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Become A Grants Administrator

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Working As A Grants Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Making Decisions and Solving Problems
  • Getting Information
  • Organizing, Planning, and Prioritizing Work
  • Deal with People

  • Mostly Sitting

  • Make Decisions

  • $90,900

    Average Salary

What Does A Grants Administrator Do At Wells Fargo

* setting up, administering, terminating and distributing moderately complex philanthropic accounts of all types.
* Partners with relationship managers and sales specialists to develop new business, retain/expand current relationships and cross sell WM services.
* May communicate directly with clients, WF Partners and Centers of Influence as well as external resources i.e. accountants and attorneys who are related to the clients’ accounts as part of day to day administration.
* Analyzes trust/financial information, reacts accordingly and reprioritizes as appropriate.
* May provide work direction

What Does A Grants Administrator Do At Albert Einstein College

* Responsible for working with faculty, postdocs and students to prepare research grants and fellowship applications to the NIH, other federal and state agencies, public and private organizations and foundations; including, but not limited to, budget preparation and preparing proposal packages for submission;
* Responsible for directing grant approvals through the system and subsequent electronic transmissions and manual submissions to grant-awarding agencies;
* Manage all other pre-award functions;
* Monitor all subcontracts from inception to final payment;
* Assist Department Administrator with other post-award functions;
* Track grant deadlines, progress report due dates and other deliverable schedules;
* Compiles and maintains detailed reports on submitted, active and pending grants;
* Prepares monthly summary report of grant submissions and outcomes to Department Administrator;
* Audits monthly ledgers to determine accuracy and monitor spending activities; prepares monthly fund balance reports for research faculty
* Maintains a database of all active human research study protocols and all animal research protocols.
* Update and maintain faculty other support information;
* Monitors and disseminates information concerning guidelines and regulations for grant applications including eligibility, use of human subjects, animals, changes in forms, etc.;
* Disseminates funding opportunities to faculty and research staff;
* Responsible for effort reporting through the electronic system to assure accuracy and proper distribution of funds and effort and the training of PIs in the use of the system to certify their individual effort;
* Prepares changes of effort and funding documentation/requests.
* Provide budgetary and grant-related information to Research Finance and other departments as needed.
* Works with the Department Administrator to assure customer service and smooth flow of financial data and information

What Does A Grants Administrator Do At Con Edison

* The primary responsibilities of the Specialist will be:
* Manage all components of grants processing from applications, payments and grant close out so activities are smoothly operating; maintain and improve practices that support the grants management function.
* Develops and maintains the integrity of the grants management system and its data.
* Manages grants management vendor including due diligence, contracts, reconciliations, controls, payments, and trouble shooting.
* Acts as liaison with IT to ensure software remains current with new releases and is properly tested as needed.
* Oversee standard terms and conditions for grant award letters, agreements, modifications, and all other correspondence.
* Supports grant managers and grantees with administrative assistance and troubleshooting for grant applications and reporting.
* Coordinates and provides accompanying documentation for Board Memos, Resolutions and other required reports.
* Serves as administrator of the company’s matching gift program.
* Handles all administrative and reporting responsibilities affiliated with the program.
* Administers Strategic Partnerships Department Budget including O&M;, sponsorships, memberships and charitable contributions; reconciles spending; manages accrual process in coordination with Corporate Affairs budget administrator and provides regular reports to the team on budget status, grants paid and pending; identifies improvement opportunities.
* Generate reports and analyze data for the board book and other reporting needs; support impact measurement reporting, analysis and dashboard creation.
* Conduct compliance review, interacting with relationship managers and grantee partners, to ensure that all supporting documentation is accurate, adequate, and consistent with regulations policies; oversee internal and external audits and other assessments.
* Support the training and professional development of staff in compliance, internal grants process and technology for efficient use of resource; serve as a thought partner to the team by consulting with legal, tax and compliance.
* Serves as emergency responder and participates in all aspects of Corporate Affairs responsibilities during emergencies and assists in preparation of emergency preparedness information

What Does A Grants Administrator Do At System One Services

* Manage the receipt and tracking of invoices from vendors investigative sites
* Confirm the appropriateness of invoices by confirming underlying contract
* Ensure timely approval of payments from individuals within operations with the appropriate Grant of Approval
* Determine appropriate payment terms for payment
* Process invoices using appropriate Bristol
* Myers Squibb (BMS) systems and / or coordination with outsourced / offshore service function for appropriate payment
* Interact with sites on payment inquiries and their resolution
* Manage end-to-end payment processes to ensure timely payment.
* Perform analytics and report on payment volumes and cycle-times

What Does A Grants Administrator Do At Family Services Inc.

* Responsiblefor monthly financial reporting to government agencies and other sources
* Managetimely collection of requests for reimbursement for funding sources
* Conductmeetings with program personnel and management to strategize on contractcompliance issues; budget forecasting and budget modifications
* Workswith Associate Director of Finance and CFO to develop organization-widecost allocation plan, integrating organization budget and restrictedcontract funding
* Representorganization with respect to periodic audits performed by funders
* Assistin maintaining the G/L
* Maintaincurrent budget information in the accounting system for funding sources
* Reviewand analyze budget to actual information for the funding sources andprovide program personnel with relevant information and recommendationsfor effective use of resources
* Monitorneed for budget modifications and process required documents
* Reviewand record receivables and deferred revenue on a monthly basis
* Review,record and release temporarily restricted contributions
* Runmonthly reports for review by Associate Director of Finance and CFO
* Monitorfixed asset and equipment purchases for funding sources and prepare reportsas required by contracts
* Otherduties as assigned

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How To Become A Grants Administrator

Although a bachelor’s degree may be acceptable for some entry-level positions, a master’s or higher degree is often required. Employers often want candidates who have experience working in the field, particularly for occupations such as registrars and academic deans. 


Educational requirements vary for different positions. A bachelor’s degree may be sufficient, but a master’s degree or Ph.D. is generally required. Degrees can be in a variety of disciplines, such as social work, accounting, or marketing.

Provosts and deans often must have a Ph.D. Some provosts and deans begin their career as professors and later move into administration. These administrators have doctorates in the field in which they taught. Other provosts and deans have a Ph.D. in higher education or a related field.

Work Experience in a Related Occupation

Employers typically prefer to hire candidates who have several years of experience in a college administrative setting. Some postsecondary education administrators work in the registrar’s office or as a resident assistant while in college to gain the necessary experience. For other positions, such as those in admissions and student affairs, experience may or may not be necessary.

Important Qualities

Computer skills. Postsecondary education administrators often need to be adept at working with computers so they can create and maintain databases and use computer programs to manage student and school records.

Interpersonal skills. Postsecondary education administrators need to build good relationships with colleagues, students, and parents. Those in admissions and student affairs need to be outgoing so they can encourage prospective students to apply to the school and existing students to participate in cocurricular activities.

Organizational skills. Administrators need to be organized so they can manage records, prioritize tasks, and coordinate the activities with their staff.

Problem-solving skills. Administrators often need to respond to difficult situations, develop creative solutions to problems, and react calmly when problems arise.


Education administrators with advanced degrees can be promoted to higher level positions within their department or the college. Some become college presidents, an occupation which is discussed in the profile on top executives.

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Grants Administrator jobs

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Grants Administrator Career Paths

Grants Administrator
Finance Administrator Bookkeeper Accountant
Account Manager
5 Yearsyrs
Senior Accountant Finance Analyst
Assistant Vice President
7 Yearsyrs
Finance Administrator Corporate Controller Chief Finance Officer
Chief Operating Officer
11 Yearsyrs
Research Administrator Office Manager Operations Director
Director Of Business Operations
11 Yearsyrs
Development Director Developer/Consultant Senior Consultant
Director Of Information
10 Yearsyrs
Senior Accountant Finance Manager Sales Manager
District Manager
7 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Finance Manager
7 Yearsyrs
Contracts Administrator Project Manager Program Manager
General Manager
7 Yearsyrs
Development Associate Development Director Grant Writer
Grant Manager
7 Yearsyrs
Contracts Administrator Project Coordinator Program Manager
Operations Director
9 Yearsyrs
Accountant Finance Manager Sales Manager
Operations Manager
7 Yearsyrs
Business Analyst Business Manager Property Manager
Portfolio Manager
7 Yearsyrs
Project Coordinator Program Manager General Manager
President Of Operations
11 Yearsyrs
Project Manager Consultant Senior Consultant
Program Manager
8 Yearsyrs
Development Director Business Developer Business Manager
Property Manager
6 Yearsyrs
Grant Manager Contracts Manager Contracts Administrator
Purchasing Manager
9 Yearsyrs
Business Analyst Product Manager General Manager
Regional Director Of Operations
11 Yearsyrs
Project Manager Program Manager
Senior Manager
10 Yearsyrs
Project Coordinator Operations Manager Assistant Vice President
Vice President And Manager
10 Yearsyrs
Grant Manager Development Director Business Developer
Vice President, Business Development
13 Yearsyrs
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Grants Administrator Demographics


  • Female

  • Male

  • Unknown



  • White

  • Hispanic or Latino

  • Asian

  • Unknown

  • Black or African American

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Languages Spoken

  • Spanish

  • German

  • French

  • Russian

  • Arabic

  • Portuguese

  • Swahili

  • Swedish

  • Chinese

  • Hungarian

  • Lithuanian

  • Japanese

  • Dakota

  • Polish

  • Italian

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Grants Administrator

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Grants Administrator Education

Grants Administrator

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Real Grants Administrator Salaries

Job Title Company Location Start Date Salary
Director of Budget & Grants Administration Goddard Riverside Community Center New York, NY Jan 06, 2014 $82,410 -
Grants Administrator Global Royal Services, Inc. Los Angeles, CA May 03, 2010 $74,297
Grants Administrator We Care for Humanity CA Jun 20, 2013 $70,290
Grant Administrator General Hospital Corporation MA Feb 15, 2016 $69,700
Pre-Award Grants Administrator Research Foundation for Mental Hygiene, Inc. New York, NY May 01, 2015 $62,276
Program Coordinator/Grants Administration General Hospital Corporation Boston, MA Mar 01, 2014 $61,985
Research Coordinator/Grants Administration General Hospital Corporation Boston, MA Feb 15, 2014 $61,985
Assistant Grant Administrator City of Omaha, A Municpal Corporation Omaha, NE Sep 24, 2016 $61,000
Grants Administrator University of Pittsburgh Pittsburgh, PA Dec 01, 2011 $60,000
Grants Administrator We Care for Humanity CA Jun 20, 2013 $55,702
Grant Administrator Astraea Foundation New York, NY Jul 28, 2011 $55,000
Grants Administrator Goddard Riverside Community Center New York, NY Jan 06, 2011 $54,746 -
Grants Administrator Madre, Inc. New York, NY Oct 01, 2011 $54,746
Grants Administrator Freedom House, Inc. Washington, DC Jul 13, 2010 $48,150
Grant Administrator Astraea Foundation New York, NY May 18, 2010 $45,000
Internal Account Auditor & Grant Administrator Nevada Homecare Helper, LLC Las Vegas, NV Nov 23, 2011 $39,236
Account Auditor and Research & Grant Administrator Nevada Homecare Helper, LLC Las Vegas, NV May 13, 2010 $37,000
Grants Administrator City of Hope Los Angeles, CA Mar 05, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 01, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Feb 14, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 26, 2010 $36,523
Grants Administrator People's Development and Resource Corp. Los Angeles, CA May 17, 2010 $36,523

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Top Skills for A Grants Administrator


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Top Grants Administrator Skills

  1. Proposal Development
  2. Financial Reports
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Assisted faculty in proposal development, identified finding funding opportunities, interpreted guidelines, developed budgets and completed proposal forms.
  • Prepared monthly statements and reconciled financial reports.
  • Coordinated implementation of grants tracking system and supervised data entry and verification in system conversion.
  • Develop policies and procedures in compliance with federal regulations and internal policy for grants and contracts.
  • Processed payroll for grant funded personnel

Top Grants Administrator Employers

Grants Administrator Videos

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An Introduction to Grant Writing