Group sales coordinator job description

culinary and operations teams as well as 3rd party vendors in order

to ensure successful, fun private events. Must possess the skills to develop effective working relationships and

the ability to work independently. Must have a strong willingness to help out

at every level and an ability to manage multiple projects. Results are achieved through intelligent,

professional and practical communication, and organizational skills.

Major Areas of Responsibility

Operations

· Create Banquet Event Orders (BEOs) and catering agreements and

obtain client signature and payment in accordance with venue deadlines.

· Fosters strong relationships with event clients and operational;

teams by making accessibility and responsiveness a priority.

· Participates in the development and implementation of goals,

objectives, policies and priorities of all sales department activities.

· Ability to function in a fast-paced environment, handle multiple

projects and meet frequent deadlines.

· Provides ready assistance to sales management to ensure all services

exceed guest expectations.

· Coordinates menus, promotions and programs as outlined by the sales

management team in accordance with Levy standards.

· Update AR and aging – Follow up on any outstanding balance 35 days

past due.

· Communicate details of each event to the culinary, catering and

stadium operations teams.

· Attend meetings and establish a clear line of communication.

· Inspect event set ups to ensure they match the BEO and

expectations.

· Follow up with guests after events, sends anniversary cards for

weddings and facilitate guest share surveys.

· High-energy; ability to remain focused on accomplishing tasks,

working independently, stay organized and offer excellent service

· Assist with day to day operations and event day operations occasionally

as needed.

Controls

· Maintain positive and professional relationship and builds an

effective rapport with the client, business partners, department leaders and vendors.

· Thoroughly and accurately uses applicable Levy systems

(Point-of-Sale, Reserve cloud and more).

· Employ good safety and sanitation practices.

· Process invoices in a timely basis.

· Follows and enforces responsible alcohol service policies.

· Assists in completion of required department reports in a timely manner.

· Promotes the sale of profitable Levy services.

Team

· Fosters strong relationships with management, building partner and

team members of all levels.

· Promotes a cooperative work climate, maximizing productivity and

morale.

· Displays a positive attitude towards team members and situations.

Job Requirements

· Strong communication skills including the ability to effectively ensure that the management team, guests, clients and team members are on the same page and working toward the same goal.

· Ability to remain calm and organized while multitasking in a fast

paced, ever changing environment.

· Must be able to work extended shifts of 10 hours or more as business dictates.

· Must be flexible with schedule and able to work different shifts.

· High level of computer literacy.

· Possible hazards include, but are not limited to slips, trips, falls, burns, cuts and strains.

Levy is an equal opportunity employer. At Levy we are committed to treating all Applicants and Team Members fairly based on their abilities, achievements, and experience without regard to race, national origin sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Company Introduction

What if Wrigley Field was your office? With nearly 200 venues, we’re looking for big dreamers and meticulous visionaries.
From the stadium to the head table, Levy leverages unbridled creativity, custom strategies, impeccable service, and true love for great food to create unforgettable experiences.

QUALIFICATIONS/REQUIREMENTS:
1. Bachelor’s degree in Business Administration/Marketing or equivalent work experience preferred; professional designations (CEBS) encouraged
2. At least two years of experience in a group sales environment or similar experience
3. Thorough knowledge of employee benefits products and markets; knowledge of KCL Group products, services, and procedures are a plus
4. Must be organized, high energy, able to set and meet priorities, and a self-starter
5. Strong technical, writing, and communications skills.

DUTIES/RESPONSIBILITIES:
1. Review quote material for completeness and coordinate the generation of accurate proposals on GPS (Group Proposal System). Distribute proposals and determine eligibility of groups.
2. Organize True Group sold case submissions, which includes reviewing and
processing the case as well as communication with brokers and sales reps to obtain any missing information.
3. Communicate with and educate agents, brokers, consultants, and third party administrators regarding benefits proposed by Kansas City Life and negotiate any changes needed to assist in the sale of the proposal.
4. Review and process all true group change amendments in a timely manner.
5. Handle broker/agent service inquiries and assist with resolution.

Kansas City Life Insurance Company is committed to equal employment opportunities for all individuals regardless of race, religion, color, sex, age, national origin, disability, or genetic information.

Regular and reliable attendance and punctuality is an essential function of this position.

Company DescriptionKansas City Life Insurance Company was established in 1895 in Kansas City, Missouri. Our Agency force of more than 2,500 agents serves 48 states, the District of Columbia, and Europe. We insure more than half a million policyholders from coast to coast. Our Home Office is located in Kansas City, Mo., and we also have an office in Columbus, Ohio, with a total staff of nearly 500 associates who provide support for our field force and policyholders.

Join us for this incredible opportunity to be part of our Sales team as Group Coordinator at Grand Hyatt Washington located in downtown Washington, D.C. Not only will you be part of a great team, you will also be part of a company that was one of Fortune's 100 Best Companies to Work For in 2022! Grand Hyatt Washington hosts large volume conventions and also caters to leisure travelers.

The Group Sales Coordinator is an entry level position with a career path to the Sales arena. Candidates must be highly motivated and eager and ready to accept additional responsibilities when needed. This position is responsible for assisting Sales Managers with group sales leads, creating proposals, drafting Sales Agreements, entering bids into electronic RFP systems such as Cvent, Hotel Planner, Starcite, etc. Additional tasks include assisting with marketing tasks, client events, and solicitation projects This is an excellent opportunity to learn the Sales role, and progress to a Sales Manager. The ideal candidate has a friendly demeanor, the ability to learn new computer programs, can multitask and complete projects in a timely manner and enjoys competition. This person should demonstrate exceptional customer service and problem solving skills.
We offer:

+ Free room nights, discounted, and friends & family room rates

+ Medical, Prescription, Dental and Vision insurance after 30 days

+ 401K with company match

+ Paid vacation, sick days, new child leave, and flexible holidays

+ Paid Family Bonding Time and Adoption Assistance

+ Tuition Reimbursement

+ Free colleague meals during shift

+ Employee Stock Purchase Plan

+ Discounts at various retailers - Apple, AT&T, Verizon, Headspace and many more

+ Career growth opportunities locally in this area or throughout the country

COVID-19 Safety:

Hyatt Hotels follows all COVID-19 CDC and United States Health Department protocols for the safety of our colleagues and guests.

Hyatt is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

**Qualifications:**

+ A true desire to satisfy the needs of others in a fast paced environment

+ Refined verbal and written communication skills

+ Proficient knowledge of computer applications

+ College degree or relevant experience preferred

**Primary Location:** US-DC-Washington

**Organization:** Grand Hyatt Washington

**Pay Basis:** Hourly

**Job Level:** Full-time

**Job:** Administrative


Hyatt is an equal employment opportunity and affirmative action employer. We do not discriminate on the basis of race, color, gender, gender identity, sexual orientation, marital status, pregnancy, national origin, ancestry, age, religion, disability, veteran status, genetic information, citizenship status or any other group protected by law.