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Become A Grants Administrator

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Working As A Grants Administrator

  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Interacting With Computers
  • Communicating with Persons Outside Organization
  • Establishing and Maintaining Interpersonal Relationships
  • Mostly Sitting

  • Make Decisions

  • Stressful

  • $49,000

    Average Salary

What Does A Grants Administrator Do

Buyers and purchasing agents buy products and services for organizations to use or resell. They evaluate suppliers, negotiate contracts, and review the quality of products.

Duties

Buyers and purchasing agents typically do the following:

  • Evaluate suppliers on the basis of the price, quality, and speed of delivery of their products and services
  • Interview vendors and visit suppliers’ plants and distribution centers to examine and learn about products, services, and prices
  • Attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers
  • Analyze price proposals, financial reports, and other information to determine reasonable prices
  • Negotiate contracts on behalf of their organization
  • Work out agreements with suppliers, such as when products will be delivered
  • Meet with staff and vendors to discuss defective or unacceptable goods or services and determine corrective action
  • Evaluate and monitor contracts to be sure that vendors and supplies comply with the terms and conditions of the contract and to determine the need for changes
  • Maintain and review records of items bought, costs, deliveries, product performance, and inventories

Buyers and purchasing agents buy farm products, durable and nondurable goods, and services for organizations and institutions. They try to get the best deal for their organization: the highest quality goods and services at the lowest cost. They do this by studying sales records and inventory levels of current stock, identifying foreign and domestic suppliers, and keeping up to date with changes affecting both the supply of, and demand for, products and materials.

Purchasing agents and buyers consider price, quality, availability, reliability, and technical support when choosing suppliers and merchandise. To be effective, purchasing agents and buyers must have a working technical knowledge of the goods or services they are purchasing.

Evaluating suppliers is one of the most critical functions of a buyer or purchasing agent. Many organizations run on a lean manufacturing schedule and use just-in-time inventories, so any delays in the supply chain can shut down production and cause the organization to lose customers.

Buyers and purchasing agents use many resources to find out all they can about potential suppliers. They attend meetings, trade shows, and conferences to learn about new industry trends and make contacts with suppliers.

They often interview prospective suppliers and visit their plants and distribution centers to assess their capabilities. For example, they may discuss the design of products with design engineers, quality concerns with production supervisors, or shipping issues with managers in the receiving department.

Buyers and purchasing agents must make certain that the supplier can deliver the desired goods or services on time, in the correct quantities, and without sacrificing quality. Once they have gathered information on suppliers, they sign contracts with suppliers who meet the organization’s needs and they place orders.

Buyers who purchase items to resell to customers may determine which products their organization will sell. They need to be able to predict what will appeal to their customers. If they are wrong, they could jeopardize the profits and reputation of their organization.

Buyers who work for large organizations often specialize in purchasing one or two categories of products or services. Buyers who work for smaller businesses or government agencies may be responsible for making a greater variety of purchases.

Wholesale and retail buyers purchase goods for resale to consumers. Examples of these goods are clothing and electronics. Purchasing specialists who buy finished goods for resale are commonly known as buyers or merchandise managers.

Purchasing agents and buyers of farm products buy agricultural products for further processing or resale. Examples of these products are grain, cotton, and tobacco.

Purchasing agents, except wholesale, retail, and farm products buy items for the operation of an organization. Examples of these items are chemicals and industrial equipment needed for a manufacturing establishment, and office supplies.

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How To Become A Grants Administrator

Although a high school diploma may be sufficient for some positions, many employers require buyers and purchasing agents to have a bachelor’s degree. Most entry-level positions require some form of on-the-job training.

Education

Educational requirements usually vary with the size of the organization. Although a high school diploma may be enough at some organizations, many businesses require applicants to have a bachelor’s degree. For many positions, a degree in business, finance, or supply management is sufficient.

For those interested in a career as a buyer or purchasing agent of farm products, a degree in agriculture, agriculture production, or animal science is often beneficial.

Training

Buyers and purchasing agents typically get on-the-job training for more than 1 year. During this time, they learn how to perform their basic duties, including monitoring inventory levels and negotiating with suppliers.

Licenses, Certifications, and Registrations

There are several certifications available for buyers and purchasing agents. Although some employers require certification, many do not.

Most of these certifications involve oral or written exams and have education and work experience requirements.

The Institute for Supply Management offers the Certified Professional in Supply Management (CPSM) credential, which covers a wide scope of purchasing professional duties. To receive the CPSM credential, candidates must pass three exams and those with a bachelor’s degree must possess at least 3 years of relevant work experience while those without a bachelor’s degree must have at least 5 years of relevant work experience.

The American Purchasing Society offers the Certified Purchasing Professional (CPP) certification. The CPP certification is valid for 5 years. Candidates must earn a certain number of professional development “points” to renew their certification. Candidates initially become eligible and can renew their certification through a combination of purchasing-related experience, education, and professional contributions (such as published articles or delivered speeches).

APICS offers the Certified Supply Chain Professional (CSCP) credential. Applicants must have 3 years of relevant business experience or a bachelor’s degree in order to be eligible for the CSCP credential. The credential is valid for 5 years. Candidates must also earn a certain number of professional development points to renew their certification.

The Next Level Purchasing Association offers the Senior Professional in Supply Management (SPSM) Certification. Although there are no education or work experience requirements, applicants must complete six online courses and pass an SPSM exam. Certification is valid for 4 years. Candidates must complete 32 continuing education hours in procurement-related topics to recertify for an additional four-year period.

The Universal Public Procurement Certification Council (UPPCC) offers two certifications for workers in federal, state, and local government. The Certified Professional Public Buyer (CPPB) credential requires applicants to have earned at least an associate’s degree, possess at least 3 years of public procurement experience, and complete relevant training courses. The Certified Public Purchasing Officer (CPPO) requires applicants to have earned a bachelor’s degree, possess at least 5 years of public procurement experience, and complete additional training courses.

Those with the CPPB or the CPPO designation must renew their certification every 5 years by completing continuing education courses or attending procurement-related conferences or events.

The National Institute of Government Purchasing (NIGP), Institute for Public Procurement offers preparation courses for the UPPCC certification exams.

Advancement

An experienced purchasing agent or buyer may become an assistant purchasing manager before advancing to purchasing manager, supply manager, or director of materials management. Buyers and purchasing agents with extensive work experience can also advance to become the Chief Procurement Officer (CPO) for an organization.

Important Qualities

Analytical skills. When evaluating suppliers, buyers and purchasing agents must analyze their options and choose a supplier with the best combination of price, quality, delivery, or service. 

Decisionmaking skills. Buyers and purchasing agents must have the ability to make informed and timely decisions, choosing products that they think will sell.

Math skills. Buyers and purchasing agents must possess basic math skills. They must be able to compare prices from different suppliers to ensure that their organization is getting the best deal. 

Negotiating skills. Buyers and purchasing agents often must negotiate the terms of a contract with a supplier. Interpersonal skills and self-confidence, in addition to knowledge of the product, can help lead to successful negotiations.

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Grants Administrator Career Paths

Grants Administrator
Grant Writer Consultant Senior Accountant
Finance Manager
7 Yearsyrs
Grant Writer Consultant Project Manager
Project Director
8 Yearsyrs
Grant Writer Consultant Office Manager
Accountant And Office Manager
6 Yearsyrs
Grant Manager Development Director
Deputy Director
9 Yearsyrs
Grant Manager Project Manager
Contract Project Manager
10 Yearsyrs
Grant Manager Project Manager Purchasing Manager
Director Of Purchasing
10 Yearsyrs
Office Manager Finance Manager Sales Manager
Sales And Operations Manager
7 Yearsyrs
Office Manager Purchasing Manager
Director, Procurement
13 Yearsyrs
Administrator Manager Program Manager
Operations Program Manager
9 Yearsyrs
Administrator Business Analyst Senior Accountant
Accounts Payable Manager
7 Yearsyrs
Administrator Human Resources Generalist Senior Recruiter
Staffing Manager
5 Yearsyrs
Program Manager General Manager Business Manager
Business Operations Manager
8 Yearsyrs
Program Manager Product Manager Purchasing Manager
Subcontracts Manager
11 Yearsyrs
Manager Business Manager Contracts Manager
Contracts Director
12 Yearsyrs
Manager Account Manager Business Development Manager
Proposal Manager
10 Yearsyrs
Grant Accountant Senior Accountant Senior Finance Analyst
Pricing Manager
7 Yearsyrs
Grant Accountant Budget Analyst Contracts Administrator
Contracts Administration Manager
8 Yearsyrs
Grant Accountant Budget Analyst
Grant Manager
8 Yearsyrs
Finance Manager Owner Maintenance Manager
Special Projects Manager
7 Yearsyrs
Contracts Specialist Contracts Administrator Senior Buyer
Senior Manager, Procurement
11 Yearsyrs
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Do you work as a Grants Administrator?

Average Yearly Salary
$49,000
Show Salaries
$37,000
Min 10%
$49,000
Median 50%
$49,000
Median 50%
$49,000
Median 50%
$49,000
Median 50%
$49,000
Median 50%
$49,000
Median 50%
$49,000
Median 50%
$65,000
Max 90%
Best Paying Company
Kaiser Permanente
Highest Paying City
Anchorage, AK
Highest Paying State
Alaska
Avg Experience Level
3.2 years
How much does a Grants Administrator make at top companies?
The national average salary for a Grants Administrator in the United States is $49,728 per year or $24 per hour. Those in the bottom 10 percent make under $37,000 a year, and the top 10 percent make over $66,000.

Real Grants Administrator Salaries

Job Title Company Location Start Date Salary
Grants Administrator Global Royal Services, Inc. Los Angeles, CA May 03, 2010 $74,297
Grants Administrator We Care for Humanity CA Jun 20, 2013 $70,290
Grant Administrator General Hospital Corporation MA Feb 15, 2016 $69,700
Pre-Award Grants Administrator Research Foundation for Mental Hygiene, Inc. New York, NY May 01, 2015 $62,276
Assistant Grant Administrator City of Omaha, A Municpal Corporation Omaha, NE Sep 24, 2016 $61,000
Grants Administrator University of Pittsburgh Pittsburgh, PA Dec 01, 2011 $60,000
Grants Administrator We Care for Humanity CA Jun 20, 2013 $55,702
Grant Administrator Astraea Foundation New York, NY Jul 28, 2011 $55,000
Grants Administrator Goddard Riverside Community Center New York, NY Jan 06, 2011 $54,746 -
$58,633
Grants Administrator Madre, Inc. New York, NY Oct 01, 2011 $54,746
Grants Administrator Freedom House, Inc. Washington, DC Jul 13, 2010 $48,150
Grant Administrator Astraea Foundation New York, NY May 18, 2010 $45,000
Grant & Admin. Coordinator Foothill Aids Project Claremont, CA Sep 27, 2010 $43,827
Grants Administrator City of Hope Los Angeles, CA Feb 14, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Mar 05, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 01, 2010 $36,523
Grants Administrator Peoples Development & Resources, Corp Los Angeles, CA May 06, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 26, 2010 $36,523
Grants Administrator People's Development and Resource Corp. Los Angeles, CA May 17, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Feb 28, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Apr 01, 2010 $36,523

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Top Skills for A Grants Administrator

  1. Financial Statements
  2. Ensure Compliance
  3. Business Development
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed application materials for accuracy and compliance, such as budget and financial statements prior to generating agreement.
  • Reviewed and analyze statements to verify accuracy of transactions and ensure compliance within University and funding institution guidelines.
  • Generated revenues through business development strategies in attracting and obtaining grant funding.
  • Managed the donor member database, including the accurate data entry of approximately 250 gifts per month.
  • Deliver presentations to staff and volunteers and provide technical assistance to agency representatives, interact with government officials and community leaders.

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Top 10 Best States for Grants Administrators

  1. Rhode Island
  2. Massachusetts
  3. Delaware
  4. Alaska
  5. Pennsylvania
  6. Connecticut
  7. Nevada
  8. Washington
  9. District of Columbia
  10. Nebraska
  • (18 jobs)
  • (242 jobs)
  • (21 jobs)
  • (19 jobs)
  • (185 jobs)
  • (49 jobs)
  • (24 jobs)
  • (118 jobs)
  • (78 jobs)
  • (32 jobs)

Grants Administrator Demographics

Gender

Female

63.4%

Male

24.4%

Unknown

12.2%
Ethnicity

White

62.0%

Hispanic or Latino

13.7%

Black or African American

12.8%

Asian

7.8%

Unknown

3.6%
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Foreign Languages Spoken

Spanish

43.0%

French

12.7%

German

8.9%

Russian

8.9%

Portuguese

6.3%

Arabic

3.8%

Swahili

1.3%

Khmer

1.3%

Dutch

1.3%

Chinese

1.3%

Hungarian

1.3%

Lithuanian

1.3%

Japanese

1.3%

Swedish

1.3%

Tagalog

1.3%

Polish

1.3%

Croatian

1.3%

Korean

1.3%

Italian

1.3%
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Grants Administrator Education

Schools

University of Phoenix

16.2%

Virginia Commonwealth University

6.5%

Northeastern University

6.5%

Florida State University

6.5%

George Washington University

5.6%

University of Maryland - University College

5.1%

Walden University

5.1%

Pennsylvania State University

4.6%

American University

4.6%

University of Southern California

4.2%

Texas A&M University

4.2%

University of Maryland - College Park

4.2%

San Diego State University

3.7%

George Mason University

3.7%

University of New Orleans

3.2%

Temple University

3.2%

Ohio State University

3.2%

Webster University

3.2%

University of Washington

3.2%

University of Missouri - Columbia

3.2%
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Majors

Business

28.7%

Accounting

12.1%

Public Administration

8.5%

Management

5.9%

Psychology

4.1%

Political Science

4.0%

Law

3.7%

Sociology

3.7%

Finance

3.2%

Education

2.9%

Social Work

2.8%

Communication

2.7%

English

2.5%

Health Care Administration

2.5%

Public Health

2.4%

Educational Leadership

2.4%

Marketing

2.4%

Economics

2.3%

Liberal Arts

1.6%

Criminal Justice

1.6%
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Degrees

Masters

38.1%

Bachelors

35.5%

Other

12.0%

Doctorate

5.2%

Certificate

4.4%

Associate

4.1%

Diploma

0.6%

License

0.1%
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