Grant writer jobs in Rochester, NY - 615 jobs

At McFarland Johnson (MJ), you'll own your future. We're a 100% employee-owned firm with 80 years of experience delivering innovative engineering, planning, environmental, technology and construction solutions that make a lasting impact on the clients and communities we serve. Certified as a Great Place to Work, our employee-owners describe MJ's culture as collaborative, people-focused, and supportive. Join us, and help shape the future of infrastructure, together. We're looking for an Aviation Grants Administrator to join our growing Aviation team. This is more than just a job - it's chance to shape your career, grow alongside a collaborative team, and help design the future of infrastructure solutions across the country. Why Join Us? Career Growth: Accelerate your professional career with opportunities to lead, learn, and expand your expertise. Collaborative Culture: Work alongside multidisciplinary teams that thrive on creativity, support, and teamwork. Collaborative is the most frequent word used to describe MJ's culture in annual employee survey. Employee Ownership: As a 100% ESOP, your contributions directly shape our shared success - you own your future. Innovation & Impact: Work on projects that push boundaries, drive sustainability, and create real-world solutions. Professional Development: From mentorship, ongoing technical training, and conferences we invest in your growth every step of the way. Work-Life Balance: Enjoy flexible schedules, generous PTO, and a culture that values balance so you can thrive both professionally and personally. Shape the next generation: For experienced professionals, MJ offers the chance to mentor emerging talent, share your expertise, and leave a lasting legacy in the industry. Key Responsibilities Under the supervision of the grants administration supervisor, perform grants management activities including application preparation, tracking of progress on reimbursements, and compliance documentation. The grants administrator will be expected to track a minimum of 40 open grants at one time. Typical work activities include calculation, preparation, and transmittal of draw down reports for signature once invoices are received and performing the actual draw down in the appropriate online system. All invoices and drawdowns will be tracked in a cumulative invoice summary to manage grant budgets and to prepare for the development of grant closeout documentation. Preparation of required quarterly and annual financial and performance reporting documents Assisting with the preparation of annual updates to Airport Capital Improvement Programs, including development of supplemental documentation and coordination with internal staff and representatives from the sponsor. Coordinate with funding agencies, sponsors, and internal teams on Capital Improvement Plans, funding strategy, and reporting requirements. Maintain and manage grant and diversity goal tracking, including DBE, MBE, WBE, and SDVOB Reporting in systems like EBO for NYSDOT-funded projects. Perform other general office & administrative duties as required. Qualifications Minimum of an AAS degree with three (3) years administrative experience in A/E/C industry Previous accounting or finance experience is ideal Experience with federal and state grants administration and/or construction processes is a plus Advanced skills in Excel, Word, & Outlook required Experience working online and within databases Excellent written and verbal communication skills, highly organized with ability to multitask, work independently and effectively manage time Strong attention to detail, ensuring compliance with all project funding requirements Benefits & Perks Competitive base salary with a range of $25-$40/hr plus performance-based incentive payment plan/bonus structure. Comprehensive benefits package, including medical, dental, vision coverage. Generous Paid Time Off, including Parental Leave. Company funded ESOP + 401(k) employer match. Ongoing technical training and professional development opportunities. Join Us and Make a Difference Join a team where your work has purpose, your ideas are valued, and your growth is personal. Apply today and become a part of a company where you can #ownyourfuture.

The deadline to submit an application is January 30, 2026. Please submit both a resume and cover letter to be considered. ABOUT THE OPPORTUNITY: The Ford Foundation seeks an experienced Grants Manager (GM) who will be responsible for managing the end-to-end grantmaking process for select programmatic portfolio(s). Reporting to the Associate Director of Grants Management (AD), the GM will be a key partner and advisor to their team and grantees on all grantmaking processes, policies and systems. This role is highly collaborative and will have accountability to support and maintain best practices and standards in grants management. The ideal candidate will be a detail-oriented, knowledgeable and adaptable person who can work independently and as part of a team. HOW YOU WILL CONTRIBUTE: The GM's responsibilities are broken down into four major categories: grant portfolio management and planning, grant proposal and report review, grant monitoring and grantee engagement, and budget management and financial health analysis. Responsibilities include, but are not limited to: Grant Portfolio Management and Planning * Works with the Program Director (PD), Program Officers (POs), Program Assistants and AD to achieve a steady flow of grantmaking during the year. * Collaborates with the program teams and supports the PD and POs in grant planning, including budget projections, due diligence and proposal invitations. * Advises program teams on efficient, effective and appropriate funding structures, and provides clear guidance to optimize grants, consultancies and event-related activities. Grant Proposal and Report Review * Conducts a complete review of the proposal record with a focus on the content, quality and accuracy of the data and information entered by the grantee, with special attention to the grant budget, and ensures adherence to any applicable local policies, regulations and laws. * Reviews and approves narrative and financial reports for alignment with Foundation policies, approved grant type, terms of the grant and budget. * Coordinates legal review of tax status of new non-US grantee organizations with Grants Compliance Unit (GCU) or with NGOSource. * Partners with GCU on proposal and report review to ensure compliance with Foundation and IRS policies to mitigate risk. Grant Monitoring and Grantee Engagement * Provides support and technical assistance to prospective and current grantees and serves as a key point of contact around grant-related issues, including in the grants management system (Fluxx). * Ensures timely and accurate payments to grantees, including tracking and reviewing grant agreement letters, and confirming updates to banking information in the system. * Works with POs and Senior Manager, Risk and Compliance on select grantee audits by external auditors for appropriate resolution. * Exhibits best practices in grantmaking by ensuring grant records are updated, managing and tracking reporting requirements and payments and managing grant modifications (e.g. grant increases/decreases, changes in dates, budgets or payment terms). Budget Management and Financial Health Analysis * Manages and monitors program budget(s) to ensure funds are accurately appropriated, transferred and/or shared with other programs as necessary. * Analyzes grantee financial health and related due diligence, including the draft and submission of the financial health assessment tool process. * Provides input and guidance to POs for strategic review of the organizational financial health of grantees. Additional Responsibilities * Participates in and contributes to both programs and grants management team meetings, retreats and related activities. * Leads and manages grants management orientation and training to new program staff, including on Fluxx grants management system. * Undertakes special projects to further institutional goals and assists in research projects related to the Foundation's current and historical grantmaking and/or grantmaking trends. * Works with IT staff to pilot and test new technologies, implement ongoing technology improvements and to serve as a key grantmaking team liaison for Fluxx. * Performs other duties as assigned; including backing each other up and collaborating, as needed, on workflow issues, including administrative tasks and other projects. WHAT YOU WILL NEED: * Bachelor's degree, or equivalent experience, with a minimum of 5 years of progressive grants management experience in a philanthropic organization. * Knowledge of budgeting, analysis, reporting and grants management. * Demonstrated experience in managing and supporting multiple teams and a portfolio of grants and budgets. * A successful track record in setting priorities, analyzing data, problem solving skills, which supports and enables sound decision-making. * Excellent communication, interpersonal skills and organizational capabilities. * Ability to multitask, meet deadlines and work in a fast-paced environment. * Ability to work well with colleagues, consultants, funders, and grantees across many diverse backgrounds and perspectives. * Ability to work independently and analytically, exercising discretion and good judgment. * Willingness to handle complex, heavy and detailed-oriented workload and assigned special projects. * Demonstrated experience working with GSuite, Word, Excel, PowerPoint, and other Microsoft and Google applications. * Knowledge of the legal and compliance issues pertaining to a U.S.-based private foundation with domestic and international grantmaking. * Familiarity with grants management software and related systems, preferably Fluxx. * Ways of working and engaging that align with the Foundation's mission, core values, and commitment to creating a culture of excellence. PHYSICAL DEMANDS This position is primarily a sedentary role. However, the person in this position may need to occasionally move about inside the office to liaise with internal staff, access files, office machinery and a copy machine/printer. The Ford Foundation is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its programs, and operations. As part of this commitment, the Foundation will ensure that persons with disabilities are provided reasonable accommodations. If a reasonable accommodation is needed to participate in the job application process, please contact, **************************************. SALARY: The Ford Foundation is committed to practicing salary transparency. The starting salary for this position is $120,000. We review global compensation on a regular basis to ensure market competitiveness and equity. The hiring range for this position has been carefully crafted in alignment with the market. EMPLOYMENT TYPE: Permanent. LOCATION: This position is based in the foundation's New York office. We operate in a hybrid model and require staff to be in the office three days per week. WORKING AT FORD * Commitment to creating a culture where everyone feels respected * A hybrid working model and flexible work arrangement policies offer colleagues the opportunity to engage in meaningful ways and the space to maintain a healthy work-life balance * Professional development and ample opportunities to build your expertise and expand your network * Comprehensive benefits package designed for your well-being and work-life needs, including medical, dental, and vision benefits effective on your first day * Generous time off, including personal, vacation, sick, extended holiday time off, and wellness days * Generous parental leave policy, including birth, surrogacy, adoptive, foster parents, and resources for backup child and elder care that support our colleagues' ability to attend to family responsibilities * Comprehensive retirement benefits options (with employee and employer contributions of up to 13%), allowing you to invest in your financial future with confidence Learn more about what it's like to work at the Ford Foundation. Equal employment opportunity and having a diverse staff are fundamental principles at The Ford Foundation, where employment and promotional opportunities are based upon individual capabilities and qualifications without regard to race, color, religion, gender, pregnancy, sexual orientation/affectional preference, age, national origin, marital status, citizenship, disability, veteran status or any other protected characteristic as established under law. The Ford Foundation does not discriminate against formerly incarcerated individuals.

Essential Job Duties and Responsibilities: (Additional duties may be assigned) Implementing and documenting internal controls that continuously monitor critical areas of financial control; identifying problems; and initiating corrective action as needed Assisting with annual audits Assisting with preparation of monthly financial statement packages Coordinate annual HRSA grant application with Mosaic Health and its subrecipients Monthly tracking of grant utilization in general ledger Monitor and track grant utilization by Mosaic Health's subrecipients Completing periodic reports for HRSA on utilization Reviewing and analyzing general ledger and bank account reconciliations Preparing and disseminating monthly grant financial reports to management Annually update of Sam.gov and NYS Grants Gateway General monitoring grant management Assisting with annual budget preparation and tracking performance against budget Training finance staff on policies and procedures Providing additional support to the CFO as needed

Position Title: Part-Time Research Grants Administrator Department: Office of Sponsored Research Compensation: $30 per hour, 17 hours per week to: Director of Sponsored Projects Long Island University (LIU) is seeking a highly organized and detail-oriented Part-Time Research Grants Administrator to provide pre-award and non-financial post-award support to faculty and researchers. This position is essential to enhancing the University's sponsored research infrastructure and will contribute to advancing LIU's 2030 Strategic Plan. The ideal candidate has prior experience in grants administration, excellent communication skills, and a passion for helping academic research succeed. Key Responsibilities: * Pre-Award Support: o Assist faculty with developing and submitting competitive grant proposals. o Review and help prepare budget justifications, biosketches, and compliance forms. o Track proposal deadlines and ensure timely submission through sponsor portals (e.g., Grants.gov, Research.gov, NIH eRA Commons). o Maintain the active grants tracking spreadsheet and support proposal routing documentation. * Post-Award Non-Financial Support: o Support the initiation of award accounts and help prepare award data capture forms. o Monitor deliverable deadlines, compliance reports, and sub-award documentation. o Coordinate with the Office of Finance to align project budgets with award terms. * Grants Compliance and Communication: o Maintain familiarity with federal agency guidelines (e.g., NIH, NSF, HRSA, DOD). o Support faculty in adhering to internal and external research policies. o Assist with faculty training, internal reporting, and proposal development resources. Qualifications: * Bachelor's degree required; Master's degree or CRA certification preferred. * 2-4 years of experience in pre-award and/or post-award grants administration, preferably in higher education. * Working knowledge of federal grant platforms (NIH ASSIST, NSF FastLane/Research.gov, etc.). * Strong organizational, time management, and interpersonal skills. * Ability to work independently, manage multiple priorities, and communicate effectively with faculty and administrative staff. Why Join LIU: At Long Island University, you'll contribute to a growing research enterprise at a nationally recognized institution with emerging R1 aspirations. You'll play a vital role in helping faculty secure funding that advances science, education, and public impact. This flexible, part-time role is ideal for professionals seeking work-life balance while supporting transformative academic research. LIU is an equal opportunity employer. LIU is committed to extending equal opportunities in employment to all qualified candidates who can contribute to the diversity and excellence of our academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other basis protected by applicable local, state or federal laws. Hiring is contingent on eligibility to work in the United States.

The Grants Manager in the Office of Sponsored Programs at NYU Tandon School of Engineering supports faculty in pre and post award administration of sponsored projects and programs. This position reports to the Assistant Dean of Research and works with members of Tandon's Office of Sponsored Programs, Finance, academic and research units and research centers, and NYU's Offices of Sponsored Programs and Sponsored Programs Administration to set-up, administer, and report on grants. The Grants Manager at Tandon is responsible for financial and non-financial pre- and post-award grants management, fiscal compliance, monitoring and reporting for all federal, state, city, county, foundation and not for profit grants, contracts, subcontracts and other related sponsored agreements at Tandon's School of Engineering. The Grants Manager provides a thorough review and analysis of all Tandon sponsored project awards established in CAYUSE by the Office of Sponsored Programs and creates Tandon awards in CAYUSE under the direction of the Office of Sponsored Programs. The primary purpose of this position is to provide Tandon researchers with direct pre-award research administration support as they develop and submit proposals to external sponsors to support their research. This position works with faculty to assist in all aspects of proposal development and including identifying funding opportunities, reviewing the program announcement, preparing checklists, working with faculty on budget development, budget justifications and all technical aspects of proposal submission to ensure that proposal submissions meet department, university and sponsor guidelines. Qualifications Required Education: Bachelor's Degree in a related area Required Experience: 5+ years experience in developing sponsored research proposals, including budget development, writing, and submission management, supervision or equivalent combination of education and experience. Experience with federal and non-federal sponsored research guidelines, policies, practices, funding sources, websites and organizations is essential. Required Skills, Knowledge and Abilities: Knowledge of University policies and procedures related to grant and contract activity, as well as University processes, systems, and offices involved in grant and contract submission and management, is essential. An understanding of best practices in sponsored research is important for facilitating successful pre- and post-award research administration. Proficiency in the use of Microsoft Office Suite and excellent oral and written communication skills are required, including the ability to clearly and effectively answer questions from faculty, staff, and other customers. The role also demands a demonstrated ability to research, investigate, analyze, and interpret proposal requirements and to review, interpret, and apply federal, university, and sponsor rules and regulations to assigned projects. Precision, detail orientation, reliability, and the ability to work independently and adapt to frequent changes in work assignments are crucial. Strong organizational, project management, and interpersonal skills, along with the ability to work effectively, collaboratively, and respectfully as part of a team, are necessary. Additional Information In compliance with NYC's Pay Transparency Act, the annual base salary range for this position is USD $90,000.00 to USD $110,000.00. New York University considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as, market and organizational considerations when extending an offer. This pay range represents base pay only and excludes any additional items such as incentives, bonuses, clinical compensation, or other items. NYU aims to be among the greenest urban campuses in the country and carbon neutral by 2040. Learn more at nyu.edu/nyugreen. NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. Job Location (Full Address): 601 Elmwood Ave, Rochester, New York, United States of America, 14642 Opening: Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400045 Neurology - MC Admin M&D Work Shift: UR - Day (United States of America) Range: UR URG 107 H Compensation Range: $23.06 - $32.29 The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations. Responsibilities: Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations. Reviews and supports pre- and post-award budgets and grant finances from government grants, foundations and/or other grant-award bodies. Monitors grant expenditures to ensure compliance with sponsor regulations. JOB DUTIES AND RESPONSIBILITIES: - Grants Administration: Working directly with principal investigators, serves as pre- and post-award grant specialist for specific funding source, or multiple funding sources aligned to assigned grant submissions. Assists in managing the grant submission(s) associated with aligned projects. Works with IORA (Integrated Online Research Administration) complete the funding proposal, ensuring it is complete and accurate. Ensures all pieces for grant submission conform to the necessary format and adhere to regulatory guidelines. Follows up with faculty to ensure their publications are compliant with publishing body policies. Stays up-to-date on federal and University policies and regulations relating to research grant administration. Maintains proposal database and provides frequent updates to chair and administrative director on grant successes. Research potential funding opportunities for Department's faculty/investigators. Utilizes, and maintains expertise in, the University's Integrated Online Research Administration System (IORA) in order to process proposals, maintains working knowledge of Electronic Research Administration (ERA) systems of various University sponsors in order to submit proposals and assist faculty and staff. - Represents the Principal Investigators and/or Program Directors to outside organizations involved in our research. Acts as a resource in working with other departments of the University and Medical Center. - Working with the Principal Investigators, prepare annual progress reports for their grants via the Research Performance Progress Report mechanism (RPPR) in Commons. This includes gathering required pieces to upload to the RPPR including calculating faculty and staff effort information from HRMS to complete the all personnel report and address budgetary matters/concerns. Ensures other support information for all faculty is maintained and updated frequently ensuring that it is compliant with NIH guidelines. Assist faculty with completing final financial and project reports at the conclusion of a grant. Maintain knowledge of NIH Public Access Policy and MyNCBI and relay updates to faculty and administrative staff. Serve as point of contact for all faculty in the department to assist them with this process, making sure all publications are compliant and that PMCID numbers are included in all grant-related materials. Remind faculty to cite our NIEHS Center grant and NIEHS Toxicology Training grant in their publications, as appropriate. - Keeps abreast of trends, such as sponsors' policies and procedures, as they relate to the field by attending seminars, professional meetings and courses that enhance personal development and strengthen the user function. Participates in professional meeting sessions or workshops as resources and time permit QUALIFICATIONS: - Bachelor's degree in related field required. - Minimum of 1 year of relevant experience in the analysis or dissemination of information required. - Experience with NIH or other grants administration, both pre- and post-award, and handling of Federal research grants preferred. - Experience in and knowledge of Integrated Online Research Administration (IORA) and federal grant application platforms preferred. - CLASP certification, within 12 months required. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.

The Grants Administrator at Urban Dove is a Senior Associate position who manages the Urban Dove public and private grants portfolio. The Grants Administrator will oversee the full grant lifecycle-from proposal development and submission to compliance, reporting, and closeout. This role requires strong organizational understanding of nonprofit grant funding, and the ability to manage multiple deadlines and stakeholders. The Grants Administrator works cross-functionally with program, finance, and development teams to support the organization's fundraising and grant compliance efforts. ABOUT THE ORGANIZATION: The Central Office is the non-profit entity that manages the Urban Dove Charter Schools. The CMO provides a wide range of services-including back office functions, accounting, hiring, professional development, data analysis, public relations, advocacy, and more. The CMO is also responsible for providing support structures for the schools and ensuring proper replication of the model as the organization expands. CORE RESPONSIBILITIES: Grant Management & Administration * Maintain a comprehensive grants calendar including deadlines for applications, reports, renewals, and audits. * Prepare and submit timely and accurate grant proposals, reports, and supporting documentation. * Track grant awards, expenditures, and ensure compliance with funder requirements. * Monitor grant budgets and coordinate with finance to ensure accurate financial reporting and invoicing. * Assist in developing grant budgets in coordination with program and finance staff. Compliance & Reporting * Ensure compliance with all federal, state, and private funding regulations and organizational policies. * Maintain accurate and organized grant files and records for audit and reporting purposes. * Collaborate with program staff to gather data and outcomes for narrative reports. * Support post-award activities, including contract review, sub-recipient monitoring (if applicable), and closeout procedures. Research & Prospecting * Research new grant opportunities that align with the organization's strategic priorities. * Maintain a pipeline of prospective funders and application deadlines. * Support development team in identifying and cultivating new grant opportunities. Requirements * Bachelor's Degree required; advanced degree preferred. * Demonstrable success in securing substantial public grants. * Familiarity with grant budgeting, management, and funding cycles. * Self-motivated with the ability to work both independently and collaboratively in a dynamic setting. * Exceptional writing and communication skills. * Strategic and creative thinking capabilities. * Proficiency in handling multiple tasks within tight deadlines. * Professional demeanor. OUR MISSION: Urban Dove energizes, educates, and empowers young people through our network of UD Team Charter Schools serving over-age/under-credited high school students. UD Team's innovative model uses sports, teams, restorative practices and mentoring to create a culture of high expectations and shared responsibility. By instilling our core values of Teamwork, Leadership and Communication, we develop our students into confident young adults ready to reach their full potential. OUR VISION: Urban Dove envisions a world where all children receive the high-quality education and support they need and deserve. Through education, they will acquire the critical skills needed to develop into economically, socially, and emotionally independent adults who are empowered to create a more just and equitable society for future generations. EEOC: Urban Dove provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive. **Job Location (Full Address):** 601 Elmwood Ave, Rochester, New York, United States of America, 14642 **Opening:** Worker Subtype: Regular Time Type: Full time Scheduled Weekly Hours: 40 Department: 400051 Med M&D-Infect Dis STD Clinic Work Shift: UR - Day (United States of America) Range: UR URG 109 H Compensation Range: $26.90 - $37.66 _The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations._ **Responsibilities:** We are seeking a highly organized and detail-oriented Post-Award Grants Accountant to provide comprehensive financial management and post-award grant support for our Allergy Immunology Rheumatology and Pulmonary Critical Care divisions. This mid-level position plays a critical role in managing research finances, ensuring compliance with sponsor and institutional regulations, and supporting principal investigators (PIs) and faculty in the effective stewardship of sponsored funds. The accountant will serve as a key resource for departmental leadership and investigators throughout the post-award lifecycle, from account setup through closeout. They will work closely with the pre- and post-award research administration teams in each division. **ESSENTIAL FUNCTIONS** **Account Reconciliation** + Establish new grant accounts, set up budgets, and review award terms for accuracy. + Assemble ledgers and perform monthly reconciliation of salary and non-salary accounts in URGEMS and UR Financials (Workday). + Maintain a shadow system (URGEMS) to track all expenses (salary and non-salary) and ensure accuracy of encumbrances through audit and oversight. + Monitor expenditures against budgets, proactively identifying and resolving overdrafts, unallowable costs, and variances. + Research undocumented transactions and process journal entries in UR Financials. + Ensure accuracy of all salary and non-salary encumbrances, including payroll changes, and resolve outstanding encumbrances. **Reporting & Compliance** + Prepare and review monthly PI financial reports; attend monthly PI/Research Admin meetings to review spending trends and forecast projections. + Prepare interim and final financial reports, invoices, and drawdowns to sponsors, as applicable. + Prepare all financial account closeout information in a timely and accurate manner. + Ensure ongoing compliance with federal regulations (e.g., Uniform Guidance 2 CFR 200), sponsor guidelines, and University policies. + Review and process University and vendor forms (travel reimbursements, SIRs, requisitions, purchase orders, cost-center billings, Vivarium charges, etc.) for compliance. + Check the reasonableness and allowability of all expenses. + Support preparation of annual progress reports and ensure financial components are accurate and compliant. + Maintain confidentiality and handle sensitive financial and personnel information with discretion. **Effort Management & Payroll Processing** + Process Payroll Cost Allocations (PCA) and Payroll Accounting Adjustments (PAA) in MyURHR Workday to ensure accuracy of effort charged to sponsored projects. + Input and track payroll allocations in URGEMS, confirming that effort reported aligns with budgeted levels and actual work performed. + Monitor faculty and staff effort to ensure compliance with sponsor-imposed salary caps, adjusting allocations as necessary to prevent overcharging or underreporting. + Track and manage cost share commitments, ensuring institutional or departmental contributions are accurately recorded and reported. + Collaborate with PIs and department leadership to resolve effort discrepancies, provide guidance on allowable effort distribution, and ensure alignment with both sponsor and University policies. + Generate and review payroll and effort reports for accuracy; proactively identify and correct anomalies. + Support annual reporting and audit requirements related to salary caps, effort distribution, and cost share commitments. **Subcontract Management & Invoicing** + Process and track incoming subaward invoices; review for accuracy, allowability, and compliance; process through P2P. + Monitor subrecipient performance and compliance; send reminders for delinquent invoices; confirm payments in Workday; update internal tracking systems. + Manage subcontract extensions and maintain centralized databases. + Develop and maintain tracking tools for study payments and subcontract activity to ensure accuracy throughout the project lifecycle. **Professional Development & Ongoing Training** + Contribute to process improvements, policy development, and system enhancements within the department. + Evaluate division financial procedures; recommend and implement best practices to address weaknesses. + Advise faculty, research coordinators, and staff on allowability of charges, financial best practices, and sponsor regulations. + Attend research-related user groups and administrative meetings (e.g., CLASP certification, IORA, P2P, departmental research meetings). + Stay current on sponsor and institutional policies to support continuous learning and professional development. + Other duties as assigned **MINIMUM EDUCATION & EXPERIENCE (Required)** + Bachelors Degree + 2 years of relevant experience required + Or equivalent combination of education and experience **KNOWLEDGE, SKILLS AND ABILITIES** + Strong knowledge of federal regulations (e.g., NIH Uniform Guidance) and research administration practices, preferred. + Proficiency in financial/accounting systems and Microsoft Excel; familiarity with URGEMS, Workday or similar platforms preferred. + Experience in and knowledge of IORA (Integrated Online Research Administration) and federal grant application platforms (e.g. ASSIST), required. + Excellent organizational, analytical, and communication skills, required. + Ability to work independently and collaboratively while managing multiple deadlines, required. **LICENSES AND CERTIFICATIONS** + Continuous Learning for Administrators of Sponsored Programs (CLASP) within 1 year, required. The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University's Mission to Learn, Discover, Heal, Create - and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law. Notice: If you are a **Current Employee,** please **log into my URHR** to search for and apply to jobs using the Jobs Hub. Your application, if submitted using this portal, cannot be moved forward. **Learn. Discover. Heal. Create.** Located in western New York, Rochester is our namesake and our home. One of the world's leading research universities, Rochester has a long tradition of breaking boundaries-always pushing and questioning, learning and unlearning. We transform ideas into enterprises that create value and make the world ever better. If you're looking for a career in higher education or health care, the University of Rochester may offer the perfect opportunity for your background and goals. At the University of Rochester, we are committed to fostering, cultivating, and preserving an inclusive and welcoming culture and are united by a strong commitment to be ever better-Meliora. It is an ideal that informs our shared mission to ensure all members of our community feel safe, respected, included, and valued.

(Permanent) Our client, a civic organization in WNY, is looking to hire a HUD Grants Fiscal administrator to join their growing team. This is an excellent opportunity for a resident of the City of Buffalo who is looking for a great work\-life balance. Responsibilities: Manage all financial responsibilities relating to HUD Grants Administration Review grants and analyze expenses to ensure accurate financial reporting occurs Prepare and present financial reports that detail cash flows, drawdowns, etc. Collaborate with auditors and other departments to ensure compliance with HUD regulations & policies Manage teams throughout the audit process Ensure compliance is maintained with local, state, and federal regulations at all times Analyze current processes and procedures to identify areas for improvement and implement appropriate changes Complete special projects in a timely manner. Work well in a team environment as well as independently Other duties as assigned\/as necessary Details: Position is full\-time, direct hire 100% in\-office Must live in the City of Buffalo or move to the city within 6 months of start date $73,000 \- $86,000 annually depending on experience Excellent Health\/Dental\/Vision Insurance or Healthcare allowance, PTO, Retirement match Bachelor's\/Master's degree in Business Administration, Finance, Accounting Certified Public Accountant (CPA) license preferred 3+ years' experience in Public Financial Management, specifically HUD grant management Proficient computer skills, specifically Excel Experience with MUNIS, HANSEN, or similar software is preferable Strong organizational and time management skills Strong communication and presentation skills Strong attention to detail Self\-motivated Relocation not available Candidates must be authorized to work in the United States; Visa sponsorship is not available All employees and applicants, please know that you have access at all times to New York State and Federal Labor Laws and Posters at the Government Agency websites: https:\/\/dol.ny.gov\/posting\-requirements\-0; https:\/\/www.dol.gov\/general\/topics\/posters#workplace\-posters "}}],"is Mobile":false,"iframe":"true","job Type":"Full time","apply Name":"Apply Now","zsoid":"698106596","FontFamily":"Verdana, Geneva, sans\-serif","job OtherDetails":[{"field Label":"Salary","uitype":1,"value":"$73,000 \- $86,000 annually depending on experience"},{"field Label":"Work Experience","uitype":2,"value":"1\-3 years"},{"field Label":"Industry","uitype":2,"value":"Accounting"},{"field Label":"City","uitype":1,"value":"Buffalo"},{"field Label":"State\/Province","uitype":1,"value":"New York"},{"field Label":"Zip\/Postal Code","uitype":1,"value":"14202"}],"header Name":"HUD Grants Fiscal Administrator","widget Id":"558474000000072311","is JobBoard":"false","user Id":"558474000000273007","attach Arr":[],"custom Template":"3","is CandidateLoginEnabled":false,"job Id":"558474000009120065","FontSize":"12","google IndexUrl":"https:\/\/progressivestaffingllc.zohorecruit.com\/recruit\/ViewJob.na?digest=.hde NqCDkyMy0uzHOG2vd2jHhdwikyBrBNLdEwmCyz4\-&embedsource=Google","location":"Buffalo","embedsource":"CareerSite","indeed CallBackUrl":"https:\/\/recruit.zoho.com\/recruit\/JBApplyAuth.do","logo Id":"hj02ff0703c8f8441448da325b4d963818ab8"}

The primary purpose of this job is the proper submission of proposals to solicit external grant and contract funding. Responsibilities include, but are not limited to, assisting Grant Manager in supervising Grants Specialist and Administrative Support Assistant, proposal/budget development, and interpretation of sponsor and institution guidelines. This position requires the ability to communicate effectively, perform accurate mathematical calculations, interpret complex sponsor guidelines, coordinate multiple projects and tasks simultaneously, and recommend appropriate action based on the needs of Nathan Kline Institute and the sponsor. JOB DUTIES: • 55%: Coordinates pre-award activities (1) interpret a wide range of sponsor guidelines; (2) prepare budgets and application materials for public and private sector agencies in accordance with NKI and sponsor policies; (3) verify the completeness of certifications related to financial compliance, human subjects, hazardous materials, etc., that are required at time of proposal submission; (4) prepare proposals for internal approvals; (5) review final proposal for compliance as directed by sponsor guidelines; (6) assist Grants Manager to respond to post submission inquiries from sponsor. • 30%: Assisting PIs in preparation and efficient submission of annual RPPRs (Research Performance Progress Reports) and semiannual progress reports (NARSAD, etc.), "just-in-time" requests, and no cost extensions including budget preparation, collection of "other support" documents, biosketches, etc. Assisting with prime budget setup and processing of subcontracts. Keeping organized electronic files of post award documents. • 15%: Various duties as requested. JOB QUALIFICATIONS: Minimum: • Bachelor's degree and a minimum of 5 years of increasingly responsible pre-award & post award experience or in an office of sponsored research in an institution of higher education. • Excellent analytical, supervisory skills, problem solving, decision making, and interpersonal skills and outstanding oral and written communication skills. • Experience with various sponsor portals for submission of grant and contract applications Preferred: Certified Research Administrator Background Investigation/Justice Center Review Requirements: Prospective appointees will be: 1) Checked against the Staff Exclusion List (SEL) maintained by the Justice Center for the Protection of People with Special Needs. Prospective employees whose names appear on the SEL as having been found responsible for serious or repeated acts of abuse or neglect will be barred from appointment. 2) Screened against the Statewide Central Register of Child Abuse and Maltreatment (SCR). Prospective employees whose names are indicated on the SCR may be barred from appointment. *The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer/Minority/Women/Disabled/Veteran Employer. VEVRAA 41 CFR 60-300.5(a) compliant. Applications will only be accepted through website at: ************************* - Click on Employment Opportunities. Applications will be accepted only during the posting dates as listed at the top of the job announcement. Questions regarding this position please email: *************************

Reporting to the Vice President of Contracts, the Contract Manager will oversee and manage a portfolio of government and foundation grants. Responsibilities: * Coordinates and ensures completion of monthly, quarterly and annual billing and reporting to government agencies to ensure timely reimbursement payments. * Perform post-award activities including regulatory compliance monitoring, salary and insurance allocations and effort reporting, materials order processing, invoice preparation, payment processing, cost center charges, grant projections, and grant closing processes. * Maintains contractual records and documentation such as receipt and control of the contract correspondence, subcontract information sheets, contractual changes, status reports and other documents for all projects. * Works on all aspects of government contract audits including pre-audit preparation of requested documents, actively participate in the auditor's site visit and follow up as needed. * Ensures timely contract close-out, extension or renewal, modifications, and monitor transaction compliance (milestones, deliverables, invoicing etc.). * Works with Finance/Program management to ensure adherence to broader finance and risk requirements such as revenue recognition, pricing, discounting, bidding policies, etc. * Reviews procedures relating to reporting and makes recommendations for improvements. * All other duties, as assigned. Hours: Full-time 37.5 hours per week * Monday-Friday 9am-5:30pm Qualifications: * BS in Accounting/Finance required. * Working Knowledge of GAAP accounting required (not for profit) * One - two years' experience in non-profit sector and interaction with senior/executive staff preferred. * Experience with non-profit accounting systems, especially Intacct (Sage) a plus * Experience working with DHS, DOHMH, HASA, DFTA, HUD, MTA, OMH and other funding agency contracts a plus * Strong interpersonal skills are a must this position will interact heavily with Human Resources, Program and other finance staff and various government funding agencies * Strong computer skills including word processing and spreadsheet skills required (MS Office) * Excellent verbal and written communication skills required. * Strong organizational and presentation skills required. * Attention to detail required. * Financial analysis skills required. * Ability to exercise sound judgment, discretion, and tact required. * Strong time management skills, including ability to handle multiple, concurrent tasks required. * Ability to maintain effectiveness under deadlines required. * Vaccination preferred but not required. MAKE AN IMPACT!! Are you looking to make a positive impact on the lives of those in your community? At BRC, our staff help New Yorkers experiencing homelessness reclaim their lives by providing a hand up, offering opportunities for health and self-sufficiency, and restoring hope and dignity. Each and every BRC staff member makes heroic contributions to our city, providing vital services in times of crisis and need. Through our commitment to employee wellbeing and development, BRC provides a workplace where staff can achieve their goals, make a difference with our clients, and grow personally and professionally. BRC is committed to a safe and healthy workplace: we provide PPE to all employees and enforce temperature monitoring and physical distancing best practices across our programs. Today, we have over 1000 full-time, part-time, and per-diem positions located in Manhattan, Brooklyn, the Bronx and Queens. Come and learn why 95% of BRC employees report that they would recommend BRC as a good place to work, and join us in building a more caring and compassionate city. BENEFITS BRC takes the health, safety, and wellbeing of our employees seriously. Employees are eligible for health insurance and paid sick time benefits immediately upon starting work. In addition, full time employees receive a generous benefits package, including: * Competitive health and dental plans, with coverage is available for your spouse, domestic partner, and dependents. * A minimum of 3 weeks paid vacation, 12 paid holidays, and additional paid sick and personal time. A 403(b) pension plan with a matching benefit paid by BRC. * Tuition assistance and many training opportunities for career development. * Flexible spending accounts (FSAs) are available so employees can set aside pre-tax dollars for healthcare, transit and childcare. #ZR

DEPARTMENT: Institutional Advancement REPORTS TO: Director, Institutional Giving SALARY: $65,000 - $75,000 per year CLASSIFICATION: Exempt The Grants Manager, Institutional Giving reports directly to the Director, Institutional Giving working primarily with a portfolio of five and six-figure fundraising gifts from private institutions, family foundations and government agencies, in support of the 9/11 Memorial & Museum. The person in this role will support the Director, Institutional Giving in the management of existing grant support, identification of new opportunities through research, proposal writing, reporting, and development of supporting materials to achieve fundraising goals and grant deliverables. This position will also work closely with teams across the organization, including the Office of the President, Museum Programs, Finance, and Government and Community Affairs, to support grants implementation. ESSENTIAL FUNCTIONS Manages the reporting process for current grants, including tracking deadlines, writing narrative reports, and working with members of the program team to analyze data and report on project activities and impact. Writes proposals for new and renewed funding from national and local institutional philanthropic partners. Researches and builds a pipeline of prospective funders and grant opportunities, including foundation, and government funders. Contributes to the strategic development of and fundraising around the Memorial & Museum's key funding priorities with an emphasis on new foundation and government sources. With deep familiarity of programmatic initiatives and opportunities, collaborates with internal departments to effectively gather information necessary for the development and submission of grant and funding proposals. Collaborates with the museum program teams to write concept papers describing new and existing initiatives and partnership opportunities. Prepares necessary collateral materials to support fundraising initiatives. VOLUNTEER REQUIREMENT Participates in the Annual 5K Fundraiser and 9/11 Commemoration, as assigned. Assists with other special projects and events in support of 9/11 Memorial & Museum, as assigned. QUALIFICATIONS/SKILLS REQUIREMENT Bachelor's Degree required. Minimum 3-5 years of successful institutional fundraising, preferably at a cultural institution or relevant non-profit organization, leading to major support from foundations, corporations, and government agencies. Proven and demonstrated relationship-building and solicitation skills. Ability to persuasively communicate and articulate the mission of the foundation to internal and external audiences, including via pitch presentations and VIP tours. Must be able to work closely and collaboratively with other members of the Institutional Advancement team and integrate efforts with solicitation around a diverse range of fundraising programs, events, and donors. Team player who exhibits sound judgment in communication style and overall approach with staff and external stakeholders. Demonstrated track record in the grant seeking process, preferably for cultural institutions. Excellent written and oral communication skills. Strong computer skills - proficiency in full Microsoft Office suite application required and experience with Raiser's Edge preferred. ____________________ The National September 11 Memorial & Museum (9/11 Memorial & Museum) is an equal opportunity employer. Applicants who meet the qualification requirements of the role will receive consideration without regard to their race, color, religion, sex, sexual orientation, age, national origin, disability, status as a protected veteran, or any other characteristic protected by applicable law. The 9/11 Memorial & Museum endeavors to make reasonable accommodations for applicants with disabilities and other accommodation needs under applicable law. If you are an individual with a legally recognized accommodation need and require assistance during the application process, please contact Ronni Cantor at *********************** with your specific accommodation request. The 9/11 Memorial & Museum is committed to an organizational culture that supports and reinforces our institutional values including our commitment to inclusive representation. We are committed to reflecting the unique experiences of the nearly 3,000 victims who were killed indiscriminately in the 1993 and 2001 terrorist attacks and the wider communities impacted in lower Manhattan, at the Pentagon, and near Shanksville, PA.

* Job Type: Officer of Administration * Bargaining Unit: * Regular/Temporary: Regular * End Date if Temporary: * Hours Per Week: 35 * Standard Work Schedule: Mon - Fri (9am - 5pm) * Building: Columbia University Medical Center * Salary Range: $64,350 - $64,350 The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. Position Summary The incumbent will be responsible for the research administrative coordination and report directly to the Grant Manager within the Department of Surgery. Responsibilities * Assist in the preparation, review, and renewal of grants, contracts and subcontract proposals. * Prepare grant proposals and subcontracts for all sponsored research projects. * Coordinate day‐to‐day activities related to grants and contracts and ensure compliance with internal and external policies and procedures. * Assist with sponsored project setup and budget line items per award notice on all grants and contracts, including reconciling and analyzing specific activity on sponsored projects. * Assist in the preparation of faculty biosketch for accuracy, completeness and compliance with government guidelines. * Assist in regularly monitor departmental compliance with conflict of interest disclosures and other perquisite online course completion. * Attend SPA meetings and forums to continually enhance general knowledge of grants administration and understand emerging changes with federal grant rules and processes. * Coordinate the annual effort reporting compliance and the certification process. * Coordinate quarterly meeting with research Principal Investigators to monitor grant submission. * Assist with post-award activities and project close-out as needed. * Monitor and respond to urgent financial transaction requests. * Perform other departmental administrative duties as assigned. Minimum Qualifications * Bachelor's degree required or equivalent in education and experience. Preferred Qualifications * 2 years of related experience. Other Requirements * Intermediate Microsoft Office. * Good interpersonal skills are highly important. * The ability to take initiative and work independently is required. Equal Opportunity Employer / Disability / Veteran Columbia University is committed to the hiring of qualified local residents.

Grants Manager Reports to: VP of Institutional Giving Works Closely With: Senior Director of Grants, Finance Team, Programs Team The Grants Manager is responsible for the day-to-day administration, management, and meticulous tracking of the Food Bank's diverse portfolio of public and private grants. This pivotal role supports the full grant lifecycle-from prospecting and proposal submission through compliance, reporting, and funder relationship management-working collaboratively with the Senior Director of Grants, VP of Institutional Giving, the Finance and Programs Teams. The ideal candidate is detail-oriented, experienced in grant administration, and thrives in a dynamic, deadline-driven nonprofit environment. Key Responsibilities Manage Compliance & Deadlines: Coordinate the daily management of all grant activity, including tracking periods of performance, reporting obligations, and ensuring timely, high-quality submissions; Application Preparation: Prepare, submit, and track grant applications and documentation under the direction of the VP of Institutional Giving; Financial Administration: Work hand-in-hand with the Finance Team to ensure timely, accurate budget tracking, expenditure monitoring, drawdowns, and strict compliance with grant terms; Data & Reporting: Collaborate with the Programs Team to gather outcome data, success stories, and essential materials for effective funder reporting; Documentation & Systems: Maintain up-to-date grant records and supporting documentation within the organization's grants management system; Funder Stewardship: Steward relationships with funding agencies by assisting with scheduled reports, site visits, and communications to demonstrate programmatic impact and responsible fund usage; Prospecting Support: Assist in researching new funding opportunities and contribute to funder outreach as directed by the VP of Institutional Givin Compliance Expertise: Stay informed of funding trends and compliance requirements, particularly for Federal, NY State, and local government grants. Qualifications Bachelor's degree or equivalent experience is ; 3-5 years of relevant experience in grant management, administration, or nonprofit development (direct experience with Federal and NY State is a strong plus). Demonstrated experience preparing, writing, or contributing to grant applications and reports; Strong track record of managing grant documentation, meeting deadlines, and maintaining organization across multiple projects; Excellent written and verbal communication skills; High proficiency in Microsoft Office with intermediate experience in Excel; experience with Monday.com and RE NXT software preferred; Ability to work independently and collaboratively with cross-departmental teams to align funding and organizational priorities and Attention to detail, flexibility, and ability to manage competing priorities in a mission-driven environment.

The Documentation position is quite varied with regard to the scope of work performed. Workers who are designated as member of the Documentation department may also be tasked with other general work tasks not specifically covered under the Documentation job description. Tasks may include the following but are not limited to; as job duties may change throughout day depending on the workload. Requirements Essential Minimum Duties and Responsibilities: · Comply with all Feldmeier safety and Company policies and Occupational Health and Safety Regulations. · Performing basic office tasks, such a filing, data entry, data retrieval, answering the phones, mail processing, conducting product research, etc. Professionally handling communications with customers, vendors, and other departments. Prepare documentation packages. Working with colleagues to ensure consistency of documentation packages. Collect documentation from various departments and vendors in a timely manner. Scan, copy, print, review, format, and organize documentation; develop and maintain systems for document storage and retrieval. Merge multiple documents and files to create the end user electronic documentation package. Efficiently organize, prioritize, and multi-task as required to meet project deadlines. Ability to learn product lines and job tasks. Proficient typing skills and ability to efficiently use Microsoft Office products (Word, Excel, etc.) and of Adobe Acrobat (PDF's). Wear proper PPE. Perform other duties as assigned. Physical Requirements: · Ability to sit, stand, and/or walk for up to 8 hours per day. · Occasional pushing, pulling, lifting, or carrying up to 20 lbs. · Frequent/ constant use of the hand, arm and fingers to operate a computer keyboard, telephone and other office equipment. · Occasional bending and stooping. Salary Description $19.00-31.50

Technical Documentation Writer - Software Industry: Financial Technology (Banking Solutions) Contract: 6-12 months (with potential for extension) Are you an experienced Technical Writer or Developer with a passion for documentation and reverse engineering? Do you have a knack for untangling complex systems and making them understandable? If so, we have the perfect opportunity for you. About the Role We are working with a pioneering Software House that provides financial banking solutions for small- to medium-sized banks. Their core system, originally built in the 1970s, has evolved significantly over the last 50 years. However, this evolution has left the technical documentation in dire need of modernization and clarity. As a Technical Documentation Writer, you will: Re-write, organize, and streamline documentation for the entire system. Work closely with developers to understand the nuances of an IBMi Series, RPG-based system. Document "switches" within the software, ensuring clarity on how client-specific configurations impact functionality. Identify and address gaps in existing documentation to reduce errors and improve maintainability. Support developers by creating clear, user-friendly references that assist with adding new features and mitigating potential system failures. What We're Looking For We're seeking a professional who thrives in complexity and brings clarity to chaos. The ideal candidate will have: Essential: Banking industry experience, with familiarity in financial systems or software. Highly Desirable: Experience working with IBMi Series and/or RPG systems. Strong analytical skills to reverse-engineer undocumented systems. Exceptional communication and technical writing skills. A collaborative mindset to engage with developers, engineers, and stakeholders. This role would suit either: A seasoned Technical Writer with a background in legacy systems. A Developer experienced in IBMi Series or RPG who enjoys documentation and creating structure. What's in It for You? Competitive day rate contract position. Flexible working arrangements, including remote options. The chance to make a significant impact on a critical banking platform. Work with a team of talented developers solving real-world challenges for financial institutions. How to Apply If you're ready to tackle a challenging but rewarding project and have the skills to bring clarity to decades of complex systems, we want to hear from you. Apply now with your CV. Technical Documentation Writer - Software Location: Remote / Flexible Contract Industry: Financial Technology (Banking Solutions) Contract: 6-12 months (with potential for extension)

Major Gifts, Sponsorships and Grants Coordinator Department: Administration- Marketing & Community Outreach Status: Full Time (40 hours), Exempt Make a Difference, Lead with Purpose! The Arc Erie County NY is seeking a dynamic and experienced Major Gifts, Sponsorships and Grants Coordinator to lead comprehensive fundraising initiatives that strengthen the financial sustainability of The Arc Erie County. This position plays a central role in designing and executing creative fundraising tactics to increase overall giving through grants, corporate sponsorships, special events, and individual donor engagement. The coordinator oversees the complete grant cycle-from research and proposal development to award management and compliance-while cultivating relationships with major donors, corporations, and foundations. What You'll Do: Develop and manage a portfolio of individual, corporate, and foundation donors capable of making significant contributions. Implement donor recognition programs and maintain regular communication to strengthen long-term relationships. Lead corporate sponsorship initiatives for agencywide programs and signature events, including The Ale Trail and other high-yield fundraisers. Research, identify, and evaluate local, state, and national grant opportunities aligned with agency programs and strategic goals Develop and implement a comprehensive strategic plan for grants, sponsorships, and fundraising initiatives to meet annual revenue goals. Develop and maintain an understanding of The Arc Erie County New York programs and projects. Perform prospect research on local as well as national foundations and corporations and evaluate those prospects for grant opportunities that benefit The Arc Erie County New York. What You'll Bring: Bachelor's degree in Grant Writing, Marketing, Fundraising/Development or a related field PLUS a minimum of three years' experience in successful grant writing or nonprofit fundraising. OR Associate's degree in Grant Writing, Marketing, Fundraising/Development or a related field PLUS a minimum of five years' experience working in the Human Services field. WITH Proficiency in Microsoft office software Be able to provide writing samples and previous examples of successful grants, major gifts solicitations, fundraising campaigns and events Valid NYS Driver's License and reliable transportation: travel; throughout WNY required Authorization to work in the United States Why Join The Arc Erie County NY? We offer a mission-driven workplace where your leadership directly enhances the lives of independence of people with developmental disabilities. Be part of a collaborative team that values integrity, respect, responsibility and innovation. Some additional perks include: Annual salary between $60,000 - $75,000 (based on experience) Monday - Friday work week Affordable health, dental, vision, and life insurance Room for advancement On demand pay Working with experienced management Paid training Automatic Paid Time Off (PTO) Tuition Reimbursement 10 paid holidays off Employee discounts See our full listed below: Job Title: Major Gifts, Sponsorships, & Grants Coordinator Department: Administration- Marketing & Community Outreach Job Grade: 5 Position Summary: The Major Gifts, Sponsorships, and Grants Coordinator serves as a key member of the Marketing and Community Outreach team, responsible for leading comprehensive fundraising initiatives that strengthen the financial sustainability of The Arc Erie County. This position plays a central role in designing and executing creative fundraising tactics to increase overall giving through grants, corporate sponsorships, special events, and individual donor engagement. The Coordinator oversees the complete grant cycle-from research and proposal development to award management and compliance-while cultivating relationships with major donors, corporations, and foundations. In addition to grant and donor management, this position has the primary responsibility for planning, coordinating, and executing all agency fundraising events, including expanding the signature Ale Trail event, assisting with the annual appeal, and developing new community-based experiences that generate high net profit. The Coordinator will also spearhead fundraising campaigns and sponsorship strategies for Black Water Acres, The Arc's 150-acre farm, and vocational training initiative currently under development. This position involves a combination of office and community-based work, including attending donor meetings and events. Occasional evening and weekend hours are required for special events and donor engagement activities outside normal working hours - 8:00am- 4:30pm Monday - Friday. This position works on-site non-remote. Reporting Relationship: Reports to the Director of Marketing & Community Outreach. Works closely with members of the Marketing & Community Outreach team, Service Directors, Fiscal Department, Board of Directors, and other staff within the agency. Job Duties and Responsibilities: Major Gifts and Donor Relations Develop and manage a portfolio of individual, corporate, and foundation donors capable of making significant contributions. Identify, cultivate, solicit, and steward donors through personalized engagement strategies. Implement donor recognition programs and maintain regular communication to strengthen long-term relationships. Create giving opportunities that align donor interests with agency priorities, including naming opportunities and sponsorships. Corporate Sponsorships & Fundraising Events Lead corporate sponsorship initiatives for agencywide programs and signature events, including The Ale Trail and other high-yield fundraisers. Design and execute creative fundraising campaigns and events that drive participation, awareness, and net revenue growth. Partner with internal teams to develop sponsorship packages that highlight community impact and align with corporate social responsibility goals. Support planning and execution of employee giving campaigns and workplace fund drives. Grants Management Research, identify, and evaluate local, state, and national grant opportunities aligned with agency programs and strategic goals Prepare compelling, high-quality grant proposals and supporting materials in coordination with program leadership and finance teams. Oversee compliance, reporting, and stewardship for awarded grants, ensuring adherence to funder requirements. Maintain an organized grant calendar and database to track submissions, outcomes, and deadlines. Manages the monthly and as needed Grant Committee meetings (agendas, presentations, budget reporting, reporting on grants, tracking, and more). Responsible for tracking and recording all grant proposals, awards, and contracts in a well-labelled and consistently maintained electronic data system. Work in conjunction with the Finance Department to establish grant budgets and budget narratives as well as gathering information necessary to report to corporate/foundation funders on current programs, interim grant reports. Strategic Planning & Campaign Leadership Develop and implement a comprehensive strategic plan for grants, sponsorships, and fundraising initiatives to meet annual revenue goals. Create innovative fundraising tactics to expand donor participation, increase annual giving, and improve donor retention. Collaborate with senior leadership to set priorities, forecast outcomes, and align resource development strategies with agency objectives. Lead the annual membership drive, targeting a minimum 15% year-over-year increase in membership. Partner with marketing and program teams to ensure consistent messaging, brand alignment, and impact storytelling. Stewardship & Accountability Implement systems for donor acknowledgment, recognition, and reporting to ensure transparency, and donor satisfaction. Maintain accurate and up-to-date donor and grant records in CRM systems. Track and analyze fundraising metrics and report regularly on progress toward goals. Ensure compliance with all fundraising and grant-related regulations and ethical standards. General Responsibilities Develop and maintain an understanding of The Arc Erie County New York programs and projects. Perform prospect research on local as well as national foundations and corporations and evaluate those prospects for grant opportunities that benefit The Arc Erie County New York. Under the guidance of the Director of Marketing & Community Outreach, work to cultivate a positive relationship with area foundations and corporations. Assist at agency events and fundraisers that benefit the agency and those that we support. Assist with interns for the department. All other duties as assigned. Qualifications and Education Requirements: Bachelor's Degree in Grant Writing, Marketing, Fundraising/Development or a related field PLUS a minimum of three years' experience in successful grant writing or nonprofit fundraising. OR Associate's Degree in Grant Writing, Marketing, Fundraising/Development or a related field PLUS a minimum of five years' experience working in the Human Services field. PLUS Proficient in Microsoft Office software, be able to provide writing samples, and previous examples of successful grants, major gift solicitations, fundraising campaigns, and events. Key Skills Required: Strategic Thinking & Planning Fundraising & Donor Development Event Management & Sponsorships Communication & Relationship Building Project Management Financial Stewardship Creativity & Innovation Collaboration & Teamwork Essential Job Functions: Physical demands and Exposure Risk outlined on attached form (A) Mental Requirements: Ability to carry out detailed but involved instructions and to deal with problems involving multiple variables. Ability to adapt to diverse requests and quickly changing requirements. Excellent time management and organizational skills Human Relations Skills: Ability to communicate clearly in English with individuals and in a positive manner in both oral and written form; maintain effective working relations with agency personnel; ability to maintain confidentiality; remain open to others' ideas, must be able to work alone or with others. Ability to adapt to changes in the work environment, manage demands and able to deal with frequent change, delays or unexpected events. Must be dependable, consistently at work on time, follow instructions, respond to management direction and solicit feedback to improve performance. Ability to adhere to and maintain a professional demeanor and appearance at all times. Equipment Operation: Ability to use common office equipment: telephone, computer/laptop, copy machine, etc. Agency Principles: All staff members will assure and demonstrate the promotion of fundamental rights and protections for the people that we support. These include practices that treat people with dignity and respect at all times, ensure safety, best possible health/well-being and provide the person with continuity and personal security through the use of natural supports, positive relationships and opportunities for integration in the community. Staff members should also advocate and work toward assisting the people we support through person-centered planning to achieve the personal outcome goals that they have chosen by facilitating the plans and positive supports necessary to assist the person in progressing toward each outcome. Demonstrates the agency values of integrity, respect, responsibility, trust, teamwork, positive attitude, learning and honesty in working with students (persons), families, colleagues and members of our community. Good attendance is vital for the efficient and effective operation of quality programming and is an essential job function of this position. This position is EXEMPT from the overtime requirements of the Fair Labor Standard Act. The Arc Erie County New York retains the right to change this job description at any time.

VaynerMedia is a contemporary global creative and media agency with an expertise in driving relevance for clients and delivering impactful business results. The independently-owned agency was founded in 2009 and has offices in New York, Los Angeles, London, Singapore and Mexico City. VaynerMedia has been recognized for its work at Cannes Lions, the Clio Awards and The Webby Awards. It is part of the VaynerX family of companies. This position is a three to six month temporary residency with the potential to go full-time immediately following. We are currently accepting applications for this position to start immediately. Location: Remote The Role We're looking for someone who can help architect, write, and scale Gary Vaynerchuk's Substack as a thought-leadership and culture hub. The ideal candidate is a writer-strategist hybrid who lives and breathes storytelling, audience growth, and platform psychology. You'll build out Gary's Substack presence: Shaping the content strategy, growing the subscriber base, and connecting it to the broader ecosystem of video and social content. What You'll Do Lead Substack strategy & growth: Own the publishing schedule, tone, and distribution strategy for Gary's Substack. Research, write & edit: Turn Gary's ideas, interviews, and content into high-impact Substack content to build engagement and grow the subscriber base. Interviewing: Interview Gary to extract his insights and produce original content. Driving subscribers: Collaborate with the creative and platform teams to distribute Substack stories, and drive more subscribers. Come up with creative growth strategies. Analyze & iterate: Go beyond surface metrics: Draw insights from engagement data and reader behavior to guide concepts we publish and frequency. Understand user behavior on the platform deeply. Stay ahead of the curve: Keep tabs on Substack and newsletter best practices, algorithm updates, and emerging content patterns. Balance doing what works and what's proven, and experimenting with things no one else is doing. You Might Be a Fit If You… Have proven experience writing or editing for Substack, newsletters, or editorial brands that grew to meaningful audiences. Have excellent long-form and short-form writing skills. Have a deep understanding of Gary's message and personal brand. Understand what he talks about, and how he talks about it. Understand social strategy: You know how content performs differently on Substack, X, TikTok, LinkedIn, and YouTube, and can promote content contextually for the platform. Are analytical and creative. Equally comfortable dissecting data dashboards and crafting an opening paragraph that hooks. Are deeply curious. Curiosity translates to what you want to hear Gary should talk more about, and how the content is performing. Are plugged into internet culture: You instinctively know what will resonate, and you can connect macro trends to what's relevant to Gary's brand.

A great communicator with excellent writing and information design skills, and proven abilities in project management. Appreciation of the challenges and ambiguity involved in documenting early stage products. Qualifications Detail oriented to ensure quality service provided to our clients Good communication skills as will interact with clients daily A team player who is willing to help in other areas as needed A great communicator with excellent writing and information design skills, and proven abilities in project management Appreciation of the challenges and ambiguity involved in documenting early stage products • Strong analytical skills, as well as technical or business writing experience. Bachelor's degree with demonstrated interest in technical communications, technology and technology issues. Outstanding written and verbal communication skills. 2-4 years of experience writing documentation such as procedures and training manuals. Proficiency in Microsoft Office Suite (including Visio), Jive and SharePoint. Has sound organizational, analytical and conceptual skills Ability to plan coordinated objectives Ability to operate in a fast-paced environment Additional Information All your information will be kept confidential according to EEO guidelines. Able to work for any employer in the United States is a requirement.