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Become A Guest Services Associate

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Working As A Guest Services Associate

  • Performing for or Working Directly with the Public
  • Interacting With Computers
  • Making Decisions and Solving Problems
  • Getting Information
  • Communicating with Supervisors, Peers, or Subordinates
  • Deal with People

  • Unpleasant/Angry People

  • Repetitive

  • $21,040

    Average Salary

What Does A Guest Services Associate Do

Information clerks perform routine clerical duties such as maintaining records, collecting data, and providing information to customers.

Duties

Information clerks typically do the following:

  • Prepare routine reports, claims, bills, or orders
  • Collect and record data from customers, staff, and the public
  • Answer questions from customers and the public about products or services
  • File and maintain paper or electronic records

Information clerks perform routine office support functions in an organization, business, or government. They use telephones, computers, and other office equipment such as scanners and fax machines.

Correspondence clerks respond to inquiries from the public or customers. They prepare standard responses to requests for merchandise, damage claims, delinquent accounts, incorrect billings, or complaints about unsatisfactory services. They also may review the organization’s records and type response letters for their supervisors to sign.

Court clerks organize and maintain court records. They prepare the calendar of cases, also known as the docket, and inform attorneys and witnesses about court appearances. Court clerks also receive, file, and forward court documents.

Eligibility interviewers conduct interviews both in person and over the phone to determine if applicants qualify for government assistance and benefits. They answer applicants’ questions about programs and may refer them to other agencies for assistance.

File clerks maintain electronic or paper records. They enter and retrieve data, organize records, and file documents. In organizations with electronic filing systems, file clerks scan and upload documents.

Hotel, motel, and resort desk clerks, also called front desk clerks, provide customer service to guests at the establishment’s front desk. They check guests in and out, assign rooms, and process payments. They also keep occupancy records; take, confirm, or change room reservations; and provide information on the hotel’s policies and services. In addition, front desk clerks answer phone calls, take and deliver messages for guests, and handle guests’ requests and complaints. For example, when guests report problems in their rooms, clerks coordinate with maintenance staff to resolve the issue.

Human resources assistants provide administrative support to human resources managers. They maintain personnel records on employees, including their addresses, employment history, and performance evaluations. They may post information about job openings and compile candidates’ résumés for review.

Interviewers conduct interviews over the phone, in person, through mail, or online. They use the information to complete forms, applications, or questionnaires for market research surveys, census forms, and medical histories. Interviewers typically follow set procedures and questionnaires to obtain specific information.

License clerks process applications for licenses and permits, administer tests, and collect application fees. They determine if applicants are qualified to receive particular licenses or if additional documentation needs to be submitted. They also maintain records of applications received and licenses issued.

Municipal clerks provide administrative support for town or city governments by maintaining government records. They record, maintain, and distribute minutes of town and city council meetings to local officials and staff and help prepare for elections. They also may answer requests for information from local, state, and federal officials and the public.

Order clerks receive orders from customers and process payments. For example, they may enter customer information, such as addresses and payment methods, into the order entry system. They also answer questions about prices and shipping.

Reservation and transportation ticket agents and travel clerks take and confirm passengers’ reservations for hotels and transportation. They also sell and issue tickets and answer questions about itineraries, rates, and package tours. Ticket agents who work at airports and railroads also check bags and issue boarding passes to passengers.

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How To Become A Guest Services Associate

Information clerks typically need a high school diploma and learn their skills on the job. Employers may prefer to hire candidates with some college education or an associate’s degree, depending on the occupation.

Education

Candidates typically need a high school diploma for most positions. However, employers may prefer to hire candidates with some college education or an associate’s degree. This is particularly true for eligibility interviewers, human resources assistants, and municipal clerks. Courses in social sciences, as well as word processing and spreadsheet applications, are particularly helpful.

Training

Most information clerks receive short-term on-the-job training, usually lasting a few weeks. Training typically covers clerical procedures and the use of computer applications. Those employed in government receive training that may last several months and include learning about various government programs and regulations.

Advancement

Some information clerks may advance to other administrative positions with more responsibilities, such as office supervisor or office manager. With completion of a bachelor’s degree, some human resources assistants may become human resources specialists.

Important Qualities

Communication skills. Information clerks must be able to explain policies and procedures clearly to customers and the public.

Integrity. Information clerks, particularly human resources assistants, have access to confidential information. They must be trusted to adhere to the applicable confidentiality and privacy rules governing the dissemination of this information.

Interpersonal skills. Information clerks who work with the public and customers must understand and communicate information effectively in order to establish positive relationships.

Organizational skills. Information clerks must be able to retrieve files and other important information quickly and efficiently.

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Guest Services Associate jobs

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Guest Services Associate Career Paths

Guest Services Associate
Guest Service Supervisor Front Office Manager General Manager
Account Manager
5 Yearsyrs
Front Desk Agent Night Auditor Front Desk Supervisor
Assistant General Manager
5 Yearsyrs
Delivery Driver Property Manager Staff Accountant
Audit Manager
5 Yearsyrs
Guest Service Representative Assistant General Manager Operations Manager
Branch Manager
6 Yearsyrs
Guest Service Representative Night Auditor General Manager
Business Manager
7 Yearsyrs
Service Coordinator Service Manager Office Manager
Business Office Manager
8 Yearsyrs
Guest Services Manager Office Manager Event Coordinator
Catering Sales Manager
5 Yearsyrs
Service Coordinator Program Manager Marketing Manager
Communications Director
7 Yearsyrs
Guest Services Manager Housekeeping Manager Front Office Manager
Director Of Front Office
6 Yearsyrs
Night Auditor General Manager
District Manager
7 Yearsyrs
Front Office Manager Executive Housekeeper Assistant General Manager
Food And Beverage Manager
5 Yearsyrs
Guest Service Supervisor Guest Services Manager General Manager
Food Service Director
9 Yearsyrs
Night Auditor Front Office Manager
General Manager
7 Yearsyrs
Delivery Driver Account Manager Sales Manager
Group Sales Manager
5 Yearsyrs
Front Office Manager Director Of Front Office Assistant General Manager
Hotel Manager
5 Yearsyrs
Specialist Operations Manager Account Executive
Office Manager
5 Yearsyrs
Front Office Supervisor Office Manager
Practice Manager
9 Yearsyrs
Front Desk Agent Assistant General Manager Operations Manager
Program Manager
8 Yearsyrs
Front Office Supervisor General Manager Account Executive
Sales And Marketing Manager
6 Yearsyrs
Specialist Account Manager Account Executive
Sales Manager
5 Yearsyrs
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Guest Services Associate Demographics

Gender

Female

65.1%

Male

32.8%

Unknown

2.0%
Ethnicity

White

78.9%

Hispanic or Latino

12.0%

Asian

6.9%

Unknown

1.6%

Black or African American

0.6%
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Languages Spoken

Spanish

61.4%

French

9.3%

German

5.8%

Italian

3.9%

Portuguese

3.1%

Japanese

2.3%

Tagalog

1.9%

Chinese

1.9%

Arabic

1.9%

Mandarin

1.2%

Korean

1.2%

Russian

1.2%

Swahili

0.8%

Urdu

0.8%

Greek

0.8%

Hebrew

0.8%

Polish

0.8%

Swedish

0.4%

Turkish

0.4%

Romanian

0.4%
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Guest Services Associate Education

Schools

University of Central Florida

13.0%

University of Phoenix

9.2%

Valencia College

5.4%

San Francisco State University

5.4%

Arizona State University

5.4%

Southern New Hampshire University

5.4%

University of North Texas

4.8%

Virginia Commonwealth University

4.8%

Georgia State University

4.8%

University of Cincinnati

4.1%

Columbia College Chicago

4.1%

Fullerton College

4.1%

Kennesaw State University

4.1%

Southern Illinois University Carbondale

3.8%

Miami Dade College

3.8%

University of Memphis

3.8%

University of South Florida

3.5%

Illinois State University

3.5%

Texas State University

3.5%

Coastal Carolina University

3.5%
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Majors

Business

20.5%

Psychology

8.5%

Communication

7.6%

Hospitality Management

5.7%

Health Care Administration

5.6%

Criminal Justice

5.2%

Biology

4.2%

Accounting

4.2%

Marketing

4.0%

Liberal Arts

3.9%

Kinesiology

3.8%

General Studies

3.8%

Management

3.4%

Nursing

3.2%

English

3.1%

Medical Assisting Services

3.0%

Graphic Design

2.9%

Political Science

2.6%

Sociology

2.4%

History

2.3%
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Degrees

Bachelors

44.9%

Other

27.9%

Associate

14.9%

Masters

6.5%

Certificate

3.7%

Diploma

1.3%

License

0.5%

Doctorate

0.4%
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Top Skills for A Guest Services Associate

CustomerServiceSkillsGuestServiceFrontDeskPhoneCallsNightAuditHospitalityEnsureGuestSatisfactionDataEntryCustomerSatisfactionFrontEndSalesFloorCustomerComplaintsGiftShopGuestComplaintsCommunicationSkillsPOSGuestIssuesMillenniumTelephoneCallsHotelGuests

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Top Guest Services Associate Skills

  1. Customer Service Skills
  2. Guest Service
  3. Front Desk
You can check out examples of real life uses of top skills on resumes here:
  • Limited tenure at this position due to recognized extraordinary customer service skills and recruited by State Farm leadership associate.
  • Hire, supervise and train team members to achieve guest service goals.
  • Strengthened and developed client relationships along with managing 188 rooms and front desk operations
  • Entered data to mix paint, zoned/stocked merchandise, run register, process bill/layaway payments, process exchanges/returns, answer telephone calls
  • Perform all duties associated with overnight auditing, including paper work and documentation.

Top Guest Services Associate Employers