How to hire a group billing coordinator

How to hire a group billing coordinator, step by step

Here's a step-by-step group billing coordinator hiring guide:

• Step 1: Identify your hiring needs
• Step 2: Create an ideal candidate profile
• Step 3: Make a budget
• Step 4: Write a group billing coordinator job description
• Step 5: Post your job
• Step 6: Interview candidates
• Step 7: Send a job offer and onboard your new group billing coordinator
• Step 8: Go through the hiring process checklist

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1. Identify your hiring needs

   Before you start hiring a group billing coordinator, identify what type of worker you actually need. Certain positions might call for a full-time employee, while others can be done by a part-time worker or contractor.

   Determine employee vs contractor status

   Is the person you're thinking of hiring a US citizen or green card holder?

   Yes

   No

   A group billing coordinator's background is also an important factor in determining whether they'll be a good fit for the position. For example, group billing coordinators from different industries or fields will have radically different experiences and will bring different viewpoints to the role. You also need to consider the candidate's previous level of experience to make sure they'll be comfortable with the job's level of seniority.

   This list presents group billing coordinator salaries for various positions.

   Type of Group Billing Coordinator	Description	Hourly rate
   Group Billing Coordinator	Financial clerks do administrative work for many types of organizations. They keep records, help customers, and carry out financial transactions.	$14-26
   Patient Service Coordinator	Patient services coordinators act as a liaison between a healthcare organization and patients. Their primary job is to provide quality service to patients... Show more	$12-20
   Administrative Coordinator	An Administrative Coordinator oversees the line of communication and schedules within a company, ensuring that every necessary information is delivered and conveyed. An administrative coordinator's responsibilities include responding to inquiries and requests from workforce personnel or client, managing calls and correspondence, maintaining and rotating various forms of documentation, and designing or improving systems that would help the company's operating procedures... Show more	$13-26

   Show more

2. Create an ideal candidate profile

   Common skills:

   • Reservations
   • Data Entry
   • Patients
   • Epic
   • Billing Issues
   • CPT
   • Billing Process
   • Medical Billing
   • Appeals
   • Billing Procedures
   • Financial Reports
   • Medicaid
   • Billing System
   • Reconciliations

   Check all skills

   Responsibilities:

   • Set up, manage, and terminate ACH accounts.
   • Work with case managers to obtain ICD-9 and CPT codes for qualify children.
   • Perform coding and billing, including: ICD-9 and HCPCS coding for Medicare, AHCCCS, and Medi-Cal.
   • Enter ICD-9 and HCPCS codes, file insurance claims (HCFA and UB04) both electronically and paper.
   • Supervise daily activities of billing specialist by overseeing and reviewing coding procedures and diagnosis coding using CPT and ICD-9 codes.
   • Prepare and submit appeals on deny claims with ADR and letter.

3. Make a budget

   Including a salary range in your group billing coordinator job description is a great way to entice the best and brightest candidates. A group billing coordinator salary can vary based on several factors:

   • Location. For example, group billing coordinators' average salary in arkansas is 44% less than in district of columbia.
   • Seniority. Entry-level group billing coordinators earn 45% less than senior-level group billing coordinators.
   • Certifications. A group billing coordinator with a few certifications under their belt will likely demand a higher salary.
   • Company. Working for a prestigious company or an exciting start-up can make a huge difference in a group billing coordinator's salary.

   Average group billing coordinator salary

   $41,935yearly

   $20.16 hourly rate

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   Entry-level group billing coordinator salary

   $31,000 yearly salary

   Updated December 19, 2025

4. Writing a group billing coordinator job description

   A group billing coordinator job description should include a summary of the role, required skills, and a list of responsibilities. It's also good to include a salary range and the first name of the hiring manager. To help get you started, here's an example of a group billing coordinator job description:

   Group billing coordinator job description example

   Basic Function of Job
   
   The Billing Specialist is responsible for reviewing new project documentation to assist in building and creating reconciliation files for submission to Finance. They will utilize both contract-based documentation and client Purchase Order information while utilizing Microsoft Excel, SAP and other software as required.
   
   What you'll do at Insight
   Respond to all telephone and email inquiries in a timely manner Verify and audit proper paperwork, if not correct; obtain missing information to complete process Review contracts, client purchase orders and pricing agreements to execute accurate billing Create comprehensive Excel formulas to compare and include/exclude based on project specific data Review contractual invoicing terms before executing billing to ensure audit compliancy Ensure proper backup is obtained before billing Execute SAP download reports, prepare and utilize spreadsheets to compile invoice data Prepare credits as required Manage and communicate expiration of contracts to appropriate sales personnel and follow them through renewal or completion Prepare monthly financial reconciliation of billings to company's financial statements in reference to deferred billing and revenue recognition Other duties as assigned What you'll need to join Insight
   Bachelor's degree (B. A.) from four-year college or university in an Accounting, Finance, or related business concentration 2-4 years of combined experience in customer service, accounting, or a billing department. Ability to effectively present information and respond to questions from groups of managers, customers, other employees. Must be detail oriented and possess good organizational skills. Required to have the ability to multi-task and work longer hours during peak billing cycles. An intermediate proficiency in Excel is required. Ability to make mathematical computations, e.g. sum, average, fractions, percentages. Physical Demands
   
   The physical demands described here are representative of those that must be met by a teammate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   While performing the duties of this job, the employee is regularly required to sit, talk, hear, and operate a computer, telephone and keyboard. Specific vision abilities required by this job include close vision requirements due to computer work. Regular, predictable attendance is required; including quarter-driven hours as business demands dictate. Work Environment
   
   The work environment characteristics described here are representative of those a teammate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
   Moderate noise (i.e. business office with computers, phone, and printers, light traffic). Ability to work in a confined area. Ability to sit at a computer terminal for an extended period of time. Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
   
   The position described above provides a summary of some the job duties required and what it would be like to work at Insight. For a comprehensive list of physical demands and work environment for this position, click here.
   
   Today, every business is a technology business. Insight Enterprises, Inc. empowers organizations of all sizes with Insight Intelligent Technology Solutions™ and services to maximize the business value of IT. As a Fortune 500-ranked global provider of digital innovation, cloud/data center transformation, connected workforce, and supply chain optimization solutions and services, we help clients successfully manage their IT today while transforming for tomorrow. From IT strategy and design to implementation and management, our 11,000 teammates help clients innovate and optimize their operations to run smarter. Discover more at insight.com
   Founded in 1988 in Tempe, Arizona 11,000+ teammates in 19 countries providing Insight Intelligent Technology Solutions™ for organizations across the globe $8.3 billion in revenue in 2020 Ranked #409 on the Fortune 500, #15 on the CRN Solution Provider 500, 2020 CRN Innovator of the Year Award 2020 Intel Innovation Partner of Year, 2020 Microsoft U.S. Partner of the Year and Worldwide Customer Experience Partner of the Year Ranked #7 on the 2021 Fortune World's Most Admired Companies (Information Technology Services industry), #70 on the Fortune 100 Best Workplaces for Diversity, #296 on Forbes World's Best Employers (#27 within IT), and #5 on the Phoenix Business Journal 2020 list of Best Places to Work Signatory of the United Nations (UN) Global Compact and Affiliate Member of the Responsible Business Alliance Today's talent leads tomorrow's success. Learn about careers at Insight: jobs.insight.com.
   
   Insight is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation or any other characteristic protected by law.
   
   Posting Notes: Hanover Park || Illinois (US-IL) || United States (US) || Distribution Center; Sales/Business Development || None || US - Hanover Park, IL ||
   
   Nearest Major Market: Chicago
   Job Segment: Accounts Receivable, Developer, ERP, SAP, Supply Chain, Finance, Technology, Operations

   Copy this example

   

5. Post your job

   To find group billing coordinators for your business, try out a few different recruiting strategies:

   • Consider internal talent. One of the most important talent pools for any company is its current employees.
   • Ask for referrals. Reach out to friends, family members, and your current work to ask if they know any group billing coordinators they would recommend.
   • Recruit at local colleges. Attend job fairs at local colleges to recruit entry-level group billing coordinators with the right educational background.
   • Social media platforms. LinkedIn, Facebook, and Twitter have more than 3.5 billion users, and they're a great place for company branding and reaching potential job candidates.

   To find group billing coordinator candidates, you can consider the following options:

   • Post your job opening on Zippia or other job search websites.
   • Use niche websites that focus on engineering and technology jobs, such as efinancialcareers, financialjobsweb.com, careerbank, financial job bank.
   • Post your job on free job posting websites.

6. Interview candidates

   Your first interview with group billing coordinator candidates should focus on their interest in the role and background experience. As the hiring process goes on, you can learn more about how they'd fit into the company culture in later rounds of interviews.

   Remember to include a few questions that allow candidates to expand on their strengths in their own words. Asking about their unique skills might reveal things you'd miss otherwise. At this point, good candidates can move on to the technical interview.

   The right interview questions can help you assess a candidate's hard skills, behavioral intelligence, and soft skills.

7. Send a job offer and onboard your new group billing coordinator

   Once you've selected the best group billing coordinator candidate for the job, it's time to write an offer letter. In addition to salary, this letter should include details about the benefits and perks you offer the candidate. Ensuring that your offer is competitive is essential, as qualified candidates may be considering other job opportunities. The candidate may wish to negotiate the terms of the offer, and you should be open to discussion. After you reach an agreement, the final step is formalizing the agreement with a contract.

   It's equally important to follow up with applicants who don't get the job with an email letting them know that the position has been filled.

   To prepare for the new group billing coordinator first day, you should share an onboarding schedule with them that covers their first period on the job. You should also quickly complete any necessary paperwork, such as employee action forms and onboarding documents like I-9, benefits enrollment, and federal and state tax forms. Finally, Human Resources must ensure a new employee file is created for internal record keeping.

8. Go through the hiring process checklist

   • Determine employee type (full-time, part-time, contractor, etc.)
   • Submit a job requisition form to the HR department
   • Define job responsibilities and requirements
   • Establish budget and timeline
   • Determine hiring decision makers for the role
   • Write job description
   • Post job on job boards, company website, etc.
   • Promote the job internally
   • Process applications through applicant tracking system
   • Review resumes and cover letters
   • Shortlist candidates for screening
   • Hold phone/virtual interview screening with first round of candidates
   • Conduct in-person interviews with top candidates from first round
   • Score candidates based on weighted criteria (e.g., experience, education, background, cultural fit, skill set, etc.)
   • Conduct background checks on top candidates
   • Check references of top candidates
   • Consult with HR and hiring decision makers on job offer specifics
   • Extend offer to top candidate(s)
   • Receive formal job offer acceptance and signed employment contract
   • Inform other candidates that the position has been filled
   • Set and communicate onboarding schedule to new hire(s)
   • Complete new hire paperwork (i9, benefits enrollment, tax forms, etc.)

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