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Become A Guest Service Specialist

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Working As A Guest Service Specialist

  • Performing for or Working Directly with the Public
  • Interacting With Computers
  • Making Decisions and Solving Problems
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Deal with People

  • Unpleasant/Angry People

  • Repetitive

  • $26,388

    Average Salary

What Does A Guest Service Specialist Do

Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

Duties

Information clerks typically do the following:

  • Prepare routine reports, claims, bills, or orders
  • Collect and record data from customers, staff, and the public
  • Answer questions from customers and the public about products or services
  • File and maintain paper or electronic records

Information clerks perform routine office support functions in an organization, business, or government. They use telephones, computers, and other office equipment such as scanners and fax machines.

Correspondence clerks respond to inquiries from the public or customers. They prepare standard responses to requests for merchandise, damage claims, delinquent accounts, incorrect billings, or complaints about unsatisfactory services. They also may review the organization’s records and type response letters for their supervisors to sign.

Court clerks organize and maintain court records. They prepare the calendar of cases, also known as the docket, and inform attorneys and witnesses about court appearances. Court clerks also receive, file, and forward court documents.

Eligibility interviewers conduct interviews both in person and over the phone to determine if applicants qualify for government assistance and benefits. They answer applicants’ questions about programs and may refer them to other agencies for assistance.

File clerks maintain electronic or paper records. They enter and retrieve data, organize records, and file documents. In organizations with electronic filing systems, file clerks scan and upload documents.

Hotel, motel, and resort desk clerks, also called front desk clerks, provide customer service to guests at the establishment’s front desk. They check guests in and out, assign rooms, and process payments. They also keep occupancy records; take, confirm, or change room reservations; and provide information on the hotel’s policies and services. In addition, front desk clerks answer phone calls, take and deliver messages for guests, and handle guests’ requests and complaints. For example, when guests report problems in their rooms, clerks coordinate with maintenance staff to resolve the issue.

Human resources assistants provide administrative support to human resources managers. They maintain personnel records on employees, including their addresses, employment history, and performance evaluations. They may post information about job openings and compile candidates’ résumés for review.

Interviewers conduct interviews over the phone, in person, through mail, or online. They use the information to complete forms, applications, or questionnaires for market research surveys, census forms, and medical histories. Interviewers typically follow set procedures and questionnaires to obtain specific information.

License clerks process applications for licenses and permits, administer tests, and collect application fees. They determine if applicants are qualified to receive particular licenses or if additional documentation needs to be submitted. They also maintain records of applications received and licenses issued.

Municipal clerks provide administrative support for town or city governments by maintaining government records. They record, maintain, and distribute minutes of town and city council meetings to local officials and staff and help prepare for elections. They also may answer requests for information from local, state, and federal officials and the public.

Order clerks receive orders from customers and process payments. For example, they may enter customer information, such as addresses and payment methods, into the order entry system. They also answer questions about prices and shipping.

Reservation and transportation ticket agents and travel clerks take and confirm passengers’ reservations for hotels and transportation. They also sell and issue tickets and answer questions about itineraries, rates, and package tours. Ticket agents who work at airports and railroads also check bags and issue boarding passes to passengers.

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How To Become A Guest Service Specialist

Information clerks typically need a high school diploma and learn their skills on the job. Employers may prefer to hire candidates with some college education or an associate’s degree, depending on the occupation.

Education

Candidates typically need a high school diploma for most positions. However, employers may prefer to hire candidates with some college education or an associate’s degree. This is particularly true for eligibility interviewers, human resources assistants, and municipal clerks. Courses in social sciences, as well as word processing and spreadsheet applications, are particularly helpful.

Training

Most information clerks receive short-term on-the-job training, usually lasting a few weeks. Training typically covers clerical procedures and the use of computer applications. Those employed in government receive training that may last several months and include learning about various government programs and regulations.

Advancement

Some information clerks may advance to other administrative positions with more responsibilities, such as office supervisor or office manager. With completion of a bachelor’s degree, some human resources assistants may become human resources specialists.

Important Qualities

Communication skills. Information clerks must be able to explain policies and procedures clearly to customers and the public.

Integrity. Information clerks, particularly human resources assistants, have access to confidential information. They must be trusted to adhere to the applicable confidentiality and privacy rules governing the dissemination of this information.

Interpersonal skills. Information clerks who work with the public and customers must understand and communicate information effectively in order to establish positive relationships.

Organizational skills. Information clerks must be able to retrieve files and other important information quickly and efficiently.

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Guest Service Specialist Jobs

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Guest Service Specialist Career Paths

Guest Service Specialist
Front Desk Agent Assistant General Manager Office Manager
Administrative Manager
6 Yearsyrs
Guest Services Agent Night Auditor Front Desk Supervisor
Assistant General Manager
5 Yearsyrs
Delivery Driver Property Manager Auditor
Audit Manager
6 Yearsyrs
Security Officer Delivery Driver Front Desk Agent
Catering Sales Manager
5 Yearsyrs
Guest Services Agent Front Office Manager General Manager
Center Manager
6 Yearsyrs
Assistant Manager Restaurant Manager Director Of Food And Beverage
Club Manager
5 Yearsyrs
Store Manager Service Advisor Guest Services Manager
Conference Services Manager
5 Yearsyrs
Medical Assistant Account Representative Sales Manager
Corporate Sales Manager
6 Yearsyrs
Guest Services Guest Services Manager Front Office Manager
Director Of Front Office
5 Yearsyrs
Front Office Supervisor Assistant General Manager Restaurant Manager
Food And Beverage Manager
5 Yearsyrs
Specialist Account Manager Sales Manager
General Manager
7 Yearsyrs
Guest Services General Manager Director Of Sales
General Manager/Director Of Sales
8 Yearsyrs
Medical Assistant Service Representative Sales Manager
Group Sales Manager
5 Yearsyrs
Assistant Manager Assistant Store Manager Assistant General Manager
Hotel General Manager
9 Yearsyrs
Security Officer Night Auditor Front Office Manager
Hotel Manager
5 Yearsyrs
Front Desk Agent Front Office Manager Office Manager
Office Manager Of Human Resources
7 Yearsyrs
Delivery Driver Operations Manager Practice Manager
Revenue Manager
8 Yearsyrs
Front Office Supervisor Office Manager Operations Manager
Service Director
10 Yearsyrs
Specialist Operations Manager
Site Manager
7 Yearsyrs
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Do you work as a Guest Service Specialist?

Help others decide if this is a good career for them

Do you work as a Guest Service Specialist?

Guest Service Specialist Demographics

Gender

Female

64.8%

Male

32.7%

Unknown

2.6%
Ethnicity

White

60.7%

Hispanic or Latino

16.3%

Black or African American

12.5%

Asian

7.1%

Unknown

3.5%
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Foreign Languages Spoken

Spanish

54.5%

French

11.7%

German

3.9%

Korean

3.9%

Italian

3.9%

Russian

2.6%

Swedish

2.6%

Portuguese

1.3%

Latvian

1.3%

Greek

1.3%

Hebrew

1.3%

Vietnamese

1.3%

Japanese

1.3%

Amharic

1.3%

Gujarati

1.3%

Hindi

1.3%

Armenian

1.3%

Dakota

1.3%

Danish

1.3%

Norwegian

1.3%
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Guest Service Specialist Education

Schools

University of Phoenix

12.5%

Georgia State University

10.0%

Metropolitan State University

5.8%

University of Nevada - Las Vegas

5.0%

Valencia College

5.0%

Arizona State University

5.0%

Central Washington University

5.0%

Kaplan University

5.0%

Ferris State University

4.2%

University of Rhode Island

4.2%

Savannah College of Art and Design

4.2%

Southern Illinois University Carbondale

4.2%

George Mason University

4.2%

Liberty University

4.2%

Iowa State University

4.2%

Northern Virginia Community College

4.2%

Appalachian State University

3.3%

Ashford University

3.3%

Middle Tennessee State University

3.3%

University of Alabama at Birmingham

3.3%
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Majors

Business

23.1%

Psychology

8.9%

Health Care Administration

7.4%

Communication

7.2%

Criminal Justice

5.5%

General Studies

4.7%

Marketing

4.3%

Hospitality Management

4.0%

Accounting

4.0%

Management

3.6%

Medical Assisting Services

3.4%

Nursing

3.2%

Social Work

3.0%

Biology

3.0%

Political Science

3.0%

Liberal Arts

2.8%

History

2.6%

Education

2.5%

Computer Science

1.9%

Nursing Assistants

1.9%
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Degrees

Bachelors

39.7%

Other

31.7%

Associate

12.9%

Masters

8.5%

Certificate

4.8%

Diploma

1.6%

Doctorate

0.5%

License

0.3%
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Top Skills for A Guest Service Specialist

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  1. Customer Service
  2. Guest Satisfaction
  3. Credit Card
You can check out examples of real life uses of top skills on resumes here:
  • Completed customers' reservation purchases via phone and offered amenities/niceties to ensure total customer service and satisfaction.
  • Solicited feedback through questionnaires to evaluate levels of guest satisfaction.
  • Accepted all cash/credit card payments from patients and made up daily cash, patient callback logs and patient survey logs.
  • Answer department telephone calls using correct salutations and telephone etiquette.
  • Completed management training program encompassing all aspects of Guest Services including supervision of Housekeeping staff and Front Desk / Concierge responsibilities.

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Top Guest Service Specialist Employers

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