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Become A Grants Administrator

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Working As A Grants Administrator

  • Communicating with Supervisors, Peers, or Subordinates
  • Establishing and Maintaining Interpersonal Relationships
  • Making Decisions and Solving Problems
  • Getting Information
  • Organizing, Planning, and Prioritizing Work
  • Deal with People

  • Mostly Sitting

  • Make Decisions

  • $53,632

    Average Salary

What Does A Grants Administrator Do

Postsecondary education administrators oversee student services, academics, and faculty research at colleges and universities. Their job duties vary depending on the area of the college they manage, such as admissions, the office of the registrar, or student affairs.

Duties

Postsecondary education administrators who work in admissions decide if potential students should be admitted to the school. They typically do the following:

  • Determine how many students to admit to the school
  • Meet with prospective students and encourage them to apply
  • Review applications to determine if each potential student should be admitted
  • Analyze data about applicants and admitted students
  • Prepare promotional materials about the school

Many admissions counselors are assigned a region of the country and travel to that region to speak to high school counselors and students.

Admissions officers often work with the financial aid department, which helps students determine if they are able to afford tuition and creates packages of federal and institutional financial aid, if necessary.

Postsecondary education administrators who work in the registrar’s office, sometimes called registrars, maintain student and course records. They typically do the following:

  • Schedule and register students for classes
  • Schedule space and times for classes
  • Ensure that students meet graduation requirements
  • Plan commencement ceremonies
  • Prepare transcripts and diplomas for students
  • Produce data about students and classes
  • Maintain the academic records of the institution

Registrars have different duties throughout the school year. Before students register for classes, registrars must prepare schedules and course offerings. During registration and for the beginning of the semester, they help students sign up for, drop, and add courses. Toward the end of the semester, they plan graduation and ensure that students meet the requirements to graduate. Registrars need computer skills to create and maintain databases.

Postsecondary education administrators who work in student affairs are responsible for a variety of cocurricular school functions, such as student athletics and activities. They typically do the following:

  • Advise students on topics such as housing issues, personal problems, or academics
  • Communicate with parents or guardians
  • Create, support, and assess nonacademic programs for students
  • Schedule programs and services, such as athletic events or recreational activities

Postsecondary education administrators in student affairs can specialize in student activities, housing and residential life, or multicultural affairs. In student activities, they plan events and advise student clubs and organizations. In housing and residential life, they assign students rooms and roommates, ensure that residential facilities are well maintained, and train student workers, such as residential advisers. Education administrators who specialize in multicultural affairs plan events to celebrate different cultures and diverse backgrounds. Sometimes, they manage multicultural centers on campus.

Postsecondary education administrators can be provosts or academic deans. Provosts, also called chief academic officers, help college presidents develop academic policies, participate in making faculty appointments and tenure decisions, and manage budgets. Academic deans direct and coordinate the activities of the individual colleges or schools. For example, in a large university, a dean may oversee the law school.

Education administrators’ duties depend on the size of their college or university. Small schools often have smaller staffs who take on many different responsibilities, but larger schools may have different offices for each of these functions. For example, at a small college, the Office of Student Life may oversee student athletics and other activities, whereas a large university may have an Athletics Department.

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How To Become A Grants Administrator

Although a bachelor’s degree may be acceptable for some entry-level positions, a master’s or higher degree is often required. Employers often want candidates who have experience working in the field, particularly for occupations such as registrars and academic deans. 

Education

Educational requirements vary for different positions. A bachelor’s degree may be sufficient, but a master’s degree or Ph.D. is generally required. Degrees can be in a variety of disciplines, such as social work, accounting, or marketing.

Provosts and deans often must have a Ph.D. Some provosts and deans begin their career as professors and later move into administration. These administrators have doctorates in the field in which they taught. Other provosts and deans have a Ph.D. in higher education or a related field.

Work Experience in a Related Occupation

Employers typically prefer to hire candidates who have several years of experience in a college administrative setting. Some postsecondary education administrators work in the registrar’s office or as a resident assistant while in college to gain the necessary experience. For other positions, such as those in admissions and student affairs, experience may or may not be necessary.

Important Qualities

Computer skills. Postsecondary education administrators often need to be adept at working with computers so they can create and maintain databases and use computer programs to manage student and school records.

Interpersonal skills. Postsecondary education administrators need to build good relationships with colleagues, students, and parents. Those in admissions and student affairs need to be outgoing so they can encourage prospective students to apply to the school and existing students to participate in cocurricular activities.

Organizational skills. Administrators need to be organized so they can manage records, prioritize tasks, and coordinate the activities with their staff.

Problem-solving skills. Administrators often need to respond to difficult situations, develop creative solutions to problems, and react calmly when problems arise.

Advancement

Education administrators with advanced degrees can be promoted to higher level positions within their department or the college. Some become college presidents, an occupation which is discussed in the profile on top executives.

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Grants Administrator Jobs

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Grants Administrator Career Paths

Grants Administrator
Program Director Registered Nurse Nursing Director
Administrative Director
8 Yearsyrs
Grant Manager Project Manager General Manager
Area Director
8 Yearsyrs
Assistant Director Office Manager Accounting Manager
Assistant Director Of Finance
7 Yearsyrs
Contracts Administrator Purchasing Manager Business Manager
Business Operations Manager
8 Yearsyrs
Project Manager Vice President Chief Finance Officer
Chief Administrative Officer
11 Yearsyrs
Senior Accountant Business Manager Operations Director
Chief Of Staff
7 Yearsyrs
Program Director General Manager Human Resources Manager
Corporate Director
11 Yearsyrs
Grant Writer Writer And Editor Program Manager
Deputy Director
9 Yearsyrs
Assistant Director General Manager District Manager
District Director
8 Yearsyrs
Project Manager Program Manager Program Director
Division Director
10 Yearsyrs
Human Resources Manager Recruitment Director Director Of Admissions
Enrollment Management Director
8 Yearsyrs
Development Director Grant Writer
Grant Manager
7 Yearsyrs
Contracts Administrator Project Coordinator Human Resources Coordinator
Human Resources Business Partner
10 Yearsyrs
Accountant Operations Manager Assistant Director
Interim Director
10 Yearsyrs
Accountant Payroll Administrator Human Resources Coordinator
Office Manager Of Human Resources
7 Yearsyrs
Grant Writer Adjunct Professor Senior Project Manager
Project Director
8 Yearsyrs
Grant Manager Development Director Operations Director
Regional Director Of Operations
11 Yearsyrs
Development Director Regional Director Education Director
School Director
7 Yearsyrs
Administrative Director Human Resources Generalist Labour Relations Manager
University Relations Director
7 Yearsyrs
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Do you work as a Grants Administrator?

Grants Administrator Demographics

Gender

Female

73.3%

Male

25.0%

Unknown

1.7%
Ethnicity

White

63.4%

Hispanic or Latino

13.2%

Black or African American

12.3%

Asian

7.7%

Unknown

3.5%
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Languages Spoken

Spanish

44.6%

Russian

12.5%

German

10.7%

French

8.9%

Portuguese

5.4%

Arabic

5.4%

Swahili

1.8%

Swedish

1.8%

Chinese

1.8%

Hungarian

1.8%

Lithuanian

1.8%

Japanese

1.8%

Polish

1.8%
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Grants Administrator Education

Schools

University of Phoenix

14.0%

Walden University

7.0%

Northeastern University

7.0%

University of Maryland - University College

5.4%

Texas A&M University

5.4%

Florida State University

5.4%

University of Maryland - College Park

4.7%

University of Southern California

4.7%

Capella University

4.7%

Hofstra University

4.7%

University of New Orleans

3.9%

Pennsylvania State University

3.9%

San Diego State University

3.9%

Cornell University

3.9%

University of Missouri - Columbia

3.9%

University of Pittsburgh -

3.9%

Loyola University New Orleans

3.9%

University of New Mexico

3.9%

University of Wisconsin Extension

3.1%

San Francisco State University

3.1%
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Majors

Business

27.3%

Accounting

12.5%

Public Administration

7.9%

Management

6.3%

Law

4.2%

Psychology

4.2%

Political Science

3.9%

Education

3.7%

English

3.5%

Public Health

3.1%

Educational Leadership

2.9%

Sociology

2.8%

Health Care Administration

2.6%

Marketing

2.6%

Finance

2.4%

Social Work

2.2%

Economics

2.2%

Communication

2.0%

History

2.0%

Fine Arts

1.7%
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Degrees

Masters

37.6%

Bachelors

34.7%

Other

13.7%

Doctorate

5.9%

Certificate

4.1%

Associate

3.7%

Diploma

0.2%
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Internship
Temporary

Real Grants Administrator Salaries

Job Title Company Location Start Date Salary
Grants Administrator Global Royal Services, Inc. Los Angeles, CA May 03, 2010 $74,297
Grants Administrator We Care for Humanity CA Jun 20, 2013 $70,290
Grant Administrator General Hospital Corporation MA Feb 15, 2016 $69,700
Pre-Award Grants Administrator Research Foundation for Mental Hygiene, Inc. New York, NY May 01, 2015 $62,276
Assistant Grant Administrator City of Omaha, A Municpal Corporation Omaha, NE Sep 24, 2016 $61,000
Grants Administrator University of Pittsburgh Pittsburgh, PA Dec 01, 2011 $60,000
Grants Administrator We Care for Humanity CA Jun 20, 2013 $55,702
Grant Administrator Astraea Foundation New York, NY Jul 28, 2011 $55,000
Grants Administrator Goddard Riverside Community Center New York, NY Jan 06, 2011 $54,746 -
$58,633
Grants Administrator Madre, Inc. New York, NY Oct 01, 2011 $54,746
Grants Administrator Freedom House, Inc. Washington, DC Jul 13, 2010 $48,150
Grant Administrator Astraea Foundation New York, NY May 18, 2010 $45,000
Grant & Admin. Coordinator Foothill Aids Project Claremont, CA Sep 27, 2010 $43,827
Grants Administrator City of Hope Los Angeles, CA Feb 14, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Mar 05, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 01, 2010 $36,523
Grants Administrator Peoples Development & Resources, Corp Los Angeles, CA May 06, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Apr 26, 2010 $36,523
Grants Administrator People's Development and Resource Corp. Los Angeles, CA May 17, 2010 $36,523
Grants Administrator Global Royal Services, Inc. Los Angeles, CA Feb 28, 2010 $36,523
Grants Administrator City of Hope Los Angeles, CA Apr 01, 2010 $36,523

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Top Skills for A Grants Administrator

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  1. Financial Statements
  2. Proposals
  3. Data Entry
You can check out examples of real life uses of top skills on resumes here:
  • Reviewed application materials for accuracy and compliance, such as budget and financial statements prior to generating agreement.
  • Recruited, organized, and supervised qualified proposal evaluation teams, analyzed scores and recommended proposals for funding.
  • Managed the donor member database, including the accurate data entry of approximately 250 gifts per month.
  • Coordinate vendors including technical support.
  • Served as primary contact for research faculty and administrators regarding grant proposals and other research administration matters.

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Top Grants Administrator Employers

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