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Become A Grants Administrator

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Working As A Grants Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Making Decisions and Solving Problems
  • Getting Information
  • Organizing, Planning, and Prioritizing Work
  • Deal with People

  • Mostly Sitting

  • Make Decisions

  • $90,900

    Average Salary

What Does A Grants Administrator Do

Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, the office of the registrar, or student affairs.

Duties

Postsecondary education administrators who work in admissions decide if potential students should be admitted to the school. They typically do the following:

  • Determine how many students to admit to the school
  • Meet with prospective students and encourage them to apply
  • Review applications to determine if each potential student should be admitted
  • Analyze data about applicants and admitted students
  • Prepare promotional materials about the school

Many admissions counselors are assigned a region of the country and travel to that region to speak to high school counselors and students.

Admissions officers often work with the financial aid department, which helps students determine if they are able to afford tuition and creates packages of federal and institutional financial aid, if necessary.

Postsecondary education administrators who work in the registrar’s office, sometimes called registrars, maintain student and course records. They typically do the following:

  • Schedule and register students for classes
  • Schedule space and times for classes
  • Ensure that students meet graduation requirements
  • Plan commencement ceremonies
  • Prepare transcripts and diplomas for students
  • Produce data about students and classes
  • Maintain the academic records of the institution

Registrars have different duties throughout the school year. Before students register for classes, registrars must prepare schedules and course offerings. During registration and for the beginning of the semester, they help students sign up for, drop, and add courses. Toward the end of the semester, they plan graduation and ensure that students meet the requirements to graduate. Registrars need computer skills to create and maintain databases.

Postsecondary education administrators who work in student affairs are responsible for a variety of cocurricular school functions, such as student athletics and activities. They typically do the following:

  • Advise students on topics such as housing issues, personal problems, or academics
  • Communicate with parents or guardians
  • Create, support, and assess nonacademic programs for students
  • Schedule programs and services, such as athletic events or recreational activities

Postsecondary education administrators in student affairs can specialize in student activities, housing and residential life, or multicultural affairs. In student activities, they plan events and advise student clubs and organizations. In housing and residential life, they assign students rooms and roommates, ensure that residential facilities are well maintained, and train student workers, such as residential advisers. Education administrators who specialize in multicultural affairs plan events to celebrate different cultures and diverse backgrounds. Sometimes, they manage multicultural centers on campus.

Postsecondary education administrators can be provosts or academic deans. Provosts, also called chief academic officers, help college presidents develop academic policies, participate in making faculty appointments and tenure decisions, and manage budgets. Academic deans direct and coordinate the activities of the individual colleges or schools. For example, in a large university, a dean may oversee the law school.

Education administrators’ duties depend on the size of their college or university. Small schools often have smaller staffs who take on many different responsibilities, but larger schools may have different offices for each of these functions. For example, at a small college, the Office of Student Life may oversee student athletics and other activities, whereas a large university may have an Athletics Department.

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How To Become A Grants Administrator

Although a bachelor’s degree may be acceptable for some entry-level positions, a master’s or higher degree is often required. Employers often want candidates who have experience working in the field, particularly for occupations such as registrars and academic deans. 

Education

Educational requirements vary for different positions. A bachelor’s degree may be sufficient, but a master’s degree or Ph.D. is generally required. Degrees can be in a variety of disciplines, such as social work, accounting, or marketing.

Provosts and deans often must have a Ph.D. Some provosts and deans begin their career as professors and later move into administration. These administrators have doctorates in the field in which they taught. Other provosts and deans have a Ph.D. in higher education or a related field.

Work Experience in a Related Occupation

Employers typically prefer to hire candidates who have several years of experience in a college administrative setting. Some postsecondary education administrators work in the registrar’s office or as a resident assistant while in college to gain the necessary experience. For other positions, such as those in admissions and student affairs, experience may or may not be necessary.

Important Qualities

Computer skills. Postsecondary education administrators often need to be adept at working with computers so they can create and maintain databases and use computer programs to manage student and school records.

Interpersonal skills. Postsecondary education administrators need to build good relationships with colleagues, students, and parents. Those in admissions and student affairs need to be outgoing so they can encourage prospective students to apply to the school and existing students to participate in cocurricular activities.

Organizational skills. Administrators need to be organized so they can manage records, prioritize tasks, and coordinate the activities with their staff.

Problem-solving skills. Administrators often need to respond to difficult situations, develop creative solutions to problems, and react calmly when problems arise.

Advancement

Education administrators with advanced degrees can be promoted to higher level positions within their department or the college. Some become college presidents, an occupation which is discussed in the profile on top executives.

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Grants Administrator jobs

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Grants Administrator Career Paths

Grants Administrator
Finance Administrator Bookkeeper Accountant
Account Manager
5 Yearsyrs
Senior Accountant Finance Analyst
Assistant Vice President
7 Yearsyrs
Finance Administrator Corporate Controller Chief Finance Officer
Chief Operating Officer
11 Yearsyrs
Research Administrator Office Manager Operations Director
Director Of Business Operations
11 Yearsyrs
Development Director Developer/Consultant Senior Consultant
Director Of Information
10 Yearsyrs
Senior Accountant Finance Manager Sales Manager
District Manager
7 Yearsyrs
Accountant Finance Analyst Senior Finance Analyst
Finance Manager
7 Yearsyrs
Contracts Administrator Project Manager Program Manager
General Manager
7 Yearsyrs
Development Associate Development Director Grant Writer
Grant Manager
7 Yearsyrs
Contracts Administrator Project Coordinator Program Manager
Operations Director
9 Yearsyrs
Accountant Finance Manager Sales Manager
Operations Manager
7 Yearsyrs
Business Analyst Business Manager Property Manager
Portfolio Manager
7 Yearsyrs
Project Coordinator Program Manager General Manager
President Of Operations
11 Yearsyrs
Project Manager Consultant Senior Consultant
Program Manager
8 Yearsyrs
Development Director Business Developer Business Manager
Property Manager
6 Yearsyrs
Grant Manager Contracts Manager Contracts Administrator
Purchasing Manager
9 Yearsyrs
Business Analyst Product Manager General Manager
Regional Director Of Operations
11 Yearsyrs
Project Manager Program Manager
Senior Manager
10 Yearsyrs
Project Coordinator Operations Manager Assistant Vice President
Vice President And Manager
10 Yearsyrs
Grant Manager Development Director Business Developer
Vice President, Business Development
13 Yearsyrs
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Grants Administrator Demographics

Gender

Female

71.7%

Male

26.9%

Unknown

1.4%
Ethnicity

White

82.0%

Hispanic or Latino

8.7%

Asian

7.4%

Unknown

1.4%

Black or African American

0.5%
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Languages Spoken

Spanish

43.1%

German

10.8%

French

10.8%

Russian

10.8%

Arabic

6.2%

Portuguese

4.6%

Swahili

1.5%

Swedish

1.5%

Chinese

1.5%

Hungarian

1.5%

Lithuanian

1.5%

Japanese

1.5%

Dakota

1.5%

Polish

1.5%

Italian

1.5%
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Grants Administrator Education

Schools

University of Phoenix

14.3%

Walden University

6.0%

Pennsylvania State University

6.0%

Northeastern University

6.0%

University of Maryland - University College

5.3%

Texas A&M University

5.3%

University of Southern California

4.5%

University of Missouri - Columbia

4.5%

Florida State University

4.5%

Kaplan University

4.5%

Capella University

4.5%

Hofstra University

4.5%

University of New Orleans

3.8%

University of Maryland - College Park

3.8%

San Diego State University

3.8%

Cornell University

3.8%

Harvard University

3.8%

Cleveland State University

3.8%

Strayer University

3.8%

University of New Mexico

3.8%
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Majors

Business

26.7%

Accounting

11.9%

Public Administration

9.1%

Management

5.9%

Psychology

4.4%

Political Science

4.4%

Law

3.9%

Education

3.6%

Educational Leadership

3.1%

Public Health

2.9%

English

2.8%

Social Work

2.6%

Economics

2.6%

Communication

2.6%

Health Care Administration

2.4%

History

2.4%

Sociology

2.4%

Marketing

2.3%

Finance

2.1%

Project Management

1.8%
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Degrees

Masters

38.6%

Bachelors

34.0%

Other

12.6%

Doctorate

6.1%

Associate

4.4%

Certificate

4.0%

Diploma

0.3%
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Job type you want
Full Time
Part Time
Internship
Temporary

Real Grants Administrator Salaries

Job Title Company Location Start Date Salary
Grants Administrator Global Royal Services, Inc. Los Angeles, CA May 03, 2010 $74,297
Grants Administrator We Care for Humanity CA Jun 20, 2013 $70,290
Grant Administrator General Hospital Corporation MA Feb 15, 2016 $69,700
Pre-Award Grants Administrator Research Foundation for Mental Hygiene, Inc. New York, NY May 01, 2015 $62,276
Assistant Grant Administrator City of Omaha, A Municpal Corporation Omaha, NE Sep 24, 2016 $61,000
Grants Administrator University of Pittsburgh Pittsburgh, PA Dec 01, 2011 $60,000
Grants Administrator We Care for Humanity CA Jun 20, 2013 $55,702
Grant Administrator Astraea Foundation New York, NY Jul 28, 2011 $55,000
Grants Administrator Goddard Riverside Community Center New York, NY Jan 06, 2011 $54,746 -
$58,633
Grants Administrator Madre, Inc. New York, NY Oct 01, 2011 $54,746
Grants Administrator Freedom House, Inc. Washington, DC Jul 13, 2010 $48,150
Grant Administrator Astraea Foundation New York, NY May 18, 2010 $45,000
Grant & Admin. Coordinator Foothill Aids Project Claremont, CA Sep 27, 2010 $43,827
Grants Administrator City of Hope Los Angeles, CA Feb 14, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Mar 05, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 01, 2010 $36,523
Grants Administrator Peoples Development & Resources, Corp Los Angeles, CA May 06, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 26, 2010 $36,523
Grants Administrator People's Development and Resource Corp. Los Angeles, CA May 17, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Feb 28, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Apr 01, 2010 $36,523

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Top Skills for A Grants Administrator

ProposalDevelopmentFinancialReportsDataEntryPolicyPayrollPrincipalInvestigatorsResearchAdministrationNon-ProfitOrganizationsTechnicalAssistanceResourceCommunityDevelopmentAdditionalHUDGeneralLedgerIRBNIHProgramStaffFinancialStatementsManagementSystemFinancialManagement

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Top Grants Administrator Skills

  1. Proposal Development
  2. Financial Reports
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Assisted faculty in proposal development, identified finding funding opportunities, interpreted guidelines, developed budgets and completed proposal forms.
  • Prepared monthly statements and reconciled financial reports.
  • Coordinated implementation of grants tracking system and supervised data entry and verification in system conversion.
  • Develop policies and procedures in compliance with federal regulations and internal policy for grants and contracts.
  • Processed payroll for grant funded personnel

Top Grants Administrator Employers

Grants Administrator Videos

Actual Live Sales Call Sales Training

An Introduction to Grant Writing

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