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What does a guest services agent do?

Updated January 8, 2025
7 min read
What does a guest services agent do

Guest services agents are the ones who communicate with hotel guests who want to reserve or cancel bookings. Their job includes welcoming guests upon arrival, assigning them their rooms and suites, issuing their room keys, and collecting payment information. They organize housekeeping, transport providers, porters, and kitchen staff to meet the requirements of guests. They also resolve issues and deal with disappointed guests' complaints and coordinate third party services, including taxis, rental cars, tour guides, and airport transfers.

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Guest services agent responsibilities

Here are examples of responsibilities from real guest services agent resumes:

  • Train new associates to Hyatt standards and the most efficient way to accomplish the day's tasks.
  • Assist customers with booking hotel rooms and handling on-site complaints about rooms, service or billing issues.
  • Execute strong customer service by facilitating reservations, room amendments on an individual and corporate level, including agencies.
  • Process special reservation requests in the LMS database.
  • Maintain room booking lists and directly provide guests with the requested information concerning the facilities locations and surrounding area.
  • Operate the PBX equipment by accepting incoming calls, assisting outgoing calls, scheduling wake-up calls and supporting room service departments.
  • Register incoming and assist departing guests, field requests, handle communications and cashier duties, and operate PBX communication system.
  • Coordinate with various hotel and travel services regarding guest reservations to maximize room space and minimize over-booking.
  • Register new patients and updates existing patient demographics by collecting patient detail patient information including personal and financial information.
  • Post daily bulletins in the elevators and in PowerPoint on computer screens in the front lobby.
  • Review and investigate incoming arrivals and compile daily VIP report for property review.
  • Coordinate business packages and VIP arrangement, work with travel agents and other hospitality industry professionals.
  • Balance and drop receipts according to Marriott accounting specifications.
  • Construct and efficiently maintain daily confidential business reports for Marriott.
  • Used PowerPoint to communicate event offerings to potential customers.

Guest services agent skills and personality traits

We calculated that 24% of Guest Services Agents are proficient in Reservations, Computer System, and Hotel Services. They’re also known for soft skills such as Integrity, Organizational skills, and Communication skills.

We break down the percentage of Guest Services Agents that have these skills listed on their resume here:

  • Reservations, 24%

    Executed strong customer service by facilitating reservations, room amendments on an individual and corporate level, including agencies.

  • Computer System, 10%

    Provide concierge services, operate multiple computer systems, experience in multiple positions at management request

  • Hotel Services, 9%

    Managed and/or filed reports and documentation daily to modify reservations to assist in providing several hotel services accordingly.

  • Cash Handling, 7%

    Provided concierge and administrative services including cash handling, answering phones and providing local information to guests

  • Room Reservations, 7%

    Resolved room reservation conflicts with customers by creating compensation packages.

  • PBX, 5%

    Registered incoming and assisted departing guests, fielded requests, handled communications and cashier duties, and operated PBX communication system.

Common skills that a guest services agent uses to do their job include "reservations," "computer system," and "hotel services." You can find details on the most important guest services agent responsibilities below.

Integrity. One of the key soft skills for a guest services agent to have is integrity. You can see how this relates to what guest services agents do because "information clerks, particularly human resources assistants, have access to confidential information." Additionally, a guest services agent resume shows how guest services agents use integrity: "satisfy customer service complaints with a high level of professionalism and integrity standards while adhering to company policy and procedures. "

Organizational skills. Another soft skill that's essential for fulfilling guest services agent duties is organizational skills. The role rewards competence in this skill because "information clerks must be able to retrieve files and other important information quickly and efficiently." According to a guest services agent resume, here's how guest services agents can utilize organizational skills in their job responsibilities: "improved my customer service, communication and organizational skills while ensuring guests had a memorable ski vacation. "

Communication skills. This is an important skill for guest services agents to perform their duties. For an example of how guest services agent responsibilities depend on this skill, consider that "information clerks must be able to explain policies and procedures clearly to customers and the public." This excerpt from a resume also shows how vital it is to everyday roles and responsibilities of a guest services agent: "answer phone calls and use radio communication with porter(s) and housekeeping team. ".

Interpersonal skills. A big part of what guest services agents do relies on "interpersonal skills." You can see how essential it is to guest services agent responsibilities because "information clerks who work with the public and customers must understand and communicate information effectively to establish positive relationships." Here's an example of how this skill is used from a resume that represents typical guest services agent tasks: "created training modules to improve interpersonal performance with guest satisfaction. "

Most common guest services agent skills

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Compare different guest services agents

Guest services agent vs. Night auditor/front desk

A night auditor, who may work as a front desk agent, is an individual responsible for evaluating the financial activities of a hotel by the end of the day. Night auditors are tasked to assess reports from the day shifts such as the accommodation report and the revenue report. As part of the front desk, night auditors must assist in checking-in guests and respond to complaints as needed. They can also act as a concierge by booking reservations for guests at local restaurants or entertainment venues.

The annual salary of night auditors/front desk is $1,736 higher than the average salary of guest services agents.While their salaries may differ, the common ground between guest services agents and night auditors/front desk are a few of the skills required in each roleacirc;euro;trade;s responsibilities. In both careers, employee duties involve skills like reservations, computer system, and hotel services.

While similarities exist, there are also some differences between guest services agents and night auditor/front desk. For instance, guest services agent responsibilities require skills such as "cash handling," "phone calls," "relay messages," and "check outs." Whereas a night auditor/front desk is skilled in "hotel operations," "property management software," "check-out procedures," and "credit card." This is part of what separates the two careers.

On average, night auditors/front desk reach similar levels of education than guest services agents. Night auditors/front desk are 0.4% less likely to earn a Master's Degree and 0.0% more likely to graduate with a Doctoral Degree.

Guest services agent vs. Center consultant

Center Consultants are responsible for answering incoming calls and tending to the customer's needs regarding a company's product or service. Their duties include handling phone calls, answering customer's emails, managing customer complaints, selling products or services, placing orders through software, and responding to product or service information request. Center Consultants also conduct service research, handle applications and orders as well as perform calls routing. They undertake call follow-ups with customers, maintain call logs, and carry out issues escalation to the supervisor.

On average, center consultants earn a $30,987 higher salary than guest services agents a year.Only some things about these jobs are the same. Take their skills, for example. Guest services agents and center consultants both require similar skills like "customer service," "phone calls," and "customer complaints" to carry out their responsibilities.

Each career also uses different skills, according to real guest services agent resumes. While guest services agent responsibilities can utilize skills like "reservations," "computer system," "hotel services," and "cash handling," center consultants use skills like "client facing," "hr," "project management," and "customer satisfaction."

Center consultants earn higher levels of education than guest services agents in general. They're 5.2% more likely to graduate with a Master's Degree and 0.0% more likely to earn a Doctoral Degree.

Guest services agent vs. Night auditor

A Night Auditor is responsible for handling late-night front-desk operations, mostly at hotels or other lodging establishments. Among the primary duties involve greeting guests and handling check-in and check-outs, responding to reservations, process and collect payments, preparing reports and necessary documentation, and attending to the guests' inquiries, requests, and concerns. Furthermore, Night Auditors must also coordinate with day-shift workers to be aware of the daily reports, and as well as oversee the entire establishment's operation to ensure the guest's welfare.

On average, night auditors earn higher salaries than guest services agents, with a $2,435 difference per year.By looking over several guest services agents and night auditors resumes, we found that both roles require similar skills in their day-to-day duties, such as "reservations," "computer system," and "hotel services." But beyond that, the careers look very different.

Some important key differences between the two careers include a few of the skills necessary to fulfill the responsibilities of each. Some examples from guest services agent resumes include skills like "relay messages," "check outs," "dependability," and "registration process," whereas a night auditor is more likely to list skills in "check-in," "keep management," "check guests," and "hotel operations. "

Night auditors earn the highest salary when working in the real estate industry, where they receive an average salary of $31,410. Comparatively, guest services agents have the highest earning potential in the hospitality industry, with an average salary of $28,914.night auditors typically earn similar educational levels compared to guest services agents. Specifically, they're 0.6% more likely to graduate with a Master's Degree, and 0.1% more likely to earn a Doctoral Degree.

Guest services agent vs. Escrow assistant

An escrow assistant is responsible for providing administrative services to real estate businesses, assisting the agents on coordinating with clients, and processing their documents. Escrow assistants review proposals and usually talk with clients for the service terms and disclosures. They also handle payment transfers, update client records on the database, and respond to the client's inquiries for related service alternatives. An escrow assistant must have excellent communication skills, both written and oral, especially on maintaining an organized record of transactions and storing sales documents.

Escrow assistants typically earn higher pay than guest services agents. On average, escrow assistants earn a $19,837 higher salary per year.While both guest services agents and escrow assistants complete day-to-day tasks using similar skills like customer service, bank deposits, and phone lines, the two careers vary in some skills.

Even though a few skill sets overlap between guest services agents and escrow assistants, there are some differences that are important to note. For one, a guest services agent might have more use for skills like "reservations," "computer system," "hotel services," and "cash handling." Meanwhile, some responsibilities of escrow assistants require skills like "strong customer service," "hoa," "loan packages," and "title commitments. "

Escrow assistants reach similar levels of education compared to guest services agents, in general. The difference is that they're 0.4% more likely to earn a Master's Degree, and 0.4% more likely to graduate with a Doctoral Degree.

Types of guest services agent

Updated January 8, 2025

Zippia Research Team
Zippia Team

Editorial Staff

The Zippia Research Team has spent countless hours reviewing resumes, job postings, and government data to determine what goes into getting a job in each phase of life. Professional writers and data scientists comprise the Zippia Research Team.

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