD GRANTS FISCAL ADMINISTRATOR (Permanent) Our client, a civic organization in WNY, is looking to hire a HUD Grants Fiscal administrator to join their growing team. This is an excellent opportunity for a resident of the City of Buffalo who is looking for a great work-life balance. Responsibilities: Manage all financial responsibilities relating to HUD Grants Administration Review grants and analyze expenses to ensure accurate financial reporting occurs Prepare and present financial reports that detail cash flows, drawdowns, etc. Collaborate with auditors and other departments to ensure compliance with HUD regulations & policies Manage teams throughout the audit process Ensure compliance is maintained with local, state, and federal regulations at all times Analyze current processes and procedures to identify areas for improvement and implement appropriate changes Complete special projects in a timely manner. Work well in a team environment as well as independently Other duties as assigned/as necessary Details: Position is full-time, direct hire 100% in-office Must live in the City of Buffalo or move to the city within 6 months of start date $73,000 - $86,000 annually depending on experience Excellent Health/Dental/Vision Insurance or Healthcare allowance, PTO, Retirement match Bachelor's/Master's degree in Business Administration, Finance, Accounting Certified Public Accountant (CPA) license preferred 3+ years' experience in Public Financial Management, specifically HUD grant management Proficient computer skills, specifically Excel Experience with MUNIS, HANSEN, or similar software is preferable Strong organizational and time management skills Strong communication and presentation skills Strong attention to detail Self-motivated Relocation not available Candidates must be authorized to work in the United States; Visa sponsorship is not available All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https://dol.ny.gov/posting-requirements-0; https://www.dol.gov/general/topics/posters#workplace-posters
$73k-86k yearly 60d+ ago
Grants Manager
Stonybrooku
Grant writer job in Stony Brook, NY
Grants ManagerRequired Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of full-time administrative or financial experience may be considered. Three (3) years of full-time administrative or financial experience. Experience creating, projecting, and managing budgets in a business environment. Experience preparing financial reports. Advanced experience with using Excel, to include the use of advanced functions and formulas. Preferred Qualifications: Bachelor's degree (foreign equivalent or higher) in Business Administration, Finance, Accounting, Higher Education Administration or related field. Full-time finance, accounting, grants, and/or budget experience in a higher education environment, healthcare environment, nonprofit, or government agency. Experience with organizational purchasing and employee (and non-employee) reimbursements. Experience researching and resolving budget and compliance issues. Pre-award proposals development/submission experience. Post-award grants management experience. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, procurement, personnel, and/or purchasing policies & procedures. Proficiency in financial systems such as (but not exclusive to) RF Report Center, ERAS, SBU Reporting, SUNY BI, Wolfmart, Concur, Avid, PeopleSoft, my Research etc. Brief Description of Duties: The Grants Manager reports directly to the Assistant Dean and provides skilled administrative and financial support for the School of Marine and Atmospheric Sciences (SoMAS), primarily focusing on financial and budgetary operations to advance the research mission. This role facilitates grant and financial transactions through university systems and resolves complex research grant issues. Grants Management (pre- and post-award):Pre-Award: Contribute to and develop complex grant proposal budgets. Coordinate proposal submissions, interpret sponsor guidelines, develop timelines, secure partner documentation (e. g. , subcontractor scopes, letters of intent), and ensure timely submission. Assemble all materials in sponsor systems (e. g. , Research. Gov, Grants. Gov) and university routing systems (MyResearch), ensuring compliance and error-free acceptance. Identify funding opportunities and train staff/faculty on submission systems. Evaluate processes and provide policy guidance for sponsor requirements. Post-Award: Monitor grant expenditures, ensure compliance, track faculty/staff effort, assist with budget modifications/renewals, and assess funding changes. Monitor RF reports to manage fund utilization, disencumber funds, ensure recoverable costs are charged, maximize unencumbered funds prior to close-out, and prevent overspending. Resolve administrative/financial obstacles by liaising with various administrative units (Grants Management, Sponsored Programs, Payroll, Procurement). SoMAS Operating Budget Management: Administer the SoMAS Annual Budget under the Assistant Dean. Track, forecast, and project current and future operational budget changes (State, IFR, SUTRA), aligning allocations with strategic objectives and maintaining fiscal viability. Prepare mid-year/year-end condition reports, track transfers, and perform detailed financial analysis (data mining) of payroll and expenditures. Prepare financial and operational reports, assist Division Heads with analysis (enrollment, tuition revenue, IDC projections), and reconcile faculty start-up funds and Dean's commitments. Recommend budget strategies, streamline processes, ensure compliance with State/Research Foundation/SBU regulations, and review/distribute salary increase files. Track expenses and prepare journal transfers on a quarterly basis, or more often if required to maintain accurate financial records. Procurement, Fees, and Audits Authorize purchasing, travel reimbursements and relocation reimbursements across various funds (State, IFR, SBF, IDC) and ensure expenditures are within budget. Analyze, reconcile, and monitor all-funds incentive revenues to project revenue streams and recommend corrective actions for deficiencies. Approve new revenue accounts, fee structures, and develop cost recovery mechanisms. Provide periodic audits for multimillion-dollar inter-agency agreements. Track Stony Brook Foundation (SBF) activity to ensure gift funds are used according to agreements (e. g. , scholarships, endowments). Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes:This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. #LI-TG1 Job Number: 2503931Official Job Title: Senior Staff AssistantJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: School of Marine and Atmospheric SciencesSchedule: Full-time Shift :Day Shift Shift Hours: 8:30 a. m. - 5:00 p. m. Posting Start Date: Oct 31, 2025Posting End Date: Nov 30, 2025, 11:59:00 PMSalary:$77,000 - $88,000Appointment Type: TemporarySalary Grade:SL3SBU Area:Stony Brook University
$77k-88k yearly Auto-Apply 7h ago
Grants Manager
Sbhu
Grant writer job in Stony Brook, NY
Grants ManagerRequired Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). In lieu of a Bachelor's degree, an Associate's degree (foreign equivalent or higher) and two (2) years of full-time administrative or financial experience may be considered. Three (3) years of full-time administrative or financial experience. Experience creating, projecting, and managing budgets in a business environment. Experience preparing financial reports. Advanced experience with using Excel, to include the use of advanced functions and formulas. Preferred Qualifications: Bachelor's degree (foreign equivalent or higher) in Business Administration, Finance, Accounting, Higher Education Administration or related field. Full-time finance, accounting, grants, and/or budget experience in a higher education environment, healthcare environment, nonprofit, or government agency. Experience with organizational purchasing and employee (and non-employee) reimbursements. Experience researching and resolving budget and compliance issues. Pre-award proposals development/submission experience. Post-award grants management experience. Working knowledge of SUNY State, Research Foundation (RF), and/or Stony Brook Foundation (SBF) budget, procurement, personnel, and/or purchasing policies & procedures. Proficiency in financial systems such as (but not exclusive to) RF Report Center, ERAS, SBU Reporting, SUNY BI, Wolfmart, Concur, Avid, PeopleSoft, my Research etc. Brief Description of Duties: The Grants Manager reports directly to the Assistant Dean and provides skilled administrative and financial support for the School of Marine and Atmospheric Sciences (SoMAS), primarily focusing on financial and budgetary operations to advance the research mission. This role facilitates grant and financial transactions through university systems and resolves complex research grant issues. Grants Management (pre- and post-award):Pre-Award: Contribute to and develop complex grant proposal budgets. Coordinate proposal submissions, interpret sponsor guidelines, develop timelines, secure partner documentation (e. g. , subcontractor scopes, letters of intent), and ensure timely submission. Assemble all materials in sponsor systems (e. g. , Research. Gov, Grants. Gov) and university routing systems (MyResearch), ensuring compliance and error-free acceptance. Identify funding opportunities and train staff/faculty on submission systems. Evaluate processes and provide policy guidance for sponsor requirements. Post-Award: Monitor grant expenditures, ensure compliance, track faculty/staff effort, assist with budget modifications/renewals, and assess funding changes. Monitor RF reports to manage fund utilization, disencumber funds, ensure recoverable costs are charged, maximize unencumbered funds prior to close-out, and prevent overspending. Resolve administrative/financial obstacles by liaising with various administrative units (Grants Management, Sponsored Programs, Payroll, Procurement). SoMAS Operating Budget Management: Administer the SoMAS Annual Budget under the Assistant Dean. Track, forecast, and project current and future operational budget changes (State, IFR, SUTRA), aligning allocations with strategic objectives and maintaining fiscal viability. Prepare mid-year/year-end condition reports, track transfers, and perform detailed financial analysis (data mining) of payroll and expenditures. Prepare financial and operational reports, assist Division Heads with analysis (enrollment, tuition revenue, IDC projections), and reconcile faculty start-up funds and Dean's commitments. Recommend budget strategies, streamline processes, ensure compliance with State/Research Foundation/SBU regulations, and review/distribute salary increase files. Track expenses and prepare journal transfers on a quarterly basis, or more often if required to maintain accurate financial records. Procurement, Fees, and Audits Authorize purchasing, travel reimbursements and relocation reimbursements across various funds (State, IFR, SBF, IDC) and ensure expenditures are within budget. Analyze, reconcile, and monitor all-funds incentive revenues to project revenue streams and recommend corrective actions for deficiencies. Approve new revenue accounts, fee structures, and develop cost recovery mechanisms. Provide periodic audits for multimillion-dollar inter-agency agreements. Track Stony Brook Foundation (SBF) activity to ensure gift funds are used according to agreements (e. g. , scholarships, endowments). Other duties or projects as assigned as appropriate to rank and departmental mission. Special Notes:This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. In addition to the employee's base salary, this position is eligible for $4,000 UUP annual location pay, paid biweekly. For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at ************** or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. #LI-TG1 Job Number: 2503931Official Job Title: Senior Staff AssistantJob Field: Administrative & Professional (non-Clinical) Primary Location: US-NY-Stony BrookDepartment/Hiring Area: School of Marine and Atmospheric SciencesSchedule: Full-time Shift :Day Shift Shift Hours: 8:30 a. m. - 5:00 p. m. Posting Start Date: Oct 31, 2025Posting End Date: Nov 30, 2025, 8:59:00 PMSalary:$77,000 - $88,000Appointment Type: TemporarySalary Grade:SL3SBU Area:Stony Brook University
$77k-88k yearly Auto-Apply 7h ago
Grant Administrator
Urban Dove Charter School 4.3
Grant writer job in Islandia, NY
Full-time Description The Grants Administrator at Urban Dove is a Senior Associate position who manages the Urban Dove public and private grants portfolio. The Grants Administrator will oversee the full grant lifecycle-from proposal development and submission to compliance, reporting, and closeout. This role requires strong organizational understanding of nonprofit grant funding, and the ability to manage multiple deadlines and stakeholders. The Grants Administrator works cross-functionally with program, finance, and development teams to support the organization's fundraising and grant compliance efforts. ABOUT THE ORGANIZATION: The Central Office is the non-profit entity that manages the Urban Dove Charter Schools. The CMO provides a wide range of services-including back office functions, accounting, hiring, professional development, data analysis, public relations, advocacy, and more. The CMO is also responsible for providing support structures for the schools and ensuring proper replication of the model as the organization expands. CORE RESPONSIBILITIES: Grant Management & Administration Maintain a comprehensive grants calendar including deadlines for applications, reports, renewals, and audits. Prepare and submit timely and accurate grant proposals, reports, and supporting documentation. Track grant awards, expenditures, and ensure compliance with funder requirements. Monitor grant budgets and coordinate with finance to ensure accurate financial reporting and invoicing. Assist in developing grant budgets in coordination with program and finance staff. Compliance & Reporting Ensure compliance with all federal, state, and private funding regulations and organizational policies. Maintain accurate and organized grant files and records for audit and reporting purposes. Collaborate with program staff to gather data and outcomes for narrative reports. Support post-award activities, including contract review, sub-recipient monitoring (if applicable), and closeout procedures. Research & Prospecting Research new grant opportunities that align with the organization's strategic priorities. Maintain a pipeline of prospective funders and application deadlines. Support development team in identifying and cultivating new grant opportunities. Requirements Bachelor's Degree required; advanced degree preferred. Demonstrable success in securing substantial public grants. Familiarity with grant budgeting, management, and funding cycles. Self-motivated with the ability to work both independently and collaboratively in a dynamic setting. Exceptional writing and communication skills. Strategic and creative thinking capabilities. Proficiency in handling multiple tasks within tight deadlines. Professional demeanor. OUR MISSION: Urban Dove energizes, educates, and empowers young people through our network of UD Team Charter Schools serving over-age/under-credited high school students. UD Team's innovative model uses sports, teams, restorative practices and mentoring to create a culture of high expectations and shared responsibility. By instilling our core values of Teamwork, Leadership and Communication, we develop our students into confident young adults ready to reach their full potential. OUR VISION: Urban Dove envisions a world where all children receive the high-quality education and support they need and deserve. Through education, they will acquire the critical skills needed to develop into economically, socially, and emotionally independent adults who are empowered to create a more just and equitable society for future generations. EEOC: Urban Dove provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. Salary Description $60,000.00 - $66,000.00
$60k-66k yearly 40d ago
Grants Administrator (Business Office/Grants Office) (210-2025-38A)
Nathan S. Kline Institute
Grant writer job in Orangeburg, NY
The primary purpose of this job is the proper submission of proposals to solicit external grant and contract funding. Responsibilities include, but are not limited to, assisting Grant Manager in supervising Grants Specialist and Administrative Support Assistant, proposal/budget development, and interpretation of sponsor and institution guidelines. This position requires the ability to communicate effectively, perform accurate mathematical calculations, interpret complex sponsor guidelines, coordinate multiple projects and tasks simultaneously, and recommend appropriate action based on the needs of Nathan Kline Institute and the sponsor. JOB DUTIES: • 55%: Coordinates pre-award activities (1) interpret a wide range of sponsor guidelines; (2) prepare budgets and application materials for public and private sector agencies in accordance with NKI and sponsor policies; (3) verify the completeness of certifications related to financial compliance, human subjects, hazardous materials, etc., that are required at time of proposal submission; (4) prepare proposals for internal approvals; (5) review final proposal for compliance as directed by sponsor guidelines; (6) assist Grants Manager to respond to post submission inquiries from sponsor. • 30%: Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc. Assisting with prime budget setup and processing of subcontracts. Keeping organized electronic files of post award documents. • 15%: Various duties as requested. JOB QUALIFICATIONS: Minimum: • Bachelor's degree and a minimum of 5 years of increasingly responsible pre-award & post award experience or in an office of sponsored research in an institution of higher education. • Excellent analytical, supervisory skills, problem solving, decision making, and interpersonal skills and outstanding oral and written communication skills. • Experience with various sponsor portals for submission of grant and contract applications Preferred: Certified Research Administrator Background Investigation/Justice Center Review Requirements: Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment. *The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant. Applications will only be accepted through website at: ************************* - Click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement. Questions regarding this position please email: *************************
$51k-71k yearly est. Easy Apply 60d+ ago
Grants Manager (Accountant)
Greenwich House, Inc. 4.2
Grant writer job in New York, NY
Title : Grants Manager Department : Fiscal Administration Reports To: Director of Revenue Cycle & Grants Management Job Location : 623 Broadway, New York, NY, 10012 Job Status : Full-Time, Hybrid Availability: Monday-Friday, 9AM-5PM, requires flexibility during non-standard hours Benefits: Medical, Dental & Vision Insurance, Commuter Benefits, Flexible Spending Account, 403b Retirement Plan, Worker's Compensation, Short- & Long-Term Disability Insurance, Life Insurance, Holidays, Personal Time Off, Vacation Leave, Sick Leave, Competitive Remuneration. About Greenwich House Founded in 1902 as a settlement house to help New York's increasing immigrant population adjust to life in a new country, Greenwich House today offers a variety of programs and approaches that continue to provide thousands of New Yorkers with health and wellness supports, education and personal enrichment, and skills building and cultural experiences. Position Summary We are searching for a methodical and strategic Grants Manager to work with our organization in enhancing grant tracking, identifying new sources of funding, and developing sustainable and effective grants programs in partnership with our Development team and Program Directors. The Grants Manager, with the support of a Grant Accountant, will manage overall grant efforts, document payments and expenditures, optimize the grant administration process, work with Program Directors in preparing progress reports, ensure compliance with grant regulations, review grant proposals, develop and manage a grant database and prepare financial reports. A successful candidate for the position will aid our organization in serving our communities through securing continuous funding and improving business opportunities through effective funding programs. Responsibilities Designing grant programs. Determining funding needs. Researching funding opportunities. Managing the grant award process from Pre Award to Post Award, ensuring all compliance with funder requirements is completed. Serve as the Project Manager for all grant applications, coordinating all required parties to gather information for a submission and keeping the team on track with deadlines and deliverables. Optimizing the grant administration process. Working with the Grant Accountant and finance team to prepare, monitor and modify grant budgets. Tracking grant applications. Develop and maintain a grant database for all awards. Qualifications Superior organizational skills. Great leadership qualities. Exceptional budgeting and monitoring skills. Ability to re-enforce relationships with funders, ensure that grant programs operate efficiently, streamline grant administration and share grant opportunities with Program Directors to enhance funding opportunities. Reasonable Accommodations Statement To perform this job successfully, a successful candidate must be able to perform satisfactorily each essential duty. Reasonable accommodations may be made to enable qualified candidates with disabilities to perform these duties. Equal Employment Opportunity Greenwich House is strongly committed to the principle of equal employment opportunity for all individuals. All employment decisions and administration of all personnel policies are without regard to an applicant or employee's actual or perceived race, religion, sex, age, national origin, creed, color, gender, sexual orientation or affectation, gender identity or expression (including transgender status), predisposing genetic characteristic, genetic information, pregnancy, ancestry, ethnicity, citizenship, alienage, military or veteran's status, physical or mental disability, status as a victim of domestic violence, stalking offense and sex offenses, marital status, partnership status or any other status protected by federal, state or local law. For more information regarding Greenwich House and our EEO statement, please visit *************************************
$45k-56k yearly est. Auto-Apply 60d+ ago
Grants Manager
Services for The Underserved 4.1
Grant writer job in New York, NY
SCOPE OF ROLE: The Support Services functions at S:US are carried out by a team of professionals with differing backgrounds who share deeply in the S:US mission. We provide resources and support to the program departments to collectively pursue that mission. Support Services is a collegial, supportive and dynamic culture that continuously seeks to improve. We strive to treat all staff with respect in each interaction. We are motivated to accomplish our individual and collective tasks by the belief that we can help transform the lives of people we serve thereby righting societal imbalances. The Grants Manager will report to the Director of Grants Administration and/or the Senior Finance and Grants Analyst and provide day-to-day support to the Grants Department. This position will oversee the management of a portion of SUS's grants and funded programs. This individual will work closely with a variety of fiscal, budgetary and program services functions. ESSENTIAL DUTIES & RESPONSIBILITIES: Grants Administration and Budgeting: Prepare monthly, quarterly and annual claims, submit the claims and budgets to funders on various funder specific portals, including but not limited to HHS accelerator, e compass, VIPS, SMS, PMS, eLOCCs, Grants Gateway, etc. as well as ensure full compliance with Funders requirements (e.g., DOHMH, DHS, HUD, etc.) Work on contract and budget renewals and budget modifications (New York City, State, Federal, Private) Monitor the contract budgets and program performance on a monthly basis Maintain the P&L and Grants related Balance Sheet accounts. Review expense allocations on a regular basis for accuracy Monitor the AR, cash management Manage the funding database as it relates to grant-makers; maintain accurate files for each funding source. Respond to audit requests under the supervision of the Senior Finance and Grants Analyst and the Director of Grants Administration Reporting and Analysis: Analyze year-to-date financial performance of the programs Analyze year-to-date financial performance of the programs Calculate revenue and expense projections Ensure timely completion of reports and other correspondence Analyze results and provide commentary to the Director, the VP of Grants Administration and the CFO Other: Assist with implementation and testing of new ERP Systems (and/or upgrade of the existing systems). Perform other duties as assigned. KEY PERFORMANCE STANDARDS: Communication: Strong oral and written skills with proven ability to effectively interface with individuals at various levels within and outside the organization sufficient to exchange information, work cooperatively, facilitate understanding. Integrity: Uphold personal and professional ethics and values, considering the values of the organization and respecting the culture, beliefs and abilities of individuals we serve. Relationships: Ability to develop long-standing relationship with funders and SUS staff. Critical Evaluation: Ability to generate ideas for service improvement for discussion within multidisciplinary teams and with individuals and their supports. Teamwork: Ability to work in a team-oriented environment and contribute to the leadership that creates a fun work environment where the multidisciplinary team supports one another. Self-Motivated: Ability to demonstrate initiative and endeavor to maintain a stable level of productivity. Qualifications REQUIRED EDUCATION AND EXPERIENCE: Bachelor's degree in Finance or Accounting 2+ years of experience with grants management and/or public sector funding (NYS, City and Federal grant and contract experience). Experience undergoing and supervising audits. Knowledge of methods and practices of grant & contract reporting, OMB requirements. Excellent communication skills - ability to present financial data to financial and non-financial customers Experience undergoing audits High level of attention to detail Demonstrated skills using Microsoft desktop applications including: Excel, Word, PowerPoint, Visio. Expert proficiency in Microsoft Excel creating models and using advanced formulas Experience with ERP systems. PREFERRED QUALIFICATIONS & SKILLS: 3-5 years of proven experience - social services Experience with ERP systems - Microsoft Dynamics - NAV preferred. Experience with budgeting/planning applications. Company Overview S:US IS AN EQUAL OPPORTUNITY EMPLOYER Join a team of employees who cares about the wellbeing of others. We're proud to offer a comprehensive benefits package designed to support your wellbeing and development. From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on our Benefits Page and see how S:US invests in you. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individual potential and continuous quality improvement. S:US is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. S:US is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use of services animals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact the Leave Team at **********************. ID 2025-17105
$61k-81k yearly est. Auto-Apply 60d+ ago
Grants Manager
Villa of Hope 4.0
Grant writer job in Rochester, NY
JOB TITLE: Grants Manager
$60k-76k yearly est. Auto-Apply 10d ago
Documentation
Feldmeier Equipment, Inc. 3.7
Grant writer job in Syracuse, NY
The Documentation position is quite varied with regard to the scope of work performed. Workers who are designated as member of the Documentation department may also be tasked with other general work tasks not specifically covered under the Documentation job description. Tasks may include the following but are not limited to; as job duties may change throughout day depending on the workload. Requirements Essential Minimum Duties and Responsibilities: * Comply with all Feldmeier safety and Company policies and Occupational Health and Safety Regulations. * Performing basic office tasks, such a filing, data entry, data retrieval, answering the phones, mail processing, conducting product research, etc. * Professionally handling communications with customers, vendors, and other departments. * Prepare documentation packages. * Working with colleagues to ensure consistency of documentation packages. * Collect documentation from various departments and vendors in a timely manner. * Scan, copy, print, review, format, and organize documentation; develop and maintain systems for document storage and retrieval. * Merge multiple documents and files to create the end user electronic documentation package. * Efficiently organize, prioritize, and multi-task as required to meet project deadlines. * Ability to learn product lines and job tasks. * Proficient typing skills and ability to efficiently use Microsoft Office products (Word, Excel, etc.) and of Adobe Acrobat (PDF's). * Wear proper PPE. * Perform other duties as assigned. Physical Requirements: * Ability to sit, stand, and/or walk for up to 8 hours per day. * Occasional pushing, pulling, lifting, or carrying up to 20 lbs. * Frequent/ constant use of the hand, arm and fingers to operate a computer keyboard, telephone and other office equipment. * Occasional bending and stooping.
$55k-69k yearly est. 2d ago
Grants Manager, Institutional Giving
9/11 Memorial & Museum
Grant writer job in New York, NY
DEPARTMENT: Institutional Advancement REPORTS TO: Director, Institutional Giving SALARY: $65,000 - $75,000 per year CLASSIFICATION: Exempt The Grants Manager, Institutional Giving reports directly to the Director, Institutional Giving working primarily with a portfolio of five and six-figure fundraising gifts from private institutions, family foundations and government agencies, in support of the 9/11 Memorial & Museum. The person in this role will support the Director, Institutional Giving in the management of existing grant support, identification of new opportunities through research, proposal writing, reporting, and development of supporting materials to achieve fundraising goals and grant deliverables. This position will also work closely with teams across the organization, including the Office of the President, Museum Programs, Finance, and Government and Community Affairs, to support grants implementation. ESSENTIAL FUNCTIONS Manages the reporting process for current grants, including tracking deadlines, writing narrative reports, and working with members of the program team to analyze data and report on project activities and impact. Writes proposals for new and renewed funding from national and local institutional philanthropic partners. Researches and builds a pipeline of prospective funders and grant opportunities, including foundation, and government funders. Contributes to the strategic development of and fundraising around the Memorial & Museum's key funding priorities with an emphasis on new foundation and government sources. With deep familiarity of programmatic initiatives and opportunities, collaborates with internal departments to effectively gather information necessary for the development and submission of grant and funding proposals. Collaborates with the museum program teams to write concept papers describing new and existing initiatives and partnership opportunities. Prepares necessary collateral materials to support fundraising initiatives. VOLUNTEER REQUIREMENT Participates in the Annual 5K Fundraiser and 9/11 Commemoration, as assigned. Assists with other special projects and events in support of 9/11 Memorial & Museum, as assigned. QUALIFICATIONS/SKILLS REQUIREMENT Bachelor's Degree required. Minimum 3-5 years of successful institutional fundraising, preferably at a cultural institution or relevant non-profit organization, leading to major support from foundations, corporations, and government agencies. Proven and demonstrated relationship-building and solicitation skills. Ability to persuasively communicate and articulate the mission of the foundation to internal and external audiences, including via pitch presentations and VIP tours. Must be able to work closely and collaboratively with other members of the Institutional Advancement team and integrate efforts with solicitation around a diverse range of fundraising programs, events, and donors. Team player who exhibits sound judgment in communication style and overall approach with staff and external stakeholders. Demonstrated track record in the grant seeking process, preferably for cultural institutions. Excellent written and oral communication skills. Strong computer skills - proficiency in full Microsoft Office suite application required and experience with Raiser's Edge preferred. ____________________ The National September 11 Memorial & Museum (9/11 Memorial & Museum) is an equal opportunity employer. Applicants who meet the qualification requirements of the role will receive consideration without regard to their race, color, religion, sex, sexual orientation, age, national origin, disability, status as a protected veteran, or any other characteristic protected by applicable law. The 9/11 Memorial & Museum endeavors to make reasonable accommodations for applicants with disabilities and other accommodation needs under applicable law. If you are an individual with a legally recognized accommodation need and require assistance during the application process, please contact Ronni Cantor at *********************** with your specific accommodation request. The 9/11 Memorial & Museum is committed to an organizational culture that supports and reinforces our institutional values including our commitment to inclusive representation. We are committed to reflecting the unique experiences of the nearly 3,000 victims who were killed indiscriminately in the 1993 and 2001 terrorist attacks and the wider communities impacted in lower Manhattan, at the Pentagon, and near Shanksville, PA.
$65k-75k yearly 60d+ ago
Grants Management Spec I
Thus Far of Intensive Review
Grant writer job in Rochester, NY
As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400045 Neurology - MC Admin M&D Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.06 - $32.29 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations. Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations. JOB DUTIES AND RESPONSIBILITIES: - Grants Administration: Working directly with principal investigators, serves as pre- and post-award grant specialist for specific funding source, or multiple funding sources aligned to assigned grant submissions. Assists in managing the grant submission(s) associated with aligned projects. Works with IORA (Integrated Online Research Administration) complete the funding proposal, ensuring it is complete and accurate. Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines. Follows up with faculty to ensure their publications are compliant with publishing body policies. Stays up-to-date on federal and University policies and regulations relating to research grant administration. Maintains proposal database and provides frequent updates to chair and administrative director on grant successes. Research potential funding opportunities for Department's faculty/investigators. Utilizes, and maintains expertise in, the University's Integrated Online Research Administration System (IORA) in order to process proposals, maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff. - Represents the Principal Investigators and/or Program Directors to outside organizations involved in our research. Acts as a resource in working with other departments of the University and Medical Center. - Working with the Principal Investigators, prepare annual progress reports for their grants via the Research Performance Progress Report mechanism (RPPR) in Commons. This includes gathering required pieces to upload to the RPPR including calculating faculty and staff effort information from HRMS to complete the all personnel report and address budgetary matters/concerns. Ensures other support information for all faculty is maintained and updated frequently ensuring that it is compliant with NIH guidelines. Assist faculty with completing final financial and project reports at the conclusion of a grant. Maintain knowledge of NIH Public Access Policy and MyNCBI and relay updates to faculty and administrative staff. Serve as point of contact for all faculty in the department to assist them with this process, making sure all publications are compliant and that PMCID numbers are included in all grant-related materials. Remind faculty to cite our NIEHS Center grant and NIEHS Toxicology Training grant in their publications, as appropriate. - Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. Participates in professional meeting sessions or workshops as resources and time permit QUALIFICATIONS: - Bachelor's degree in related field required. - Minimum of 1 year of relevant experience in the analysis or dissemination of information required. - Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred. - Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred. - CLASP certification, within 12 months required. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.
$23.1-32.3 hourly Auto-Apply 60d+ ago
Fiscal Grants Manager
Ccrcda
Grant writer job in Albany, NY
Are you Ready to Launch Your Career? 🚀 Be the Change: Become the Grants Manager at Catholic Charities! Are you ready to lead with purpose and passion? At Catholic Charities , we're more than an organization-we're a movement driven by compassion, impact, and a deep commitment to building stronger communities. When you join our team, you become part of something bigger-a network of people who believe in the power of service and the potential for change. Now's your chance to step into a meaningful leadership role as our Grants Manager , where you'll have a direct hand in shaping lives and strengthening our programs. Your leadership will empower teams, improve services, and ensure that those who need us most receive the highest quality of care. In this vital role, you will be responsible for: Responsible for overseeing fiscal and compliance aspects of 1115 Waiver grants including: The Grants Manager will collaborate with internal and external stakeholders maintaining a high level of professionalism. Maintain working relationships with funders Assist program supervisors with grant management as needed Stay current on grant requirements to ensure agency compliance Maintain a comprehensive management tool for agency grants Monthly cash account balances Beginning and ending dates Reporting due dates Grant type and CFDA# if applicable Any special conditions Grant fiscal management Prepare grant billings and fiscal reports Monitor grant receivables Prepare fiscal closeout reports Update the Schedule of Expenditures of Federal Grants (SEFA) Claims processing Reconcile all bills submitted to funders with payments received from funders Post revenue from payments received from funders to appropriate agency and cost centers within Sage Intacct accounting software. Perform similar or related work as required, directed, or as situation dictates. What We Offer: Full-time position; 35 hours a week Pay range: $65,000 to $70,000 a year A supportive and mission-driven work environment where your contributions truly matter. Qualifications: A Bachelor's degree in Accounting or a related field. 1-3 years' operation and preparation of financial statements with a 4 year degree, 3-5 years' preparation and preparation of financial statements with a 2-year degree We value work-life balance and offer some stellar benefits: For benefit-eligible positions: Health/Dental/Vision/Life Insurance Retirement planning options Generous Time Off (as an eligible employee, you will accrue up to 23 days off in your first year, based on your standard work day) Click here for our Benefits Brochure Employee Assistance Program Employee Discounts (movie tickets, hotels, flights, amusement parks, etc.) Exciting referral bonuses Ongoing training and development Recognition and Awards Career Growth A collaborative team culture Catholic Charities is proud to be an Equal Opportunity Employer, fostering a workplace where every individual can shine their brightest. Applicants have rights under Federal Employment Law: Family and Medical Leave Act (FMLA) Equal Employment Opportunity (EEO) Know Your Rights Employee Polygraph Protection Act (EPPA)
$65k-70k yearly Auto-Apply 3d ago
Enablement and Documentation
Lis Solutions 3.7
Grant writer job in New York, NY
A great communicator with excellent writing and information design skills, and proven abilities in project management. Appreciation of the challenges and ambiguity involved in documenting early stage products. Qualifications Detail oriented to ensure quality service provided to our clients Good communication skills as will interact with clients daily A team player who is willing to help in other areas as needed A great communicator with excellent writing and information design skills, and proven abilities in project management Appreciation of the challenges and ambiguity involved in documenting early stage products • Strong analytical skills, as well as technical or business writing experience. Bachelor's degree with demonstrated interest in technical communications, technology and technology issues. Outstanding written and verbal communication skills. 2-4 years of experience writing documentation such as procedures and training manuals. Proficiency in Microsoft Office Suite (including Visio), Jive and SharePoint. Has sound organizational, analytical and conceptual skills Ability to plan coordinated objectives Ability to operate in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines. Able to work for any employer in the United States is a requirement.
$51k-66k yearly est. 1d ago

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Learn more about grant writer jobs

Do you work as a grant writer?

What are the top employers for grant writer in NY?

Top 10 Grant Writer companies in NY

NYU Lutheran Medical Center

Osborne Association

Caiman Haiti Foundation

NYU Langone Health

Elder Care

Jccs Pc

Teachers College SJ

New York Genome Center

Orthodox Union

Albert Einstein College of Medicine

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